Assign a macro to a Form or a Control button
You can use a Form control button or a command button (an ActiveX control) to run a macro that performs an action when a user clicks it. Both these buttons are also known as a push button, which can be set up to automate the printing of a worksheet, filtering data, or calculating numbers. In general, a Form control button and an ActiveX control command button are similar in appearance and function. However, they do have a few differences, which are explained in the following sections.
In the sections below, learn how to add a macro to a button in Excel—for Windows or the Mac.
Note: ActiveX controls are not supported on the Mac.
Macros and VBA tools can be found on the Developer tab, which is hidden by default.
The first step is to enable it. For more information, see the article: Show the Developer tab .
Add a button (Form control)
Click the worksheet location where you want the upper-left corner of the button to appear. The Assign Macro popup window appears.
Assign a macro to the button, and then click OK .
To specify the control properties of the button, right-click the button, and then click Format Control .
Add a command button (ActiveX control)
Click the worksheet location at which you want the upper-left corner of the command button to appear.
In the Controls group, click View Code . This launches the Visual Basic Editor. Ensure that Click is chose in the drop-down list on the right. The sub procedure CommandButton1_Click (see the figure below) runs these two macros when the button is clicked: SelectC15 and HelloMessage .
In the subprocedure for the command button, do either of the following:
Enter the name of an existing macro in the workbook. You can find macros by clicking Macros in the Code group. You can run multiple macros from a button by entering the macro names on separate lines inside the subprocedure.
As necessary, add your own VBA code.
To run the VBA code that is now part of the button, click the ActiveX command button that you just created.
To edit the ActiveX control, make sure that you are in design mode. On the Developer tab, in the Controls group, turn on Design Mode .
Note: Before you click Properties , make sure that the object for which you want to examine or change properties is already selected.
The Properties box appears. For detailed information about each property, select the property, and then press F1 to display a Visual Basic Help topic. You can also type the property name in the Visual Basic Help Search box. The following table summarizes the properties that are available.
Macros and VBA tools can be found on the Developer tab, which is hidden by default, so the first step is to enable it
Go to Excel > Preferences… > Ribbon & Toolbar .
Follow these steps:
Note: If you have already inserted a button, you can right-click on it, and select Assign Macro .
Assign a macro to the button and click OK .
To specify the control properties of the button, right-click it, and then select Format Control... .
Add a command button (Visual Basic control)
Click the worksheet location where you want the upper-left corner of the command button to appear.
In the Assign Macro dialog box, select New , which will open the Visual Basic Editor ( VBE ) to a pane with the following code:
In the subprocedure for the command button, between the Sub and End Sub lines, do either of the following:
Enter the name of an existing macro in the workbook. You can run multiple macros from a button by typing the macro names on separate lines inside the sub procedure
Add your own VBA code.
To edit the button, right-click it and choose Visual Basic .
To specify the control properties of the button, right-click it, and then select Format Control... .
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How to Assign a Macro to a Button in Excel (Easy Guide)
- -- By Sumit Bansal
While there are many different ways to run a macro in Excel, none of those methods can be as easy and user-friendly as clicking on a button.
And for that to work, you need to assign a macro to a button first.
In this tutorial, I will show you a couple of ways to insert a button in Excel and then assign a macro to that button (or shape). Once done, as soon as a user clicks on the button, the macro VBA code would be executed.
For the purpose of this tutorial, I will be using the below VBA macro code (which simply selects cell A1 in the active sheet and enters the text “Good Morning” in it and colors it red).
The above VBA code is placed in a regular module in the VB Editor
Now let’s dive right in and see how you can assign this macro to a button or shape in Excel!
This Tutorial Covers:
Insert a Shape and Assign Macro to that Shape
While there are dedicated buttons that you can insert in the worksheet and then assign the macro to it, I will first cover how to assign a macro to a shape .
I personally love this method and prefer it over the rest two methods covered later. You can easily insert a shape (square or rectangle) and can make it look like a button.
And since it’s a shape, you can easily format it to look perfect with your existing formatting or brand colors.
Below are the steps to insert a shape in Excel:
- Resize the rectangle and format it (give it a border, color, shade if you want).
After you have done the above steps, you will have a rectangle shape in the worksheet, and now we will assign a macro to this shape.
Now let’s see how to assign a macro to this shape.
- Right-click on the shape on which you want to assign the macro
- In the Assign Macro dialog box, you will see a list of all the macros that you have in the workbook
- Click on OK
The selected macro has now been assigned to the shape.
Now when you hover the cursor over the shape, it will show the hand icon. which indicates that now this shape has become clickable.
And now if you click on the shape, it will run the assigned macro .
You can type any text within the shape to make it more intuitive (such as ‘Click here to run the macro’). To do this. right-click on the shape and then click on Edit Text. Now you can type within the text box shape.
Note that you won’t be able to click and run the macro when the shape has been selected (i.e., you see a border around the shape that appears when you select it), To make it clickable, hit the Escape key or click anywhere in the worksheet.
Also, when you have assigned the macro to the shape already, you will not be able to select it by using the left mouse key (as it has become clickable and left-click would now execute the macro). In that case, select the shape, hold the control key and then press the left key.
Keeping Shape Visible When you Hide/Resize Rows/Columns
In Excel. when you insert a shape, it sits over the cells – like a chart/object.
This also has a drawback that when you resize or hide rows/columns that have the shape over it, the shape also follows suit.
In the below example, the shape gets hidden when I hide the column on which it’s placed.
If you don’t want this to happen, follow the below steps:
- Right-click on the shape
- In the Format Shape pane (or dialog box in case you’re using Excel 2010 or prior versions), select Size and Properties
- Close the pane (or dialog box)
Now, when you resize rows/columns or hide these, the shape would stay in its place.
Assign a Macro to Form Control Button
If you’re not too concerned with the formatting of the button and are ok with regular gray buttons, you can quickly insert it from form control (or ActiveX control as shown next) and then assign a macro to it.
For this to work, you will need to have the Developer tab in your ribbon. If you don’t have it, here is a detailed step-by-step tutorial on getting the developer tab in the Excel ribbon .
Once you have the developer tab visible, you can use the below steps to quickly insert a button and assign a macro to it:
- Click anywhere on the worksheet. This will insert the button wherever you click and automatically open the ‘Assign Macro’ dialog box.
The above steps would insert a button that has the specified macro assigned to it.
By default, it would be a small button with text such as ‘Button’ written on it. You can change the text to whatever you want and can also change the shape of the button (by dragging the edges).
Since this is an object that is placed over the worksheet (just like shapes/charts), you can drag and place it anywhere in the worksheet.
One drawback of using the Form Control button is that you don’t have much control over the formatting. For example, you can not change the color from gray to something else.
Although there is a little bit of formatting that you can do with a Form control button, it’s nowhere close to what you can do with shapes.
You get these button formatting options when you right-click on the button and then click on Format Control.
This will open the Format Control dialog box where you can change the font type/color, size, alignment, etc.
One good thing about this button is that it doesn’t hide or resize when you hide the rows/columns or resize them. It would, however, move in case you change the height or width or the row/column over which the button is placed.
In case you don’t want the button to stay in its place, you can change the setting by following the below steps:
- Right-click on the button
- Click on Format Control
- Click on the Properties tab
Assign a Macro to an ActiveX Control Button
Apart from the Form Control button, there is also an ActiveX control button to which you can assign a macro.
In most cases, you won’t need to use the ActiveX control button, and I recommend you use it only when you completely understand what it is and you know what you’re doing.
This also, sometimes, make ActiveX a bit glitchy and unpredictable. So, while I cover it in this tutorial, I don’t recommend using ActiveX button and assign a macro to it.
To insert an ActiveX button and then assign a macro to it, follow the below steps:
- Click on the Developer tab
- In the Control group, click on Insert.
- Click anywhere on the worksheet. This will insert the button wherever you click.
- Double-click on the button and it will open the VB Editor backend where you can place the code for the ActiveX button
With ActiveX control, you get a lot more flexibility with a single button. For example, you can specify one macro to be run when you simply click on the button once and another macro when you double-click or even another one when you use the up/down arrow key.
Again, not something you need to be using in your regular work.
Hope you found this tutorial useful. If you’re interested in learning VBA, you can check out more in-depth Excel VBA tutorials here .
You may also like the following Excel tutorials:
- How to Record a Macro in Excel
- Creating a User Defined Function (UDF) in Excel VBA
- Excel VBA MsgBox [Message Box]
- Useful Excel Macro Examples for VBA Beginners
- How to Remove Macros From an Excel Workbook
- How to Enable Macros in Excel?
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1 thought on “how to assign a macro to a button in excel (easy guide)”.
Following the procedure here, I cannot assign a Macros from an *.xlam workbook (addin). Is there a way to do this? thx
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How To: Assign a Macro to an ActiveX Control
Thursday, March 13, 2008 by Jon Peltier 31 Comments
In the latest post , I showed how to assign a macro to a Forms menu control or other shape on a sheet. Macros can also be run from the ActiveX controls on the Control Toolbox.
We’ll use this simple macro for this example.
When it is run, we see a simple message.
Control Toolbox ActiveX Controls
Forms toolbar controls have been part of Excel since (I think) Excel 4. They are stable and easy to use. And they are old-fashioned. The Control Toolbox has newer ActiveX controls, introduced with Excel 97. These are fancier controls, with more formatting options, and somewhat more dynamic behavior. They often are blamed for erratic behavior, and only work in Windows versions of Excel. Seasoned Excel developers generally prefer the Forms controls and avoid the ActiveX controls . However, these controls can provide some slick effects.
To use Control Toolbox controls, you need to make the Control Toolbox visible (actually it’s a toolbar). Use the same techniques as shown to make the Forms toolbar visible, or click the Control Toolbox button on the Visual Basic toolbar.
Click the Command Button button, and drag a rectangle in the worksheet where you want the button. No Assign Macro dialog pops up, however, and when you right click on the button, the context menu has no Assign Macro element either.
ActiveX controls work a bit differently. When they are clicked, or interacted with in other ways (e.g., when scrollbars are scrolled, when items in a combobox are selected, etc.), they raise events, which VBA can respond to. Instead of the missing Assign Macro item, click on View Code in the context menu. This inserts an event procedure in the code module behind the worksheet containing the button.
You can write code within this event procedure that runs whenever CommandButton1 is clicked. Note the two dropdowns at the top of the code module. The left dropdown shows CommandButton1, and if there were other ActiveX controls on the worksheet, they would also be listed when this dropdown is pulled down. The right dropdown lists the events which the selected control in the left dropdown responds to.
It is the wealth of these events which make ActiveX controls more powerful, and also perhaps a little flaky. But no rants now, this is a family blog.
To run the HelloWorld macro when the command button is clicked, call it from within the CommandButton1_Click event procedure. To do that, simply type the name of the macro, HelloWorld, within the event procedure.
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Posted: Thursday, March 13th, 2008 under VBA . Tags: . Comments: 31
Jeff Weir says
Wednesday, March 23, 2011 at 7:58 pm
Hi Jon. I’ve posted the following question over at http://www.excelguru.ca/forums/showthread.php?42-How-do-you-reference-the-name-of-an-activex-control-within-the-control-s-change-event&p=122#post122 but I thought I’d post it here too. Apologies for the cross post.
Do you know whether you can return the name of an activex control within that activex control’s change event?
I’ve got some activex textboxes in a sheet with some default text in them. Once the user clicks on a particular textbox, I want to clear the default text in that textbox so that the user can add their own text without having to first select the existing text and then delete it.
So I’m using this: Code:
Private Sub TextBox1_GotFocus() If Sheet1.TextBox1.Text = Range(“TextBox1_default”).Value Then Sheet1.TextBox1.Text = “” End Sub
But because I’m doing this with a lot of text boxes, I want to have a function that does this, that automatically gets passed the name of the calling activex object.
But I can’t work out how to pass the activex name/details to the function, and how I would dim the activex name/details within that function?
While something like application.caller works fine for a forms control, It doesn’t seem to work for an activex control: I’m using _GotFocus and _Change events to run the code. But for some reason, Application.Caller or ME does not seem to return details of the activex control that raised the event. I’ve tried these variations
* If I try application.caller in the _GotFocus event sub, I get “Type mismatch” error * If I try application.caller.name in the _GotFocus sub, I get a “Object Required” error * If I try With Me / MsgBox .Name / End With (with “/” denoting new lines) I get a very unhelpful “Sheet1” returned * Same goes for With Application.Caller / MsgBox Name / End With
I could replace all my activex controls with form controls, or I could forget about trying to ‘functionize’ my code, and just write seperate routines for each activex contlol. Or perhaps there’s another solution.
Jon Peltier says
Wednesday, March 23, 2011 at 8:52 pm
Here’s how to do that. You need to set up a class for the textboxes. You don’t get as many events in the class as in the worksheet class, but you get enough.
Insert a new class module, call it CText. After “Option Explicit” at the top, add this:
Choose MyText from the left hand dropdown atop the module, then click on Enter in the right hand dropdown. You get an Event procedure like the following. I’ve inserted the MsgBox just to show that it worked and could identify which textbox was clicked on.
Now you need to activate the textboxes. Put this into the declarations section of a regular module:
and insert these procedures:
Run the activation procedure, then click in a textbox. The message box will tell you which one it is, and you can follow up with whatever you need to do.
Wednesday, March 23, 2011 at 9:27 pm
THanks Jon. For all my questions you’ve answered over the last 2 years I owe you a night on the town in Wellington NZ, at the very least! Redeem at your leisure. (Truth be known, I probably owe you the airfare here, too).
Thursday, March 24, 2011 at 4:23 am
Note that I was getting “Object doesn’t support this property or method” on the line If sh.OLEFormat.Object.OLEType = xlOLEControl Then in the ActivateActiveXTextBoxes sub.
This had me scratching my head for a while. Finally tracked it down to having some shapes in the sheet that were not ole objects. So I added an IF wrapper If sh.Type = msoOLEControlObject Then
One thing I don’t follow is what is going on in the right hand side of the equality in this line: Set TheTextBoxes(iTextBoxCount).MyText = sh.OLEFormat.Object.Object . Object.object?
Finally, is there any improvement you’d suggest for the ‘business end’ procedure (i.e. ‘point’) of all this: Private Sub MyText_MouseDown(ByVal Button As Integer, ByVal Shift As Integer, ByVal X As Single, ByVal Y As Single) On Error Resume Next If MyText.Text = Range(MyText.Name & "_Default") Then MyText.Text = "" On Error GoTo 0 End Sub
Thanks again, Jon
Thursday, March 24, 2011 at 10:26 am
“Object.Object” – well, it’s what works. If you look in the Object Browser, the OLEFormat has an Object member, which is the OLEObject. OLEObject in turn also has an Object member, which in this case is the textbox.
What I would do is select the entire contents of the textbox when it gains focus, so the user can change his mind and not delete it, or change one character in it, or whatever. With it all selected, typing replaces the text, as if it were deleted.
What I would really do is try to make the interface work using cells, not controls.
Thursday, March 24, 2011 at 2:10 pm
Very good idea re selecting the entire textbox.
I’m using textboxes because I wanted to escape the ‘grid’ for a form I’m putting together. http://screencast.com/t/5mYAEhDgAZX
I thought I’d have more chance of getting people to fill in a form properly if it looks just like a ‘bought one’.
So far my favorite part of the form is the ‘007’ reference at the top left.
Tuesday, April 12, 2011 at 1:51 am
I need to create a “configurator” where I have 5 ActiveX Control Pictures. If you click on the first picture, it must give me 4 boxes. 1st box – must be a box that have general info in it about the item in the picture. 2nd, 3rd & 4th box- must bring up a box that several items can be selected and later carried over to another sheet that can be printed out.
Then there must be a clear button to clear all 4 box and only leave the 5 pictures there. then when you click on another picture the 4 boxes must appear with info about that specific item in the picture.
THen after everything has been selected there must be a Quote button that take all the selected data to another sheet to be compiled into a Quote sheet.
Can all this be done??
Thursday, April 14, 2011 at 10:16 am
Could you use regular inserted pictures? You can assign each to a macro that shows the relevant text boxes. Clear and Compile buttons can be done in the same way with Forms menu buttons, and macros assigned to them.
Thursday, April 14, 2011 at 4:53 pm
Jon: Here’s a very sneaky way to do this from Sam (one of my fellow participants on the Excel Hero course, and a regular on some of the boards). He puts a tranparent textbox over the top of the activex controls, so that someone trying to select the activex control inadvertantly selects the textbox, which then uses application.caller to pass the name of the calling textbox to the activex control with the same name. Ingenious! Sneaky!
Workbook at https://docs.google.com/leaf?id=0B1hgC5lSuLjVZGEwZmRhNGYtNDA2NS00MWU4LThjYjQtMmI5MGFjMTBhYjYy&hl=en
Friday, April 15, 2011 at 1:09 am
Ive tried it with inserting a regular picture. What must I put in the macro to attach it to the regular picture? I’ve tried to record a macro, copy a text box and then run it, but then it just flickers and i dont see anything. Ive tried to record and then insert a tect box, copy text into it and then run it, but then it flickers and gives me the last text I typed? I am not that clued up with macros, but my boss requested this, and I do not know how to create something that works and look professional
Hope someone can help me with this.
Saturday, April 16, 2011 at 10:15 am
As described in How To Assign a Macro to a Button or Shape :
Right click on the inserted picture, choose Assign Macro from the popup toolbar, and select the macro from the Assign Macro dialog.
Amr El Khodary says
Wednesday, March 13, 2013 at 5:46 am
HI, I am doing a questionare that requires a user to select through checking an ActiveX Button. I want him when he checks a button, other buttons, if checked by mistake, to be unchecked..can you help advising how can I do that?
Appreciate your help
Wednesday, March 13, 2013 at 9:33 pm
Use a regular button, not a checkbox. When the user clicks on it, change all the true linked cells to false.
James Haughton says
Wednesday, March 27, 2013 at 2:05 am
I am trying to get a macro to work with a drop down form control so that when a selection is made it runs a macro to refresh all. All that I have tried so far never seems to work.
Wednesday, March 27, 2013 at 8:41 am
James – Right click on a drop down control from the forms menu, and you will see Assign Macro in the context menu. Select a macro that is written in a regular code module.
Monday, February 17, 2014 at 9:59 am
I just want to know if how can i make an interactive questionnaire in powerpoint which it has multiple of correct answers, using option button. for example :
which of the following are green objects? Select 3 answers: a. leaf b. caterpillar c. apple d. mango e. grass
please reply very soon. I really need it, thank you in advance! God bless! :)
Monday, February 17, 2014 at 10:17 am
Gail – You should find a PowerPoint site to answer this. Try searching for PowerPoint questionnaire.
Monday, February 9, 2015 at 11:52 am
How can I easily prevent an Active X checkbox from running code in the _click() sub when a user hasn’t actually clicked it? Application.EnableEvents = FALSE doesn’t seem to work. And TypeName(Application.Caller) appears to return “Error” (meaning called by VBA) even when I click the box. I understand it should return “String” if called by a control. But maybe doesn’t apply to Active X controls?
Monday, February 9, 2015 at 12:36 pm
How would the code run if the user hasn’t clicked the checkbox? You mean if the linked cell was changed directly?
You could use a Form Control checkbox, and assign a macro to run when it is clicked on.
Monday, February 9, 2015 at 12:54 pm
For some reason, my _click() code is executed when I set the .value for the OLEObject in a separate sub…
Example: Private Sub myCheckBox_Click() MsgBox “Checkbox code is running.” end Sub
Sub ViewCheckbox() Sheets(“Sheet1”).OLEObjects(“myCheckBox”).Object.Value = 1 End Sub
Execute ViewCheckbox() and you get the prompt, “Checkbox code is running.”
Monday, February 9, 2015 at 4:22 pm
The Checkbox_Click event runs whenever the checkbox value is changed.
Monday, February 9, 2015 at 4:43 pm
Jon, I understand this to be the case. That’s the basis of my question. “How can I easily prevent an Active X checkbox from running code in the _click() sub when a user hasn’t actually clicked it?”
Monday, February 9, 2015 at 5:15 pm
You could declare a public variable in the Declarations section of a regular code module:
Then in your calling code:
And finally, in the control event code:
Monday, February 9, 2015 at 5:44 pm
Excellent, I’ll give that a shot. Thanks
ROBERT C says
Friday, August 21, 2015 at 11:21 pm
I AM CURRENTLY TRYING TO CREATE A BUTTON THAT PLACES THE CURRENT TIME THE BUTTON WAS CLICKED. HOWEVER I AM HAVING MAJOR ISSUES. I WANT TO USE ONE BUTTON THAT WILL FILL A ROW WITH DIFFERENT TIMES SO WHEN IT IS CLICK IT WILL FILL COLUMN 1 ON THE TABLE WITH THE CURRENT TIME THAN LATER IF CLICKED IT WILL FILL COLUMN 2 ON THE TABLE AND SO ON. I WANT TO USE A COMMAND BUTTON BUT IF I HAVE TO USE REGULAR TEXT I WILL BUT IM SO STUCK. ANY HELP WILL BE GREAT.
Saturday, August 22, 2015 at 10:48 am
Your caps lock key is broken.
Does the button do anything else besides enter the time? If not, Ctrl+Shift+: enters the current time in the active cell.
Saturday, August 22, 2015 at 11:04 am
Sorry about that im used to using it in the field i work in. always forget to turn it off. it only puts in the current time however i am on word so it may be different than excel an i need it to be inserted into a table i have put in place. I want to be able to have my guys click the button and the time will show up in the next cell in the table is this at all possible. My guys arent taking the time for the other chortcuts
Saturday, August 22, 2015 at 12:22 pm
It would probably take me at least six hours to figure out the answer in Word.
Wednesday, May 11, 2016 at 5:14 am
bit of a work around for a sheet with mixed form and avctiveX controls (Jeff Weir) For Each sh In ActiveSheet.Shapes If TypeName(sh.OLEFormat.Object) Like “OLEObject” Then If TypeName(sh.OLEFormat.Object.Object) Like “TextBox” Then iTextBoxCount = iTextBoxCount + 1 ReDim Preserve TheTextBoxes(1 To iTextBoxCount) Set TheTextBoxes(iTextBoxCount).myText = sh.OLEFormat.Object.Object End If End If Next
Tuesday, June 28, 2016 at 9:16 pm
I’m having problems with a ListBox ActiveX I placed on my 1st worksheet (called “Dashboard”). I have a 2nd page (called “FieldData”). I think I’ve populated it correctly, but I cannot get a single click on any ListBox item to run a Sub (macro) named after the ListBox item.
I’m past my deadline for submitting it to my boss and I need help!
[CODE] Option Explicit Private Sub ListBox1_Click()
Sheets(“Dashboard”).Select With Dashboard.ListBox1 .AddItem “Field_1” .AddItem “Field_2” .AddItem “Field_3” .AddItem “Field_4” End With End Sub
Call ListBox1_Click Dim ListBox1 As Object If ListBox1.Text = “Field_1” Then Call Field_1 ElseIf ListBox1.Text = “Field_2” Then Call Field_2 ElseIf ListBox1.Text = “Field_3” Then Call Field_3 ElseIf ListBox1.Text = “Field_4” Then Call Field_4 Else End If
End Sub Sub Field_1() Call Clear ActiveSheet.Range(“$A$1:$J$137″).AutoFilter Field:=2, Criteria1:=”1” Call Copy Call Paste End Sub Sub Field_2() Call Clear ActiveSheet.Range(“$A$1:$J$137″).AutoFilter Field:=2, Criteria1:=”2” Call Copy Call Paste End Sub Sub Field_3() Call Clear ActiveSheet.Range(“$A$1:$J$137″).AutoFilter Field:=2, Criteria1:=”3” Call Copy Call Paste End Sub Sub Field_4() Call Clear ActiveSheet.Range(“$A$1:$J$137″).AutoFilter Field:=2, Criteria1:=”4” Call Copy Call Paste End Sub Sub Clear() ‘ Clear Report Area Sheets(“Dashboard”).Select Range(“F11”).Select Range(“F11:O22”).Select ‘ Range(Selection, Selection.End(xlToRight)).Select ‘ Range(Selection, Selection.End(xlDown)).Select Selection.ClearContents Sheets(“FieldData”).Select Selection.AutoFilter End Sub Sub Copy() ‘ Copy the data Range(“A2”).Select Range(Selection, Selection.End(xlToRight)).Select Range(Selection, Selection.End(xlDown)).Select Selection.Copy End Sub Sub Paste() ‘ Paste the data Sheets(“Dashboard”).Select Range(“F11”).Select ActiveSheet.Paste Application.CutCopyMode = False End Sub
It’s supposed to be pretty simple, click on the Field# in the ListBox. That Sub will filter the FieldData to that criteria, copy the data, and paste it in a specified location on the “Dashboard” page. I want the user to be able to repeat for any Field# one right after the other. I have built-in clearing functions (found above) to clear the specified location.
Can you help? JDS
Thursday, June 30, 2016 at 3:15 pm
1. This code goes into the code module behind the “Dashboard” worksheet.
2. You don’t want to populate the listbox within its own click event. How about in the Worksheet_Activate event? Also, clear it first, so you don’t get multiple blocks of the items you want.
3. Dashboard.ListBox1 does not reference anything valid, unless you’ve given your sheets code names. You could use Worksheets(“Dashboard”).Listbox1, but since the code resides behind the sheet, you can get by with simply me.Listbox1.
4. Don’t use keywords (Copy, Paste, Clear) for function or variable names. You’ll get confused and Excel might get confused.
5. You don’t want to be declaring a variable named Listbox1, because you already have an object with the name.
6. I think you want to filter what’s on “FieldData”, but probably “Dashboard” is the activesheet. Anyway, you don’t need to keep switching sheets.
I don’t have an autofilter on my “FieldData” worksheet, so I can’t really test this, but here’s some code that’s a lot closer to what you need. This code could also be streamlined further a great deal.
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assigning a macro to an activex command button
- Thread starter PEACHY
- Start date Feb 14, 2004
- Feb 14, 2004
Help! Attempting to get a command button to run a simple pre-recorded macro. Zero experience of visual basic , office assistant telling me to type in the macro!!??!! Hello , what. Please help me or shoot me.Brain hurting.
If you CommandButton is from the Control ToolBox, right click it and choose View Code. You should something like this: Code: Private Sub CommandButton1_Click() End Sub You can copy your recorded code into there (excluding its Sub and End Sub lines) or run the existing Macro like this: Code: Private Sub CommandButton1_Click() Call Macro1 End Sub where Macro1 is the name of your recorded Macro.
PEACHY said: Please help me or shoot me. Click to expand...
- Oct 29, 2013
- Mar 21, 2014
Richie(UK) said: BANG! Seriously though, lets assume that you already have your recorded macro. If you press Alt&F11 you will be taken to the Visual Basic Editor (VBE). Here you should see, in the Project window, the VBAProject associated with your workbook. Under the project will be a folder called 'Modules' - double-click on this and it will show that it contains a module called 'Module1'. Within this module you will see the macro that you recorded, make a note of the name (probably Macro1). Now, go back to the Excel window where you have added the Command Button from the Controls Toolbox. Double-click on the CommandButton and you will be taken back to the VBE between some lines of code like this: Code: Private Sub CommandButton1_Click() End Sub Between those lines write the name of your macro (Macro1). Alternatively, you can type 'Module1' immediately followed by a full stop (.) - this will then give you the option to choose from the macros contained in Module1. Now go back to Excel and exit Desin Mode. That's it, whenever you click the button your routine will be executed. HTH Click to expand...
- May 7, 2015
Hi, I used macros for my activex controls button. But it works wrong when I click (copies the same thing), but works properly when I run macro's itself. How can I fix it? code: Private Sub CommandButton1_Click() Sheets("Archive").Select ActiveSheet.unprotect Password:="111" Call Macro1 Sheets("Archive").Select ActiveSheet.protect Password:="111" End Sub Thanks in advance
- Jun 13, 2017
Thanks Richie (UK)!! Clarifying that you need to exit design mode afterwards was useful, and saved me some time.
- Jan 18, 2018
Private Sub CommandButton1_Click() ' I have utilized the "Custom UI Editor For Microsoft Office", and made a Custom UI Ribbon ' The macro is called: Sub Process_Bookmarks(control As IRibbonControl) ' To get it to work here with the button, remove this part: control As IRibbonControl ' So, it will be renamed to: Sub Process_Bookmarks() Call Process_Bookmarks End Sub
- May 8, 2023
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The ActiveX Command Button can be placed onto a worksheet. Display the "Developer" tab, Controls group and select from the Insert drop-down.
Draw the control onto the worksheet.
When an ActiveX control is added to a worksheet it is actually embedded and becomes an Object of the worksheet. Unlike the Button from the Form Controls there is no quick way to assign a macro.
When you right mouse click on this control the following shortcut menu will be displayed.
Properties - Displays the floating "Properties" window from the VBE Editor. View Code - Opens the Visual Basic Editor application window. Format Control - Displays the "Format Control" dialog box.
To assign a macro to this button you need to use the Visual Basic Editor. Right mouse click on the button and select "View Code". This will open the VBA Editor window and insert the following lines of code.
Notice that this code appears in the worksheet code module that corresponds to the worksheet that contains the button. If you have recorded your macro you need to call the corresponding subroutine from here.
Every time you insert an ActiveX control onto a worksheet, you will be automatically placed in Design Mode. Before you can actually run your macro using the button you need to exit "Design Mode".
Switching to design mode makes moving and resizing the ActiveX controls easier.
The Format Control dialog box is the same for all the ActiveX controls. SS
- Ablebits blog
- Excel macro
How to run macro in Excel and create your own macro button
In this tutorial, we'll cover many different ways to run a macro in Excel - from the ribbon and VB Editor, with a custom keyboard shortcut, and by creating your own macro button.
Though running an Excel macro is a simple thing for experienced users, it might not be immediately obvious to beginners. In this article, you will learn several methods to run macros, some of which may completely change your way of interacting with Excel workbooks.
How to run a macro from Excel ribbon
One of the fastest ways to execute VBA in Excel is to run a macro from the Developer tab. If you have never dealt with VBA code before, you may need to activate the Developer tab first. And then, do the following:
Tip. If the Developer tab is not added to your Excel ribbon, press Alt + F8 to open the Macro dialog.
Run a macro with custom keyboard shortcut
If you execute a certain macro on a regular basis, you can assign a shortcut key to it. A shortcut can be added while recording a new macro and to an existing one. For this, carry out these steps:
- On the Developer tab, in the Code group, click Macros .
- For lowercase letters, the shortcut is Ctrl + letter .
- Close the Macro dialog box.
Tip. It is recommended to always use uppercase key combinations for macros ( Ctrl + Shift + letter ) not to override the default Excel shortcuts. For example, if you assign Ctrl + f to a macro, you will lose the ability to call the Find and Replace dialog.
How to run macro from VBA Editor
If you aim to become an Excel pro, then you should definitely know how to start a macro not only from Excel, but also from the Visual Basic Editor. The good news is that it's a lot easier than you might expect :)
- Press Alt + F11 to launch the Visual Basic Editor.
- In the Project Explorer window on the left, double-click the module containing your macro to open it.
- On the menu bar, click Run > Run Sub/UserForm .
- On the toolbar, click the Run Macro button (green triangle).
Alternatively, you can use one of the following shortcuts:
- Press F5 to run the entire code.
- Press F8 to run each code line separately. This is very useful when testing and debugging macros.
Tip. If you like operating Excel from you keyboard, this tutorial may come in handy: 30 most useful Excel keyboard shortcuts .
How to create a macro button in Excel
The traditional ways of running macros are not hard, but still might present a problem if you are sharing a workbook with someone who has no experience with VBA - they simply won't know where to look! To make running a macro really easy and intuitive for anyone, create your own macro button.
- Click anywhere in the worksheet. This will open the Assign Macro dialogue box.
- If the text does not fit in the button, make the button control bigger or smaller by dragging the sizing handles. When finished, click anywhere on the sheet to exit the edit mode.
Tip. You can also assign a macro to an existing button or other Form controls such as spin buttons or scrollbars. For this, right-click the control inserted in your worksheet and choose Assign Macro from the pop-up menu.
Create a macro button from a graphic object
Regrettably, it is not possible to customize the appearance of button controls, because of which the button we created a moment ago does not look very nice. To make a really beautiful Excel macro button, you can use shapes, icons, images, WordArt and other objects.
As an example, I'll show you how you can run a macro by clicking a shape:
- In your worksheet, click where you want to insert the shape object.
- Format your shape-button the way you want. For example, you can change the fill and outline colors or use one of the predefined styles on the Shape Format tab. To add some text to the shape, simply double-click it and start typing.
How to add a macro button to Quick Access Toolbar
The macro button inserted in a worksheet looks good, but adding a button to each and every sheet is time-consuming. To make your favorite macro accessible from anywhere, add it to the Quick Access Toolbar . Here's how:
- Right-click the Quick Access Toolbar and choose More Commands… from the context menu.
- In the Choose commands from list, select Macros .
- Click OK twice to close both dialog windows.
How to put a macro button on Excel ribbon
In case you have a few frequently used macros in your Excel toolbox, you may find it convenient to have a custom ribbon group, say My Macros , and add all popular macros to that group as buttons.
First, add a custom group to an existing tab or your own tab. For the detailed instructions, please see:
- How to create a custom ribbon tab
- How to add a custom group
And then, add a macro button to your custom group by performing these steps:
- Right-click the ribbon, and then click Customize the Ribbon .
- In the list tabs on the right, select your custom group.
- In the Choose commands from list on the left, select Macros .
- In the list of macros, choose the one you wish to add to the group.
- Click the Add button.
- Click OK to save your changes and close the main dialog box.
How to run a macro on opening a workbook
Sometimes you may want to run a macro automatically on opening a workbook, for example, to display some message, run script or clear a certain range. This can be done in two ways.
Run macro automatically by using Workbook_Open event
Below are the steps to create a macro that automatically runs whenever you open a specific workbook:
- Open the workbook in which you want the macro to be executed.
- Press Alt + F11 to open the Visual Basic Editor.
- In the Project Explorer, double click ThisWorkbook to open its Code window.
- In the Object list above the Code window, select Workbook . This creates an empty procedure for the Open event to which you can add your own code like shown in the screenshot below.
For example, the following code will display a welcome message each time the workbook is opened:
Trigger macro on workbook opening with Auto_Open event
Another way to run a macro automatically on workbook opening is by using the Auto_Open event. Unlike the Workbook_Open event, Auto_Open() should sit in a standard code module, not in ThisWorkbook .
Here are the steps to create such a macro:
- In the Project Explorer , right-click Modules , and then click Insert > Module .
- In the Code window, write the following code:
Here's an example of the real-life code that displays a message box on workbook opening:
Note! The Auto_Open event is deprecated and available for backwards compatibility. In most cases, it can be replaced with the Workbook_Open event. For more information, please see Workbook_Open vs. Auto_Open .
Now that you know lots of ways to run a macro in Excel, you just need to choose the one best suited for your needs. I thank you for reading and hope to see you on our blog next week!
You may also be interested in
- Excel macro tutorial for beginners
- How to record a macro in Excel
- How to insert VBA code
- How to enable macros in Excel
- Personal Macro Workbook in Excel
- User-defined functions vs VBA macros: pros and cons
Table of contents
I have created some macro buttons on Excel Quick access toolbar. But if I move my Macro.xlam to other folder (change path), although I have already loaded Macro.xlam (by Developer/Excel Add-in), the macro buttons could not run. How could I do that only load the Macro.xlam and run the macro buttons, not depend on the file location? Thank you.
Hi! In order for Excel to find and automatically load your XLAM file, you must tell Excel where the file is located. If you have moved the file to another location, load it again by using the Developer menu.
I wrote a macro to hide certain rows and columns, print a specific selection and then unhide the pertinent columns and save the workbook. All this is attached to a button. When it prints I get blank pages
Range("b1:F117").Select Selection.PrintOut Copies:=1, Collate:=True
Any suggestion regarding what I am doing wrong?
Your request goes beyond the advice we provide on this blog. If you have a specific question about the operation of a function or formula, I will try to answer it.
Is it possible to assign a macro button to a toolbar that can then be opened on any pc? It seems that when I forward my document with the macro buttons added to the toolbar, they disappear when the new user opens the document however the functions are still seen as listed macros in the document.
Hi! With a usual Excel file, you cannot transfer your toolbar settings to another user.
I need to run a macro to export a document to PDF, but I need to save to a different location each time I run it. Is this a possibility? I would ideally like to link this macro to a button.
Hello! To store the macros you use frequently, I recommend the Personal Macro Workbook. For more information, please visit: Personal Macro Workbook in Excel - make macros available in all workbooks .
How do I format the TEXT in a macro button, say BOLD, or FONT 14,,,etc
Right click/ edit text/ then just make the changes you want
Thank you for this useful post. I created a macro spreadsheet with keyboard shortcuts. I would like to ask if it is possible to convert those shortcuts into buttons in ribbon? And then have those shortcuts removed? ( I want to share the sheet with others, but don't want them to accidentally press those keys)
Yes, I found :)
Good Afternoon Svetlana,
I am trying to write two separate if statements with a nested LOOKUP so the responses in the relating cells don't return with a column heading nor an #N/A reply.
The first LOOKUP statement is as follows: =LOOKUP(2,1/($O$6:$O$19=Q2),$M$6:$M$19)
If the response is an amount, it lists the last amount, but if there isn't an amount -or the range is blank, I want it to reply with 0.00
The second LOOKUP statement is as follows: =LOOKUP(2,1/(K:K""),K:K)
The response is a date, but if there has not been a payment in the affecting range, I want it to reply with "No Payment Received"
Please help. Regards, Roger
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