assign rooms in zoom

How to create Zoom breakout rooms (step-by-step guide)

Want to know how to create and use Zoom breakout rooms?

With COVID-19, the way we live and work has changed rapidly. Taking our work out of the boardroom and into the living room means rethinking the way we communicate. 

Fortunately, tools like Zoom help us stay connected even when working from home . 

Besides supporting large video conferences, Zoom also allows hosts of the main meeting to separate meeting participants into breakout rooms for smaller, private group discussions. 

If you don’t know how to use the breakout room feature, don’t worry, we’ll explain everything you need to know about creating and managing them.

This article contains: 

(click on the links below to jump to a specific section)

• What Are Zoom Breakout Rooms?
• How To Create A Zoom Breakout Room
• How To Enable Zoom Breakout Rooms
• How to Create Breakout Rooms in your Zoom Call
• How To Pre Assign People to Breakout Rooms
• How to Manage Breakout Rooms
• How to Participate in a Break Room
• 8 Things to Keep in Mind for Breakout Room Success
• Breakout Rooms FAQs

Let’s get started. 

What are Zoom breakout rooms?

Breakout rooms are private sessions that are split off from your main Zoom meeting . The meeting host of the main session can select participants to allocate into various breakout rooms. 

Divide your main Zoom meeting into separate sessions, and then bring these small groups back together to resume the larger group meeting. 

The benefit?

Participants can have smaller group discussions, completely separated from the main meeting session. Each participant has full video, audio, and screen share capabilities. 

Anyone with a Zoom account can participate in breakout rooms for free by signing in to their profile and enabling the feature. 

However, to create a breakout room, you must first enable this setting on Zoom. 

You can then group individuals into up to 50 separate sessions at a time, either manually or automatically — and even switch participants between sessions. 

Note: Breakout rooms can only be created if you are using a Zoom desktop client. You can’t create or manage a breakout room via your mobile, but you can still join them.

How to do breakout rooms in Zoom

To help you use breakout rooms with ease, we’ve provided a detailed guide below:

A. How to enable breakout rooms using the Zoom desktop client (Mac and PC)

The breakout room feature is one of Zoom’s more unique features as Microsoft Teams and Google Meet still don’t offer this option. 

But before you can create Zoom breakout sessions as a meeting host, you must enable the feature from the Zoom desktop. 

Follow these steps to enable Zoom breakout rooms:

Step 1: Sign in to your Zoom account via the website zoom.us . Ensure that you’re signing in to the website and not the mobile app.

Step 2: Click on “My Account” in the top-right corner.

Step 3: In the left sidebar, under the heading “Personal,” click either “Settings” or “Account 

Settings”. (Some versions of Zoom have “Settings” while others have “Account Settings.”)

Step 4: On the meeting tab, navigate to the Breakout Room option and confirm that this setting is enabled. If it’s disabled, click the toggle to enable breakout rooms. A verification dialog may be displayed, choose “Turn On” to verify the change.

Step 5: Click on the toggle button, and enable breakout rooms.

B. How to create breakout rooms in your Zoom call

Here are the steps to create breakout sessions whenever you host a main meeting:

Step 1: On your Mac or PC, log in to the Zoom app.

Step 2: To schedule a meeting, you can select either “Schedule” or “New Meeting”. Remember, you will need to be the host in order to create breakout rooms. 

Step 3: When the Zoom session begins, click the Breakout Rooms icon in the bottom toolbar.

Step 4: Choose whether you want Zoom to sort your breakout room participants into the number of rooms you select automatically. Alternatively, you can sort participants into rooms manually during your main Zoom meeting.

Step 5: Once you’ve chosen the desired setting (automatic or manual), click the button that says “Create Rooms”. 

C. How to pre-assign participants

It’s quite simple to manually assign participants to breakout rooms during an active Zoom call when the group is smaller. 

But when you’re trying to assign a bigger group of people to specific rooms (for example, when you need to assign students for a university lecture), it can become challenging and time-consuming. 

For this reason, Zoom has a CSV File Import feature. 

So you can either assign students (or any participant) manually or use the CSV file import feature. Here’s how to do both methods:

Method 1: Pre assign participants manually

If you are going to assign participants to breakout rooms manually, you’ll have to move breakout room participants from the main meeting room. 

Here are the steps for breakout room assignment: 

Step 1: Ensure that you are signed in to the web portal with your username and password. 

Step 2 : Click the “Meetings” tab and then click “Schedule a meeting”. 

Step 3: Go to the Meeting Option section and choose “Breakout Room pre assign” and click on “Create Rooms”.

Step 4: Next to “Rooms”, click on the “+” to add rooms. 

Step 5: When you hover over the default breakout room name, a pencil icon will appear. Click on the pencil to rename the breakout room.

Step 6: For breakout room assignment, you can search for the person’s name or email address to assign them to the breakout room. This will be in the “Add participants” text box. 

Method 2: Assign participants using CSV file import 

Rather than doing it manually, there is an easier option for creating pre-assigned participants. 

Here’s how to go about pre-assigning breakout rooms:

Step 1: Sign in to the Zoom web portal. 

Step 2: Click on the “Meetings” tab and schedule a meeting. 

Step 3: In the “Meeting Options” section, select “Breakout Room Pre Assign” and click “Import from CSV”. 

Step 4: Click “download” for a sample CSV file that you can fill out.

Step 5: Open the CSV file. You can use Microsoft Excel or similar spreadsheet software. 

Step 6: Fill out the “Pre Assign Room Name” column with the name you want for the breakout room. 

Step 7: Fill out the “Email Address” column with the assigned participant’s email address. 

Step 8: Save the completed file. 

Step 9: Drag and drop the file in the Zoom web portal. 

Zoom will verify that the participant whose email address was entered has a Zoom account. 

Keep in mind that the maximum number of assigned participants in your CSV file is 200. 

How to manage a Zoom breakout room

Once you’ve learned how to enable, create, and assign people to breakout rooms, there are a few things you need to know about managing breakout rooms. 

Just follow these simple steps to manage a breakout room efficiently:

Step 1: Start an instant or scheduled meeting. From the main meeting menu, select “Open All Rooms” to officially begin your breakout session. 

Step 2: When you create rooms, they will be shown in a dialogue box. Clicking on a room will show who’s in it. 

Step 3: Hover over a room to “Move”, “Rename”, “Delete” or “Reassign” participants of the meeting from various breakout rooms. 

Step 4: Selecting the “Options” button will allow you to choose your various breakout room options/meeting settings. 

Here you can:

• Set breakout rooms to close after a certain amount of time if desired. 
• Decide how much control participants can have over their time in these sessions.
• Set a countdown timer to inform participants of the time remaining in a session. The participants will be informed when the session time expires or when the host closes it.

Step 5: Selecting “Recreate Rooms” will shuffle breakout room participants for future breakout rooms into any order you choose.  

Step 6: Click on “Close all rooms” to close the session. This will give participants exactly 1 minute to wrap up their side discussions. After the rooms are closed, all participants return to the main room screen.

Step 7: As a host or co-host, you can jump to a different breakout room whenever you want during the session.

How to participate in breakout rooms

There are two ways to join a breakout room — either you join an assigned breakout room as chosen by the host or you can choose which breakout room you want to join, as long as the host of the main session allows this. 

A. How to join breakout rooms

To join a breakout room session, you will need to have been invited by the host (assuming you are not the host.) 

Here’s how to join a pre-assigned breakout room:

Step 1: Once you join the main Zoom session, the host will invite you to join the breakout room. 

Step 2: An invite will appear in a pop-up window. Click “Join Breakout Room” to continue.

Step 3: You can choose “Later” and join in later by clicking the “Breakout Rooms” option in your meeting controls. 

Step 4: Click “Join Breakout Room”. 

B. How to self-select a breakout room to join as a non-host

A host can allow a participant to self-select and choose which breakout rooms they want to join. If you self-select a breakout room, you can enter and leave rooms freely from the main session.

Here are the steps to do this:

Step 1: Select the “Breakout Rooms” option in your meeting controls and a list of open breakout rooms created by the host will be visible. 

Step 2: Next to the Breakout Room you choose, click “Join” and confirm by clicking “Join” again. 

Step 3: Click “Leave Room” to return to the main session. 

C. How to record in a breakout room

Zoom permits local recording privileges to both free and paid subscriber accounts. 

This allows Zoom meeting participants to record and store a video (with full audio)of the session locally onto their computer. 

Follow these steps to record in a breakout room:

Step 1: If you want to record a breakout session, ask the host for permission first. 

Step 2: The host needs to “allow” recording privileges before they open the breakout room. Alternatively, they can join your breakout room session and allow recording. 

Step 3: In the meeting controls section, click “Record” to start recording. 

Step 4: You can pause or stop a recording by clicking the pause or stop icon in the meeting controls.

Check out this short video to learn why Time Doctor is a great tool for remote teams:

8 things to keep in mind for Z oom breakout room success

When it comes to using breakout rooms successfully, practice makes perfect. 

Once you know how to use breakout rooms, it becomes really easy to create your own room every day.

Here are some handy tips to help you out:

1. Plan the details beforehand. 

Ask yourself:

• How many breakout rooms do I need?
• How many participants should each room have?
• Most importantly, should I manually assign participants to rooms or allow Zoom to do this randomly for me? 

You can also allow participants to choose a different room.

2. You can start a whiteboard Zoom session in Breakout Rooms. This will allow participants to view and annotate within the assigned room.

3. As the meeting host, you can create up to 50 breakout sessions in a central Zoom meeting room.

4. As a Zoom user client, if you plan on making use of breakout rooms, there are some limitations you need to keep in mind. 

The number of breakout rooms and participants is limited to:

• For 20 rooms: maximum of 500 participants per room.
• For 30 rooms: maximum of 400 participants per room.
• For 50 rooms: maximum of 200 participants per room.

5. During a breakout room session, in the event that a participant needs the meeting host to join their meeting, they can click on “Ask for Help”. The host will then be prompted to “Join Breakout Room” in the notification pop-up. They can click on it to join the Zoom session.

6. To manage breakout rooms, you need to have the latest version of the Zoom app. 

7. Zoom mobile app users can’t manage breakout rooms.  While you can still join and participate in a breakout room from your mobile phone, you will not be able to create or manage your own room. 

8. A co-host’s breakout session will begin in the room they’ve been assigned to by the host. Thereafter the co-host can enter and leave rooms freely, at any time. 

Wrapping up

Zoom’s Breakout Rooms feature can be a valuable tool for collaboration and discussions because they allow people to have a meeting in a smaller group, completely isolated from the main room.

Share ideas, provide individual feedback, or conduct a smaller brainstorming session during a virtual meeting. You can use breakout rooms for any sort of discussion.

Simply follow the steps in this guide, and you too can make the most of this valuable feature. 

And once you’re done, you’ll be able to create your own room for quick breakout sessions in no time!

Breakout rooms FAQs

What prerequisites do i need for zoom breakout rooms.

As long as your account settings have owner or admin privileges, you’ll be able to set up Zoom breakout rooms.

How do I know if I have breakout rooms enabled?

To check if you have Zoom’s breakout rooms feature enabled, navigate to the Breakout Room option on the Meeting tab and verify that the toggle switch is enabled.

How do I join a breakout room as a participant?

Typically, the meeting host will assign you to your designated session, and either send you there directly or send you an assigned participants invite that you’ll need to accept in order to join.

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How-To Geek

How to use breakout rooms in a zoom meeting.

Make Zoom calls with large groups a little less overwhelming.

Quick Links

How to enable breakout rooms in zoom, how to use breakout rooms in zoom.

Zoom meetings can very easily feel overwhelming when there are a lot of people involved. A feature called "Breakout Rooms" can help large groups by allowing people to break off into smaller groups. It's a handy trick to know.

"Breakout Rooms" are similar in concept to working in groups in a real-life office or classroom. People can break off from the main meeting into smaller groups for discussion, then seamlessly join back up with everyone afterward---no need to manage a bunch of separate Zoom calls.

Related: How to Use the Whiteboard Feature in Zoom to Mark up Screens

Before we can use Breakout Rooms in a meeting, you'll have to enable the feature for your account. This is only necessary if you'll be hosting the meeting.

First, sign in to the Zoom website in a web browser such as Google Chrome and select "Settings" on your account page.

Scroll down to the "In Meeting (Advanced)" section and toggle on the switch for "Breakout Room."

While you're here, enable "Allow host to assign participants to breakout rooms when scheduling" as well.

Select "Save," and we're ready to use Breakout Rooms in a meeting.

To use Breakout Rooms in a meeting, you'll need to be the host and use the desktop client. That includes Windows , macOS , Linux , and Chrome .

Related: How to Set Up a Zoom Meeting

Now that we've enabled the feature, you'll see a "Breakout Rooms" button on the toolbar. Click it.

A pop-up will appear with the Breakout Room options. You can choose the number of rooms and how participants will be divided into them.

• Assign Automatically: Zoom will randomly put people in rooms.
• Assign Manually: You choose who goes in which room.
• Let Participants Choose Rooms: Self-explanatory.

Make your choices and click "Create."

If you're assigning people to rooms manually, the next screen will show the list of rooms. Click "Assign" for each room and select the people you want in each.

Next, click "Options" for some additional settings. You can put a time length on the Breakout Rooms sessions and choose a countdown in order to give people time to wrap up before you close the rooms.

Once you're done, click "Open All Rooms." People will be put into the rooms in whatever way you decided. They will be prompted to accept joining a room or to select a room on their own.

While the Breakout Rooms are happening, you can click the toolbar's button to bring up the menu. From here, you can "Broadcast Message to All."

Enter a message and click "Broadcast." The message will appear on the screen for all participants.

When you're ready to end the Breakout Rooms, click "Close All Rooms" from this same menu.

That's all there is to it. Zoom will save your settings and room assignments, so if you want to break out again during the same meeting, you won't have to set it all up again. This is a convenient feature to know about if you organize a lot of large meetings.

If you're ever using Google Meet or Microsoft Teams for a meeting, those also offer a similar breakout room feature.

Step 1. Configure Zoom Rooms

Step 2. connect the hardware, step 3. install the software, zoom rooms professional services.

• Zoom's Professional Services team can help you transform your conference rooms in no time.
• Site survey with recommended hardware and a detailed system set-up and configuration guide.
• Options for remote or on-site deployment services.

How to Pre-Assign Participants to Breakout Rooms in Zoom

Home » Support » How to Pre-Assign Participants to Breakout Rooms in Zoom

SKIP AHEAD TO

At a Glance

In this guide, you’ll learn how to pre-assign participants to breakout rooms for a Zoom meeting.

Manually creating breakout rooms during a live Zoom meeting can be challenging and may use up a lot of valuable interaction time, especially for larger audiences. Pre-assigning breakout rooms can help make the transition from the main meeting room to a breakout room much smoother and quicker.

As a Zoom Scheduling Host , you can split your meeting participants into breakout rooms when scheduling the meeting. This can be useful if you already know how you want to split up your participants, especially for larger classes or classes with a lot of moving parts.

Note: Only the Zoom Scheduling Host can pre-assign participants to breakout rooms.

Limitations

• Users who join a Zoom meeting using the Zoom Mobile App or H.323/SIP devices can participate in breakout rooms but cannot manage them.
• Zoom Rooms and H.323/SIP devices cannot be pre-assigned to breakout rooms.
• Participants joining via a web browser must use Chrome to join breakout rooms.

Pre-Assign Breakout Rooms

• Note: Because participants will already be logged in to Canvas, scheduling the meeting using the Zoom LTI in Canvas will increase the number of students successfully pre-assigned to their rooms.

• If this is a recurring meeting, an Edit Meeting window will appear.
• Click the  All button if you’d like to have the same breakout rooms for every occurrence.

• Click Download to download a sample CSV file you can fill out.
• Open the CSV file with spreadsheet software, such as Microsoft Excel.

• Save the file.

• Click Save .

Related Resources

• FAQ: Zoom LTI Pro in Canvas
• How to Set Up and Manage Breakout Rooms During a Zoom…
• What is a Zoom Scheduling Host?
• Privacy Statement

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Considerations While Scheduling Meetings

Turning on the breakout rooms option.

Before scheduling a meeting in which you want to pre-assign attendees to breakout rooms, enable breakout rooms. To do this, go to your account settings, in your account settings, and in the section In Meeting (Advanced) , activate the Breakout room feature and check the box for Allow host to assign participants to breakout rooms when scheduling .

Set Up Breakout Rooms Through the Cornell Zoom Website—Not Canvas

For meetings you have created through Canvas, to set up breakout rooms and pre-assignments, edit it using cornell.zoom.us.

Turning on Breakout Room Pre-assignment When Scheduling a Meeting

With the Breakout room option enabled, hosts and co-hosts can pre-assign breakout rooms when scheduling a meeting. To do this, under Meeting options , check the box Breakout room pre-assign , then use either the Create Rooms link to manually assign invited participants, or use Import from CSV file to upload breakout room assignments in CSV format.

Use a CSV File to Pre-Assign Your Attendees to Breakout Rooms

It's recommended that hosts (or co-hosts) of meetings with large numbers of attendees use a CSV file to assign breakout rooms. Use Zoom’s sample CSV file as a guide.

Pre-Assigned Breakout Rooms Have a Participant Limit

Be aware that pre-assigned breakout rooms are limited to 200 participants. (But this limit does not apply to non -pre-assigned breakout rooms.)

Only Allow Authenticated Users into Your Meeting

In the Meeting Options for the meeting, be sure to enable Only authenticated users can join and select Cornell Users from the dropdown. This will require session attendees to be authenticated with a cornell.edu address to join the meeting.

For Recurring Meetings, Trying to Edit a Single Occurrence to Add Pre-Assignments Will Not Work

When editing a recurring meeting to add breakout room pre-assignments, you must make the change to all recurrences of the meeting, or the change will not be saved. (In the Edit Meeting dialog, after clicking Edit This Meeting , click All to add pre-assignments.)

Working with Breakout Rooms During Meetings

Starting breakout rooms during a meeting.

To launch breakout rooms during a meeting, click Breakout Rooms in the host control bar. If not all attendees are successfully pre-assigned, the host can click Recreate , then Recover to Pre-Assigned Rooms . Doing this works like the Refresh button in a browser.

Assigning Late Students to Breakout Rooms

When students / participants join a meeting after breakout rooms have been opened, late participants will need to be manually assigned to breakout rooms.

Changing Breakout Room Assignments During a Meeting

Once a meeting has begun, the breakout room pre-assignments cannot be changed through the web portal. To do this, the meeting can be ended, pre-assignments updated through the web portal, and then the meeting can be restarted. Alternatively, instructors can click Breakout Rooms , click the Recreate button, and use Recreate All Rooms . Note that when recreating breakout rooms automatically, students will be randomly assigned to breakout rooms.

Considerations for attendees (students)

Have students join using canvas.

For meetings initiated in Canvas, instructors should tell students to access the Zoom meetings through Canvas.

Student Attendee Sign-in

When accessing a Zoom meeting through Canvas, after clicking Join , students will be prompted to sign in. Students should sign in with their Cornell NetID and password via either the cornell.zoom.us website or the Zoom desktop client’s Sign In with SSO  option.

When signing into Zoom using the client’s Single Sign On button, they should type cornell  in the Company Domain field (if it is not already filled in correctly) to be properly authenticated and allocated to the correct pre-assigned room.

Transitioning Zoom Accounts Incorrectly Created Outside Cornell’s Zoom Account

Students using accounts they have created using their Cornell email address through zoom.us instead of cornell.zoom.us need to transfer their account to Cornell’s Zoom service by following the procedure at Switch Zoom Account from Zoom.us to Cornell.zoom.us .  

Zoom Learning Center: Breakout Room Pre-Assign

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Moscow Price for Near-Moscow Quality - Vania Rooms Hotel

• Europe    
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• Vania Rooms Hotel

Moscow Price for Near-Moscow Quality

The first and most important thing to address about "Vania Rooms Hotel" is that it is just another wing of the Klyazma hotel. I'm not entirely sure what the marketing scheme is here, but I suspect that it has something to do with trying to escape the stereotype/stigma associated with the Klyazma as a Soviet sanatorium. The hotel achieves limited success with this ploy. The Vania/Klyazma is located outside of the city, but there are buses that go there from Uspensky Sobor, and a taxi to the center should run you only about 150 roubles. As a result of staying a bit farther out, you're surrounded by nice pine trees and fresh air - definitely a plus. Our room, located on the first floor even had a balcony that would have been nice to use had the weather been a bit warmer. Also as a result of being located on the first floor, the water pressure in the shower and the availability of hot water were both shockingly good. (In general, it's probably best to get a room on the first or second floor). A wilting towel swan awaited us on our (slightly hard) bed, and was dismayed to find that the "free WiFi" existed only in name as the signal did not reach our room (again, on the first floor - you would think it would be within range). I wouldn't say that the woman at the front desk... The first and most important thing to address about "Vania Rooms Hotel" is that it is just another wing of the Klyazma hotel. I'm not entirely sure what the marketing scheme is here, but I suspect that it has something to do with trying to escape the stereotype/stigma associated with the Klyazma as a Soviet sanatorium. The hotel achieves limited success with this ploy. The Vania/Klyazma is located outside of the city, but there are buses that go there from Uspensky Sobor, and a taxi to the center should run you only about 150 roubles. As a result of staying a bit farther out, you're surrounded by nice pine trees and fresh air - definitely a plus. Our room, located on the first floor even had a balcony that would have been nice to use had the weather been a bit warmer. Also as a result of being located on the first floor, the water pressure in the shower and the availability of hot water were both shockingly good. (In general, it's probably best to get a room on the first or second floor). A wilting towel swan awaited us on our (slightly hard) bed, and was dismayed to find that the "free WiFi" existed only in name as the signal did not reach our room (again, on the first floor - you would think it would be within range). I wouldn't say that the woman at the front desk was unfriendly, but she was strangely defensive. Also, my husband opened his supposedly new house shoes to find two left ones. Lastly, there is little to no sound isolation. Granted, our neighbors were fairly noisy, but we could hear EVERYTHING that was giong on in the hallway and the rooms next to us. This may be something to consider if you are travelling with children or need a good night's sleep. There were a few options for breakfast, which is prepared upon your arrival in the hotel restaurant. Both my husband's and mine were decent, although they never brought his coffee. Probably one of the most important points in evaluating a hotel is cleanliness, and the Vania/Klyazma passed this test. It's not the cleanest place I've ever stayed - I moved an end table out from the wall and uncovered quite a bit of dust - but both the room and the bathroom were sanitary. In the end, I feel like I paid Moscow prices for something that wouldn't pass the test in the capital, but I also feel like it's probably the best thing going in Vladimir, so, we'll call it even, I guess? More

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Custom Cabinet Makers in Elektrostal'

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Featured Reviews for Custom Cabinet Makers in Elektrostal'

What does a cabinet maker near me do, questions to ask a prospective cabinet maker:, find cabinetry and custom cabinet makers near me on houzz, how do i find a local cabinets & cabinetry professional in elektrostal'.

• Reach out to the pro(s) you want, then share your vision to get the ball rolling.
• Request and compare quotes, then hire the Cabinets & Cabinetry professional that perfectly fits your project and budget limits.

What services do Cabinets & Cabinetry companies provide in Elektrostal'?

• Cabinet Installation
• Cabinet Refacing
• Custom Bookcases
• Custom Built-ins
• Custom Cabinet Doors
• Custom Cabinets

How many Cabinets & Cabinetry professionals are in Elektrostal'?

What are custom, semi-custom and prefab cabinets.

• Custom Cabinets – made to fit your specific kitchen, allowing complete customization. You can choose the materials, finishes, and features. Usually are of a higher quality. For example, for a small kitchen with limited space, custom cabinets can be designed to maximize storage and functionality. Contact a local professional in Elektrostal' to order the best cabinets for your kitchen.
• Semi-Custom Cabinets: – offer some customization options within pre-built standard sizes and styles. You can choose from a range of finishes, door styles, and accessories. For instance, you can select a specific color and add features like pull-out shelves or spice racks.
• Prefab (or Stock) Cabinets – pre-made and readily available in standard sizes, styles, and finishes. They are more affordable and convenient for quick installations. An example would be purchasing pre-assembled cabinets from a home improvement store to update your kitchen without any modifications.

Which is better – custom or prefab cabinets?

• Higher quality and craftsmanship
• More customization options available
• Allows for a personalized and unique kitchen design
• More expensive than prefab cabinets
• Longer production and installation time required
• More affordable option
• Suitable for budget-conscious or time-sensitive projects
• Limited customization options
• Generally lower overall quality compared to custom cabinets

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