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10 Free Progress Report Templates in Excel, Word, & ClickUp

ClickUp Contributor

November 20, 2023

Every project manager knows: keeping everyone in the loop on the status of your project can sometimes feel like herding cats. 🤷🏼‍♀️

Between monitoring the next steps, checking up on your member’s workloads, and reporting back to stakeholders—there’s a lot of information to keep on hand. And it takes more than a detailed folder system on your hard drive to keep it all together.

The solution begins with a standardized progress report system to easily collect and distribute key project management updates in a timely manner.

…But how do you create this standardized process? With a customizable progress report template, of course. 🙂

Progress report templates provide the proper pre-built structure to save time and minimize errors while preparing your progress reports—as long as you know what features to look for!

It all starts with you.

Your specific project requirements, current processes, and your preferred free project management software will impact which progress report template works best for your team and use case. But no need to take to the web! We’ve got everything you need to find the best progress report template in this very article.

Follow along as we cover all of the ins and outs of project progress reports. Find key definitions, feature breakdowns, and access to 10 of the best progress report templates for your favorite work tools.

What is a Progress Report Template?

What makes a good project progress report template, 1. progress report template by clickup, 2. project status report template by clickup, 3. project tracker template by clickup, 4. campaign progress report template by clickup, 5. production tracking template by clickup, 6. hr progress report template by clickup, 7. start stop continue template by clickup, 8. monthly business status report template by clickup, 9. gantt excel progress report template for excel, 10. microsoft word weekly progress report template.

A progress report template is a pre-built form, page, or checklist to consistently provide detailed project documentation in a timely manner. These resources can be tailored to fit the specific needs of your project or team processes, and are generally kept by the project managers to share with members and stakeholders on a weekly or monthly basis.

Progress report templates are easily shared, copied, and customized, eliminating the need to start from scratch every week. Instead, simply plug and play the updates into your custom team document and fire it off to your key players.

But not all progress reports can be shared across teams and industries. Your use case, project type, and tech stack will determine which project progress report template is right for you. And the quicker you can spot the key differences and must-have features, the quicker you’ll be on your way to meeting your goals and delivering the progress reports of your supervisor’s dreams. 💜

So if not all teams can use the same progress report templates, how do you know which template is the one for you?

To avoid the time-consuming and frustrating practice of trial and error, look for the following features when using a template while creating progress reports:

  • Customizable and easily edited to tailor the pre-built document to your needs
  • Built-in collaboration features like live editing and URL sharing to ensure all members and stakeholders have access
  • Multiple views to support a list, Kanban board, Gantt chart, timeline, and other highly visual methods for managing progress
  • Actionable tasks to hold members accountable for upcoming items and keep your project moving forward
  • Multiple integrations to bring more context into your progress report from other work tools

ClickUp Docs, Chat, and List view in ClickUp

These five features may be a drop in the bucket compared to what you’re looking for. But the good news is, your template is out there! There are an infinite amount of resources at your fingertips thanks to your favorite search engine, but why waste an hour (or a day) digging through pages of links? Instead, start with the best. 🤓

10 Free Progress Report Templates

We’ve done our homework to bring you the top progress report templates for ClickUp, Excel, and Word. No matter your preferred software, use case, or work style, we’ve got the progress report template you’ve been searching for. ✨

Progress Report Template by ClickUp

The Progress Report Template by ClickUp is the ideal starting point. Think of this template as the benchmark to compare all other progress report templates to—it’s that versatile! Powered by ClickUp’s dynamic built-in document editor, ClickUp Docs , this template has every key feature you need to establish and optimize your progress reporting processes.

This one-pager is broken down into clear sections to establish the who, what, where, and when of the project you’re dealing with. It’s formatted to help you provide a quick overview of the major updates to keep both the project team and external stakeholders informed about where things stand, and what needs to be done next.

Scrolling down the page, you’ll be prompted to share the status of the project, any milestones it has reached to date, and any next steps needed—everything your stakeholders want to know. It also offers the ability to highlight any issues popping up and need-to-know information for anyone reading the project progress report for the first time.

Project Status Report Template by ClickUp

Ready to kick things up a notch? 🔥

The Project Status Report Template by ClickUp is the digital whiteboard template your visual-learning team members have been asking for! Using ClickUp’s collaborative Whiteboards feature, your team can work together to define:

  • The project overview
  • Progress made since your last report
  • Any additional support or resources needed to move forward
  • Key takeaways and report highlights
  • Areas that went well and those that need improvement

It’s essentially a highly-visual and collaborative pulse check that you can consult throughout the project to report on its progress—without having to copy a new document each week.

And since this template is designed for ClickUp Whiteboards, you’ll have the power to complete the diagram alongside your team using collaborative live editing, see who’s viewing your board, embed media and website cards from other software, and convert text directly into actionable tasks. Whiteboards truly are every project manager’s dream tool. 🏆

Project Tracker Template by ClickUp

The thing is—you’re probably not managing just one project at a time. Overseeing multiple projects and even more individual tasks can be a daunting feat of its own. Without the right progress report template, communicating the status of each status and its larger project can be nearly impossible! That’s what makes the Project Tracker Template by ClickUp so valuable.

With this List template, you can easily group tasks by their current stages using custom task statuses like Getting Ready , Production , and Going Live —with the ability to add more statuses if needed! But that’s not all. This template is packed with four Custom Fields for:

  • Project stage
  • Project duration (in days)
  • RAG (to communicate priorities)
  • Date of completion

Plus, you’ll have access to four ready-made workflow views to manage your project progress from every angle, including a highly visual Gantt chart and interactive Kanban board arranged by tasks per assignee.

Meanwhile, anyone taking a look will be able to look at other tasks related to the, plotting out and executing them in a way that makes sense for everyone involved. 

Campaign Progress Report Template by ClickUp

Now let’s dig into the specifics by use case—starting with the Campaign Progress Report Template by ClickUp ! There are a ton of variables to consider when running and managing your advertising campaigns. Unlike software development or employee onboarding, cost and real-time performance metrics play a key role throughout the entire campaign. If one element isn’t sitting well with your audience, it’s time to pivot.

This ClickUp Doc template makes those elements simple to maintain with a formatted document to help you choose which project OKRs to monitor, keep an eye on cost, manage revenue, and more. For example, you can quickly visualize how much of your campaign budget has already been spent to date and how much revenue that investment has brought in. You can also display a chart of clicks and conversions to identify any key trends.

Use this template to monitor your campaign’s ad effectiveness and results, both to share with other stakeholders and to make adjustments as needed for maximum ROI.

Production Tracking Template by ClickUp

Videos are some of the most complex projects most marketing and communications teams take on. They require close collaboration between multiple team members, and sometimes months’ worth of planning, execution, and post-production to publish the final product.

That process gets even more complicated when you’re overseeing the production of multiple videos at a time—that’s when the Production Tracking Template by ClickUp comes in handy.

This hefty template applies five custom task statuses, 11 Custom Fields, and six project views to your Workspace. In the default List view, every video is represented as a task that can be organized by its current status. To manage your production schedule, navigate over to your Calendar view for a visual representation of your posting cadence.

And for overall production progress, use your pre-built Board view to see Custom Fields in action. From your Kanban board, you’ll find key information like client approvals, storyboard links, production types, briefs, and additional resources for more context at a glance. This maintains a streamlined overview, while still providing the details needed to get videos finished on time and on spec for publication.

HR Report Template by ClickUp

One of the most important HR processes is assessing new employees after the first 30, 60, and 90 days of their employment. The HR Report Template by ClickUp helps you do just that. Use the simple ClickUp Doc to enter employee information, then note where your new hires may require additional training or supervision.

The single-page template includes sections for multiple review periods, allowing you to track progress over time. The result is a more streamlined process to ensure new employees in your organization succeed in their onboarding.

Start Stop Continue Template by ClickUp

Every project has important decision points at which you need to determine whether current tasks are worth starting, continuing, or need to be stopped. The Start Stop Continue Template by ClickUp helps you keep track of exactly those decisions.

For each area, you can include virtual sticky notes of tasks that need the action described in that section. Over time, you can move those sticky notes around easily as needed. Finally, helpful color coding ensures that it’s always easy to see what your team needs to focus on or stop doing.

Try these stop start continue templates !

Monthly Business Status Report Template by ClickUp

Let’s take it to the 30,000-foot view. If you’re starting a business or shipping a new product, key stakeholders need to know basic information about how that launch is going. The Monthly Business Status Report Template by ClickUp helps to simplify the process.

This ClickUp Doc template offers an easy overview of needed scope changes , deliverables, and capacity issues. It also allows you to highlight the work completed in a given month, giving members and stakeholders a window into how the business is performing and what needs to happen next.

Progress Report Template for Excel

For all you spreadsheet traditionalists out there, this free progress report template for Excel is for you. 💜 

A cover sheet allows for basic information, including a traffic-light color code system on overall status, scope, budget, and timeline .

From there, you’ll find a more detailed Gantt chart with the individual tasks that led to larger judgment calls. That way, interested stakeholders and team members can stick with the broader overview, or dig into the details as needed.

Progress Report Template for Word

The Progress Report Template for Microsoft Word helps project managers deliver the status, project summary , budget overview, and risks related to your project at any given time. This template keeps it simple, with easily edited sections to help you paint the picture of your project’s health over time. Plus, it offers the ability to customize its theming to align with your brand.

How to Provide Feedback on Progress Reports

Now that you have progress report templates, let’s talk about how to give (and receive) feedback on progress reports. Here are some tips to make the process as smooth and productive as possible:

1. Provide Concrete Evidence

When giving feedback on progress reports, it’s essential to provide concrete evidence to support your comments. For example, instead of saying “this report is not detailed enough,” provide specific examples of information that may be missing or could benefit from more detail. This helps the recipient understand exactly what needs to be addressed and how.

2. Focus on Solutions

When providing feedback, it’s important to focus on solutions rather than just pointing out problems. Offer suggestions on how to improve the progress report or address any issues that may have been raised.

3. Be Timely

It’s crucial to provide feedback in a timely manner. Waiting too long to share your thoughts may result in the same issues being repeated in future progress reports, which can slow down project progress.

4. Encourage Open Communication

Encourage open communication between team members when discussing progress reports. This ensures that everyone is on the same page and allows for any questions or concerns to be addressed promptly.

5. Acknowledge Effort

Be sure to acknowledge the effort that went into creating the progress report, even if there are areas that need improvement. This motivates team members and shows them that their work is valued.

6. Be Specific

When receiving feedback on your own progress reports, ask for specific examples or suggestions for improvement. This helps you better understand how to enhance future reports and ensures that everyone is on the same page.

7. Be Open to Change

Be open to change and willing to adjust your progress reports based on feedback. Being open to change will improve the overall effectiveness of the report and ensures that it accurately reflects project progress.

Track Success with a Free Progress Report Template

You know the old saying about focusing on progress over perfection? Well at ClickUp, we believe in progress toward perfection—and the right progress report template is the first step in achieving that!

Investing your time in a progress report template is a simple addition to your production workflow that keeps everyone up-to-date about where the project stands. Any of the templates above will start you off on the right foot, especially a customizable template from ClickUp.

Access all of the templates listed above and over 1,000 more from ClickUp’s vast Template Library , plus, hundreds of rich project management features , tons of integrations, and more when you sign up for ClickUp today !

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Sample Progress Report

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The following short progress report, written by a student in geology, provides an excellent example of how concrete and affirmative a progress report can be. Note the specificity even in the title, and how sections such as "Remaining Questions" and "Expected Results" demonstrate that the writer, even though he is two months away from the completion of his thesis, is thinking about the work in a professional manner.

Progress Report

"Stratigraphic Architecture of Deep-Ramp Carbonates: Implications for Deposition of Volcanic Ashes, Salona and Coburn Formations, Central Pennsylvania" by John Lerner

SCOPE AND PURPOSE

The Late Middle Ordovician-age Salona and Coburn formations of central Pennsylvania show cyclic patterns on a scale of tens of meters.  Little research has been done on sequence stratigraphy of deep-water mixed carbonate/siliciclastic systems, and a depositional model for this environment is necessary to understand the timing and processes of deposition. The stratigraphic position of the bentonites at the base of the larger cycles is significant because it indicates that they accumulated during a time of non-deposition in a deep water environment.

To date, I have described five lithofacies present in the Salona and Coburn formations. Two lithofacies are interpreted as storm deposits and make up the limestone component of the thinly-bedded couplets. Some trends were observed in the raw data; however, because of the "noisy" nature of the data, a plot of the five-point moving average of bed thickness was created to define the cycles better.

ADDITIONAL WORK

Two key tasks are to be completed in the coming weeks. With the results of these tests and the field observations, I will create a model for deposition of a deep-ramp mixed carbonate/siliciclastic system in a foreland basin environment. The model will include depositional processes, stratigraphic architecture, and tectonic setting.

REMAINING QUESTIONS

Questions remain regarding the depositional processes responsible for the featureless micrite at the base of the Salona Formation. . . . How rapid was the transition? What record (if any?) remains of the transition?  Were bentonites not deposited, or were they selectively removed at certain locations by erosive storm processes?

EXPECTED RESULTS

I expect to find that the large-scale cycles represent parasequences. Flooding surfaces are marked by bentonites and shales, with bentonites removed in some locations. If the cycles are true parasequences, the implication is that eustatic sea level changes and not tectonic influences controlled the depositional changes over the interval.

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Progress Report: What is it & How to Write it? (+Examples)

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Picture this: You're a project manager juggling multiple tasks, deadlines, and team members. Keeping the balance between different tasks is hard but very important.

Enter the progress report, your secret weapon in conquering chaos and ensuring smooth sailing.

But what exactly is a progress report, and how do you craft one effectively? In this blog post, I'll demystify progress reports and guide you through the process of writing one.

From daily progress reports to weekly progress reports, using practical progress report templates and a tried-and-true format.

What is a Progress Report?

A progress report is a vital tool in project management , designed to keep different types of stakeholders informed about the ongoing status of a project.

It's a concise document highlighting current achievements, challenges, and goals, allowing the project manager to track progress and make necessary adjustments.

Project progress reports are one of the most important types of project management reports . They help maintain transparency, communication, and accountability within a team, ensuring everyone is on the same page. They also provide valuable insights for decision-makers, helping them gauge the project's overall health and success.

Here's what you can expect to find in a typical progress report:

  • Project Overview: A brief summary of the project's objectives and scope.
  • Current Status: A snapshot of where the project stands regarding completed tasks, milestones reached, and overall progress.
  • Challenges and Issues: Any technical difficulties, resource constraints, or personnel issues.
  • Next Steps: The immediate tasks and goals on the horizon and how the team plans to tackle them.
  • Progress Report Format: The layout of the report can vary depending on the organization's preferences or industry standards.

Writing a progress report can seem daunting, but it doesn't have to be. You'll create a valuable document that keeps everyone informed and aligned by breaking it down into manageable sections and using clear, concise language.

Embrace the progress report writing skill and watch your team's productivity and communication soar.

Why are Progress Reports Important?

Why is a progress report important?

Progress reports play a vital role in project management, serving as a communication tool to keep stakeholders updated. Let's delve into why progress reports are crucial for the success of any project or business.

Transparency and Accountability

Progress reports eliminate ambiguity and promote transparency. By regularly sharing project updates with stakeholders, the project team is held accountable for their work. This accountability ensures everyone is on track to meet the project milestones and objectives.

Identify Potential Issues Early

Progress reports help identify potential problems before they escalate. Team members can spot bottlenecks, delays, and other issues by examining project data and analyzing the progress report.

Early detection enables the team to take prompt action and prevent these issues from derailing the project.

Effective Decision-Making

Armed with accurate and timely information from progress reports, project managers and stakeholders can make informed decisions.

When a project progresses smoothly, management can allocate resources more efficiently or plan for future phases. On the other hand, if a project encounters challenges, swift decisions can be made to reallocate resources or change course.

Maintaining Momentum

A progress report's important aspect is maintaining momentum. When team members see their progress documented and shared, it fosters a sense of accomplishment and motivation.

This positive reinforcement encourages teams to keep pushing forward and maintain their productivity.

Improved Communication and Collaboration

Progress reports facilitate better communication and collaboration among team members. By sharing updates and insights, the entire team stays informed, reducing the chances of miscommunication or misunderstandings.

Moreover, progress reports provide a platform for team members to ask questions, provide feedback, and offer support.

Performance Tracking

Business progress reports, such as quarterly, monthly, or annual progress reports, help track performance over time.

By comparing past reports, management can gauge the business's overall health and identify trends or patterns. This historical data can inform future strategies and drive continuous improvement.

How to Write a Progress Report

Step 1: define the purpose.

The first step in writing a progress report is understanding its purpose. Progress reports inform stakeholders about the project's status, including what has been accomplished, any challenges encountered, and future planning. This allows project managers to keep everyone in the loop and make informed decisions.

The purpose of this monthly progress report is to update the management team on the project's status. It presents an overview of completed tasks, in-progress tasks, upcoming tasks, and any challenges faced during the reporting period. This report will also provide insight into key performance metrics and future planning .

Step 2: Know Your Audience

Determine who will read the progress report. Is it for higher-ups, clients, or team members? Tailor the language, tone, and level of detail accordingly.

Step 3: Set the Timeframe

Decide the reporting period – weekly, monthly, or quarterly. Choose a timeframe that best suits your project's pace and stakeholder expectations.

Step 4: Collect Information

Gather data on tasks completed, team members involved, and any obstacles faced. Consult previous progress reports, project documentation , and team members for accurate information.

Step 5: Organize Content

Break down the report into logical sections. Here’s what we suggest:

  • Summary: A brief overview of the report's contents.
  • Completed Tasks: List tasks accomplished during the reporting period.
  • In-Progress Tasks: Describe ongoing tasks and their current status.
  • Upcoming Tasks: Outline tasks scheduled for the next reporting period.
  • Challenges: Discuss any obstacles encountered and how they were addressed.
  • Key Metrics: Highlight key project performance indicators and progress towards goals.
  • Future Planning: Discuss plans for the next reporting period and any adjustments needed.

Step 6: Write the Summary

Craft a concise summary that provides a snapshot of the report. Mention key achievements, challenges, and plans for the future. Keep it brief but informative.

This progress report covers our team's accomplishments during Q1, with a particular focus on the completion of the website redesign and the initiation of our social media marketing campaign. We've encountered some challenges in coordinating with external vendors, but we've implemented solutions to overcome those obstacles .

Step 7: Detail Completed Tasks

List all tasks completed during the reporting period. Include the following information:

  • Task description
  • Team members involved
  • Start and end dates
  • Any relevant metrics (e.g., hours spent, budget used)
  • Task 1 – Implement a user login system.
  • Team members: Jeff and Sarah.
  • Start date: January 1st.
  • End date: January 15th.
  • Metrics: 98% successful login rate.

Step 8: Discuss In-Progress Tasks

Outline ongoing tasks, their current status, and expected completion dates. Explain any delays and their impact on the project timeline .

  • Task 2 – Develop a mobile app.
  • Current status: 70% completed.
  • Expected completion date: February 15th.

Step 9: Describe Upcoming Tasks

Identify tasks scheduled for the next reporting period. Provide details such as:

  • Assigned team members
  • Estimated start and end dates
  • Dependencies on other tasks
  • Task 3 – Launch marketing campaign.
  • Assigned team members: Anas and Mark.
  • Estimated start date: February 16th.
  • Estimated end date: March 1st.
  • Dependencies: Completion of mobile app development.

Step 10: Address Challenges

Discuss any challenges encountered during the reporting period. Describe how they were resolved or any plans to address them in the future.

  • Challenge 1 – Unforeseen technical issues causing delays.
  • Resolution: Increased resources and adjusted project timeline to accommodate the additional time required.

Step 11: Present Key Metrics

Highlight key project management performance indicators and progress toward project goals. Use visuals like charts or graphs to make the data more digestible.

  • Metric 1 – User registration rate.
  • Current status: 500 new users per week.
  • Target goal: 1,000 new users per week.

Step 12: Plan for the Future

Discuss plans for the next reporting period, including any adjustments required. This may involve reallocating resources, revising timelines, or redefining objectives.

In the next reporting period, our focus will shift to improving user retention and engagement. We plan to implement new features based on user feedback and optimize the onboarding process.

Step 13: Proofread and Revise

Review the report for clarity, accuracy, and readability. Ensure all information is presented in a clear, concise manner.

Step 14: Submit the Report

Submit the progress report to the relevant stakeholders, ensuring they have ample time to review and provide feedback.

Example Progress Report Template

Use this template as a starting point for your progress report:

By following these steps and guidelines, you'll be well-equipped to write an effective progress report that keeps stakeholders informed and drives project success. Clear communication is key to maintaining momentum and ensuring everyone is on the same page.

Examples of Progress Reports

1. business progress report.

Business Progress Report

A business progress report helps track company growth, accomplishments, and areas for improvement. It includes:

  • Revenue and sales figures.
  • Market trends and competition.
  • Operational efficiency.
  • Employee performance.
  • Goals and milestones achieved.

2. Quarterly Progress Reports

Quarterly Business Review

These reports offer a snapshot of a project or business every three months. They cover:

  • Major achievements.
  • Challenges faced and solutions.
  • Key performance indicators (KPIs).
  • Updated project timeline.
  • Budget status.

3. Monthly Progress Reports

Monthly progress reports provide more frequent updates on projects or departments. They highlight:

  • Accomplishments and setbacks.
  • Progress towards monthly goals.
  • Resource utilization.
  • Issues and risks.
  • Action items for the upcoming month.

4. Project Status

Project Status Report

Project status reports focus on a specific project's progress. They showcase:

  • Project documentation updates.
  • Completed tasks and upcoming deliverables.
  • Risks and issues encountered.
  • Team members' performance.
  • Changes to project scope or timeline.

5. Personal Progress

Personal progress reports help individuals track their growth and development. They include:

  • Personal goals and objectives.
  • Achievements and lessons learned.
  • Skill development and training.
  • Performance feedback.
  • Areas for improvement and action plans.

Best Practices for Writing Progress Reports

Progress Report Template

Know Your Target Audience

When you create a progress report, start by identifying your target audience . Project stakeholders, team members, and future decision-makers should all benefit from your report.

Write in such a way that it is easy for them to understand. Avoid technical jargon and explain industry-specific language so everyone stays on the same page.

Reporting Frequency and Dates

Establish a reporting frequency for your progress reports. Whether weekly, bi-weekly, or monthly, maintain consistency. Include report dates and the expected completion date of the current project to provide a clear timeline.

Stick to the Project's Scope

Focus on the project's scope and stay within the project's purpose. Don't digress or include unrelated details. A concise report ensures that readers remain engaged and informed.

Review Previous Reports

Refer to the previous report to identify any changes or developments. Highlight the work completed, project deliverables , and any updates to the project plan. Doing so will maintain continuity and keep stakeholders informed about the department's progress.

Prioritize and Organize

Arrange project priorities logically, focusing on the most critical aspects first. Organize the information in a clear, easy-to-follow format. Use headings, subheadings, and bullet points for better readability.

Be Transparent About Problems

Don't shy away from discussing problems or challenges. Addressing issues helps stakeholders understand the project's status and any hurdles that may affect successful completion. Offer potential solutions or workarounds to demonstrate proactive thinking.

Back Up Progress with Relevant Data

Use relevant data to support your progress. Figures, charts, and percentages can provide a quick overview of the project's status. Make sure your data is accurate, up-to-date, and presented in an easy-to-understand format.

Highlight Team Member Contributions

Acknowledge team members who have made significant contributions to the project. This recognition boosts morale and encourages continued excellence.

Include Future Projections

Discuss what's next for the project, such as upcoming tasks or milestones. This helps stakeholders understand the trajectory of the project and anticipate the work ahead.

Keep it Simple and Actionable

Present complex ideas in a simple, easy-to-understand language. Break down complicated concepts into manageable chunks. Offer actionable insights and practical takeaways, so stakeholders can quickly grasp the project details.

Establish a Database

Create a database to store all progress reports. This repository helps stakeholders access past reports and provides valuable insights for future projects. It also ensures that information is preserved and easily accessible when needed.

Proofread and Edit

Before sharing your progress report, proofread and edit for clarity, consistency, and accuracy. This step ensures that your report is polished, professional, and easy to understand.

Progress Reporting FAQs

A progress report is most valuable when you're working on a long-term project. It's a way to keep stakeholders updated on progress and share important insights.

The primary purpose of a progress report is to provide a clear and concise overview of a project's status. This includes: – Communicating progress toward goals – Identifying potential issues and solutions – Demonstrating accountability and commitment to the project – Providing a step-by-step guide of completed tasks and upcoming work – Offering visual aids, like charts and graphs, to illustrate data A well-crafted progress report keeps stakeholders informed and fosters collaboration. It's also valuable for maintaining momentum and motivation throughout the project.

Writing Progress Reports Does Not Need to Be Hard

So, you've reached the end of this blog post. You're now equipped with the knowledge and tools to make progress report writing a breeze. Remember, it doesn't have to be a daunting task.

Keep it simple, stick to the facts, and let your progress shine. Talk about what you achieved, any challenges you faced, and how you overcame them. Use a clear, concise, structured format to ensure your message is easily understood.

To simplify the process, check out our guide on project reporting tools .

Ask yourself:

  • What are the key takeaways from this period?
  • How can I best communicate the status of the project?
  • Are there any challenges that need addressing?

Considering these questions will make your progress report informative, actionable, and engaging. And don't forget, practice makes perfect. The more progress reports you write, the easier and more efficient the process will become.

Explore Further

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Martin luenendonk.

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Martin loves entrepreneurship and has helped dozens of entrepreneurs by validating the business idea, finding scalable customer acquisition channels, and building a data-driven organization. During his time working in investment banking, tech startups, and industry-leading companies he gained extensive knowledge in using different software tools to optimize business processes.

This insights and his love for researching SaaS products enables him to provide in-depth, fact-based software reviews to enable software buyers make better decisions.

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How to Write a Progress Report

Last Updated: May 11, 2023 Fact Checked

This article was co-authored by Ksenia Derouin . Ksenia Derouin is a Business Strategy Specialist, OBM, and Artist based in Grand Rapids, Michigan. With over ten years of professional experience, Ksenia works with wellness and social impact sector solopreneurs and organizations to support their business strategy, operations, marketing, and program development. Her mission is to support business owners in building thriving businesses and creating impact so that they can achieve a sense of purpose, career fulfillment, and financial independence. This article has been fact-checked, ensuring the accuracy of any cited facts and confirming the authority of its sources. This article has been viewed 437,099 times.

Progress reports are an important part of project management, whether it's your dissertation or a project at work. You'll need to use these to keep your supervisors, your colleagues, or your clients updated about the project you're working on. You'll be focusing on what you've accomplished and what still needs to be done.

Beginning the Process

Step 1 Figure out what your purpose is for the proposal.

  • Progress report for a research program or project is going to be slightly different than for a project at work. In this case you are more likely to need to cite information and are less likely to need to consider things like cost (although not always).
  • A work report for a client is going to read somewhat differently than for a superior at work. You'll need to consider why you're writing this report for them.

Step 2 Consider your audience.

  • How are your readers connected to the project? How will the outcome of the project affect them? (The connection and how they're affected is going to be different for your superior than for the client, for example.)
  • Consider what decision your readers are going to need to make after reading the progress report (what support, money, time are they investing, for example.
  • Consider the information your reader is going to need to know to oversee and participate in the project effectively. What technical aspects of the project will they need to know. Are they comfortable with technical jargon?

Step 3 Decide on the best way to communicate with your audience.

  • A progress report could be a brief oral report at weekly or monthly staff meetings.
  • It could be periodic emails to colleagues.
  • It could be formal or informal memos to supervisors.
  • It can also be formal reports for clients or government agencies.

Step 4 Check with your supervisor.

  • When it comes to information for a client or government agency, or thesis review board, you err on the side of formality.
  • No matter the formality or informality of your tone you want it to be clear, focused, and honest.

Writing Your Report

Step 1 Decide how you want to present your material.

  • You might choose to do a bulleted list. It's a very clear way to present the material and it's easy to skim and still get the needed information. However, it can be a slightly less formal way of writing a progress report so it might be better to use it for memos to supervisors and emails to colleagues.
  • You may also consider adding in graphs or tables. This might be especially good if you're writing a progress report for a project in which you're trying to get funding, or show why you deserve the funding you've been given.

Step 2 Consider using subsections.

  • Adding subheadings to your can make this even clearer, because it lets your readers or audience know what to expect in each subsection. If there is material that they are particularly interested in they'll be able to jump right to that part.

Step 3 Write the heading.

  • The heading should include the date, when the report was submitted, the name and the position of the recipient, the writer’s name and position, and the subject of the report.

Step 4 Write the introductory section.

  • Make sure to include: the purpose of the report, introduce the project, remind that this is an update on the progress of the project.

Step 5 Do the body of the proposal.

  • Specify tasks that have been accomplished since the last report and what tasks are ongoing.
  • Discuss problems that you’ve encountered, issues that need to be addressed, and potential solutions for those problems and issues.
  • Address changes that have happened and why they needed to be made.
  • You can also include things like personnel changes, difficulty in obtaining material, what cost overruns you may have encountered, any delays or problems with technology or security.
  • It also helps to provide a timeline of the project with any relevant due dates.

Step 6 Address what is next for your project.

  • You really do want to make sure say whether the deadline for the project has changed or not.
  • Avoid sugarcoating any problems for your audience, but don’t alarm them unnecessarily or promise anything you can’t deliver.

Step 7 Add in total hours worked.

Avoiding Common Difficulties

Step 1 Make sure you stay on topic.

  • For example: if your project is about reigniting a local, nonprofit arts organization, it might be tempting to go off into a discussion of the deplorable state of arts funding, but it won't really help detail how your project is coming along.

Step 2 Keep it simple.

  • Depending on who you're writing the report for you might be cut down to a specific page limit. A good rule of thumb is to keep it as short as possible, while making sure that you fit in the appropriate information.

Step 3 Try to avoid being too vague.

Community Q&A

Community Answer

Video . By using this service, some information may be shared with YouTube.

  • Try to judge your supervisor's style. She may have a preference for the types of reports she likes to see. Some may want to see more lists or bulleted information; others will like to know as little as possible to get by. Still others may prefer as much information as possible, no matter how many pages it takes. Thanks Helpful 36 Not Helpful 10
  • Be specific throughout the progress summary, but try not to be overly wordy. Thanks Helpful 18 Not Helpful 6

assignment progress report sample

  • In order not to be caught unprepared when it's time for a progress report, it's a good idea to record information as you go along so it's easy to put all the information together. Thanks Helpful 8 Not Helpful 6

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Thanks for reading our article! If you’d like to learn more about improving your business, check out our in-depth interview with Ksenia Derouin .

  • ↑ https://pressbooks.bccampus.ca/technicalwriting/chapter/progressreports/
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  • ↑ https://www.e-education.psu.edu/styleforstudents/c6_p10.html

About This Article

Ksenia Derouin

To write a progress report, start by deciding how you want to present your info, like with a bulleted list or a graph. You can also add subsections to your report, which can help keep things clear and easy to follow. Then, write your heading across the top of the paper and include relevant details like the date and subject of the report. Below that, add an introduction using italics to give a brief overview of the report. Next, include details in the body, like specific tasks you worked on, and conclude it by addressing what’s next for your project. To learn why considering your audience can help you write a progress report, read on! Did this summary help you? Yes No

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Best Progress Report: How-to’s + Free Samples [The Complete List]

By archtc on October 13, 2022 — 3 minutes to read

A progress report is prepared to show an individual’s progress towards developing the right set of competencies and skills he is supposed to have. It may also be a documentation of how a particular project or tasks are being carried out and completed.

  • Types of Progress Reports Part 1
  • Samples and Templates: Free Download Part 2
  • Additional Sources Part 3
  • How to dramatically reduce the time you spend creating reports Part 4

Progress report for an individual is usually written to document how a student, an intern, or an employee are gradually learning and how they were able to apply the knowledge and skills they acquired in executing tasks and solving problems. The main types of these reports are:

Internship/Student Progress Reports

An internship progress report discusses learnings and accomplishments made by the intern. It basically outlines a description of the intern’s job, identifies the skills and knowledge he used to perform the necessary tasks during his internship, and a discussion on how the trainee performed the duties and how he was able to apply his knowledge and show his capabilities.

It includes a short introduction to the organization or the company where the internship was performed, the period covered by the report, and a summary of the activities and tasks he performed, as well as his first job responsibilities and how his job scope changed throughout the internship period.

general progress report 2

Click Here to Download Internship/Student Report DOC

Click Here to Download Internship/Student Report 2 DOC

Click Here to Download Internship/Student Report 3 DOC

Employee Progress Report

Employee’s progress report presents employee’s developments in terms of acquiring skills, competencies, and mastery necessary to perform his job. Most of the time, this type of report is made by an employee who is on a probationary status. When someone has been appointed as an employee on a probationary status, he is considered to be capable of meeting the standard performance, given sufficient time to learn and be exposed to the job. Therefore, he is expected to completely acquire the required level of competencies for his job during his probationary period, and his developments are recorded through this report.

general progress report 5

Click Here to Download Employee Progress Report Template

More types of progress reports, best practices and free templates:

Daily Progress Report: Best practices and free templates

Weekly Progress Report: Download free templates

Monthly Progress Report: Helpful tips and free samples

Quarterly Progress Report: How to write it + free template

Business Progress Report: A guide to business progress reports with free sample

Project Progress Report: All about project progress reports

Employee Status Report: How-to’s, free samples and templates

Download Section

Templates and samples:.

Click Here to Download Employee Report Template

general progress report

Click Here to Download Project Report DOCX

general progress report 4

Click Here to Download Monthly Report DOC

general progress report 6

Click Here to Download Quarterly Report DOC

Click Here to Download Internship Report DOC

Click Here to Download Internship Report 2 DOC

Click Here to Download Internship Report 3 DOC

—————————————————————————-

You can also use the following templates on ProsperForms :

weekly project status report form template

Edit and use this template

weekly status report form template

Additional Sources

  • Awesome Weekly Status Report Templates
  • Writing a Daily Work Log (+ Free Templates)
  • Best Status Reports: The Complete List With 25+ Free Downloads 

A bar graph on a board, representing the progress report

  • Unito home /
  • How To Write a Progress Report (With a Free Template)

Writing a progress report is one of those tasks that sounds simpler in theory than it is in practice. Your goal is self-explanatory — to update the reader on, well, your progress! But in practice, you need to find a balance between including all relevant information and excluding distracting, extraneous details. That’s not always easy to do, and it can be especially tough if writing isn’t typically part of your job. 

Progress reports vary a lot based on the specifics of your work. That said, there are still some guiding principles that will help you make your report helpful, accessible, and informative. 

Keep reading as we break down what a progress report is, why it matters, and how to write one. When you’re done, you’ll be ready to write an exceptional progress report, and we’ll even give you a free template you can use to nail it every time.

What is a progress report?

A progress report is a formalized way to keep people updated on your work. Usually, they’re intended for an audience that wasn’t part of your work but is still connected to it in some way. This could be someone supervising you — like your manager — or an external stakeholder. Progress reports can be written daily, weekly, quarterly, or even annually.

These reports can also be issued as part of general updates on company performance, especially as quarterly or annual reports . Obviously, they provide information about your progress, but they also discuss blockers, whether or not they were overcome, and how. They’ll also include important KPIs . 

Good progress reports contain detailed, specific information, not generalized statements. If you’re working on a long-term project and will be reporting at regular intervals, it might be helpful to structure all your reports from the same standardized template . This will give you a consistent frame of reference when you’re looking back at the project’s trajectory. 

In addition to keeping other people in the loop, reporting on your progress can help you and your team stay on track. It forces you to assess how far you’ve come and think critically about obstacles, both what caused them and how you solved them. It also helps you and your teammates get credit for your hard work!

Why are progress reports important?

When you’re knee-deep in your project, progress reports can sometimes feel like a waste of time. After all, you’d rather be getting the work done than writing about it! 

But in reality, progress reports are incredibly important in project management . Here are a few ways that progress reports make work better for everyone. 

They make it easier to work together

Progress reports give everyone visibility. This helps you avoid information silos, confusion, miscommunication, and inefficiency. They also promote collaboration . If multiple teams are working on a project, it’s easy to spot ways to help each other, since everyone knows exactly what’s going on.

In Unito’s Report on Reporting , 82% of people surveyed said their reports led to actionable insights at least most of the time. That can mean finding the weak spots in your workflow or just getting a better sense of how everyone collaborates.

Progress reports track individual contributions

Once a project’s completed, it can be tricky to remember exactly who handled which task. But there are many reasons why that information should be carefully documented. For example, if a problem arises later, you may need to look back and see what caused it. Did someone drop the ball? Conversely, if the project is a success, your progress report makes it easy to see who deserves to have their efforts recognized.

In either scenario, the report removes ambiguity. Who did what is crystal clear and not up for debate.

They help you reflect on success and failure

Progress reports provide value long after your project wraps up. Going past individual employees’ successes or failures, they can reveal the big-picture loopholes, oversights, and inefficiencies that impeded your progress. Many companies will also analyze progress reports in aggregate to improve all their operational processes. 

How to write a progress report

Your progress report should be clear, concise, and informative. If you’re not much of a writer, don’t worry — the point of a progress report is to share information, not show off your storytelling skills.

Here are some general best practices to follow when you’re writing your report.

Set a schedule 

Outline when regular progress reports should be delivered and make sure you get buy-in from your team. Set specific deadlines for submission or they will sink to the bottom of everyone’s to-do list and never get done. 

How often you need to write a report depends on the project’s size and complexity, but keep things realistic. Asking teams to report too frequently can lead to unhelpful, surface-level reports, while not enough reporting can lead to important milestones being missed. 

Start with the basics

Include basic information like your company, department, the name of everyone working on the project, an overview of what it entails, and your goals. This gives your manager the ability to share the report outside your team or department without amending it. 

Keep your progress report simple 

As we mentioned, progress reports should use simple, accessible language to convey information. This is not the time to emulate your college philosophy paper. Overly complicated phrasing won’t make you look smart and professional, it will confuse your reader and obscure your meaning.

That’s not to say you can’t use technical or industry-specific language — after all, in many situations, these terms are the simplest way to convey your meaning. If you do choose to use specialized terms or acronyms, you may want to define them. This depends on the audience of your report. 

Progress, plans, and problems

One technique to keep things brief and to the point is known as “progress, plans, and problems.” The idea is that unless you’re talking about an accomplishment, projected future accomplishment, or a roadblock, it doesn’t belong in your report. 

When managers, supervisors, and colleagues are aware of your progress, plans, and problems , they have a holistic view of where the project’s at and can see where their attention is needed.

Include data 

It’s not enough to just tell the reader what you accomplished — wherever possible, you should prove it, too. Use charts, tables, or graphics wherever you can to help the reader visualize your progress. Try to source data from tools you’re already using.

Progress report template

Need a hand writing your progress report? We have a free template you can use to draft your reports. Just click the link to access the Google Doc, and download the template. This template follows the pointers outlined above, as well as including a section where you can draft an executive summary.

Download the free template

Get unito’s report on reporting.

Reporting is an absolutely essential workflow for your business. But have you ever felt like it’s more difficult than it should be? We surveyed 150 knowledge workers from various industries, asking them about their reporting workflows, the tools they use, and more.

You can get the full breakdown of their answers — and our analysis — in Unito’s Report on Reporting.

Get the eBook here

Visibility, accountability, and communication.

Even when you understand their importance, writing progress reports can feel like taking valuable time away from actually doing the work. 

But reporting on your progress doesn’t need to be a hassle. If you follow these guidelines, you’ll get in the habit of writing clear, helpful progress reports that make it easy to update your colleagues, assess your performance, and keep your project on track. 

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Writing Progress Reports

Stacey Corbitt

Chapter Overview

It may seem like technical writing – indeed, many kinds of professional business writing – must be huge undertakings involving much effort and endless detail. With all the emphasis on being complete, accurate, and collaborative, do you wonder whether you can develop enough skill during college to compete as a writer in a technical or other business position? You may be hoping there’s an engineering or other professional position out there where you can stay under the radar and do your job without having to write anything important.

There is good news on this matter, and then there is great news.

First, the good news: virtually all entry-level professional positions present opportunities to practice writing in a variety of situations and for multiple types of readers. Writing in technical fields, as you may now realize, can require significant time commitment and collaboration, as well as various other “soft skills.” As a result, employees working to gain experience in the field may be tapped frequently to complete writing tasks.

Do you wonder exactly how the preceding paragraph is good news? Consider the great news: the day-to-day business of technical writing is largely short, direct reporting for specific purposes and audiences. While short reports aren’t necessarily easy to write, they do offer opportunities to practice crafting clear and concise documents. The progress report is one of several standard forms of short reports. This chapter aims to help students understand how to plan and write progress reports that meet the needs of their assignments as well as the standards of professionalism required by their fields of study and work.

What is the audience and purpose of a progress report?

Progress reports are typically requested and reviewed by one or more stakeholders in a project. Stakeholders is a general term for people who have a business interest in the subject project and may need progress reports because of fiscal, legal, financial, or other responsibility for the work in question. While progress reports may be required by the person or group at the next level of responsibility above your own, the readership and reach of your periodic progress reports can be greater than you know, sometimes applying to the top tier of an organization.

Put simply, stakeholders use progress reports to communicate about work on projects, including levels of completion and delays alike. These reports provide a number of opportunities for communication, including but not limited to

  • reporting early research findings
  • notifying stakeholders about problems
  • discussing potential changes in planned work, schedule, and other project factors
  • evaluating work completed

As with all technical writing opportunities, careful characterization of the audience and the context in which the report will be used is crucial to successfully achieving the purpose of a progress report. In addition to these standard considerations, other specific questions a writer should ask in preparation for writing a progress report include the following:

  • Has the requestor specified a form you must use? If so, do you have the most up-to-date form and specifications to follow?
  • What is the date of expected delivery for this report? What is the expected frequency of reporting? For example, do you need to report once weekly, or more or less frequently?
  • Is supporting documentation necessary? If so, how should you include it?
  • Is there an oral presentation component required with this report?
  • Have you set aside enough time to complete this report and obtain a peer review?

In a word, the key to writing efficient, clear progress reports is preparation . Always take the time needed to ask these practical questions about the rhetorical situation in which you will be writing a progress report for any project.

What is the necessary content for a progress report?

Depending upon the information you collect through the questioning activity outlined in the previous section, the specific content your project progress report will need can vary. In general, though, you might think about the content required in a progress report in a specific way: that is, part of the content comes from the past; part of it discusses the work you are doing today; and the third part of the content represents the project’s future.

Activity: begin drafting a progress report

Begin with an individual or group project in which you are currently involved, whether for your writing course or another class. Proceed by making notes in response to the following directions.

  • Next, a brief discussion of the work you are doing today or this week will address the present tense portion of your discussion.
  • Third, from the same point of view in the present moment, look ahead of you at all the project-related work you want to address between now and the next reporting milestone. Write a quick description of what plans you have for the project’s future, using the future tense to describe what you and your team will begin, what you will complete, and so on.
  • Finally, build a draft timeline that displays the entire list of tasks for your project, whether completed, ongoing, or to begin at a point in the future. You may consider developing a Gantt chart , like the one presented in Figure 11.7, shown below and adapted from Exploring Business, published by University of Minnesota (2016) .

Gantt Chart for Vermont Teddy Bear feautring the activities of cut fur, stuff and sew fur, cut material, sew clothes, embroider T-shirt, cut accessories, sew accessories, dress bears, package bears, and ship bears

Use the notes you have prepared in this activity to complete the Homework at the end of this chapter.

What are the important stylistic considerations for a progress report?

If you put yourself in the position of the typical audience for a progress report, you can identify the characteristics that are most important for that reader’s use of the document. As you know, writing that is clear, concise, complete, and correct is vital to the success of any technical document in reaching its audience and accomplishing its purpose. With regard to progress reports, particularly those written in business, one additional quality critical to success is brevity . The progress report is an ideal demonstration of writing that should include only significant details and nothing extraneous. To the extent a progress report for your work can be accomplished in one single-spaced page, do not make it longer.

Use active construction

Because they constitute a direct communication from the writer to one or more identified readers, progress reports are frequently presented in one of the common business correspondence formats: namely, an email, memo, or letter report. Correspondence is a genre of writing that lends itself to the use of personal pronouns like I , we , and you in particular. Being able to use a first-person voice with personal pronouns gives writers an advantage toward writing progress reports: personal pronouns make it easier to use active constructions.

Using the active voice, or active construction , essentially means that you construct sentences and passages in which the following characteristics are evident:

  • The subject performs the action of the verb rather than receiving the action of the verb.
  • The use of forms of “to be,” also known as state of being verbs, is minimized.
  • The emphasis of an active sentence is on the subject and verb, rather than on an object.

Consider the following examples:

Notice that the nouns first written in each sentence – my sister, the carpool, and my glasses – are all receiving the action of the verbs in the sentences.

Notice also that each of those verb phrases includes a form of to be : was bitten, is being organized, and have…been seen .

Finally, notice that the same word follows the verb phrase in each sentence – by – creating a prepositional phrase that indicates the noun or pronoun performing the action in each sentence.

Now examine the same three statements below, written in the active voice:

Notice the change in arrangement of words in each statement. You can identify the subject that appears at the beginning of each sentence; followed by the verb or verb phrase that indicates the action being performed by the subject; and finally the direct object of the sentence that receives the action of the verb. The numbers in parentheses in both sets of examples indicate the total number of words in each sentence.

What are your thoughts about converting sentence construction from passive to active for purposes of being clear in a progress report? Discuss the question with a partner in class and make some notes about your observations. Do you think the active construction has advantages over passive construction? Does active construction have disadvantages?

Near the beginning of this section, you read “… personal pronouns make it easier to use active constructions.” Do you think that statement is true? Discuss why or why not.

Stick to the facts

Your goal is to write an excellent progress report by making your work clear and complete while keeping the document brief. In the previous section, you practiced revising sentences from passive to active construction, a tactic that increases clarity while usually decreasing overall sentence length. Another useful practice in writing short reports – particularly those for the workplace – is to resist sharing your opinions, suggestions, and other unrequested content. Concentrate on reporting the facts and responding to exactly what the reader has requested.

What organizational structure should be used for a progress report?

Recall that one of your earliest tasks in preparing to write a progress report is to discover what information you must report and whether a specific form is required. In the event these details are not part of the assignment you receive, you may need to determine the clearest and most efficient way to organize the body of your report. Consider the following possibilities.

As is the case with structural considerations for any technical report, the most important point in choosing an organizational pattern is to make that pattern clear to the reader. Keep in mind that the structures delineated in the previous table are intended to guide the development of the body of your report in the event you do not receive specific guidance from the project manager or your instructor. Similarly, you may have to decide whether the report should be submitted as a letter, a memo, an email, a presentation, or another format that may be preferred by your reader.

In her 2019 book Technical Writing Essentials: Introduction to Professional Communications in the Technical Fields , author Suzan Last provides the following suggested outline of elements to include in a progress report generally (pp. 178-179):

Progress Reports: a Structural Overview

1. Introduction

Review the details of your project’s purpose, scope, and activities. The introduction may also contain the following:

  • date the project began; date the project is scheduled to be completed
  • people or organization working on the project
  • people or organization for whom the project is being done
  • overview of the contents of the progress report.

2. Project status

This section (which could have sub-sections) should give the reader a clear idea of the current status of your project.  It should review the work completed, work in progress, and work remaining to be done on the project, organized into sub-sections by time, task, or topic. These sections might include

  • Direct reference to milestones or deliverables established in previous documents related to the project
  • Timeline for when remaining work will be completed
  • Any problems encountered or issues that have arisen that might affect completion, direction, requirements, or scope.

3.  Conclusion

The final section provides an overall assessment of the current state of the project and its expected completion, usually reassuring the reader that all is going well and on schedule. It can also alert recipients to unexpected changes in direction or scope, or problems in the project that may require intervention.

4.  References section if required.

Chapter conclusion

Progress reports are an ideal example of workplace technical writing for science and engineering students to study. Progress reports represent short, clear documents with a specific purpose. These reports use typical business correspondence formats to communicate detailed technical information to a known audience. A successful progress report’s other characteristics include

  • sentences constructed in the active voice
  • factual information without opinions, speculation, or extraneous content
  • an appropriate pattern of organization

Use the notes and project schedule you prepared in the Activity earlier in this chapter to write a progress report for your current research project. Address all of the following considerations, but do not use this list to organize your report:

  • Confirm with your instructor the required report format – email, letter, memorandum, or presentation
  • Determine the appropriate organizational pattern – chronological, priority, or topic – for the body of the report
  • summarize and evaluate research findings to date
  • present the project schedule
  • problems, changes, delays, and questions

Last, S. (2019, January 1). Technical writing essentials . BCcampus OpenEd: University of Victoria. License: CC-BY-4.0 . https://pressbooks.bccampus.ca/technicalwriting

University of Minnesota. (2016, April 8). Exploring business . University of Minnesota Libraries Publishing. License: CC BY-NC-SA 4.0 . https://open.lib.umn.edu/exploringbusiness/

Mindful Technical Writing Copyright © 2020 by Stacey Corbitt is licensed under a Creative Commons Attribution-NonCommercial-ShareAlike 4.0 International License , except where otherwise noted.

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7. COMMON DOCUMENT TYPES

7.3 Progress Reports

You write a progress report to inform a supervisor, associate, or client about progress you have made on a project over a specific period of time. Periodic progress reports are common on projects that go on for several months (or more). Whoever is paying for this project wants to know whether tasks are being completed on schedule and on budget. If the project is not on schedule or on budget, they want to know why and what additional costs and time will be needed.

Progress reports answer the following questions for the reader:

  •  How much of the work is complete?
  • What part of the work is currently in progress?
  • What work remains to be done?
  • When and how will the remaining work be completed?
  • What changes, problems or unexpected issues, if any, have arisen?
  • How is the project going in general?

Purpose of a Progress Report

The main function of a progress report is persuasive:  to reassure clients and supervisors that you are making progress, that the project is going smoothly, and that it will be completed by the expected date — or to give reasons why any of those might not be the case. They also offer the opportunity to do the following:

  • Provide a brief look at preliminary findings or in-progress work on the project
  • Give your clients or supervisors a chance to evaluate your work on the project and to suggest or request changes
  • Give you a chance to discuss problems in the project and thus to forewarn the recipients
  • Force you to establish a work schedule, so that you will complete the project on time.

Format of a Progress Report

Depending on the size of the progress report, the length and importance of the project, and the recipient, a progress report can take forms ranging from a short informal conversation to a detailed, multi-paged report. Most commonly, progress reports are delivered in following forms:

  • Memo :  a short, semi-formal report to someone within your organization (can range in length from 1-4 pages)
  • Letter :  a short, semi-formal report sent to someone outside your organization
  • Formal report:  a long, formal report sent to someone within or outside of your organization
  • Presentation :  an oral presentation given directly to the target audience.

Organizational Patterns for Progress Reports

The recipient of a progress report wants to see what you’ve accomplished on the project, what you are working on now, what you plan to work on next, and how the project is going in general. The information is usually arranged with a focus either on time or on task, or a combination of the two:

  • Focus on time:   shows time period (previous, current, and future) and tasks completed or scheduled to be completed in each period
  • Focus on specific tasks:   shows order of tasks (defined milestones) and progress made in each time period
  • Focus on larger goals :  focus on the overall effect of what has been accomplished.

Information can also be arranged by report topic. You should refer to established milestones or deliverables outlined in your original proposal or job specifications. Whichever organizational strategy you choose, your report will likely contain the elements described below.

1. Introduction

Review the details of your project’s purpose, scope, and activities. The introduction may also contain the following:

  • date the project began; date the project is scheduled to be completed
  • people or organization working on the project
  • people or organization for whom the project is being done
  • overview of the contents of the progress report.

2. Project status

This section (which could have sub-sections) should give the reader a clear idea of the current status of your project. It should review the work completed, work in progress, and work remaining to be done on the project, organized into sub-sections by time, task, or topic. These sections might include

  • Direct reference to milestones or deliverables established in previous documents related to the project
  • Timeline for when remaining work will be completed
  • Any problems encountered or issues that have arisen that might affect completion, direction, requirements, or scope.

3.  Conclusion

The final section provides an overall assessment of the current state of the project and its expected completion, usually reassuring the reader that all is going well and on schedule. It can also alert recipients to unexpected changes in direction or scope, or problems in the project that may require intervention.

4.  References section if required.

Technical Writing Essentials by Suzan Last is licensed under a Creative Commons Attribution 4.0 International License , except where otherwise noted.

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Progress Report: How to Write, Structure, and Make Project Progress Visually Attractive

Picture this: Days or weeks into a project, your supervisor asks for a progress report.

Depending on your experience with writing progress reports, you might respond with readiness, anxiety, or confusion. Where do you begin? How do you know you’ve created a satisfactory or even amazing final report? Fear not—the expert team here at Piktochart is here to help.

In this progress reporting guide, we’ll not only give you top tips on how to write a successful report but additionally provide you with progress report templates and checklists to keep you focused on the important stuff. We begin, of course, with the all-important question anyone from a newbie to even a seasoned professional might have: “What is a progress report?”

Table of contents:

What is a progress report, why is a progress report important.

  • How to write a progress report
  • How to structure a progress report
  • Free progress report templates you can edit right away

Progress report checklist

In case you prefer watching over reading, feel free to check out the video summary of this blog post:

A progress report is exactly what it sounds like—a document using simple and straightforward language that explains in detail what has been achieved and what else is needed for project completion. Essentially this document is a status update before the final report, outlining tasks completed by a team member, project manager, or team, along with what else needs to be done.

W hether you need to provide daily progress reports or even quarterly progress reports, this asset outlines the activities you’ve carried out, the tasks you’ve completed, and the milestones you’ve reached vis-à-vis your project plan .

Depending on the scope and complexity of the project, you might need to give a progress report weekly or monthly or for every 25% project milestone.

In terms of audience, a progress report is typically written for a supervisor, colleague, or client. Progress reports can be written from the perspective of one person as well as an entire team or department.

Throughout your career, you’re likely to be creating more reports than you can count (challenge for you: count them and find how many resources you’re using!).

Perhaps you find yourself spending more time crunching data and plugging numbers into graphs than actually working.

Reports don’t have to be as time-consuming as they often are. Progress report templates are time-savers! Get your free Piktochart account so you can follow along as we share more templates below.

We also tapped into the brilliance of Kevan Lee of Buffer in this interactive content experience to help you with your progress report projects.

Dive right in here, and learn some reporting hacks from Kevan .

Sometimes it might feel like writing about your progress in detail is redundant, especially when you’ve been regularly communicating with your supervisor, teammates, and client throughout the course of the project. Like any project manager, you probably think there are more important things to work on.

But this type of professional report is actually quite useful for several reasons.

1. It gets everyone on the same page

Each person who receives a copy of the report will know what has been accomplished and what is remaining. This prevents confusion about what has been or has yet to be done. Additionally, it provides proof and data about the respective project that can be cited and sourced if and when questions arise in the future.

2. Writing progress reports facilitates collaboration

This is especially important when different teams or departments work together. Knowing what another team is prioritizing helps prevent working in silos and also reduces task redundancy. Additionally, progress reporting helps a team identify areas where it can offer help or collaborate with others.

When teams can track progress on where other teams are on the project timeline, project managers get a better idea of the current status. They can reassign resources to make sure everyone is on track to hit the deadline for the current project, which can be tricky if you’re managing remote teams .

If you’d like to learn more about how you can work together with your team on a report, sign up for a free Piktochart account and try our online report maker .

3. It improves transparency and accountability by providing a paper trail

When you submit your report, you’ve placed on record that you’ve accomplished a task or explained why your results were different than expected. Once the document has been accepted, it becomes part of the project’s official documentation.

So, just in case someone accuses you in the future of failing to accomplish a task or not reporting a problem, you can point to the progress report as proof that you did so.

On the flip side, if your project ever gets nominated for an award, you can be sure validators will come seeking documents that explain how the entire thing was accomplished.

4. It improves project evaluation and review

Next time you plan for a project, your team can examine documents, including progress reports, of previous projects to find out what was done right, what went wrong, and what can be improved.

Previous reports can shed light on systemic issues, loopholes, and other causes of delay or failure—both internal and external—that must be avoided or resolved.

5. It provides insights for future planning

When the supervisor knows what tasks have been accomplished, he or she can focus on monitoring progress toward the next stages of the project.

When a report shows that delays have occurred, the supervisor is able to investigate the problems that hindered progress and take steps to prevent them from happening again in the future.

The supervisor will also be able to adjust the project timeline if absolutely needed or instruct teams to double down.

Ultimately, all the valuable insights from the project documentation can increase the chance of success for future projects.

Here is a progress report format example:

monthly report template

How to write progress report s

Have you ever found yourself stuck tapping your pen or staring at a blinking cursor, unable to begin writing?

Writer’s block is not an unusual experience when creating progress reports, especially for those whose jobs typically don’t involve drafting a long document or creating a formal report.

One reason people may find it difficult to write these reports is the thought that they’re not ‘writers.’ Yet, this is simply a negative mindset.

Reports don’t require sophisticated language—in fact, the simpler, the better.

Here are some writing tips on progress reporting:

“Piktochart is my go-to tool when I’m looking for a way to summarize data that is easy for our upper management to review. Piktochart provides me with the tools to display data in a creative, visually appealing way.” – Erica Barto, Selection, Testing & Assessment Specialist at Valero Energy Corporation Create a report, presentation, infographic, or other visuals online with Piktochart. You don’t need any graphic design experience to make professional visual content. Sign up for free .

1. Think of it as a Q&A

Before you start worrying about your reporting frequency and whether you should provide monthly reports or weekly reports, take a step back and focus on the purpose of the report itself.

In essence, the reporting process comes down to Q&A; you’re answering key questions about your progress. Imagine your manager, colleagues, or client asking you their most important questions, and you’re simply providing them with answers on the project status.

For example, let’s say that you’re organizing a weekend fair with food stalls and music and that you’re put in charge of food concessions.

The project plan might require you to have secured letters of intent (LOI) from at least 10 businesses by the end of the first month.

Your progress report would then outline the companies or entrepreneurs who have sent LOIs, including a description of their businesses and plans for their food stalls. If talks are in progress with other businesses that haven’t yet sent LOIs, you can include that and explain when they’re expected to send in their letters.

On the other hand, if you haven’t met your target, you’d have to explain why but also narrate the efforts you have exerted and the expected timeline for achieving the desired results.

roadblock, solution, timeline, problem solving

2 . Use simple and straightforward language

This doesn’t mean you can’t use technical jargon.

For example, if you’re in the construction business, you don’t have to avoid using terms like “tender” or “variation” or “risk management.”

But otherwise, speak plainly. Use clear and concise language.

One misconception in business writing is that complexity impresses. In truth, it only causes confusion. Fact is, being able to speak plainly about your subject indicates that you understand your subject matter inside out.

Let’s get specific. One thing that makes business documents dreary is the transformation of verbs into nouns—just like I did there.

If we had to rephrase that to keep the verb, we’d write, “transforming verbs into nouns.” It sounds simpler and gets to the point.

an infographic about how to transform verbs into nouns, tips for writing a progress report for project managers

3 . Avoid using the passive voice where possible

Sometimes, you can’t avoid using the passive voice in formal documents that prohibit the first-person point-of-view. But when done well, it helps to make your progress reports more relatable.

Going back to the food concession example, a passive sentence would read: “Research on potential food concessionaires was carried out.”

To make that sentence active, give it an actor (which is the team in this case), as in: “The team researched on potential food concessionaires.”

4. Be specific

A study published in the Journal of Cognitive Neuroscience found that when you use concrete words, you tend to engage both the left and right parts of the brain, while the right region tends to remain unstimulated by abstract words.

While the jury is still out on exactly how word meanings are represented in the mind, we can agree that the phrase “a merry sound” doesn’t stir the imagination as much as “tinkling bells”.

“A hot day” doesn’t activate visual imagery as much as “a melting popsicle” does. When a reader’s mind is stimulated by words, it’s less likely to drift off.

melting popsicle, imagery

Taking the previous example, “researched on potential food concessionaires” doesn’t evoke a visual image. Meanwhile, “built a list of 50 potential food concessionaires” is more concrete, especially when you add details of what food items might be sold.

5. Explain jargon if needed

This depends on who will be reading your progress reports, and if you’re using very specialized jargon that only members of your team would be familiar with.

For example, in a report written by a construction team addressed to the project manager , construction jargon could be used as the recipient obviously understands it.

6. Spell out acronyms when they first occur in the document

Don’t assume that every single person reading the report will understand all the acronyms you use without you spelling them out.

For instance, in construction work, SWMS should first be spelled out as “safe work method statement”. ‘Pre-starts’ should be spelled out as ‘pre-start checks’. So in your report, it would look like this: “safe work method statement (SWMS)”, then all subsequent references are free to just be SWMS.

7. Stick to facts

Avoid providing an opinion, unless it’s part of the project.

For instance, your task might be to analyze data and offer your interpretation and prediction. In that case, you can offer your speculation and point of view, as long as you have evidence to back you up.

8. Use graphics to supplement the text

Avoid writing down a long series of numbers in a sentence. Try using different types of graphs , tables or charts, especially when dealing with a series of numbers.

Here at Piktochart, we have many progress report templates, and the hiring progress report below is a great example.

hiring progress report template

When using graphs or charts, try out several types to determine which ones best present your data. You might use a bar graph , pie chart , line graph , or even scatter plot . When doing so, though, spend time distinguishing different data sets from the others by using labels and colors.

Don’t worry if this sounds daunting—there are plenty of software that can help you visualize data , including the most basic examples, MS Excel and Numbers for Mac.

How to structure progress report s

You may still be wondering about the exact process of how to write a progress report. Armed with all of these practical tips, how do you put the report together?

First, it depends on the type of report, as well as the intended reader. A progress report may be written daily, weekly, or monthly. It may be written for an individual or a team.

As you’ll see in the examples below, the main parts of a progress report are:

1. Introduction

This part provides an overview of the contents of the progress report. It’s best to write this after you’ve completed all the other parts of the report. That way, you’ll be able to provide an accurate summary.

Keep it short and simple. One or two paragraphs will do.

2. Accomplishments

Numbers and details are your friends, especially when writing this section of the progress report. The accomplishments you write should correspond to your goals.

milestones reached in a progress report

What were your goals for the period covered by the report?

This could be a goal for the day, week, month, or quarter. On the other hand, it could be a team goal, too.

Be concrete when writing goals. For instance:

goals for next month in a progress report

Avoid providing too much detailed information. The simpler this section is, the easier it is for stakeholders and the project team to see the project priorities.

4. Roadblocks

Explain what situations, if any, prevented you from achieving your goals, or may have hindered the project’s progress.

But don’t stop there. Be proactive and present an action plan and timeline for resolving the roadblocks. Include details, such as funds, materials, and human resources you may need to implement the solution.

Progress reporting templates you can edit right away

To guide you better, here are progress report template examples that are visually attractive and highly readable.

These templates are available if you sign up for a free Piktochart account . Once you log in, use any of the templates below and edit the elements and text to make it your own.

1. Daily progress report s

A daily progress report includes your goals for the day, as well as your accomplishments the previous day. It also explains challenges encountered in performing tasks and achieving goals.

Another section under the daily report is ‘lessons learned’. These need to be directly related to the day’s tasks and challenges, as well as to the previous day’s accomplishments.

daily progress report, report template piktochart

2. Weekly progress report

Weekly progress reports provide a week-by-week breakdown of what has been accomplished and what tasks remain to be completed.

Just like a daily report, a weekly progress report may include challenges and lessons learned. Examples are included in the templates below.

To get a better idea of this, let’s go back to the events example:

  • Many potential vendors were attending a week-long industry convention; couldn’t book meetings.
  • Potential vendors didn’t read the entire email.

example of challenges

Lessons Learned

  • Consider industry events when planning a timeline for contacting clients
  • Introductory emails must be short and have readable formatting

example of lessons learned

3. Monthly progress report ing

A monthly report is necessary for projects with longer durations. The report may provide both monthly and quarterly data on project progress.

cover of a monthly progress report template

4. Team progress report s

Team progress reports provide information on both team and individual milestones and progress status. Now this one is more complicated, simply because it involves several people who may have worked on different tasks.

It’s not enough to just let one person make the report. Of course, one person can do the typing, but everyone must provide input and feedback.

One way to keep a record of different team members’ input is to keep track of edits they have made.

To do this, simply enable tracking of changes on a Word document, or on Pages for Mac users. When working on a collaborative tool like Google Docs , click the pencil icon on the top-right part of the window, and choose “Edits become suggestions” on the drop-down menu. Here’s what that looks like:

suggesting mode google docs

On the other hand, team members can insert comments or questions. Again, you can do this easily on a Word document, as well as on software that let you comment on shared documents, like Google Docs and Piktochart .

Here’s what it looks like in Piktochart (learn more about this feature in our guide to annotated comments for teams ):

Here’s one example of Piktochart’s many team project report templates .

team progress report, template piktochart

One last thing… You’ve finally finished typing up your report—breathe a sigh of relief, but don’t hit ‘send’ just yet.

Go over it at least once (better to do it more than once, especially if it’s a team report). Re-read the article, edit the content as needed, then ask a teammate to proofread with a fresh pair of eyes.

checklist for reports, tips for creating reports, report checklist

Finish your progress report on time

Be more accountable and efficient with your progress reports using Piktochart’s professional-looking and editable progress report templates.

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How to Write a Progress Report

assignment progress report sample

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assignment progress report sample

When a business embarks on a significant venture, it must know how it is developing, what results and choices the project team is making, and what needs improving. Progress reports are often created to offer such facts to the company’s supervisors. In essence, a progress report is an overview of the status of a project. An effective progress report is helpful to both the organization and you; therefore, learning how to write a progress report is essential. In addition, you can rely on enough workforce and financial help with the project you’re working on since the firm receives reliable real-time data.

How to write a progress report: The detailed step by step guide

  • When learning to write a progress report, make a title for your progress report. It usually includes the date on which the report was filed, the sender’s name and designation, the recipient’s name and designation, and the report’s subject.
  • Write the introduction paragraph. The section should be used to give a brief overview of the project. After that, you should enlighten readers on the project’s aim, define its timeline, and remind them of other crucial aspects.
  • You will now need to write the “task finished” section. You should describe the work that has already been completed in this section. Using a chronological list is a great way to keep the readers informed about the project’s development from start to end. Create two columns in your spreadsheet. In one, write down dates, and in another, write down the tasks you and your colleagues were working on. The “work accomplished” section should include providing information regarding significant discoveries.
  • In the next section, describe the issues your team ran across while working on the project. Then, demonstrate how you and the team overcame them or how you intend to solve them. Also, outline any adjustments brought on by these issues and whether any project support is necessary.
  • Provide details to your superiors on how you intend to proceed with the project. Make a list of upcoming tasks that must be accomplished within a certain amount of time. Set deadlines for the tasks by selecting the due dates.
  • Compile a summary of your progress report. Only offer the most important facts about the accomplished and to-do work in the format prescribed. Include a summary of the issues your team ran across and advice for how to solve them when learning how to write a progress report.

Selecting the topic

A progress report’s theme is generally selected by recent work you and your team have completed. When learning how to write a progress report, you designate themes for your subsequent monitoring document every time you arrange your work and describe chores for the following period.

Important points to keep in mind

  • A simple verbal report, a regular email addressed to your bosses, a memorandum, or a formal written report with a well-defined framework are all examples of progress reports. In addition, internal progress reports can be sent in a note style, while professional business letters can be used for external correspondence with the client. 
  • Not only does progress reports keep the managers informed on the state of a project, but they also have an impact on how a decision is made. A company’s management may revise, alter, or amend its decisions in response to a specific project circumstance.
  • When learning how to write a progress report, you should never forget that it should be oriented around the project, which implies focusing on your team’s work rather than your supervisors’ objectives or expectations.
  • When learning how to write a progress report, you should always keep in mind to keep it straightforward and to the point. Writing long, thick documents is not a good idea. Generally, a progress report should be around two to three pages long.
  • Along with demonstrating your expertise on the project, an effective progress report should keep your seniors informed to help them with the proper decision making.

Do and Don’ts to follow when learning how to write a progress report

ü   When drafting a progress report, be precise. Your manager will not be pleased if you use confusing language or become emotional in your progress report.

ü   In the "task finished" part, use active voice. It will allow you to maintain the idea that both you and your team were productive and had put in a lot of work.

ü   Whenever drafting progress reports, be consistent. For example, after filing a report in a particular format, ensure that you use it for any future reports.

ü   Use a range of graphics, including charts, tables, and diagrams, in your presentation. Colour indicators can highlight distinct statuses or levels of relevance for particular clauses. Structure the material in your report in a simple way to understand and perceive.

ü   Don’t forget to credit the visuals in the report and reference the sources from where you got the information.

x          Don’t put the "task finished" part into a narrative account of how the study was carried out. Instead, ensure that you only put the essential details in this section.

x          When problems develop, never offer justifications, or attempt to pin it on someone else. There may be valid difficulties, such as a supplier’s slow delivery or a malfunctioning in equipment, but don’t come off as whining or dodging responsibilities.

x          If you need to execute one tiny activity to finish the assignment, don’t declare it as "done" until you’ve finished it. Various unanticipated hurdles may prevent you from completing that task, causing your bosses to believe it is completed although it is not.

x          Remember to respond to the concerns expressed in the preceding section.

x          In the overview part, you shouldn’t be too wordy. Instead, emphasize only the most essential ideas and exclude any extraneous information.

The most common mistakes when learning how to write a progress report

  • Describe the scenario using vivid words and phrases. Using terms like “massive disaster” or “ecstatic glory” to describe a project’s state is too ambiguous and won’t help supervisors.
  • Delivering progress reports to supervisors on an irregular basis. They will most likely want you to provide reports at regular intervals.
  • Oversimplifying issues and downplaying their prevalence in the hopes of solving them covertly. Always offer complete and accurate information about any concerns during the project’s development.
  • Creating a long paper from a progress report. Excessive information, research digests, computations, and so on should not be crammed into the paper.

You may use our progress report samples to connect theory and practise now that you know how to write a progress report.

Frequently Asked Questions

What is a progress report.

The goal of a Progress Report is to offer an overview of the project’s progress to the supervisors/managers (and maybe additional parties) at periodic intervals.

How long should a progress report be?

A progress report should be limited to around two to three pages long.

Is it essential to learn how to write a progress report?

If your workspace requires you to submit progress reports regularly, learning how to write a progress report is a great skill to acquire.

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Progress Report Assignment

  •   Joseph M. Moxley
  •   Julie Staggers

Deliverables

1. a prerecorded, 5 to 7 minute video presentation 2. an early draft of the front half of your team’s Recommendation Report Assignment . (Note: Next week this draft will be peer-reviewed by other teams.)

Student Learning Outcomes

Students will learn to

  • understand report genres: Progress Reports and Recommendation Reports
  • plan and prepare a prerecorded, 5 to 7 minute video presentation as a member of a distributed work team
  • draft as a member of a distributed team (see Team Charter )
  • develop students’ information design competencies for video/slide presentations
  • gain experience selecting and working with presentation tools

Rhetorical Context

  • Audience : Who will be interested in reading your Recommendation Report? a client? stakeholders?
  • to keep your manager apprised of your team’s completed work
  • to identify a plan of work for remaining tasks
  • to outline any challenges you’re facing.
  • Length:  5 to 7 minutes.
  • Accomodations : The presentation should be captioned for audience members who rely on screen readers

Presentation Software

  • Screencasting
  • Recording a Group Pitch Effort via Zoom or Teams

Media, Software

Each team is free to choose the software tools it wishes to use to record and share its Progress Report. However, the version of your Progress Report that you share with your instructor needs to be readable/accessible.

  • Microsoft PowerPoint : Via Microsoft PowerPoint, use Slide Timings Function to create a self-playing presentation with audio. Record a slide show with narration and slide timings How to Automate Animation and Slideshow Transitions in PowerPoint How to Write Reports in PowerPoint instead of Word

2. Google Slides : Add an extension to Google Slides to record your presentation: How to Record Audio in Google Slides .

3. Camtasia. The free trial version lets you embed a video into your presentation. This version has a watermark on it but we can ignore that static.

Screencasting Software

  • Screencast-o-matic enables you to make a recording of how you interact with your computer. Screencast-o-matic records whatever you say (so long as it has a microphone) and whatever you do on your computer. Screencast-o-matic may work well for those of you building new apps or tools, such as sea-cleaning vessels.

Record a Virtual Meeting

Record your team giving a regular presentation to your teammates with slides in Zoom or a Microsoft Teams meeting.

Please note this exercise is not intended to be a design or video-editing competition. There’s no need for random background music. You should be able to do a one-and-done version of the recording, especially if one person narrates the team’s entire presentation. (Ok, maybe the 2nd or 3rd time! But no more.)

Presentation Guidelines

When preparing your presentation take a moment to reflect on the circumstances that surround your talk: Remember that there are major differences between presentations and memos and reports .

  • If your audience is your manager, then the team needs to show it has been using its resources and personnel wisely
  • If your audience is a client, the team will need to show it is thoroughly engaging in textual and empirical research.
  • Is your presentation being prerecorded for sharing online?
  • Is the medium, is the software you have chosen, the appropriate channel of communication for your intended audience?

Take a moment to reflect on your experiences as someone who has sat through your fair share of presentations.

Remember that people don’t want the presenter to read off the slides. Instead, they hope to hear a story and they want to look at pictures.

Required Content

The report must address the following content areas:

  • Introduction
  • Results of research
  • Current status
  • Assessment of your progress/current status
  • Describe work left to be completed
  • Identify any potential problems, obstacles, or barriers to completing the project on time (and identify solutions if you have them)
  • Updated schedule

Style & Formatting Suggestions

  • Employ a professional writing style , including attention to page design.
  • Use Word’s accessibility checker to ensure your document is accessible
  • Presentations should be as visual as possible.

Requirements: Recommendation Report, first draft

By now your team should have a pretty solid first of the Recommendation Report, especially the opening section of that document:

  • Empirical Research
  • Textual Research

Hopefully, your team is beginning to develop an outline for the remaining sections of The Recommendation Report Assignment :

  • Conclusions (aka Discussion or Analysis)
  • Recommendations

The Recommendation Report draft should also adopt a Professional Writing/Technical Writing Style :

  • Integrate source material (include in-text citations and a list of references)
  • Mark the spaces where you intend to include visuals (and reference the visuals in the text, as described in the text), but do not include visuals

Participation : Each team member should participate in the presentation. At a minimum, each member should produce two slides and/or other visuals.

It is okay if the presentation of the Progress Report is narrated by only one team member. Yet ideally teams will find ways for individual team members to share their voices. One way to do this is for each team member to put a recording on their slides that others can play and listen to. The trial version of Camtasia lets you embed a video into a presentation. Other video editing tools may permit you to save the presentation as an .mp4.

This progress report will be evaluated based on the criteria outlined below. These criteria are based on the learning goals for this course.

Reminder When you share Google Folders/Docs with peers and your instructor, double check that all required documents are shared given Edit permissions (rather than simply share ).

Additional Resources on Progress Reports

  • STC Ch.2.5 Progress Reports

Recommended Readings

  • Audiovisual Presentations Made Easy(-ier): Tips for Creating an Effective PowerPoint, Prezi, or Keynote
  • Effective Use of PowerPoint in Professional & Technical Presentations

Submission Guidelines

( Please watch your video before you submit it to make sure it works. )

The Document Delivery Specialist alone needs to submit the Progress Report and draft. Individual team members do not need to upload any texts this week.

  • Upload the early draft of your Recommendation Report to Canvas, the Course Management System
  • The Document Delivery Specialist can choose where to archive the Progress Report.
  • Create a Google Doc (Gdoc) version of your Recommendation Report and link to it here. Important: Make sure the url for your Google Doc you share is in Edit View! We will use this version for next week’s Peer Review exercise.

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How to write a progress report: full guide, table of contents, what is a project outline.

In this article, we'll explore everything you need to know to create a progress report and the perfect reporting structure for your business.

We'll help you build a business case for introducing progress report writing into your workflow, as well as share optimal reporting timeframes, how to write them, and how to structure progress reports with your team. We'll close out with some best practices for writing progress reports, and help you find your feet in this massively beneficial working style.

What is a progress report?

First up, we're guiding you through a progress report, but what is it? The spoiler's in the name "progress," which means 'forward or onward movement towards a destination'. Since most projects usually have a final target destination, the journey getting there has to be described in some way to apprise other people of the status.

A progress report is a type of business writing designed to update someone on various tasks of someone else . It's written for managers, project stakeholders, leadership, or company-wide updates. It doesn't merely show progress or successes but also drawbacks, obstacles, and recommendations for improvement.

Reporting project progress is a formal, documented, and structured way of keeping people in the know. There are many types of progress reports out there, email wrap ups, memos, PDFs, business letters, project summaries , Google docs, and the list goes on.

Progress Report Template

Why are progress reports important for business?

If your team members aren't big on report writing, this section of the guide will help you build a formal case to introduce progress reporting to your workflow— time to get away from lost email chains or messy PDFs.

Whether you're a manager looking for ways to get a better overview of your team, or you're a team player looking to increase business efficiency— the below is why creating a working progress report is so essential for any business.

1. Align your team

Staying in sync as a busy team with lots of subtasks can be painfully difficult sometimes. Especially with a distributed workforce, important information gets lost in a mass of slack messages, email chains, and 1-1 catch-ups. It can get really overwhelming when juggling holidays, sick leaves, and meetings with external stakeholders.

Project progress reports effectively summarize your teams' achievements, milestones covered, and challenges encountered in one place. Use a progress report as a one-stop-shop for any team member that needs an update on a particular project or initiative. Progress reports eliminate the need for managers and team members to repeat themselves, allowing everyone to catch up quickly on their schedule.

2. Showcase wins

Progress reports are a fantastic tool for managers and leadership to credit and acknowledge an individual's efforts and progress towards company goals. When annual or bi-annual reviews come around, these progress reports can serve as the backbone for someone's performance record and enable a fair assessment of work ethic based on factual progress rather than feelings, bias, or solely major projects.

At the same time, reporting progress on a project gives employees an opportunity to celebrate their wins and have a notch on their belts when promotions are in consideration.

3. Give stakeholders updates on projects

An easy win, and an obvious point but certainly not one to be overlooked. The primary aim of writing progress reports is to give stakeholders the updates they need and bring them up to speed on the status of everything . The stakeholders can be anyone in the business or externally. They just need to be known by the reporter when writing the report, so the reporter can include the necessary information they know a particular person will require.

4. Document work for future reference

If a business is ever looking to repeat a project or strategy, your progress reports are essential for learning and improving processes. These reports allow a company to optimize a strategy or process based on learnings. Writing a progress report on projects regularly is an excellent way of documenting workflow and in the future, the workforce will have a solid and practical reference point to draw ideas, motivation, and innovation from.

5. Identify common roadblocks

While a progress report primarily highlights the positive advancements in the project, it's also important to highlight the bad - roadblocks. These can come in many forms; maybe it's technology, maybe it's a vendor, maybe it's team capabilities or a particular team member. Managers should collate progress reports and identify common roadblocks that need addressing.  In doing so, they'll work towards making the business an operationally smoother workplace.

When to write a progress report

A progress report can be put together at many different times, depending on the goal of the report. Different types of companies and businesses would tackle progress report writing differently. A crop progress report in agriculture can be written weekly or quarterly according to the stages in farm processes, but a sales report aimed for a year cumulative target might have to be written as frequently as everyday. Here's a breakdown of the different types of progress reports according to frequency and how to create them.

Daily progress reports

These progress reports are short, straight-to-the-point, and usually between a manager and a team member. There's no spectacular detailing here, just a quick overview of daily tasks achieved, any problems that came up, and progress made towards larger goals. A daily progress report should be delivered at the same time everyday, preferably at the end of work to summarize the day's activities, or at the beginning of work hours to relay the previous day's progress.

Weekly progress reports

This type of report is best between a manager and a team member. It should dive into what a team member had planned to achieve at the start of the week, what they eventually achieved, and how they were able to pull things off.

The weekly progress report is best delivered on a Friday afternoon, so managers and team members have time to chat it over and make an action plan for the following week.

assignment progress report sample

Monthly progress reports

Monthly progress reports are usually reasonably detailed, written to update a small business or team on a particular individual's or department's progress towards goals. Writing a progress report every month is a great opportunity to highlight particular individuals who worked exceptionally hard in the month and give other departments an idea on how your team is performing.

Quarterly progress reports

Every business - well, every serious business - sets quarterly goals and KPIs. It's extremely important to follow up on those goals in an appropriate period of time. Quarterly progress reports can be of two kinds. First, there's the in-depth one that is usually several pages long and goes into details about everything that is achieved by the company in the past quarter. It highlights all the major wins, obstacles, and team member's opinions on workflow improvement. The second one is simply an overview, a brief report that checks whether the key performance indicators and OKRs (objectives and key results) are being met. Progress report comments are super-useful in explaining or summarizing sections of information in quarterly reports, to help the reader grasp the ideas quickly and efficiently.

Annual progress reports

The final report of the year is the ultimate progress report. The annual project progress report has to be as detailed as possible, and it's often such a big deal that it's printed out and handed out to every company member. It's a central knowledge base for everyone to stay apprised of the company's progress in the past year. This report is usually aimed at company-wide or towards leadership. What did your department achieve across the entire year? What can you celebrate, what lessons have you learned, and what are you hoping to change for the next period?

How to write a progress report

Progress report writing can be tricky, especially for someone doing it for the first time. Also, it's common knowledge that project reports might be different for different companies. A construction progress report might need to be more pictorial and diagrammatic, and in this type of report, it's okay to be technical. A sales project report, however, should be concise and easy to understand at a glance. Follow these steps to ensure your reports are as legible as possible.

Be clear and specific

It's not always going to be easy keeping off technical jargon in project progress reporting, but you must try to keep it simple with language and sentence structure; it can be the make or break of any progress report. Try to use short sentences and proofread any report before submitting them. Most times, the readers of the reports are too busy with other things to have the time for dramatic writing. The report can be detailed and in-depth without being complicated.

Explain industry-specific language

Sometimes, it will be entirely impossible to keep the jargon out when writing progress reports. If you're reporting for people outside of your team, then it's important to explain any abbreviations or lingo that may only be common knowledge within your department; it prevents miscommunication.

Number & title projects

As a general rule of thumb, get a reference number and title to every project you cover; this will help people discuss them online afterward.

Stay formal

An informal report remains limited to peers only. To report project progress in a formal environment, an appropriately toned report gives a manager the option to keep it to herself or to share it with a broader audience with no need to amend. Avoid doing the double work of writing a scrappy report and having to write another one when the higher-ups want a peek.

assignment progress report sample

Progress reports step-by-step

The following is a step-by-step guide to creating useful progress reports. Learning how to write a progress report is a process, and the more you write, the better you become at organizing your details into clean, easy-to-understand sections.

Follow this 8 step format for progress report writing to ensure you include all the important details:

1. Place identifying details at the top

The first step to creating a killer progress report document is to title your report by placing the identifying details at the top of the page. Each report must be clearly distinguished from all the others for easy documentation. Untitled reports seem rushed with little attention to some of the most important details.

These details should be written in clear, bold fonts of varying sizes. They include:

- Title of the report - Date of submission - Department/division - Reference number - Handling/supervising officer

2. Project details

Following the identifying details of the report are the details of the project itself. It doesn't matter how many progress reports are submitted in a period of time; the details of the project must be included in each one. The higher-ups probably have a long list of reports being submitted by various departments, so they'd always require a refresher of what each team is working on.

After the title, you should write one or two sentences generally describing the project. After this, you can list out the details of the project. The best practice in a working progress report would be to put the information in a tabular form. These include:

- The project name/title - Project ID - Starting date - Expected date of completion - Current status - Team members involved - Project manager - Supervising officers

3. Summary of the report

This should be a short paragraph between 100 and 150 words, briefly describing the project details and current status of the project. It gives an overview of everything that's currently going with the project, and it's written for the sole purpose of providing a quick glance-over within the report. Do not include any negative details or complaints here - keep it short and simple.

4. Core activities

Following the summary is an in-depth description of all core activities going on within the scope of the project, you have to describe the sub-tasks and how the teams are getting on with their roles. Tabulation is also a great way to represent this information.The table labels include and are not limited to title of the subtask/activity, small description, relevant dates (start and expected completion), current status, team member assigned, and relevant file links. Progress report comments from the supervising officer can also be included here. The overall section is already a detailed input, so keep all secondary details brief and straight-to-the-point.

5. Current quantifiable results

This is an optional table, especially for projects that are still beginning and are yet to yield reports. When writing progress reports for ongoing projects, this section can be written as a list of or a three-column table containing the name of the task holder, subtask name, and brief details of the result achieved. Make sure the results are mentally quantifiable and reasonable. If there's nothing to write, leave this section undone and don't bother with fluffy or unnecessary information. Doing this will essentially reduce the transparency of your report.

6. Challenges encountered

Most times, teams would encounter problems and obstacles with implementing the overall project plan. When creating progress reports, it's important to make a section where you outline the challenges encountered in a list, and highlight the subtask(s) where the problem actually occurred. Describe how this has affected the completion of the project or the overall results as a whole.Hot tip: Avoid using strong negative language here. You can describe in detail but keep the tone professional.

7. Recommendations and suggestions

If you need to consult members of your team for their input in this section, great idea! Here, you're required to recommend improvements that could possibly fix the problems outlined above or improve the situation. This is best written as a list. You can expand briefly on any point that needs further details. Ensure to mention how your suggestions directly affect the results.

8. Concluding paragraph and signatures

In progress report writing, the conclusion is simply a re-hash of everything discussed in the report. The trick is to compress all the information into one to two sentences, or a maximum of three. Let it quickly capture the main point of that report, how it intertwines with the previous report and your expectation for the next report.

Also, leave a couple of lines for your signature as the project manager and another for the supervising stakeholder.

Best practices for writing a progress report

Writing a progress report in project management is a solid sign of dedication and commitment from any team or division. Even if it's not a company-wide mandate to write these reports, sometimes, it's actually useful to write them for in-team benefits. It keeps everyone motivated and inspired. We'll close this guide out with some best practices for creating your progress reports and introducing them to your team's workflow.

Whether you're putting together a business progress report, a research progress report, or any other - here are 13 tips to help it really stand out:

1. Use data

Where you can, always use data to showcase progress or lack of it. Think about ways you can generate data with the progress reporting tools you have and display the data in a clear way; always try to show movement toward the greater goal.

2. Use visual aids if necessary

Don't be afraid to support your report submission with visuals. There's no point in wasting paragraphs of text explaining a situation when you can explain it with a screenshot. Writing a progress report isn't merely about passing information but also engaging the reader to absorb your headway with a project. If there are any stonewalls, your visual aids make them easier to identify.

3. Be transparent

Transparency is invaluable if you want your reporting structure to be productive and positively contribute towards moving forward. Highlight to staff that progress reports call for transparency. No one needs to hide behind fluff or try to optimize the status of a report for fear of looking bad. Address every project as it is. There's no need for fluff pieces or grossly unnecessary information. If your report is too short and there are not enough details to create a solid progress report document, you can ask for an extension or simply turn in your document the way it is. As long as you stay honest and write appropriately, you'd have successfully done your job.

4. Make sure everything is dated

Due dates, report dates, task deliveries, the lot. Earlier in this article, we mentioned how these project progress reports would be the backbone of research for any similar project in the company's future. If you date everything, someone can dive into systems to pull metrics they may need from correct dates, and better understand the tools and talent the company had at that particular time.

5. Include company and department goals

If your progress reports are for inter-departmental use, then it's useful to share the goals that you personally, or your department, are working towards. Double-check what you can and can't share with human resources if you’re ever unsure. In doing so, you'll give the reader greater insight into your logic and actions.

6. Discuss problems and progress

Every report is a platform for discussing problems and progress. When writing progress reports, kick conversations off via the content you provide and ask any questions you'd like answered from the reader. Write in a cordial, formal, and neutral tone.

Tip: Your reader is there to help you, no matter what role they're in within the company; you'll be surprised by the innovative ideas you can get from other departments. 💡

7. share it wisely.

Think wisely about who needs to see this document, especially the special progress report comments included by a top-level supervisor. Is it more than management? Perhaps other departments or even external stakeholders, like funding agencies, will benefit from reading this report. Try to identify those who need the report before writing it and then share it so that everyone has easy access.

8. Structure storage

You can store reports, no problem. However, think of the architecture around your report storage system. Try to build a map to guide people through reports and how they're stored. You want people to find a report quickly.

Figure out what someone needs to search for reporting project progress at any time, or the path they need to follow. This process will save a lot of time in the future and empower employees to use the reports at any time, not just when they're first delivered. That's a wrap!

9. Add a call-to-action

This is a great opportunity to get instant help for the reader or your superiors. Call-to-actions are useful when there are uncertainties, confusions, or problems with the project. These could include task differentiation, unclear milestones, or shortage of funds. A call-to-action could be asking the superior to supply clarification or some feedback in an email or a communication channel. You could also ask for a budget review or anything else your team might need to follow through to the successful completion of the project.Note that when writing a progress report, you should still limit the use of CTAs to extreme necessities.

10. Get all hands on deck

Always consult your team members when working on progress reports. If you're the team leader, you can invite everyone to pitch in and submit informal reports of their personal progress with milestones in the project. If you're a team member assigned the role of progress report writing, you could reach out to everyone individually for their input.

One of the best ways to write a solid progress report is to include the personal overviews of the members of the team pushing the project forward. This may not exactly be possible with frequent progress report schedules, such as daily and weekly, but with longer timelines, team members are invaluable to the process.

11. Ditch the passive voice

Let's be honest - a lot of your superiors don't have the time to read all the reports that come their way. Using a lot of passive voice while writing a progress report reduces readability and most times, the reader will not engage with the content.

Instead of writing: "We were instructed by our manager to restart the milestone..." You can write: "Our manager instructed us to restart the milestone..."

While you won't always be able to avoid the passive voice, make a solid effort to report actively. You can check out the Grammarly and Hemingway Apps for passive-to-active voice detection and correction. Also, progress report comments should never be re-written to the passive voice. You may correct and edit grammatical/typographical errors, but do not rephrase or entirely rewrite.

12. Keep the length optimal

A tricky line to walk.

If your progress report is abnormally short, no one will take you seriously. If it's too long, you can be certain your managers aren't going to read it. They'd probably skim it and move on to something else. It'll be really hurtful to spend so much time working on a lengthy and detailed progress report only to have it skimmed and dumped - also, it's simply not efficient.

It's important to keep the length of your report reasonable. If you can fit everything you have to report into one page, go for it. This also depends on the frequency of the report. If it's a daily progress report, keep it as short as half a page. A weekly progress report can be longer, quarterly reports can be a couple of pages while the annual report is the only one where it makes sense to have several pages in the document.

13. Always edit and proofread

Obviously. It's important to maintain great writing standards to communicate efficiently and impress your readers. No one will enjoy reading a report with grammatical and typographical errors. Always read through your report at least twice and use software such as Grammarly to pick the less-subtle errors out.

Enjoy Progress Reporting with Slite

Slite isn't just any regular project management tool, it's a robust and feature-packed collaboration platform that can super-charge your team's organization to the highest levels of efficiency. It's amazing how much difference the right tool can make in your operations.

Slite has tons of amazing pre-developed templates for all project management activities. Our template for progress report writing will certainly take the tedium and unnecessary boredom out of updating statuses at any frequency. It's available for free download when you sign up on our app, and you should enjoy our templates' useful new features. Below are some of the most awesome things to love about Slite:

1. Doc collections

Organizing documents can easily become a mess. Slite has a super-sweet doc collection feature, stacking them into well-organized color-coded lists with zero room for annoying sidebar clutter. We provide an easy filtering and sorting feature, quick cycling and embedding features, and you can reference your docs anywhere within the app. You can also arrange into column types and choose different views for each team! The doc is a really helpful feature when writing a progress report. All documents relevant to the current project can be easily sorted and referenced in your report.

2. A range of super-useful collaboration tools

This is why Slite is an absolute breath of fresh air. Slite has a wide range of super-useful features and extra tools to make collaboration easy for your team: - Communication tools - Quick decision updating tab - Quick reactions - Doc embeds for progress reports - Rich-text formatting - Quote and reply function

3. Vast integration range

Slite external app integration allows you to directly import documents from applications such as G-docs or Evernote. There's no hassle switching between docs. Slite integration also accommodates applications such as Slack, Google Drive, Miro, Pitch, Github, and social media applications. If the details you need to write your progress report are stored in another application, Slite makes retrieval easy and straightforward.

Manage Progress Reporting with Slite

If you’re looking to build a progress report into your team’s work schedule then we’ve already done the heavy lifting for you.Use Slite's free progress report template , and build on it.Hopefully, you’re walking away from this guide fully-equipped to introduce progress reporting to your business and start benefiting from this fantastic process— continuing to make great things happen.

Ask by Slite - Strop searching, start asking.

Christophe Pasquier is Slite’s co-founder and CEO. Chris’ goal is to help teams do incredible work in better environments, by helping them embrace remote work and async communication. He currently lives in Berlin with his wife and baby Noé. Find him @Christophepas on Twitter!

Working remotely? So are we since 2016. Slite may be the right communication tool for you!

Managing projects remotely discover our list of the best softwares to use in 2021..

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  • Writing Tips

How to Write a Progress Report

How to Write a Progress Report

  • 6-minute read
  • 28th September 2021

A progress report is a business document that provides updates on a project’s progress toward meeting a goal. Typically, you’ll provide a progress report for a supervisor/manager, team member, or business client to summarize a project’s status and what still needs to be completed or improved.

But how do you write an effective progress report for your business’s projects ? In our guide below, we set out the typical structure of a progress report.

1. Header Information

A progress report should start with a header that includes key details about the report and the project. Typically, this will include the:

  • Reporting period and/or the date of submission.
  • Name(s) and position(s) of the report’s recipient(s).
  • Name(s) and position(s) of the report’s author(s).
  • Subject or title of the report/project.

This will help the recipient to understand the contents of the report at a glance.

2. Introduction

The introductory paragraph of a progress report should outline the purpose and timeframe of the project, plus any other important details or insights. 

You can also include an overview of what the rest of your progress report will cover.

3. Work Completed

The next section of your report should be titled “Work Completed.” Here, you can provide a chronological list of the project tasks that you have already completed and their corresponding dates. You can also include key findings from those tasks.

4. Problems Encountered

The next section should outline any problems encountered in the project so far. You should then explain either how those problems were solved or how they will be solved, and whether any extra help will be required to do so. You will also need to mention if those problems prompted any changes to the project.

5. Future Plans

To highlight the goals for the remainder of the project, the next section of your report should outline any future project tasks with their corresponding dates or deadlines, anticipated problems, and/or ideas for the project as you move forward.

End your progress report with a brief summary of key completed tasks, ongoing tasks, and major issues encountered. You don’t need to go into too much detail here, though. Stick to the essential details.

5 Tips on How to Write a Progress Report

We also have some helpful tips you can use when writing a progress report:

  • Adapt the structure – While the structure outlined above will work for most projects, you can adapt it to suit your requirements. For instance, for a complex project with multiple goals, you may need to break it down into sections, detailing the progress, problems, and plans for each objective.
  • Choose an appropriate frequency – For ongoing progress reports, think about whether to schedule daily, weekly, or monthly updates.
  • Write clearly – Make sure to write clearly and concisely . Keep your sentences simple, straightforward, and easy to understand.
  • Know your audience – If you’re writing a report for someone outside of your organization or team, explain any industry-specific language you use.
  • Keep it professional – Make sure to use a formal tone , avoiding colloquial terms and phrases, slang, contractions, and other informal language.

Finally, to be sure your report looks and sounds professional, have it proofread. You can try our proofreading services by uploading a trial document for free today!

Example Progress Report

To see what a progress report might look like, check out our example report below:

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Date: September 24, 2021 To: J. Seymour, Head of Planning From: A. Boleyn, Planning Assistant Subject: Migration to new planning software

Since November 2016, Exemplar Inc. has used the PlanULike package to manage the company’s everyday operations. However, when we expanded to new territories in July 2021, the limitations of the software became evident, especially with regard to currency conversions when budgeting for projects in Europe. As a result, in August 2021, the decision was made to migrate to new planning software. This report covers the progress in this project made up until September 24, 2021.

Work Completed

  • August 30 – Research completed into available planning software packages. The PlanZone software is selected based on its flexible budgeting capabilities.
  • September 6 – A timeline is developed for installation and implementation of the new software package, with an initial deadline of September 30.
  • September 10 – Head of Human Resources, Jack Thacker, begins developing in-house instructional materials for the new software.
  • September 18 – Software is acquired and installed. Provisional version of internal training program is developed and tested with key staff members.
  • September 21 – IT department identifies software compatibility problems with older hardware in operations department. New equipment purchased.
  • September 24 – New computer hardware installed. After testing, training program is extended to heads of department in planning and operations.

Problems Encountered

The key problem encountered thus far has been a compatibility issue between the new software and some of the company’s existing hardware. Head of IT, Simon Robinson, reports that this was due to PlanZone including graphical features that Exemplar Inc. does not use and had not been factored into the initial planning.

Due to speedy delivery and installation of new hardware, this has not significantly affected the timeframe for the migration. But the unexpected expense does mean that the project is now significantly over budget.

In addition, the testing of the in-house training program took longer than anticipated to complete. Key staff are now familiar with the new software, but the deadline for company-wide training has been extended to November 15, 2021.

Future Plans

The improved training program will continue until November 15, 2021, when all relevant staff are expected to be familiar with the new software, after which all operational planning will use PlanZone, and the PlanULike systems will be deprecated by November 30, 2021. Due to exceeding the budget allocated for this project, a meeting will be scheduled for heads of department to discuss how the extra expenses may impact budgeting for other projects.

The company has acquired and installed new planning software (PlanZone), which is projected to enhance project planning and ease operations in new territories. However, unexpected hardware and training issues have slowed progress. Deadlines for the migration have thus been extended. Meanwhile, implications of the extra expenses will be factored into budgeting for upcoming projects.

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How to write an effective progress report

assignment progress report sample

As someone who has written hundreds of progress reports, I know that writing a good progress report can keep people in the loop about how your project or product is moving. Additionally, it helps build trust by actively letting everyone know how things are going, what may have changed, and where you may need support. It can be a very helpful tool.

How To Write An Effective Progress Report

Getting started with writing progress updates can be a little tricky. There are some key steps you’ll want to navigate to ensure that your progress reports are effective, helpful, and meeting the needs of your team and stakeholders.

In this article, we’ll talk about what a progress report is, why they’re important, the elements of a progress report, and more.

What is a progress report?

A progress report is a document, usually in the form of a weekly email, that lets key stakeholders and team members who are involved in your project stay up-to-date on how things are going.

These updates can include the progress from this week, whether or not the project is on track, and if any additional leadership support is necessary to keep the project going smoothly and eliminate blockers or challenges.

Why are progress reports important?

Progress reports are important because they help build trust in the project team by keeping stakeholders in the loop with clear communication. A good progress report ensures that stakeholders don’t sit and wonder how a project is going.

Another benefit? They can help you spot issues and elevate them before problems stack up and take your project off course. You can also use a progress report to escalate blockers, or potential blockers, to the stakeholders who may be able to assist you in clearing them. Need approval before you move forward with a key part of the project? You can outline that in your update and let everyone know to expect this before it happens.

Progress reports also help keep a pulse on the pace of the project. If you know that you have important dates coming up, knowing that you have a regular time you’ll need to check in on the progress of the project can help you know if you’re on schedule.

If things start to get off track, you’ll be able to course-correct easier. And, since a progress report keeps your stakeholders in the loop, there are no big surprises to anyone if something doesn’t go according to plan.

What’s included in a progress report?

The first important thing is to really understand what your stakeholders want to see in an update. Are there particular parts of the project they might be concerned about and want more detailed insights into how that part of the project is going? If so, you may want to come up with a list and build your outline from there.

A comprehensive progress report typically includes:

  • A summary of activities completed by the team
  • What progress was made, and how the team is tracking toward their goals
  • What challenges there were, if any
  • Action items and any next steps

Activity summary

In the activity summary, you can be as detailed as is helpful to communicate to stakeholders. Ask if your stakeholders want either an in-depth or high-level summary of the work that was completed by the team.

assignment progress report sample

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assignment progress report sample

For example, some stakeholders want to be able to see each individual item the team completed. Some stakeholders think that a high-level summary of features is enough information. You can customize the level of detail in your activity summary for your stakeholders and team.

Progress update

Your activity summary and progress updates might sound similar, but activities are usually more task-oriented while progress is usually either an outcome or progress toward a specific outcome.

For example, let’s say that your progress update outlines that your engineering team spent time writing code for a new feature this week. Your progress report may include details about customer feedback about the new feature that your UX designer gathered.

Challenges and obstacles

While it may not be easy to talk about challenges or difficulties during a project, your stakeholders will want to know what challenges came up, how they were handled, if they’ve changed the timeline of the project, and if the team needs any help.

A great way to talk through the challenges section of your progress report is to follow a simple format:

  • A brief description of the challenge encountered. This should be no longer than 2–3 sentences.
  • A brief outline of how the challenge was addressed
  • A clear statement of whether or not the challenge is still being resolved
  • A clear ask for help, if help or support is needed

For example, here’s how this might sound in an actual progress report:

Dealing with API challenges with VendorX

This week, we had an outage in production due to a breaking API change that was made by VendorX. The customer impact was that our app was unavailable for 30 minutes. Customers saw an error message. To resolve the issue, we reached out to VendorX tech support and let them know the issue was impacting our app. They were able to resolve it, and our customers no longer have this issue.

Next steps and action items

At the end of the progress report, you’ll want to give a brief description of what the team plans to do next on the project to keep momentum. This can include the upcoming tasks or activities the team intends to tackle and how this keeps the project moving forward.

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If you are dealing with a challenge, this section may also include the challenge’s impact on progress and how you may need to plan accordingly.

If you’re thinking that sounds like a lot to keep up with, there’s a great way to make it easier — use a template.

Using a template to make progress reports that are quick and easy to read

Progress report templates are easy to create and iterate over time as the needs of the project change. Templates can make writing your progress report faster and easier. Another key benefit of using a template? It’s easier to ask for help from your teammates to help fill in the key details because you can ask them to fill out key sections.

Templates also help your stakeholders know what to expect each week. By sending the same format each week, it can make it easy to know where the relevant information they need will be located in the progress report.

Here is a very simple template on Google Docs that you can use as a weekly progress report. Go to File > Make a copy to download it and, as we’ll go over next, you can customize it how you like to fit the needs of your project:

Progress Report Template Example

Tips for customizing a template

Progress reports aren’t one-size-fits-all. In fact, they should be customized to fit the needs of your project! Here are some tips to help customize a generic template:

  • Make sections clear — Clearly outline the sections of your progress report, and let everyone know what you’ll be addressing in each section. Remember the key sections: activities, progress made, challenges or blockers encountered, and actions and next steps. You may want to include other sections, but you’ll want to include at least those four
  • Include other sections as needed for your project — Depending on the type of project, you may also include area-specific updates. If you are building a new software product, you may also include an update on KPIs or customer feedback. If you work on an engineering team, you may need to update on code quality or test coverage metrics. Remember, this is for you and for your stakeholders to communicate, so customizing it to everyone’s needs is important
  • Add some fun — Maybe you highlight new learnings, a fun fact, or a customer research anecdote as a part of your update
  • Use emojis — Another way to make sections stand out is to add emojis. On a Mac, you can use Control + Command + Space to pull up the emoji keyboard. On a Windows machine, you can use the Windows Key + Period . Add emojis to your sections to add a little fun, and make each section’s purpose stand out visually. Adding an emoji can help visually call out sections. You can also use emojis for whether or not something is on track by using colors and color coding.
  • Make updating and reading metrics easy by using tables  — If you’re reporting on a lot of metrics , make those easy to update by utilizing tables when and where you can. On the left side, include the name of the metric. On the right, include the number. Voila, an easy-to-read and easy-to-update metrics table

Once you’ve got the template, where do you store it? Ideally, put the template where you can quickly and easily access it and send it. Do you use a document repository like Sharepoint or Confluence? You can create a page that you can duplicate and edit. If you use something like Notion, you can save the page as a template that you can quickly and easily apply to any page within Notion.

Another thing to consider is how you plan to send the update each week. One option is to link to a document repository that has all of the updates linked and just schedule an automated email to send to key stakeholders with a link to the homepage. Another option? Copy and paste the text from your update into an email and link to older updates that live elsewhere.

When to update your template

If you feel trapped using a template, know that you can customize them and change them over time. As the project changed and evolved, so did our progress updates. It’s okay to change them! In fact, sometimes it’s necessary. So how do you know when it’s time to change your template?

  • You regularly get questions from stakeholders about aspects of your project that are not answered in the current template
  • The project has taken on a completely new direction but you haven’t updated your progress report to capture these new aspects of the project
  • You’ve added another team or aspect to the project but their work is not reflected in the template

All of these are signs that it’s time to update the template to include more or different information. This can be a great time to pause and ask your stakeholders what new information would be helpful for them to read about in the progress report.

Incorporating progress report comments

Your stakeholders may have follow-up questions or comments about your progress report. This is great news because it means that your stakeholders are involved and staying up to date! Of course, they may have positive feedback or negative feedback. How do you handle either situation?

Handling negative feedback about your progress report from stakeholders

You’ve sent out the progress report, and you’re excited to hear all of the positive comments on how much progress the team is making. Then the comments start rolling in, and they are disappointingly not positive. How do you address negative comments from stakeholders?

There is negative feedback about the formatting

Sometimes, stakeholders may have negative feedback about how the progress report looks instead of commenting on the contents of the report itself. This can be a good thing — they have an interest in the process!

Take their feedback into consideration and potentially make updates to the template to make incorporating their feedback easier from week to week. If there’s a way to make the report easier to read, make those adjustments. If data is missing that would help make decisions — and if the data is available — consider adding it to subsequent progress reports.

There is negative feedback about the progress being made

Sometimes, stakeholders will have questions or comments related to how quickly the project is moving or the challenges the team is encountering. Here are some steps on how to handle this when it comes up.

  • First, try to understand where the stakeholder is coming from. Are they curious about why a challenge arose? Are they concerned about the progress so far? Are they nervous about missing a critical deadline? You may need to reach out to that stakeholder to understand their concerns or feedback better so that you know how you can help
  • Once you understand where the concern is coming from, now you can work to address the stakeholder’s feedback or criticism. If they address a challenge that has come up, it may be a good time to escalate the support you need in clearing the blocker. If they’re addressing that it seems like the project is off-track, reiterate what you or the team are doing to ensure that the project stays on track
  • Sometimes, negative feedback occurs because someone is missing context or does not have all the information. In this case, it can be helpful to ensure that the stakeholder understands

Handling positive feedback about your progress report

When you get positive feedback about the progress you’re making, this is a great time to share that feedback with the entire team and celebrate. There are ways to incorporate this kind of feedback into your team’s rhythms.

One way is to surface positive feedback at a daily standup or weekly team meeting, letting them know that the leadership team or external stakeholders are happy with the progress are cheering you on. If appropriate, inviting a stakeholder to a team meeting and letting them know they’re excited about the progress can be a fun addition.

Conclusion and key takeaways

Progress reports can help keep your stakeholders in the loop, build trust, and keep them up to date about what’s happening within your project. Remember that good progress reports adapt and change as you get feedback from your stakeholders and as the project needs change. Templating your progress reports can help you save time and allow others to contribute as you assign segments to other members of the team.

Remember that you can also keep it fun by adding your touch to it. If negative feedback arises, incorporate what you can. And when positive feedback comes up, remember to pass it on.

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How to Write a Progress Report – with a Sample Template

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  • Progress Reporting & Team Status Updates

With over 10 years of experience, Weekdone has provided tens of thousands of teams from startups to Fortune 500 with a simple goal-setting, status updates and progress reporting tool . This is why we developed  Weekdone .

Weekdone is your solution for connecting managers and employees through real-time updates, e-mail reports and social newsfeed.   Tr y it here ! It’s free forever for small teams and offers a free trial for larger ones! Read about the benefits here .

Falling efficiency, lack of focus, no drive. Said the team leader who doesn’t have good reporting software

Let me share a secret: while there are tens of different uses of a weekly progress  rep o rt , there is one key thing in common for all of them.

Let’s look at how to create a weekly progress report for your own use, be it personal, team or company. You can use it to report to your boss, or vice versa, get an employee report back from your team members. Use it regularly on specific intervals – be it weekly or monthly – or just once to give an update on a project.

3 basic building blocks of a progress report

Thinking of it, whatever you are reporting a progress report always answers one key question: “Where are we standing now?”

To answer that we must look at both past, present and future. Because of that any progress report is built out of three categories:

  • Progress: the past, what has been achieved already.
  • Plans: the future, what are the goals, objectives and plans.
  • Problems: what challenges have been encountered.

That’s it. It’s called the PPP . That’s the foundation for the world’s simplest progress report on which all variations are based on. You can call the sections differently: Done, To-do, Challenges or Last Week, Next Week, Open issues – it’s still the same.

You can always add additional categories to Progress, Plans and Problems. In sales you could add a section for key leads and customer meetings. In marketing a section to describe specific campaigns and events. In development you could list proposed feature ideas and customer feedback.

Sample progress report template

So you think you need a sample template file to download for your progress report?

What you need are just the 3 words : Progress, Plans and Problems. That’s your sample template. Nothing more, nothing less.

Add the 3 words of PPP as headings, and under each list by bullet points the items. Use whatever tool you’re comfortable with: e-mail, Google Docs, Excel or a specialized nifty tool like Weekdone progress reports .

Really dying to have a download? Here are our progress report templates .

Have a look at an example weekly team progress report  generated by Team Compass weekly reporting service (it’s free to try, so give it a go). The nifty part of Team Compass is how it has compiled personal single person reports into a company report. While adding a nice visual team dashboard and weekly progress charts, the foundation is still the proven PPP progress report process.

Writing a progress reports

The preferred length for a progress report you want someone to read is pretty standard as well. No more than 5-7 items under each category.

When adding items, keep something in mind: write everything thinking of how others understand it. You’re not writing to yourself. Don’t use 1-2 word tasks like you would in a task manager. Use longer sentences, commentary, background etc.

Always think, if your manager or your co-workers will understand and learn something from what you wrote. Good wording is a key to successful status reporting.

Another thing common to most good progress reporting practices is regularity. We would all go crazy if we would need to write an employee report daily. Quarter or longer on the other hand is too long. So most good reporting practices use either a weekly or monthly paradigm.

With world around us spinning faster and faster, for most teams and companies a weekly reporting period is usually the best. It allows you to react quickly and use the max 5-7 items content length when reporting.

So why not implement a progress reporting practice in your team already today? Give Team Compass  progress reports tool a go if you’re looking to use world’s best practices in weekly reporting and want to learn from the best. Sign up here .

How to Write a Report: A Guide

Matt Ellis

A report is a nonfiction account that presents and/or summarizes the facts about a particular event, topic, or issue. The idea is that people who are unfamiliar with the subject can find everything they need to know from a good report. 

Reports make it easy to catch someone up to speed on a subject, but actually writing a report is anything but easy. So to help you understand what to do, below we present a little report of our own, all about report writing. 

Communicate with confidence Grammarly helps you write the way you intend Write with Grammarly

What is a report? 

In technical terms, the definition of a report is pretty vague: any account, spoken or written, of the matters concerning a particular topic. This could refer to anything from a courtroom testimony to a grade schooler’s book report . 

Really, when people talk about “reports,” they’re usually referring to official documents outlining the facts of a topic, typically written by an expert on the subject or someone assigned to investigate it. There are different types of reports, explained in the next section, but they mostly fit this description. 

What kind of information is shared in reports? Although all facts are welcome, reports, in particular, tend to feature these types of content: 

  • Details of an event or situation
  • The consequences or ongoing effect of an event or situation
  • Evaluation of statistical data or analytics
  • Interpretations from the information in the report
  • Predictions or recommendations based on the information in the report
  • How the information relates to other events or reports

Reports are closely related to essay writing , although there are some clear distinctions. While both rely on facts, essays add the personal opinions and arguments of the authors. Reports typically stick only to the facts, although they may include some of the author’s interpretation of these facts, most likely in the conclusion. 

Moreover, reports are heavily organized, commonly with tables of contents and copious headings and subheadings. This makes it easier for readers to scan reports for the information they’re looking for. Essays, on the other hand, are meant to be read start to finish, not browsed for specific insights. 

Types of reports

There are a few different types of reports, depending on the purpose and to whom you present your report. Here’s a quick list of the common types of reports:

  • Academic report: Tests a student’s comprehension of the subject matter, such as book reports, reports on historical events, and biographies 
  • Business reports: Identifies information useful in business strategy, such as marketing reports, internal memos, SWOT analysis, and feasibility reports
  • Scientific reports: Shares research findings, such as research papers and case studies, typically in science journals

Reports can be further divided into categories based on how they are written. For example, a report could be formal or informal, short or long, and internal or external. In business, a vertical report shares information with people on different levels of the hierarchy (i.e., people who work above you and below you), while a lateral report is for people on the author’s same level, but in different departments. 

There are as many types of reports as there are writing styles, but in this guide, we focus on academic reports, which tend to be formal and informational. 

>>Read More: What Is Academic Writing?

What is the structure of a report?

The structure of a report depends on the type of report and the requirements of the assignment. While reports can use their own unique structure, most follow this basic template:

  • Executive summary: Just like an abstract in an academic paper, an executive summary is a standalone section that summarizes the findings in your report so readers know what to expect. These are mostly for official reports and less so for school reports. 
  • Introduction: Setting up the body of the report, your introduction explains the overall topic that you’re about to discuss, with your thesis statement and any need-to-know background information before you get into your own findings. 
  • Body: The body of the report explains all your major discoveries, broken up into headings and subheadings. The body makes up the majority of the entire report; whereas the introduction and conclusion are just a few paragraphs each, the body can go on for pages. 
  • Conclusion: The conclusion is where you bring together all the information in your report and come to a definitive interpretation or judgment. This is usually where the author inputs their own personal opinions or inferences.  

If you’re familiar with how to write a research paper , you’ll notice that report writing follows the same introduction-body-conclusion structure, sometimes adding an executive summary. Reports usually have their own additional requirements as well, such as title pages and tables of content, which we explain in the next section. 

What should be included in a report?

There are no firm requirements for what’s included in a report. Every school, company, laboratory, task manager, and teacher can make their own format, depending on their unique needs. In general, though, be on the lookout for these particular requirements—they tend to crop up a lot: 

  • Title page: Official reports often use a title page to keep things organized; if a person has to read multiple reports, title pages make them easier to keep track of. 
  • Table of contents: Just like in books, the table of contents helps readers go directly to the section they’re interested in, allowing for faster browsing. 
  • Page numbering: A common courtesy if you’re writing a longer report, page numbering makes sure the pages are in order in the case of mix-ups or misprints.
  • Headings and subheadings: Reports are typically broken up into sections, divided by headings and subheadings, to facilitate browsing and scanning. 
  • Citations: If you’re citing information from another source, the citations guidelines tell you the recommended format.
  • Works cited page: A bibliography at the end of the report lists credits and the legal information for the other sources you got information from. 

As always, refer to the assignment for the specific guidelines on each of these. The people who read the report should tell you which style guides or formatting they require. 

How to write a report in 7 steps

Now let’s get into the specifics of how to write a report. Follow the seven steps on report writing below to take you from an idea to a completed paper. 

1 Choose a topic based on the assignment

Before you start writing, you need to pick the topic of your report. Often, the topic is assigned for you, as with most business reports, or predetermined by the nature of your work, as with scientific reports. If that’s the case, you can ignore this step and move on. 

If you’re in charge of choosing your own topic, as with a lot of academic reports, then this is one of the most important steps in the whole writing process. Try to pick a topic that fits these two criteria: 

  • There’s adequate information: Choose a topic that’s not too general but not too specific, with enough information to fill your report without padding, but not too much that you can’t cover everything. 
  • It’s something you’re interested in: Although this isn’t a strict requirement, it does help the quality of a report if you’re engaged by the subject matter. 

Of course, don’t forget the instructions of the assignment, including length, so keep those in the back of your head when deciding. 

2 Conduct research

With business and scientific reports, the research is usually your own or provided by the company—although there’s still plenty of digging for external sources in both. 

For academic papers, you’re largely on your own for research, unless you’re required to use class materials. That’s one of the reasons why choosing the right topic is so crucial; you won’t go far if the topic you picked doesn’t have enough available research. 

The key is to search only for reputable sources: official documents, other reports, research papers, case studies, books from respected authors, etc. Feel free to use research cited in other similar reports. You can often find a lot of information online through search engines, but a quick trip to the library can also help in a pinch. 

3 Write a thesis statement

Before you go any further, write a thesis statement to help you conceptualize the main theme of your report. Just like the topic sentence of a paragraph, the thesis statement summarizes the main point of your writing, in this case, the report. 

Once you’ve collected enough research, you should notice some trends and patterns in the information. If these patterns all infer or lead up to a bigger, overarching point, that’s your thesis statement. 

For example, if you were writing a report on the wages of fast-food employees, your thesis might be something like, “Although wages used to be commensurate with living expenses, after years of stagnation they are no longer adequate.” From there, the rest of your report will elaborate on that thesis, with ample evidence and supporting arguments. 

It’s good to include your thesis statement in both the executive summary and introduction of your report, but you still want to figure it out early so you know which direction to go when you work on your outline next. 

4 Prepare an outline

Writing an outline is recommended for all kinds of writing, but it’s especially useful for reports given their emphasis on organization. Because reports are often separated by headings and subheadings, a solid outline makes sure you stay on track while writing without missing anything. 

Really, you should start thinking about your outline during the research phase, when you start to notice patterns and trends. If you’re stuck, try making a list of all the key points, details, and evidence you want to mention. See if you can fit them into general and specific categories, which you can turn into headings and subheadings respectively. 

5 Write a rough draft

Actually writing the rough draft , or first draft, is usually the most time-consuming step. Here’s where you take all the information from your research and put it into words. To avoid getting overwhelmed, simply follow your outline step by step to make sure you don’t accidentally leave out anything. 

Don’t be afraid to make mistakes; that’s the number one rule for writing a rough draft. Expecting your first draft to be perfect adds a lot of pressure. Instead, write in a natural and relaxed way, and worry about the specific details like word choice and correcting mistakes later. That’s what the last two steps are for, anyway. 

6 Revise and edit your report

Once your rough draft is finished, it’s time to go back and start fixing the mistakes you ignored the first time around. (Before you dive right back in, though, it helps to sleep on it to start editing fresh, or at least take a small break to unwind from writing the rough draft.) 

We recommend first rereading your report for any major issues, such as cutting or moving around entire sentences and paragraphs. Sometimes you’ll find your data doesn’t line up, or that you misinterpreted a key piece of evidence. This is the right time to fix the “big picture” mistakes and rewrite any longer sections as needed. 

If you’re unfamiliar with what to look for when editing, you can read our previous guide with some more advanced self-editing tips . 

7 Proofread and check for mistakes

Last, it pays to go over your report one final time, just to optimize your wording and check for grammatical or spelling mistakes. In the previous step you checked for “big picture” mistakes, but here you’re looking for specific, even nitpicky problems. 

A writing assistant like Grammarly flags those issues for you. Grammarly’s free version points out any spelling and grammatical mistakes while you write, with suggestions to improve your writing that you can apply with just one click. The Premium version offers even more advanced features, such as tone adjustments and word choice recommendations for taking your writing to the next level. 

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Progress Report Template

Use this free Progress Report Template for Word to manage your projects better.

assignment progress report sample

Periodically, you’re going to need to report on the progress of your project . Not a status report, but a picture of the project and its movement over the course of a specific amount of time. Whether that’s a week or a month, you’re going to need a template to capture the pertinent information.

Use our free progress report template to make that job easier. With our progress report template for Word, all you have to do is open the document, fill out the blank fields and share it with your stakeholders. Get started by downloading the template.

What Is a Project Progress Report?

A progress report documents the project and shows how far it has progressed in comparison to where the project plan expected it to be. It serves as a snapshot of the project’s progress within a specific period of time.

The progress report provides an overview of all the activities and tasks that have occurred over the reported period of time. It highlights milestones and other performance metrics, including risks, issues, changes, etc.

ProjectManager's free progress report template

It’s important to know that a progress report differs from a status report because a status report only outlines where the project stands at a specific point in time. The progress report differentiates itself because its temporal focus is wider. For example, a weekly activity report is a progress report because it’s defined by that week-long date range.

Why Use a Progress Report Template?

Our progress report template saves time and lessens the effort of reporting. All the information you have to collect is already laid out for you in the document. All you need to do is add the specific details as they relate to your project.

The progress report is also a tool to communicate to your stakeholders and clients that the project is moving forward as planned. In a sense, it’s a persuasive tool to appease any anxiety or concerns they have over the project’s progress. Ideally, the progress report shows that the project is going as planned and will deliver as expected. Of course, if this is not the case, then the progress report will explain the reason for the delays and what is being done to rectify these issues.

Our progress report template also opens up discussions about problems that the project manager is facing and gives that information to the stakeholders sooner rather than later. The project manager also benefits by being forced to create a work schedule that is flexible enough to adjust to issues or just deliver the project on time.

For greater flexibility, you need a progress report that gets metrics directly from the project. ProjectManager is project management software that sources live project data for more insightful decision-making. Create status reports with one click, and customize them to reveal just the information you need. But we offer more than status reports : use our automated dashboards and reporting features for a deep look into portfolios, project plans, tasks, timesheets, team availability, workload and project variance. Imagine the time you’ll save when you automate your project reporting process. Try it free today!

filter for project status report data

Who Uses a Progress Report Template?

The project progress report template is a key line of communication between the project manager and the project’s stakeholders. It is compiled by the project manager, or in some cases, an assistant to the project manager.

However, the information is often collected through interviewing team members and the data is logged through software or the old-fashioned way. But either way, that means that the progress report is used by pretty much anyone on the project team.

That’s true not only for creating one but after it’s been made. At this point, the stakeholder can get a look at the progress of the project over a period of time. It is also a way to get the team looking at how they’ve progressed and what they might do in order to get better results for the next reporting period.

How to Use Our Project Progress Report Template

The progress report template captures the project over the course of a specific time period, which means there’s lots of data. Using our free progress report template is a way to organize all the information so that you don’t overlook anything important or add anything trivial.

Project Top Line Information

The top of the progress report template captures the overall details, such as the project’s name, who the stakeholders are and the project manager. Then there’s a space to add the period that is being reported on, who compiled it and when it was submitted. There’s also a place to note the deadline for the final deliverable to place the report in context.

While the whole progress report template is a way to distill the events of the period covered into digestible bits, there’s a summary on top of that to give the big picture. This section shows the current progress for the overall project status, its scope , schedule, cost and risk.

There is a dropdown menu to make this easier. Then there is another column with a dropdown menu that shows the prior status so you can compare. The last column allows you to write a brief summary to explain the status.

In this section, you can list all the tasks that were executed over the period discussed in the progress report template. The columns let you name the task being tracked, what its status is and objective. There’s a column for the date it’s due, according to the project plan and then the actual date it was completed.

If it’s not complete, there’s a column for noting the percentage it is complete. Finally, the last column lets you note the state of your deliverable if it’s done, in progress or hasn’t yet been started.

There are always risks inherent in every project, though these issues might not always arise during the reporting periods. However, they might, which is why the next section provides space to identify the issues and who found it. Note what actions need to take place or if the issue is minor enough that it won’t impact the project and can be left alone.

Here’s where the all-important expenditure is captured. There’s a column for the line item in your budget, followed by the total money allocated for that item, what was spent over the course of the reporting period and then the total expenditure to date in the project.

Accomplishments

If there are any accomplishments that don’t fall under the above categories, they can be listed here. This can include any activities, meetings or other things that the project achieves and are notable enough to be reported on.

Expected Accomplishments

The progress report template ends with a look forward to the next reporting period. It allows you to set expectations for your stakeholders.

Other Reporting Templates That Can Help

The free progress report template is only one of the dozens of project management templates that can be downloaded from our site. We have several that deal with reporting and have highlighted a few.

Change Request Form

One result of using a progress report is that stakeholders come back with changes. To manage those changes to keep within the scope of your project, use our free change request form. It’s a fundamental pillar in building a successful change management process.

Status Report Template

A status report, as mentioned above, is not exactly the same as a progress report. Our free status report is a snapshot of the project that captures that one moment in time rather than a period of time, such as in the progress report. Status reports are a way to communicate with your stakeholders when they want something, now.

Lessons Learned Template

Not a report per se, but a great template to capture what you’ve learned from the progress report to avoid making similar mistakes as you move forward in the project. Our free lessons learned template can be used at the end of the project as a post mortem but it can be equally useful after you present your progress report to help you make incremental changes during the execution of the project.

How ProjectManager Improves Reporting

Templates are great, but they are limited. They are not dynamic and aren’t connected with your project management tools. Plus, they can get lost in the shuffle if you’re not using digital templates.

ProjectManager is award-winning software that helps organize tasks, teams and projects with the reporting tools you need to graduate from simple templates. Our robust reporting features do everything your progress report template does, faster and easier.

a screenshot of he reporting feature in ProjecManager

When you need to create a progress report use our one-click reporting feature. You can create status reports, reports on budgets, even timesheets and much more. These reports are more up-to-date, can be shared with a keystroke and they can even be filtered to show stakeholders just what they want.

First, because our software is cloud-based, all your teams are connected no matter where they are. As they update their statuses that data is collected on the tool so monitoring and reporting is accurate and up to the minute.

Related Content

If you’re looking for more information on project reporting, we published a project management blog, have tutorial videos and free guide books about every aspect of project management on our site. It’s a great resource. Here are a few we picked to get you started.

  • Free Project Report Templates
  • What Is a Project Deliverable? Definition, Examples & More
  • How to Write a Scope of Work (Example Included)
  • 8 Steps for Better Issue Management

ProjectManager is a cloud-based project management solution that helps you plan, monitor and report on your project. Online Gantt charts give project managers control over their schedule and kanban board’s visual workflow for greater transparency. Teams get a collaborative platform to work better together no matter where they are. See how we can help you run a tighter project by taking our free 30-day trial today.

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Progress Report Sample

Progress Report Sample

Introduction:

The internship type reviewed in the case of website review and RE learning can be assumed as an internship for credit. The varying types of internships include summer internships, service learning, non-profit internships, job shadowing as well and internships for credit. My role in the internship would be directed towards the review of various IT applications, especially in the context of websites and RE learning. The following report will outline the progress of the internship activity through a cognizable illustration of a selected organization, the core business activities, location, brand identity in national and international contexts, and the expanse of Interngateway which is the selected organization for this report (Allman, Degnan & Rhodes, 2013).

Thereafter, the report illustrates the work experience, training and development, and reflection based on the STAR framework. The report illustrates the training and development support facilitated by the organization for developing professional competencies and fulfilling specific roles assumed for the internship. Finally, the critical reflection on professional development could be largely inclined towards the inclusion of discipline or technical-specific competencies alongside personality development (Babu & Bhattacharyya, 2015). The use of the STAR method for a description of individual applications such as acquisition, application, communication, teamwork, responsibility, and leadership has also been illustrated comprehensively in the report to illustrate the notable highlights of placement experience.

Demonstration Writing Guidelines

Background:

The organization selected for this report is Interngateway which is an online platform for students from local and international jurisdictions to acquire flexible opportunities for accessing internship programs tailored to student requirements. Students could be able to accomplish viable targets for their careers alongside industry placements which imply the conversion of academic knowledge to tangible and functional results. The organization is renowned for working with international and local students alongside the support of an extensive network which results in outcomes of a comprehensive range of internship placements (Liu, et al., 2015).

The core business of Interngateway could be validated in the provision of internship opportunities to students in various industrial contexts comprising references to accounting, logistics, education, information technology, pharmaceutical, multimedia, medical & healthcare, and business. The organization is located in Australia and its spread could be validated on the grounds of numerous international students that access the services of Interngateway which is also accountable for a promising national as well as international image of the organization. Interngateway is profoundly associated with a comprehensive network of host organizations that could facilitate easy internship opportunities for interested students thereby assisting them in the accomplishment of career objectives and flexible results (Medeshova, Amanturlina & Sumyanova, 2016).

The role of my department structure i.e. information and technology is associated with the varying industrial professions about information technology (Shaheen, Ghayyur & Yasmeen, 2014). The primary activities of the department structure are directed toward the implementation of computers for storage, retrieval, transmission, and manipulation of data for accomplishing specific organizational approaches.

How to create Resume Headlines for Fresher

My role was to estimate the fallacies in the website design of Interngateway and derive plausible recommendations to improve the design and increase the strategic capabilities of the organization (Nikonova & Nikonov, 2014). The website developer served as supervisor for my internship helping me review the website effectively and identify the pitfalls of the design that are limiting the profitability of the industry. The reporting lines could be observed  through an illustration of the organizational chart as follows.

Work experience:

The contractual duties which are assigned to me as an intern for website review and RE learning refer to the apprehensions of different factors of the website’s design. The website’s design has to be reviewed to determine any possible additions and recommendations for improving the website’s design (Padua, et al., 2015). The other assignments which are associated with the contract for me include the estimation of specific notes on other websites and their designs by reviewing the existing services of the website and the distinct facets associated with them such as revenue and present worth of the website and the number of subscribers. Some of the prolific challenges that could be faced during the internship program would include ambiguities about technical competencies required for the establishment of potential changes that could be implemented in the websites reviewed (Osorio & Cordero, 2014).

BUSINESS INNOVATION SAMPLE

The internship is accompanied by challenges during the addition of new images with the different fields alongside understanding the IT industry details since disparities among contact details and IT information are profoundly observed and could potentially affect the outcomes of the tasks. The specific processes for addressing the challenges would be through the acquisition of specific website development competencies through the improvisation of skills in website designing platforms such as PHP, Python, etc. The improvements in the domain of online business organizations adapting their website designs to mobile formats have created the need for flexible designs of websites and online information as well as news platforms. Hence considerable skills in Android application development and mobile-friendly web pages should be acquired to depict professional competence and acquire feasible employment opportunities from the internship program.

The key learning outcomes that I was able to acquire from the work experience in my internship refer to the acquisition of promising skills in website development which contribute further to the proliferation of flexible prospects for employment in the IT industry. I was also able to apprehend the managerial tasks and behavioral approaches followed by senior managers while supervising my work which contributes to my competencies. The internship program with Interngateway was also helpful for determining plausible efforts to improve industry-level competencies that could help in acquiring viable employment alternatives.

S. C. JOHNSON CRITICAL ESSAY

Training and development:

The training provided in the context of improving professional competencies as a web developer could be noticed in the form of specific skills in the context of a discipline or technical competence. The different elements of the training were also inclusive of orientation in management functions and behavioral competencies which also reflect the development of professional capabilities to acquire placement in a particular industry (Liu, et al., 2015). The internship program was itself a unique approach to training and development which allowed me to explore a suitable internship program for catering to my career goals in the information technology industry.

I aimed to accomplish the real learning opportunities that were provided by the trainers at Interngateway through their association with distinct host businesses. The host business network enabled students to access real-time, professional interaction with industry activities thereby realizing a viable impression of the job-specific requirements and determination of pitfalls that could be improvised. The training and development involves the provision of adequate support for the work-integrated learning experience by assignment of a student mentor who provides dedicated guidance services for interns thereby depicting the compliance of interns with the learning outcomes of the program. The training program was inclusive of the partnership of Interngateway with university partners which contributed to the formulation of distinct career and professional objectives through the provision of unique work environments (Singh, et al., 2016).

The varying tasks of websites and changes in design such as relocation of title page or specific web pages as well as the addition of images could be implemented in the case of training and development which are supervised by the mentors and placement coordinators. The simplified training and development process involves the scrutiny of interns by mentors and the determination of suitable compatibility between the host business and student competencies. The services are managed through an online portal which enables the flexibility for interns to monitor their progress consistently. The training and development were also inclusive of rewarding experiences and communicating the requirements demanded from them by the labor market.

ASS099-2 The Social Sciences at Work

These outcomes could be derived through facilitating tools that could ensure that interns are eligible for industrial placement the tools include real workspace, relevant supervision and monitoring mechanisms as well as personnel, credible equipment, and the opportunities for the acquisition of skills required for establishing compliance with professional requisites in a specific industry i.e. IT in this case. I participated in the training and development programs alongside acquiring insights from the theoretical paradigms associated with website development and programming. I also engaged in consistent interactions with supervisors and mentors to acquire feedback about my performance which was also helpful in realizing my potential to assume the role of professional website programmer in the IT industry (Xu, et al., 2016).

This placement related to the university learning in information technology in my case and I was able to leverage the unit contents about professional competence development through internship. Accomplishing internship credits would be helpful for my personal career goals and I was able to capitalize on the outcomes of university learning to find viable reviews of the websites assigned to me.

The essential facets of the content that contributed to the website review referred to an understanding of basic website layout and design alongside vector graphics design to modify graphics. I was able to draw prominent inferences from the unit contents as well as the supervision of mentors to understand the limitations in the website design of Interngateway.

RESEARCH PROJECT

Reflection:

I have illustrated the implementation of STAR as a viable approach to reflect critically on my professional development in the context of elements such as application, acquisition, teamwork, communication, flexibility, and leadership.

Acquisition:

Situation: I had to review the website designs and find pitfalls in the designs

Task: Acquisition of industry-level competence in website programming

Action: I enrolled in specific courses such as PHP development and MySQL development to apprehend limitations in website design. I also preferred methods for engagement in seminars and conferences about website review approaches and RE learning.

Results: The outcomes that could be derived from the actions and I was able to interpret viable skills in website programming which strengthened my position for industrial placement.

PPMP20008 Assignment 5

Application:

Situation: I had to implement the skills from training and development to find the potential issues in basic design

Task: Step-by-step review of the website to determine required actions for improvement

Action: I implemented the skills and competencies in Information technology obtained in acquisition to review the different pitfalls as well as reform them.

Results: I was able to identify the outcomes such as the need for additional details on specific pages of the website and color changes as well as the appearance of text displayed on the website.

Communication:

Situation: I had to enquire about the necessity for changes in color schemes in the website design with my mentor.

Task: I had to engage in a communicative interaction with my mentor and identify the reason for introducing lighter color schemes.

Action: I communicated with my mentor by fixing an appointment with him on a specific day when he could be able to allocate time from his busy schedule.

Results: I was able to acquire the definitive competence of communicating flexibly with my seniors and this outcome could prove to be specifically assistive in my future career aspirations.

17PSB044: Coursework questions and guidance

Situation: I faced the situation of providing orientation for new interns admitted to an internship program

Task: I was required to inform the new interns about the basic requirements of the program and the approaches required to follow for acquiring industrial placement.

Action: I consulted with other interns to frame a viable lesson plan that could enable me to communicate the necessary details of the internship program

Results: I was able to observe the outcomes in the form of feedback from the new interns which was mostly positive. Furthermore, I was able to develop a credible connection with the other interns and ensure prospects for working in a team in an industrial placement

Responsibility:

Situation: I faced a situation of responsibility when I was required to report to my mentor regarding the reviews of a website

Task: I had to prepare a report comprising the essential highlights of the website design alongside depicting my observations of the negative implications of the website layout.

Action: I organized the various findings of the website review in the form of a report that illustrated recommended notes for each page of the website and the profound negative aspects noted in the design.

Results: The outcome that I was able to obtain from this aspect of professional development was to recognize the importance of organization in realizing my responsibilities.

Morbidity and Mortality

Flexibility:

Situation: I was facing the deadline for reviewing three different websites within a limited period

Task: I interacted with my mentor to obtain relaxation for the deadline

Action: I proposed the completion of three website reviews according to a revised deadline and communicated the potential for the origin of issues due to the pressure of work.

Result: I was able to understand the significance of flexibility in professional practices to provide desired outcomes

Leadership:

Situation: I was assigned the task of leading a project with four team members

Task: The task assigned was reflective of the identification of potential changes that are required in a website

Action: I communicated with team members to acquire their opinions on the resolution of the issue alongside an estimation of the professional competencies of each member

Result: I was able to complete the project with credible outcomes as well as develop a participative leadership style that contributed to my professional development.

Sales Marketing

Conclusion:

The report essayed the importance of professional development and the necessity for engagement in internship programs to acquire superior career goals. The report assumed the case of a company, Interngateway, and reviewed an internship program in the context of the IT industry. Estimation of a critical reflection of various aspects of professional development was also highlighted in the report.

Allman, E.S., Degnan, J.H. and Rhodes, J.A., 2013. Species tree inference by the STAR method and its generalizations.  Journal of Computational Biology ,  20 (1), pp.50-61.

Babu, R. and Bhattacharyya, B., 2015, December. Allocation of Phasor Measurement Unit using A-star method in connected power network. In  Computational Intelligence: Theories, Applications and Future Directions (WCI), 2015 IEEE Workshop on  (pp. 1-6). IEEE.

Liu, M., Wang, H., Wen, D., Liu, J., Xue, Y., Liu, Y. and Zhao, H., 2015, October. A modified star map identification method suitable for astronomical cameras. In Applied Optics and Photonics China (AOPC2015)  (pp. 96751R-96751R). International Society for Optics and Photonics.

Medeshova, A., Amanturlina, G. and Sumyanova, E., 2016. Development of Training Skills in Students as the Precondition for Educational Competencies.  International Journal of Environmental & Science Education ,  11 (17).

Nikonova, E.R. and Nikonov, I.V., 2014. System properties training of architects in the development of social planning in high school.  Perspectives of Science & Education ,  8 (2).

Osorio, A.E. and Cordero, J.A., 2014. Entrepreneurship Education in Practice: The Development of a Hybrid Training Model in an Urban Environment. In  Innovative Pathways for University Entrepreneurship in the 21st Century  (pp. 171-208). Emerald Group Publishing Limited.

Padua, K., Cook, L., Duthie, E.H., Howell, T., Boyle, L.L., Khan, A., Denson, K. and Denson, S., 2015, November. EDUCATING PRIMARY CARE PROVIDERS TO CARE FOR COMPLEX OLDER ADULTS USING THE WISCONSIN STAR METHOD. In  GERONTOLOGIST  (Vol. 55, pp. 716-716). JOURNALS DEPT, 2001 EVANS RD, CARY, NC 27513 USA: OXFORD UNIV PRESS INC.

Shaheen, F., Ghayyur, M. and Yasmeen, G., 2014. An Investigation of Training and Development Programs on Employees Satisfaction: A Case Study of Marks and Spencer London, UK.  Putaj Humanities & Social Sciences ,   21 (1).

Singh, A., Khanna, P., Verma, R., Bhalla, K. and Chawla, S., 2016. Evaluation of Integrated Skills Development Training Under RCH of Multipurpose Health Workers in a Rural Block of Haryana.  Indian Journal of Public Health Research & Development ,   7 (3).

Xu, J.X., Xiao, Q.T., Chen, Y., Fei, Y., Pan, J.X. and Wang, H., 2016. A modified L2-star discrepancy method for measuring mixing uniformity in a direct contact heat exchanger.  International Journal of Heat and Mass Transfer ,  97 , pp.70-76.

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Accounting Theory-Literature Critique

November Inflation Report Inflation Holds Steady Ahead of Fed Meeting

Consumer prices rose 3.1 percent in the year through November, and a closely-watched core index was roughly the same rate as the previous month.

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assignment progress report sample

+4.0% excluding

food and energy

+3.1% in Nov.

Jeanna Smialek

Jeanna Smialek

Consumer prices climbed moderately in November.

Inflation data released on Tuesday showed that price increases remained moderate in November, the latest sign that inflation has cooled substantially from its June 2022 peak. That’s likely to keep the Federal Reserve on track to leave interest rates unchanged at its final meeting of the year, which takes place this week.

The Consumer Price Index for November showed that overall inflation climbed 0.1 percent on a monthly basis, making for a 3.1 percent increase compared to a year earlier. That was cooler than 3.2 percent in October, and down notably from a peak above 9 percent in the summer of 2022.

Food inflation continued to slow in November. Overall, food prices rose 0.2 percent over the month, compared with 0.3 percent in October.

Gas prices were down 6 percent in November from the prior month, and have fallen 8.9 percent over the past year. And fuel oil is down by nearly a quarter from a year ago.

After stripping out volatile food and fuel to give a clearer sense of underlying inflation trends, so-called core inflation climbed more quickly on a monthly basis. Core inflation was up by 4 percent compared to a year earlier, holding steady from October. That pace remains well above the roughly 2 percent pace that was normal before the onset of the pandemic.

The rate of increase in housing costs remained stubbornly high. The cost of shelter was up 6.5 percent in November from a year earlier, the data showed, down from a peak of more than 8 percent earlier this year. Rents are up 6.9 percent over the past year, the first time that figure has dropped below 7 percent in more than a year.

The data was released just as the Fed began a two-day gathering, which will conclude with the release of an interest rate decision and a fresh set of quarterly economic projections at 2 p.m. on Wednesday. Jerome H. Powell, the Fed chair, is then scheduled to hold a news conference.

The reaction on Wall Street was muted. The S&P 500 dipped by about a quarter of percent soon after the market opened for trading before regaining some of that loss. Yields on government bonds were also mostly unmoved.

Jim Tankersley

Jim Tankersley

President Biden celebrated the continuing fall in price growth in a statement on Tuesday morning. “Today’s report demonstrates continued progress bringing inflation down and lowering costs for American families,” he said.

Mr. Biden also continued his recent calls for corporate America to reduce prices. “Now that our actions have helped rebuild supply chains and brought down input costs, I’m calling on large corporations to pass along the savings to consumers,” he said.

Joe Rennison

Joe Rennison

“The Fed should be breathing easier after today’s report,” said Ronald Temple, chief market strategist at Lazard. He expects the central bank to hold rates steady this week before cutting rates as soon as April next year.

He also downplayed concerns over sticky housing inflation, with investors and analysts pointing to more up to date industry measures that show a slowdown is still on the horizon. “The next step down in inflation will likely be driven by shelter where price pressures have decreased significantly over the last year but are not yet evident in the CPI data,” said Mr. Temple.

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J. Edward Moreno

J. Edward Moreno

The S&P 500 dipped by about a quarter of percent soon after the market opened for trading. It has regained some of that drop, but is still lower. It's a small move for a market that's been steadily climbing for weeks.

Santul Nerkar

Santul Nerkar

The drop in gas prices has come even as the world’s largest oil producers have continued cuts in production. The group, OPEC Plus, announced on Nov. 30 that it would cut production by around 700,000 barrels a day.

Energy analysts had feared that such cuts would keep fuel prices high, but robust production in other countries — as well as weakened demand for oil — have beat back potential price spikes. That’s expected to continue in 2024.

Alan Rappeport

Alan Rappeport

While inflation is moderating, Republican lawmakers continued to seize on higher prices as a political issue.“This Christmas, thanks to President Biden’s inflation crisis, many parents will struggle to afford that holiday meal with family and friends or presents for their kids,” Representative Jason Smith, the Republican chairman of the House Ways and Means Committee, said in a statement.

Gas prices typically dip starting in the fall, as states switch to a cheaper blend of fuel that contains more butane, and there are fewer drivers on the road. At this time last year, the average cost of a gallon of gas was $3.26, a 35 percent dip from June 2022, when gas was $5 a gallon.

Today, the average cost of a gallon of gas is $3.13, according to AAA. That’s down from a peak of $3.88 on Sept. 19.

Ben Casselman

Ben Casselman

Housing costs climbed more quickly than expected.

The stubbornly slow cool-down in housing costs remains, well, stubbornly slow.

The cost of shelter was up 6.5 percent in November from a year earlier, a bit better than the 6.7 percent increase in the year through October and down from a peak of more than 8 percent earlier this year. Rents are up 6.9 percent over the past year, the first time that figure has dropped below 7 percent in more than a year.

But that improvement has been more gradual than either renters or policymakers had hoped.

On a month-to-month basis, rents were up 0.5 percent in November for the fourth month in a row. And a closely watched measure of homeownership costs actually accelerated in November, rising 0.5 percent compared to an 0.4 percent gain in October.

The Federal Reserve is watching housing costs closely because they are by far the largest monthly expense for most households, and therefore a major component of inflation measures like the Consumer Price Index. They have also been among the most stubborn holdouts in the battle to bring down inflation.

Most Americans are homeowners, not renters. But rents play an outsize role in inflation calculations because the government uses a confusing metric for homeownership costs: “owner’s equivalent rent,” or the amount of rent an owner is forgoing by living in their home rather than renting it out.

Data from private companies like Zillow and Apartment List have shown rents rising more slowly — or even falling outright in some markets — for more than a year. An experimental measure from the Labor Department has told a similar story.

But the government’s official measure of rents has been slower to moderate, in part because it tries to include all rental homes, including those still under lease. Private data tends to count homes only when they turn over to new tenants, when rent increases tend to be larger.

Over time, most economists think the government’s measure will converge with private rent indexes, but that process has taken longer than most of them expected.

Madeleine Ngo

Madeleine Ngo

Grocery prices increased 0.1 percent in November, slower than the 0.3 percent rate in October. Prices for fruits and vegetables increased 0.3 percent, while the cost of meat, poultry and fish declined 0.4 percent. The cost of eating at restaurants, however, climbed 0.4 percent for the third straight month.

The drop in fuel prices is likely to please the Biden administration, which has closely monitored the trajectory of gas prices over the past year. High gas prices are bad for presidential approval and consumer sentiment; the latter has nudged up in recent weeks as gas prices have fallen, though President Biden’s approval remains well below 40 percent.

assignment progress report sample

Food inflation moderated in November.

assignment progress report sample

Monthly changes in November

Piped utility gas service

Used cars, trucks

Electricity

Tobacco, smoking products

Motor vehicle insurance

Physicians’ services

Cereals, bakery products

Nonalcoholic beverages

Medical care commodities

Rent of primary residence

Food away from home

Fruits, vegetables

All items excl. food, energy

Motor vehicle repair

Dairy products

Hospital services

New vehicles

Alcoholic beverages

Meats, poultry, fish, eggs

Airline fares

Gasoline (all types)

assignment progress report sample

Used cars and trucks

Tobacco and smoking products

Cereals and bakery products

Nonalcoholic beverages and materials

Fruits and vegetables

All items excluding food and energy

Motor vehicle maintenance and repair

Dairy and related products

Meats, poultry, fish and eggs

Gains in food prices continued to ease in November, providing some relief to consumers at the grocery store.

Overall, food prices rose 0.2 percent over the month, a modest slowdown from October, when prices climbed 0.3 percent .

Grocery prices increased 0.1 percent in November, compared with 0.3 percent in October. The cost of eating at restaurants climbed 0.4 percent for the third straight month.

Food price growth continued to slow on an annual basis. Overall, food prices rose 2.9 percent in the year through November, slower than the 3.3 percent rate in October.

Prices for fruits and vegetables increased 0.3 percent in November, faster than the month before, when prices were unchanged. A gauge of the cost of meat, poultry and fish declined 0.4 percent after rising 0.7 percent the month before. Chicken prices fell 0.4 percent, and pork prices declined 1 percent.

Egg prices rose again after they fell sharply earlier this year. In November, egg prices increased 2.2 percent from the month before. That was a faster increase than in October, when prices rose 0.1 percent. Still, egg prices are down 22.3 percent over the past year.

Food inflation has moderated over the past few months as other inflationary pressures, such as supply shocks and high transportation costs, have eased. In August 2022, overall food prices rose at a peak rate of 11.3 percent . Although food price growth has cooled since then, prices are still climbing at a faster rate than they were before the pandemic.

Economists said they expected food inflation to continue slowing in the months ahead, barring unexpected events like geopolitical turmoil or extreme weather, which could push up prices by more than anticipated.

Still, slower price increases might provide little comfort to consumers. David Ortega, a food economist at Michigan State University, said that many consumers were more focused on the price level of food, which overall remains significantly higher than a few years ago.

“From a consumer perspective, prices are still very high,” Mr. Ortega said. “And prices likely aren’t going to come down.”

A decline in gas prices helped pull down overall inflation

Energy prices continued to tumble in November, as the energy index fell 2.3 percent. That followed a 2.5 percent dip in October; overall, the energy index is down 5.4 percent over the past year.

The drop in energy prices has been driven by a weak oil market, which has in turn driven down the cost of gasoline, which is the cheapest it’s been since last December. Gas prices fell 5.8 percent in November, following a 4.9 percent drop in October. A gallon of gas in the United States cost an average of $3.137 on Tuesday, according to AAA .

Fuel costs have been one of the most closely watched indicators in inflation reports over the past two years. They spiked following Russia’s invasion of Ukraine, with gas prices peaking above $5 a gallon, and have fluctuated ever since.

Though fuel costs are largely driven by the global oil market — which is outside the Federal Reserve’s purview — and the Fed considers a measure of inflation that strips out fuel costs, they are significant in how Americans gauge the state of the economy.

Perhaps of even greater note for inflation was the drop in diesel prices. The cost of fuel oil fell 2.7 percent in November. Diesel is more important for structural inflation than gas, as it powers heavy machinery, agricultural equipment and trucks. In turn, diesel prices also affect the cost of food, as higher shipping costs are passed down to customers in grocery aisles.

Overall, fuel oil prices have fallen nearly 25 percent since last November, and the cost of a gallon of diesel was $4.09 in December. That’s 27 cents cheaper than last month and 82 cents cheaper than this time last year.

There is (unsurprisingly) little change in investors' expectations for what the Fed will do at its current meeting, which concludes tomorrow. Investors still overwhelmingly expect the central bank to keep interest rates steady, but the sticky inflation data has prompted a slight tweak to expectations for next year, with the prospect of a cut to interest rates pushing further out toward the middle of the year.

Muted market reaction points to the numbers falling broadly in line with expectations, despite some surprise at the rise in housing inflation. Futures on the S&P 500 initially inched higher but have since fallen back, while Treasury yields are also broadly unchanged for the day.

As expected, the decline in gas prices helped pull down overall inflation. Gas prices were down 6 percent in November from the prior month, and have fallen 8.9 percent over the past year. And fuel oil is down by nearly a quarter from a year ago.

Consumer prices were up 3.1 percent in November from a year earlier, and were up 0.1 percent from October. “Core” prices, excluding the volatile food and fuel categories, were up 4 percent over the past year and 0.3 percent from a month earlier.

Combined with the flat (0.0 percent) month-to-month figure in October, consumer prices have now risen just 0.1 percent over the past two months.

Stocks are nudging higher ahead of the release of the consumer inflation report, adding to gains from Monday and supported by a dip lower in Treasury yields. Futures on the S&P 500, which allow investors to bet on the market before trading officially opens, rose 0.2 percent immediately ahead of the data release.

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  5. How to Write a Progress Report: A Step-by-Step Guide

    assignment progress report sample

  6. FREE 10+ Academic Progress Report Samples in PDF

    assignment progress report sample

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  1. 05 25 Resource Assignment

  2. Progress of the final assignment of the data mining project II

  3. ASSIGNED REPORT FOR PROJECT STUDY

  4. Assignment Format📃 for University||Assignment sample||Front Page design

  5. Guide at least two student and report writing✍️ assignment for b.ed

  6. Progress of the final assignment of the data mining project II

COMMENTS

  1. 10 Free Progress Report Templates in Excel, Word, & ClickUp

    Erica Dias ClickUp Contributor November 20, 2023 11min read Table of Contents What is a Progress Report Template? What Makes a Good Project Progress Report Template? 10 Free Progress Report Templates 1. Progress Report Template by ClickUp 2. Project Status Report Template by ClickUp 3. Project Tracker Template by ClickUp 4.

  2. Sample Progress Report

    Sample Progress Report Print The following short progress report, written by a student in geology, provides an excellent example of how concrete and affirmative a progress report can be.

  3. Progress Report: What is it & How to Write it? (+Examples)

    Project Management Agile Progress Report: What is it & How to Write it? (+Examples) Martin Luenendonk Updated May 12, 2023 . Contents Picture this: You're a project manager juggling multiple tasks, deadlines, and team members. Keeping the balance between different tasks is hard but very important.

  4. University Writing Center (UWC)

    Introduction Your introduction (also called an "introductory summary" or "abstract") should clearly state the purpose of the report. Introduce the project and remind the readers that this is an update on its progress. Next, give a brief overview of the project, summarizing the project's status.

  5. How to Write a Progress Report (Sample Template)

    Progress lists employee's accomplishments, finished items, and closed tasks. This category gives a good assessment of how much work has been done. Plans are the tasks you plan to accomplish over the course of one week. At Weekdone, we recommend setting these 3-7 plans on the Friday prior to "their work week".

  6. 13 Progress Report Templates To Always Keep on Hand

    Nov 24, 2022 Considering that 70% of projects fail, you need to up your project management skills. That includes updating stakeholders regarding the project assigned to you and your team. Using a progress report template gives your brand an edge when creating presentable progress reports. But here's the big problem:

  7. How to Write a Progress Report (with Pictures)

    Make sure to include: the purpose of the report, introduce the project, remind that this is an update on the progress of the project. 5. Do the body of the proposal. The body of proposal, whether it's broken into sections and subsections, is basically just a more detailed version of the introduction.

  8. Best Progress Report: How-to's + Free Samples [The Complete List]

    A progress report is prepared to show an individual's progress towards developing the right set of competencies and skills he is supposed to have. It may also be a documentation of how a particular project or tasks are being carried out and completed. Types of Progress Reports Part 1 Samples and Templates: Free Download...

  9. The Progress Report: How It's Done and a Free Template

    Progress report template. Need a hand writing your progress report? We have a free template you can use to draft your reports. Just click the link to access the Google Doc, and download the template. This template follows the pointers outlined above, as well as including a section where you can draft an executive summary. Download the free template

  10. Writing Progress Reports

    Progress reports are an ideal example of workplace technical writing for science and engineering students to study. Progress reports represent short, clear documents with a specific purpose. These reports use typical business correspondence formats to communicate detailed technical information to a known audience.

  11. 7.3 Progress Reports

    7.3 Progress Reports. You write a progress report to inform a supervisor, associate, or client about progress you have made on a project over a specific period of time. Periodic progress reports are common on projects that go on for several months (or more). Whoever is paying for this project wants to know whether tasks are being completed on ...

  12. Progress Report: How to Write, Structure, and Make It Visual

    by Katrina Balmaceda Updated on August 17, 2023 · Published on August 20, 2018 · 15 minutes Picture this: Days or weeks into a project, your supervisor asks for a progress report. Depending on your experience with writing progress reports, you might respond with readiness, anxiety, or confusion. Where do you begin?

  13. 50 Professional Progress Report Templates (Free)

    50 Professional Progress Report Templates (Free) June 23, 2020 9 Mins Read. When you work on a project in school or even a company, you may have to give a progress report on how the project progresses and where you're presently at. As the name of the progress report template implies, it is a document that explains in a detailed manner how far ...

  14. How to Write a Progress Report

    When learning to write a progress report, make a title for your progress report. It usually includes the date on which the report was filed, the sender's name and designation, the recipient's name and designation, and the report's subject. Write the introduction paragraph. The section should be used to give a brief overview of the project.

  15. Progress Report Assignment

    Joseph M. Moxley Julie Staggers [ Progress Reports are a common genre of discourse in business settings. ] The Progress Report Assignment below is an assignment for the Consulting Simulation, an eight-week long group project in Professional Writing, an undergraduate writing course.

  16. Progress Report: Full Guide

    A progress report is a type of business writing designed to update someone on various tasks of someone else. It's written for managers, project stakeholders, leadership, or company-wide updates. It doesn't merely show progress or successes but also drawbacks, obstacles, and recommendations for improvement.

  17. How to Write a Progress Report

    Choose an appropriate frequency - For ongoing progress reports, think about whether to schedule daily, weekly, or monthly updates. Write clearly - Make sure to write clearly and concisely. Keep your sentences simple, straightforward, and easy to understand. Know your audience - If you're writing a report for someone outside of your ...

  18. How to Write a Progress Report Guide

    A progress report is a written update on the progress made on a project. It is typically used to update the project manager or client. Progress reports are also used to track the progress of individual team members. The following is a guide on how to write a progress report. Step 1: Determine the purpose of the progress report

  19. How to write an effective progress report

    Here are some tips to help customize a generic template: Make sections clear — Clearly outline the sections of your progress report, and let everyone know what you'll be addressing in each section. Remember the key sections: activities, progress made, challenges or blockers encountered, and actions and next steps.

  20. How to Write a Progress Report

    What you need are just the 3 words: Progress, Plans and Problems. That's your sample template. Nothing more, nothing less. Add the 3 words of PPP as headings, and under each list by bullet points the items. Use whatever tool you're comfortable with: e-mail, Google Docs, Excel or a specialized nifty tool like Weekdone progress reports.

  21. How to Write a Report: A Guide

    1 Choose a topic based on the assignment. Before you start writing, you need to pick the topic of your report. Often, the topic is assigned for you, as with most business reports, or predetermined by the nature of your work, as with scientific reports. If that's the case, you can ignore this step and move on.

  22. Free Progress Report Template for Projects (Word Download)

    Progress Report Template Use this free Progress Report Template for Word to manage your projects better. Download Word File Periodically, you're going to need to report on the progress of your project. Not a status report, but a picture of the project and its movement over the course of a specific amount of time.

  23. Progress Report Sample

    The following report will outline the progress of the internship activity through a cognizable illustration of a selected organization, the core business activities, location, brand identity in national and international contexts, and the expanse of Interngateway which is the selected organization for this report (Allman, Degnan & Rhodes, 2013).

  24. November Inflation Report

    Gas prices fell 5.8 percent in November, following a 4.9 percent drop in October. A gallon of gas in the United States cost an average of $3.137 on Tuesday, according to AAA. Fuel costs have been ...

  25. PDF Summary of Global Climate Action at COP 28

    The first implementation report released at COP28 looks at the progress made and the challenges ahead to close adaptation gaps and build resilience between now and 2030. Health, food and agriculture, and nature have been a part of the focuses of the SAA, and the High-Level Champions have shown progress on the Agenda throughout COP 28.