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Get organized with Gantt chart templates
Gantt charts give you a visual timeline of the steps in your project, and they've never been easier to put together than with these templates. with just a glance, you'll know exactly when and how things will come together, and these templates will be just the beginning of your journey to a successful, well-run project..
Let these Gantt chart templates guide your success
Let these customizable Gantt chart templates help your business see into the future. This staple of project planning just got easier to outline with templates where all you need to do is bring your parameters and yourself to get started. A Gantt chart is the ideal tool to coordinate groups of people and simultaneous goals and keep all aspects of a plan moving when they're supposed to. With these easy-to-use templates, your Gantt chart can be as colorful and as detailed as your organized heart desires. Make sure everything's going smoothly for your grand opening by know exactly what you have to do and when you have to do it. Or, add a compelling visual to a presentation by laying out the various elements of your project in a comprehensive yet comprehendible way. Dive into timelines and deliverables and let the planning stage of your project be the easy part—a Gantt chart is your business's new best friend.
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Free Gantt Chart Templates
The free Gantt chart template collection was designed for sophisticated professionals who want to distinguish their work with rich, visual project communications. Each template was carefully created to be graphical, impressive and simple for clients and executives to understand. They are easily customizable with the Gantt chart software from Office Timeline. It plugs right into PowerPoint and makes it simple to instantly update any of the free Gantt chart templates with your own project data, or to edit colors, fonts, shapes and the design of the chart.
Customize any Gantt chart template or easily make your own with the free Gantt chart tool from Office Timeline.
Clinical trial roadmap.
Large-scale PowerPoint clinical trial roadmap template featuring color-coded elements to highlight the main phases necessary for a drug or procedure to receive FDA approval.
Business Continuity Plan
Swimlane timeline template that outlines the major components of business continuity management in order to guide professionals in their risk-mitigation efforts.
Technology Roadmap with Swimlanes
Swimlane diagram example that includes diverse milestones and tasks to mark distinct phases and major events for managing technological updates in your organization.
Product Development Roadmap
Color-coded swimlane sample for showcasing the journey of a product with smartly grouped milestones and tasks, which reduces clutter and eliminates overlapping.
IT Migration Swimlane Chart
Clear swimlane chart template that lets you easily map out an organization’s migration process from one system to another on stages and organize milestones and tasks according to scheduled intervals.
Basic Gantt Chart
Simple Gantt chart diagram with well-defined tasks and milestones that help you clearly outline any project schedule.
Free Gantt Chart
The Gantt chart template was designed for professionals who need to make important project presentations to clients and execs.
Simple yet professionally-designed project template focusing on major milestones and due dates for you to be able to create easy-to-follow, high-level project timelines for proposals, campaigns, status reports and reviews.
Project Management Plan
A visual template highlighting project key tasks and milestones so that you can present just the right amount of detail to both project and non-project audiences.
PowerPoint Gantt Chart
Free PowerPoint Gantt chart example that gives a high-level snapshot of a project and communicates its essential aspects on a single slide.
Program Management Plan
Easy-to-edit PowerPoint template which allows program managers to clearly summarize project timelines through high-level visibility of requirements, resources and risks.
Software Development Gantt Chart
An IT project Gantt chart sample that you can easily edit and customize to document, track and mitigate constraints and risks within a software development initiative.
Project Management Process
A straightforward template scaled over months that you can use to give simple and clear project reports at any point throughout the project management process.
Eye-catching, color-coded visual schedule sample for PowerPoint that helps you define and communicate your project’s timeline more easily.
Balanced scorecard example that provides a summary view of any strategic plans required for achieving a business objective.
Project To Do List
A graphical timeline template using a chromatic theme to convey your project’s pipeline at a glance.
Project Status Report
Editable, color-coded task-tracking template that includes % complete as measure of unit to clearly summarize where your project stands.
Visual Gantt chart slide that enables professionals to present project proposals, plans or reports in a straightforward, effective format.
Downloadable PowerPoint template that lays out the general phases, steps and milestones of a standard project. Easily customizable to sketch the direction of your own project.
A content calendar example with timescale set in weeks that allows content marketers clearly lay out any publishing schedules over a three-month period.
Agile Project Plan
Generic Gantt chart sample with tasks split into phases and timescale set in months for effective project management in an Agile environment.
Hourly Gantt Chart
A Gantt chart graphic that gives project managers and planners the option of presenting schedules, reports and short-duration tasks in small time increments.
A clear project planning template to use when you want to showcase the work breakdown structure of your project in an easy-to-follow format.
High-level roadmap template for PowerPoint which describes a project strategy in big strokes, grouping initiatives into logical themes or categories.
Generic schedule example with timescale set in weeks and task duration in days to give a high-level overview of any construction project.
A Pert chart sample that can be easily updated and customized to effectively plan the best task sequence for your project.
Why are these the best Gantt chart templates?
Gantt charts are some of the most reliable tools for planning and scheduling projects. We’ve researched, gathered and formatted here a series of project chart templates for PowerPoint that you can easily download and use to manage key activities.
What is a Gantt chart template?
A Gantt chart template is a pre-built model of a bar chart that enables users to create a customized graphic by simply adding their specific data to the predefined frame.
Why do you need a Gantt chart template?
You can use a Gantt chart template in many different ways. For instance, you can create a customized Gantt chart to manage your strategic planning process, product release or research project. No matter the purpose, using a Gantt chart template helps you get started faster in visualizing what work needs to be done and when. Choose from our collection of free Gantt chart templates and modify each chart to build your own graphic in minutes, collaborate with others and update your plans in real time.
Are these Gantt chart templates free?
Yes, all our Gantt chart PowerPoint templates are free to download and use. Ranging from simple to complex Gantt charts for a variety of use cases, these pre-built models can be easily customized to suit your needs and reflect the specifics of your project.
Updating your template is simple and fast.
Use the Office Timeline PowerPoint add-in to quickly customize any of the Gantt chart templates above or create your own. Easily change the texts, colors and shapes of your Gantt chart and update dates instantly by drag & drop, all within PowerPoint.
Download Free Gantt Chart Maker
Or try our online Gantt chart maker .
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- What is a gantt chart? A guide to mappi ...
What is a gantt chart? A guide to mapping your project timelines
A Gantt chart is a horizontal bar chart used to illustrate a project’s schedule and related tasks or events during the project lifecycle. Find out how this type of chart can help you map tasks and keep deliverables on track.
While these charts can get quite complex, the basics aren’t hard to nail. In our guide, you’ll get a clear breakdown of what Gantt charts are, when to use them, tips for creating one, and more.
What is a Gantt chart?
A Gantt chart is a horizontal bar chart used to illustrate the timeline of a project and its tasks. This gives your team a visual overview of project information like your project schedule, upcoming milestones, and overall project timeline.
Each horizontal bar within the chart represents a task, and the length of each bar represents the amount of time that step or task will take. When you zoom out to look at the full picture, these charts give project managers and project teams an overview of what work needs to get done, who’s doing it, and when.
Gantt charts typically include the following components:
Task start date
Task end date
Most Gantt charts also offer additional context about how project tasks connect to each other, who they’re assigned to, and what important deadlines and milestones are coming up. With a dynamic timeline, team members have at-a-glance insight into what they’re responsible for and how their work impacts the project as a whole.
History of the Gantt chart
The earliest version of a Gantt chart was invented by Polish engineer Karol Adamiecki , who invented what he called the harmonogram in 1896. Adamiecki published his findings in Russian and Polish, which made them difficult to access in English-speaking countries. In 1910, Henry Gantt independently popularized a similar chart in the United States, which he devised in order to represent how long factory workers spent on a given task. These two systems have since been merged to create what we know of today as the modern-day Gantt chart.
From tracking factory employees’ tasks, these charts then became a popular way to track project schedules . Originally, these charts were drawn on paper—which meant that, whenever the schedule changed, the charts had to be redrawn. Later, project managers used pieces of paper or blocks to represent the task bars, so they could move them around as needed.
What is a Gantt chart used for?
While you can use a timeline view for a variety of projects and programs, it’s helpful to understand what these charts are commonly used for and why:
Build and manage complex projects: The bigger the project, the more tasks there are to manage. Gantt charts can help project managers when scheduling projects by allowing them to easily visualize a project and break it down into smaller tasks.
Monitor task dependencies: Project delays happen. Visualizing work in a timeline helps project managers automate task dependencies, which ensures that the next phase or task doesn’t start until the previous one has finished.
Keep track of project progress: Track progress and milestones, so you can quickly adjust your project plan if needed.
Understanding critical path for project timelines
When it comes to creating Gantt charts, it’s important to understand the role of a critical path. A critical path is an approach that helps mitigate instances where an individual task could cause a delay in the subsequent tasks—therefore causing a delay in the overall project and potentially missed deadlines.
You can use these charts to determine which tasks you need to complete for the entire project to be successful and finish on time—hence, the critical path.
Below are three common ways you might use a this type of chart.
1. Mapping out a marketing campaign
Larger marketing campaigns require a lot of team collaboration and coordination—and it’s easy to lose track of all the moving pieces. That's why it's so important to visualize all of your work as a sequence of tasks with assignees and details about how long each initiative will take. This way, teams don’t just know who’s responsible for what, but also how their work impacts others or the larger goal.
2. Outlining deliverables for a client
When you show clients a timeline of all of your deliverables , you can clearly set expectations around how long each will take. By outlining plans this way, you can give stakeholders and clients a clear idea of the scope of your deliverables, and how long each one will take to accomplish—so they won’t just know when you’re delivering an item, but also the timeframe in which you’ll be working on it.
3. Planning a product launch
For product launches, you might use a timeline to map out the entire plan from ideation to launch and beyond. By visualizing this in a timeline, you’re then able to more easily spot conflicts before you begin, see dependencies between steps, and get a clear overview of everything that’s happening leading up to the launch, and when.
How to make a Gantt chart
While no two Gantt charts look exactly alike, there are some basic steps you’ll need to take to get you off the ground, no matter what project management software you use.
1. Define the time range
Your Gantt chart should be a project with a start and end date. Think of this chart as a way to represent your project over a timeline—your timeline needs a beginning and end point.
Tip: While all projects should have a clear end point, it’s likely that you’ll have some additional follow-up tasks with your client after crossing the finish line, so you may need to add in some dates after the fact for these items.
2. Add tasks with start and end dates
In order to effectively visualize your to-dos, make sure each individual task has a specified beginning and end date—this way they can be easily visualized on a bar chart. If you don’t add task start dates, then your tasks will show up as moments in time, which might be harder to visualize within the bigger picture.
Tip: Clear start and end dates also make it easy for your team to understand when they should begin working on a task. That way, they aren’t caught unawares by a big project that’s due tomorrow.
3. Clarify dependencies
With large projects, it’s natural to have some tasks that can’t get started until other tasks are complete. To keep the project running smoothly, and every team on the same page, you can visualize dependencies between tasks in your Gantt chart.
In the example below, the ability to publish the product blog post is dependent on reviewing the blog post—which in itself is dependent on drafting the blog post. Similarly, the team can’t launch the email campaign until it’s been drafted. Drawing dependencies between these tasks will help the next team stay up to date on what they’re able to start working on in their phase of the project.
4. Pinpoint milestones
Unlike most tasks in a Gantt chart, milestones are fixed points in time. Think of them as checkpoints to signify that large pieces of work are complete. They help your team know what to prioritize, and can be great moments of celebration when they’re completed.
Tip: Milestones often take place at the end of project phases, but there’s no one single way to create milestones for your team, especially since every team and project looks different. Examples of milestones might look like:
Task starting points
Mid-phase check ins
Phase completion points
5. Modify work as plans change
Plans will inevitably change, which is why your Gantt chart software should be able to adapt to your needs. Look for a tool that allows you to easily drag and drop tasks, and that automatically updates dependencies in real time. That way, you can always keep your project on track, even as plans shift.
Pros and cons of Gantt charts
While these charts can be helpful, they aren’t always the best for every project. To better understand if this type of project chart is right for you and your project vs. a timeline, here are a few considerations before you leap into creating one.
Get a bird’s-eye view of your project timeline: A Gantt chart is a roadmap of your project . This tool helps you track when you should reach each milestone—and whether or not you’re on track to do so. This type of timeline view offers a bird’s-eye perspective on your work, making it a particularly useful tool to present to senior management or clients for a quick overview.
See how tasks relate to each other: By adding start and finish dates to each task and drawing dependencies, you can visualize how each piece of work affects another. This helps you identify problems and fix dependency conflicts before you start.
Improve team resource management : Adding an owner to each piece of work can help you see who’s doing what and when to better manage individual workloads. Since everything is plotted out sequentially, you’ll be able to see if an individual teammate or team has too much to do at one time, then reassign or reschedule tasks as needed.
More time consuming to set up: Setting up a Gantt chart can be time consuming, especially if you’re using a Microsoft Excel spreadsheet. Even if you use a template, you might still have to make adjustments to customize it to your team’s specific needs.
Difficult to manage the project in the same place you planned it: Traditional Gantt charts are most useful in the planning phase of a project. Once you’ve mapped out your work, you’ll likely need to use a different tool or platform to manage day-to-day activities, making it hard to know where your team’s single source of truth is.
Adding more details gets messy: Adding context around deadlines and collaborators to your project plan on a Gantt chart can turn it from easy-to-view map to overwhelming sheet of chaos.
Alternatives to traditional Gantt charts
Fortunately, there are alternatives to clunky charts that still give you a bird’s-eye view of how all your work fits together—without the typical limitations of a traditional, spreadsheet-based chart.
Better tools to build your plan
A work project management tool like Asana can help you manage, coordinate, and add details to your work in the same place you plan it—while also spending less time setting everything up.
For example, you could set up your project plan using Asana’s Timeline , a view that lets you map out how all the pieces of your project fit together. Like a Gantt chart, Timeline shows you when each step will happen, how long it will take, and who’s responsible. Unlike a Gantt chart, Timeline is easy to set up, maintain, and lets your team collaborate on work in the same place you planned it.
Other types of visual project management
Depending on the type of work you’re managing, a calendar or a Kanban board could work as a more lightweight and quicker to set up alternative to visualizing your project plan in a timeline . With Asana, you can also switch between project views. View any project in either Timeline, List, Boards, or Calendar View, so your team can see their work in the way they prefer. You can test out all of these views with a free Premium trial .
Gantt Chart FAQ
What types of teams commonly use gantt charts? Any teams that need to keep track of task progress can use gantt charts. Typically, gantt charts are used by project managers and team leads, but they’re also useful for business owners and c-level executives. Common industries that employ gantt charts include marketing, software engineering, construction, graphic design, and event planning.
What are the typical components of a gantt chart? At the most basic, a simple gantt chart is composed of a vertical axis, which contains a list of tasks, and a horizontal axis, which maps out the project’s timeline. By visually displaying your project plan in a constrained timeframe, gantt charts help you see at-a-glance the step-by-step actions you need to take to ensure project success.
What should I look for in a gantt chart tool? When setting up an online gantt chart, you should look for a tool with a user-friendly interface and features that make planning and coordinating your work easy, like start and end dates, dependencies and milestones. Additionally, tools that utilize integrations to connect the chart with apps, like Google Sheets and OneDrive , help streamline workflows.
Plan projects like a pro with Asana
Whether you end up using a Gantt chart or a similar alternative, visualizing your project plan is a key step for every team—whether you’re a project manager or not. It allows you to show how all the pieces of your project fit together, share it with your team, and adapt your plan as work progresses to keep everything on track.
Map out your project plan and watch the pieces come together with Asana.
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Gantt Chart Templates in Excel and Other Tools
By Diana Ramos | February 20, 2019
In this article, we’ve researched, collected, and formatted the most efficient Gantt chart templates for easy download and use in Microsoft Excel, PowerPoint, and Smartsheet. From simple to complex Gantt charts for a variety of use cases and industries, you are bound to find a Gantt chart template that helps you manage your project.
You'll find a variety of Gantt chart templates on this page, including a simple Gantt chart template , a Gantt chart with dependencies template , a construction Gantt chart template , and an IT project Gantt chart template .
Simple Gantt Chart Template
Organize and track simple projects or timelines, like personal objectives or short team projects, with this simple Gantt chart template. To get started, simply input your task data, like start and end dates and duration times, into the chart to create a high-level visual overview of your project on a predetermined timeline. View your project tasks visually with the task bars, which you can change based on individual task timelines and durations.
Excel Template Smartsheet Template
For an easy, step-by-step tutorial on creating a simple Gantt chart using a pre-formatted Excel template, watch this quick video.
For more information on what a Gantt chart is, who uses a Gantt chart, the features of a Gantt chart, and the benefits of leveraging a Gantt chart in your project, visit Guide to Gantt Charts.
Gantt Chart with Dependencies Template
Manage complex projects — or better organize multiple projects simultaneously — with this detailed Gantt chart template. This template allows you to track phases, milestones, tasks, and subtasks, giving you an updated visual of your project that you can easily share with other team members or key stakeholders. Plot dependencies directly on the chart to see what tasks must be completed for others to begin, and see how delays will impact schedules or deadlines. Use the Gantt chart to enter the corresponding work breakdown structure (WBS) , if you are leveraging one for your project.
Task List Template
Use this task list template to track tasks, assess task durations, and gain a visual, at-a-glance overview of everything you need to do. Divide tasks by phases or type of work, identify dependencies, and prioritize task completion based on timelines and resources to ensure you can complete all tasks in a timely fashion.
Project Tracker Template
Manage all your project details and view progress with this project tracker template. Document all your project details in this comprehensive template, like tasks, task status, deliverables, deadlines, budget, and more. Keep everything organized and facilitate collaboration and visibility among team members and key stakeholders with this helpful template.
Portfolio Planning Template
Track the key details of your project, report on budget versus actual spend, and track percentage of tasks complete with the portfolio planning template. Use this template to document every component of your project, from individual tasks to overall priority level, in one centralized location, ensuring that all details are highly visible across team members and key stakeholders, and that no detail is missed.
Strategic Planning Template
Start your strategic planning process off on the right foot with this comprehensive strategic planning template. Highlight strategic goals and tasks, assign team members to individual project objectives, and determine your project's critical path to ensure you hit key targets and land projects on time. Use this template to present on the overall project summary, and collaborate with key stakeholders to gain buy in.
Excel Template Powerpoint Template
Daily Schedule Template
Use this daily schedule template to organize your everyday tasks and prioritize your day. With space to document each specific task or goal by the time, manage overall daily objectives, and note any comments directly within the template, you will maximize your daily potential and ensure you complete all tasks that you allotted for any given day of the week.
Construction Gantt Chart Template
Construction projects are time sensitive and must strictly adhere to their timelines in order to meet their deadlines and abide by their contracts. Use this construction Gantt chart template to ensure that no task is overlooked or delayed to ensure all projects land on time and on budget. Input all your construction-related tasks, start and end dates, and durations in the timeline. View these dates in the Gantt chart to track how the project is progressing, and to mitigate any potential risks.
IT Project Gantt Chart Template
Use this Gantt chart template designed specifically for IT projects to manage tasks, allocate resources, and ensure you are able to complete all essential deliverables in a timely manner. Track tasks against timelines, assign tasks to specific team members or departments, and set milestones so you are aware of how a project is progressing. This template is helpful for a variety of IT-focused projects, like software development, product launches, and upgrades and installations.
Scrum Project Management Gantt Chart Template
For all your software development project needs, use this Scrum project management Gantt chart template to track and manage your Scrum projects more precisely. Set sprint start and end dates, assign tasks, plot milestones, and outline specific deliverables all within this preformatted template. Use the burndown chart functionality to assess the amount of work your whole team must work towards in order to complete a sprint.
Agile Project Plan Template
With this Agile project template, you can track project schedules, task durations, and sprints in an easy, visual way. Document each part of your fluid Agile project to stay on top of changes and manage timelines and resources accordingly, ensuring you can keep up with the changing nature of Agile projects while also allocating tasks effectively. Encourage communication with this visual, at-a-glance project plan specifically designed for Agile projects, including those for software development and IT.
Agile Release Plan Template
Outline all your project tasks, assign tasks to a specific sprint, and determine approximate task durations with this Agile release plan template. Manage each task from start date to end date, and handle all schedule and resource changes with ease with a visual and easy-to-adjust overview of your Agile project. Update task status to track how the project is progressing and ensure your project stays within the predetermined timeline.
School Assignment Gantt Chart Template
Gantt charts can also be used for more personal purposes, like keeping track of academic schedules and assignments. Use this school assignment Gantt chart template to organize your school work and manage dates of papers, tests, projects, and other academic-related deadlines. With space to fill in dates of assignments and the estimated duration of each task, you will eliminate the overwhelming feeling that comes with school assignments.
For additional downloadable resources, check out our free MS PowerPoint Gantt Chart templates .
Related Project Management Methodologies
Gantt, as a project management methodology, is an extremely effective way to manage, track, and report on projects. Additionally, there are several other methodologies used across fields that you can leverage. These project management methodologies include:
Agile : A fluid, adaptable project management approach, most commonly used in software development, in which goals, tasks, and objectives are based around a communicative and changing approach that adapts to the way the project is progressing.
Scrum : A methodology of the Agile framework in which projects are broken down into shorter sprints that lead to a larger overall goal.
Kanban : A project management method used in Agile projects in which visual, moveable cards are used to organize, prioritize, and track tasks.
Waterfall : A popular methodology used for software engineering and IT projects, waterfall moves through projects in a sequential, linear process, resembling a waterfall.
For a brief overview of each project management methodology, as well as a comparison between all three, visit our Agile vs. Scrum vs. Waterfall vs. Kanban article.
Improve Project Visibility with Real-Time Gantt Charts in Smartsheet
From simple task management and project planning to complex resource and portfolio management, Smartsheet helps you improve collaboration and increase work velocity -- empowering you to get more done.
The Smartsheet platform makes it easy to plan, capture, manage, and report on work from anywhere, helping your team be more effective and get more done. Report on key metrics and get real-time visibility into work as it happens with roll-up reports, dashboards, and automated workflows built to keep your team connected and informed.
When teams have clarity into the work getting done, there’s no telling how much more they can accomplish in the same amount of time. Try Smartsheet for free, today.
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Gantt chart for business plans
Whether you’re in the first steps of launching a startup or you want to expand your existing business, a well-thought-out business plan is important. In fact, simply writing a business plan can increase your chances of success by more than 15% . Creating a Gantt chart for business plan purposes makes it easier for you to visualize the steps required to turn your idea into a reality.
In this article, we’ll look at what a Gantt chart is and how you can use it to plan for your business. We’ll also provide some tips for using monday.com as a business planning and management tool and highlight some templates you can use right away to bring everything and everyone together for increased success.
What is a Gantt chart?
A Gantt chart is a horizontal bar chart that provides a visual representation of tasks across planned time periods.
Gantt chart tools are traditionally used to help team members manage project schedules, but you can customize them to help manage any series of tasks you need to accomplish over a set period of time.
Can you use a Gantt chart for business planning?
, You can use a Gantt chart for business planning purposes, whether you’re working on project plans for an existing business or want a way to better manage tasks when launching a startup. Here are some ways you can use Gantt chart software for business planning:
- Create an action plan for a business launch: Gantt chart templates let you turn the narrative format of an actual business plan into a visual action plan, with start and end dates, milestones, and dependencies that help you know what you need to do first to start working on your business dream.
- Plan for a specific business-related project: At any phase of your business, you can create simple Gantt charts to manage project tasks that help you work toward success. For example, you might want to open a new location. Customize your Gantt charts to lay out the task list for getting that done, so you can stay organized along the way.
- Create a work breakdown structure for a specific department: Established businesses can use project management tools like Gantt charts to manage time-dependent efforts for specific departments. For example, your marketing department may need to scale up their efforts during the holiday season.
You can use a project Gantt chart for a variety of business plan and management purposes, but should you? Digging into the benefits of Gantt charts for business planning can help you make a good choice for your situation.
Benefits of a Gantt chart for business planning
Some benefits of a Gantt chart for business planning include:
- Ability to view the big picture: When you can visualize the overall picture of your business plan, you can avoid getting bogged down in the details. You can also make proactive decisions that are best for your business goals.
- Better task tracking: Gantt charts help you keep track of tasks in real-time, ensuring you or your team can work through the right assignments quickly.
- Full transparency of dependencies: Gantt charts make it easy to indicate and understand which tasks are dependent on others — i.e. if you have to complete one task before moving to another. It also helps you understand when teams can tackle tasks simultaneously, so they can get more done.
- Increased insight for delegation: If you see tasks that can run simultaneously, you know you can’t do both yourself. This can be a clue that it’s time to delegate some work to others.
- Creation of realistic timelines: Gantt charts force you to apply start and end dates to the entire project or effort, as well as all tasks that are part of it. Forcing you to think about how long each task might take helps ensure you understand how long the overall process might take.
monday.com’s robust Work OS includes a designated Gantt View — as one of 8+ views —, Gantt chart templates, and plenty of other project management functions for business planning.
Gantt charts and other features for business planning on monday.com
Whether you’re collaborating on a business plan document with others, are ready to market your business idea on social media, or want to integrate other software to manage business processes, monday.com can help. Here are some monday.com features you might use for business planning and management:
- monday workdocs : Draft and co-edit documents in real-time, and discuss changes via comments with team members.
- Automations : Save time and avoid unnecessary meetings with custom workflow automations that help drive seamless handoffs and ensure tasks never get lost in the shuffle.
- Files Column: Keep all your files in one location to make it easy for teams to reference policies, brainstorming notes, and other information as they implement a business plan.
- Integrations: Seamlessly integrate your favorite tools withmonday.com —Dropbox, Slack, Microsoft Teams, Outlook, Google, Excel, and Zoom are just a few of the many available options.
We’ve also got plenty of curated templates to help you specifically work on business plans and get started faster
Besides a Gantt chart example for projects, here are just a few free templates available exclusively on monday.com that can help you plan and manage business efforts more efficiently.
- Simple Business Plan Template : Start with our Simple Business Plan Template if you’re working with a team to launch a new startup or service line. Collaborate with others easily on one intuitive and customizable board as you define vision and goals, customer needs, market size and scope, and everything in between for business success.
- One-Page Business Plan Template : Quickly collaborate or capture your own ideas on our One-Page Business Plan Template. This simple template is customizable, and you can use it to document plans for each business idea and then ask for feedback or compare your options before choosing one to act on.
Still not sure if a Gantt chart is right for your business planning needs? We’ve got a couple of FAQ answers that might help.
FAQs about Gantt charts
What three things are included in a gantt chart.
Gantt charts are made of a variety of elements, but the three main items you’ll find on any Gantt chart are:
- The overall timeline, which shows when a project or effort starts and ends
- Tasks, which show up on the horizontal bars of the chart
- Dependencies, which indicate which tasks are required before other tasks can begin
How do you create a Gantt chart in Excel?
You can download a Gantt chart template from Microsoft that helps you create a Gantt chart in Excel. You can also set up your own when you create a project by creating a horizontal axis that acts as a dated timeline and including color-coded tasks in cells on each row.
What makes a good Gantt chart?
A good Gantt chart requires planning project management, tasks, or efforts that can be tracked over time. The time period should be short enough that you can successfully capture it in a visual, and the project should have enough tasks to track to support the effort of making a Gantt chart to begin with.
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7 Gantt Chart Examples You'll Want to Copy [+ 5 Steps to Make One]
Published: April 05, 2023
Gantt charts. Love ‘em, hate ‘em, or can’t live without ‘em, they’re a reality of a marketer’s life. But how do you make yours stand out from the rest?
Below you’ll see some of the best examples around, along with some free templates to get you started. Dive in below and find your favorite.
Table of Contents
What is a Gantt Chart used for?
How to make a gantt chart, benefits of using a gantt chart, ways to make gantt charts.
Gantt charts are project management tools that help marketers visualize project timelines, progress, and deliverables. Visual lines or bars clearly display which tasks are completed and what’s to come, allowing managers to allocate time and responsibility accordingly.
The elements within a Gantt chart can be grouped into four categories: resources, milestones, tasks, and dependencies.
- Resources. Project managers must have insight into what resources are needed for tasks outlined in a Gantt chart for each to be completed on time.
- Milestones. Along your timeline, there will likely be milestones, both small and large, that must be hit to keep your project on track. A milestone for a blog launch might be “ blog post draft due on 5/30. ”
- Tasks. There are specific things that need to be completed along the way of your project. In our blog post example, a task might be “edit blog post. ”
- Dependencies. Tasks on your Gantt chart will be related to each other, for example, the editor won’t be able to complete her task of editing the blog post until the writer has met their milestone and submitted their draft on 5/30. These are dependencies and should be noted in your chart.
- Update project name and start date.
- Configure the Gantt chart.
- Review project scope.
- Identify key tasks and milestones.
- Estimate task dates.
2. Gantt Chart in PowerPoint
Want to include a Gantt chart in your next PowerPoint presentation? Use this PowerPoint example as your guide.
PowerPoint doesn’t have a built-in Gantt feature, but you can build and edit a chart inside of the platform using their “Stacked Bar” feature.
What we like: This template allows you to clearly group subtasks together to coordinate all the components of your campaign with one Gantt chart.
4. Gantt Chart for Design Projects
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This Gantt chart template makes it easy to outline your project's key stages, deliverables, and dates.
Microsoft 365 Life Hacks > Organization > Start planning visually with Gantt charts
Start planning visually with Gantt charts
If you need help completing your to-do list, a Gantt chart is a helpful tool. Luckily, creating a Gantt chart on your own is easy. Keep reading to learn how a Gantt chart can keep you organized at home or in the office.
You’ve likely seen a Gantt chart before without realizing it. Gantt charts are extremely popular in office environments to aid work-related projects. Gantt charts can help plan project timelines for work projects or even personal projects, like renovating your home. Using a Gantt chart has many benefits.
What is a Gantt chart?
The Gantt chart gets its name from Henry Gantt, the American mechanical engineer who designed it. 1 Gantt charts are common project management tools for easily tracking tasks, progress, and timelines in seconds. They are also helpful for managers to track the resources and teammates required to complete a project while also helping them keep track of project start and end dates. Gantt charts are great for tracking projects of any length, whether the project will span two days or ten months.
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A Gantt chart is a type of chart that uses bars to visualize project timelines. They can track a project’s duration in days, weeks, or even months. On a Gantt chart, each task for the project is listed on the chart and represented by a horizontal bar. The chart’s X-axis is the timeline, and the Y-axis contains each task to be completed.
Some Gantt charts use unchanging solid-colored bars to provide a simple visual for project timelines, while others offer the option to update progress, which changes the color of the bar (or sections of it) to reflect that progress. For example, if you indicate that a specific task is 25% complete, a quarter of the bar might be green to represent the progress made, while the remaining 3/4ths of the bar will be red to represent the remaining work that needs to be done. This arrangement gives project managers a quick snapshot of how much work is remaining for each task.
How to make a Gantt chart
Making your own Gantt chart is easy. You can build your own using simple formulas in Excel. If you don’t have the time or advanced Excel knowledge, you can get started with a free template .
To get started on your Gantt chart, you’ll need the following:
- A list of tasks that need to be completed
- Start and end dates for each task
- Task owners and team members for each assignment
Making a Gantt chart in Excel with templates
Creating a Gantt chart is a lot easier with a template, and there are plenty of free Gantt chart templates out there. When you use a template like this one , you can change each cell in the “Activity” column to label each task. In the next two columns, input the project’s start date and end date. In columns E and F, you input the actual start dates and actual end dates. The actual start dates and actual end dates indicate when the project officially launched. For example, if you planned to repair your roof on the 5th but couldn’t start until the 10th due to a storm, the 5th would be your plan start date and the 10th would be your actual start date. You’ll see the bars on the x-axis change depending on your start and end dates. Make sure to also manually enter the percent of the project that is completed to stay on top of the assignment. Again, upload your completed Gantt chart to a shared workspace where all of your collaborators can access it and help keep it updated.
Tips for making your Gantt chart
- Color-code assignment bars based on team, assignee, or priority level. For example, you may want to make the bars for more urgent assignments red. Visual cues like these make your Gantt chart easier to understand at a glance.
- The more specific your assignments are, the better. Without adequate detail, it can be difficult to update or gauge the status of an assignment.
- Adding milestones to your Gantt chart is a great way to motivate your team and help them see how far they’ve come.
Gantt charts are a tried-and-true way to keep projects organized and keep track of a project’s start and end dates. Now that you know how to create a Gantt chart, you can manage your projects with ease.
Gantt Charting: Definition, Benefits, and How They’re Used.
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11 Gantt Chart Examples For Project Management
By Bronwyn Kienapple , May 10, 2023
Your team members are constantly sending you Slack messages asking you to remind them of deadlines.
Your client won’t stop emailing you, asking who’s responsible for what part of the project, and when.
And your subcontractor is texting you incessantly about her start date.
Stop the communication madness and make a Gantt chart .
A Gantt chart lets you communicate your project timeline visually in an easy-to-understand way.
Everyone’s in the loop, so you can get work done faster and easier.
Want to see Gantt chart examples, plus get tips on how to create professional Gantt charts that are professional, attractive and simple to understand?
Stick around or check out our Gantt chart templates to start customizing right away.
Click to jump ahead :
What is a gantt chart, gantt chart examples .
- Why Is a Gantt Chart Important?
Benefits of Using a Gantt Chart
What are the parts of a gantt chart.
- How To Make a Gantt Chart
A Gantt chart is a timeline of a project. The top of the chart shows the time frame and the left side of the chart lists the project activities.
Here’s a Gantt chart example:
Each activity listed on the left-hand side of a Gantt chart has a colored bar next to it.
The position and length of that bar depends on the activity’s timeline and duration: when it starts and when it ends.
- For example, in the daily project status Gantt chart above, Activity 1 (Task 1) will take place from March 3 to 7 and then from March 10 to 13. The due date is Thursday of that week. Each week is color coded.
Here’s another example:
In short, a Gantt chart shows:
- What tasks need to be done to complete the project
- When these tasks need to be done
Now that you know what a Gantt chart is, let’s look at a few examples to better understand its usability and versatility.
1. Gantt charts for project management
Gantt charts can be a helpful visual to include in project management plans .
Like the previous example, this retro daily project Gantt chart example breaks down project activities day by day.
It also breaks down who’s responsible for what project activity.
- Sonya J. is responsible for it from September 3 to 14 (two weeks).
- Amir K. is responsible for it from September 17 to 21 (one week). Julia F. is in charge of Task 1/Activity 1 from September 17 to October 2. Her red bar shows that the due date is Wednesday.
The magic of a Gantt chart is that it lets you set the order in which tasks should be completed.
And since Gantt charts are in an easy-to-understand timeline format, the task order is crystal clear.
Your team and/or clients won’t need to ask you again and again when Mark is supposed to be working on link building. Phew .
Project management: simplified.
This template would work especially well for consultants , as the client can get a visual representation of the team working on their project.
Putting faces to the names creates confidence in the client and helps build your reputation.
Pro Tip : Use Venngage’s collaboration features to add team members (like your client) to your account and share your Gantt chart seamlessly. Or better yet, edit and customize your gantt charts with your team in real time with our new real-time collaboration feature!
Get feedback and approvals faster within one channel, without having to juggle Slack messages, emails, or G Suite comments.
This corporate weekly project Gantt chart example is more traditional than the previous example. The focus is on the activities and their types, not the individual people.
The types of activities, such as engineering or marketing, are color coded.
- For example, Task 3/Activity 1 is a marketing activity that will take place from the middle of week 3 to the middle of week 5. Julia K. is responsible for this activity.
This futuristic-looking Gantt chart example is perfect for teams who operate on the sprint system.
The template is divided into two-week sprints, but you can change this to a one week sprint (or longer) as needed.
The left hand side is divided by team and further divided by activity.
- For example, the engineering team will do planning from the beginning of week 3 to the end of week 5.
Pro Tip : When you’ve finished editing your Gantt chart in Venngage, click “Share” in the top right corner of the editor to email or get a link to your design.
Or click “Download” to download a PDF or PNG file to your hard drive (Premium and Business plans only).
Add your Gantt chart to your weekly team meeting presentation . Consultants can add them to their proposals or work plan templates or integrate them into their project management tool .
2. Gantt Charts for Construction
Construction projects can suffer from “too many cooks in the kitchen” syndrome, making it really hard to meet deadlines.
Gantt charts are a great way to keep construction projects on schedule and make sure clients, crew members and subcontractors are in the loop.
This construction project Gantt chart example will make sure everyone’s on the same page. The chart’s simple format makes it easy to see what activity is due when .
You can edit the Gantt chart as the project progresses.
- For example, if an activity is taking longer than it should, extend the bar’s length and make that section red. That way, everyone is instantly aware of overtime and potential project delays.
This construction project Gantt chart example is almost the same format as the previous one, but the dots represent two day intervals.
- For example, demolition will run from Friday of week 1 to Friday of week 2 (six days).
Pro Tip : Venngage’s My Brand Kit tool lets you apply your brand colors to your Gantt chart template with one click. My Brand Kit also lets you include your logo and apply brand fonts.
For example, in the above template, using My Brand Kit would change the blue, yellow and green background color scheme to your brand’s color scheme. You can then click “shuffle” to cycle through the color combination options.
3. Gantt Chart Example for Project Proposals
New product in the works? Use this dark new product project Gantt chart example.
The far left hand column maps out the activities, while the far right column lists what department is responsible for each activity.
Product development typically involves multiple departments or teams of people. There may be no one project leader, or only multiple managers, on multiple teams.
A Gantt chart is the perfect way to manage tasks between multiple teams as all the information is in one place, in a crystal-clear format.
It eliminates confusion about dependencies i.e. who needs to finish what before another team can begin their task.
Pro Tip : You can also include the chart in your business report or presentation . Download your finished Gantt chart as a PNG file (Premium and Business plans only). Choose a presentation template from our library. Once you’re in the editor, click the “Image Upload” tab to upload the Gantt chart and add it to your slides.
4. Gantt Chart Example for Business Plans
A business plan tends to contain a lot of information and can quickly become overwhelming to potential investors.
Visualizing schedules, research or data will help break up all the text and quickly communicate key deliverables.
Investors need to see that you have a concrete plan in place that will let you achieve your revenue goals.
One strategy is to use a Gantt chart to visualize your business plan’s growth strategy or marketing plan .
Use the Gantt chart example above to plot your business strategy and major milestones. Edit the time frame on the bottom to plot out stages by quarter–over several years, if you like.
You can also include this Gantt chart in your project plan .
5. Gantt Chart Example for Consultants
Your client’s hired you to help them achieve their goals. But, let’s say they’re a new client and they need a little more reassurance that you, the consultant, is on top of things.
Show your client that you have a workable roadmap to success with a Gantt chart.
Edit the above Gantt chart example and divide tasks–between your team, any subcontractors and your client’s team.
Refer back to the chart during your weekly calls with the client to make sure you’re both on the same page.
If you’re overwhelmed by admin work, check out our job proposal templates, business proposal templates and consulting report templates and get important documents out the door a lot faster.
Find a hard time creating business proposals fast? Read our in-depth business proposal guide to whip up proposals quickly.
They’ll also look plenty better than those Word documents you usually churn out!
Pro Tip : Love your Gantt chart’s layout and want to use it again for other consulting projects? Save it as a template in Venngage. That way, you can reuse it whenever you need to make a Gantt chart for another client.
Why is a Gantt Chart Important?
Gantt charts are important because they make scheduling, planning and executing on projects easier. They also help a lot with general time management .
Projects often involve multiple stakeholders, activities and deadlines. Gantt charts visualize all these factors so that project managers and their teams can quickly understand who needs to do what and when .
This will help make sure each deliverable is completed on time.
Which in turn will prevent a snowball effect of missed deadlines, causing the project price to go up and the completion date to be pushed back.
And no one wants that.
The benefits of a Gantt chart include:
- Scheduling and planning projects and tasks
- Plan work in sprints
- Visualizing how projects and tasks evolve over time
- Collaborate with your team
- Comparing planned versus actual timelines
Gantt charts are incredibly versatile — they’re useful for multiple roles, such as:
- Project managers
- Marketing managers
- Team leaders
- Operations managers
Gantt charts aren’t industry-specific, either. They’re a critical tool for anyone managing a long-term project that has lots of tasks and a complex schedule and that requires collaboration.
- For example, the Gantt chart example below can be adapted for any project simply by changing the tasks and milestones:
Industries that can benefit from Gantt charts include:
- Product development
- Oil and gas
- Professional services and consultants
Telecommuting has risen 140 percent since 2005, according to Globa l Workplace Analytics .
As this number continues to skyrocket, a Gantt chart becomes even more critical for team management and to effectively plan and track work as a team.
When you first look at a Gantt chart, it might seem overwhelming.
What do the bars or lines mean? How do they relate to the x and y axes?
But, on second glance you’ll see that the beauty of a Gantt chart is actually in its simplicity.
A Gantt chart only has three main parts:
- Activities and/or tasks (left axis)
- Milestones (top or bottom axis)
- Activity and/or task bars
Take a look at this simple Gantt chart example:
Not intimidating at all.
- Tasks on the left axis
- Milestones on the bottom axis
- And bars that show when each task should begin and end
Of course, more complex projects require more complex Gantt charts.
The Gantt chart example below takes things a step further by dividing activities into smaller tasks.
- For example, “Planning” is divided into: needs assessment, project agreement and site map.
This Gantt chart also lists (on the right) who’s responsible for each task.
How to Make a Gantt Chart
The good news is that you can now create a Gantt chart with Venngage in five steps:
1. Choose a Template
Choices, choices. Open our Gantt chart templates gallery .
Then, select the template for you by:
- Ex. Dark Home Construction Project Gantt Chart Template
- Ex. Dark New Product Project Gantt Chart Template
- Corporate Weekly Project Gantt Chart
- Ex. Detailed Project Gantt Chart
Hover over the template you like and click “Create.”
2. Lay Out Your Timeline From Left to Right
Start by laying out the timeline of your from left to right, creating divisions by day, week, month, or quarter.
In this Gantt chart template, click the text box you want to edit and start typing.
Or delete the days of the week and add months or quarters, instead.
Made a mistake? You can click “undo” in the top toolbar at any time.
To add a new column to the right, click “Resize” and increase the width of the custom page size. Try adding 200 more pixels and readjust as needed.
Then, drag and select all the orange icons to move them to the right at the same time.
Drag to select the entire dates section and click “copy” and move into place. Edit the dates.
Now, drag to extend the beige bars. Use the “snap to guide” feature to help you align everything perfectly.
3. Add Tasks From Top to Bottom
Click the tasks and activities to edit the text. Use the top navigation bar to change the font style, size, color etc.
If you need to add a new row, follow the same steps for adding a new column as above. Just adjust the height of the page size instead of the width. Then, copy the last row by dragging to select and pressing “copy.”
4. Adjust Each Bar Accordingly
Adjust each bar so it begins at the task’s start date and extend it to the end of the expected task deadline.
Click each bar to move it or drag it. The snap-to-guide feature will help you align the bar with the specific day of the week above.
Copy other bars with the right color and move them into place to extend the timeline of a task.
You can also click the orange circles to assign each task to a different person–in the above Gantt chart template they’re indicated by initials.
5. Brand Your Gantt Chart
Brand your Gantt chart with one click by opening the My Brand Kit tab. Drag your logo into place.
Then, click a “My Brand Colors” palette to apply these colors to the entire template. Click “Shuffle” to scroll through different color combinations. Very cool.
Want a different type of design? Discover even more Gantt chart templates .
Pro Tip : Struggling to customize your Gantt chart just the way you want it? Venngage offers priority support via email, chat and phone and 1-on-1 consultations to Business plan members. Ask our designers for tips on how to present your idea visually — whether in a Gantt chart or a presentation, report, white paper etc.
What’s your number one struggle with managing projects right now? Let us know in the comments below!
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What Is a Gantt Chart? A How-to Guide with Examples for Project Management
Whether you’re a project management rookie or veteran, you’ve probably heard of a gantt chart. While gantt charts might seem intimidating, they’re not as mystifying as you might think.
In this guide, you’ll learn everything you need to know about the gantt chart—from its definition and parts to how to create one quickly and easily. Find out how gantt charts work and why so many project teams use them in project management.
Watch this video for a quick breakdown of the basics.
What is a gantt chart?: Definition & overview
A gantt chart is a horizontal bar chart used in project management to visually represent a project plan over time. Gantt charts typically show you the timeline and status—as well as who’s responsible—for each task in the project.
Here’s a quick look at the details a gantt chart enables you to capture at a glance:
- How a project breaks down into tasks
- When each task will begin and end
- How long each task will take
- Who’s assigned to each task
- How tasks relate to and depend on each other
- When important meetings, approvals, or deadlines need to happen
- How work is progressing in a project
- The full project schedule from start to finish
In other words, a gantt chart is a super-simple way to communicate what it will take to deliver a project on time and budget. That means it’s a whole lot easier to keep your project team and stakeholders on the same page from the get-go.
Who invented the gantt chart?
The first project management chart was invented by Karol Adamiecki in 1896. So why isn’t it called an Adamiecki chart? Good question!
Although Adamiecki created his precursor to the gantt chart—called the harmonogram—in the late 19th century, he didn’t publish it until 1931. It got limited exposure at the time because it was only published in Polish.
Meanwhile, Henry Gantt published his own project management system in the 1910s to a much wider audience.
Here’s a quick history of gantt charts:
- 1896 : Karol Adamiecki creates the first project management chart: the Harmonogram, a precursor to the modern gantt chart.
- 1931 : Adamiecki publishes the harmonogram (but in Polish with limited exposure).
- 1910-1915 : Henry Gantt publishes his own project management system, the gantt chart.
- Today : Gantt charts are the preferred tool for managing projects of all sizes and types.
Basic components of a gantt chart
Gantt charts may seem complicated at first. But once you learn how to read them, you’ll be able to tell exactly where your projects are and what needs to happen to guide them to success.
Reading a gantt chart really comes down to understanding how the different elements come together to make a gantt chart work. Here’s a simple gantt chart example with explanations of the core components:
Let’s break down the basic parts of a gantt chart so you understand how they function in a project plan.
- Task list : Runs vertically down the left of the gantt chart to describe project work and may be organized into groups and subgroups
- Timeline : Runs horizontally across the top of the gantt chart and shows months, weeks, days, and years
- Dateline : A vertical line that highlights the current date on the gantt chart
- Bars : Horizontal markers on the right side of the gantt chart that represent tasks and show progress, duration, and start and end dates
- Milestones : Yellow diamonds that call out major events, dates, decisions, and deliverables
- Dependencies : Light gray lines that connect tasks that need to happen in a certain order
- Progress : Shows how far along work is and may be indicated by percent complete and/or bar shading
- Resource assigned : Indicates the person or team responsible for completing a task
What is a gantt chart used for in project management?
In project management, gantt charts are used for planning and scheduling projects. A gantt chart is incredibly useful because it allows you to simplify complex projects into an easy-to-follow plan and track the status of tasks as work progresses.
Gantt charts also help you keep track of project deadlines, milestones, and hours worked so you can spot and address delays or overages before they wreak havoc on your project.
Who uses gantt charts?
Gantt charts are used by project managers, business owners, team leaders, and executives in many different industries across various departments. Here are just a few types of companies and teams that use gantt charts to plan, schedule, and execute their projects:
- Consulting agencies
- Engineering firms
- Event planning
- Human resources
- Marketing teams
- Software development
When should you use a gantt chart?
A gantt chart comes in handy when your project requires more planning than a basic to-do list. Here are a few sure signs you’re going to need a gantt chart to get the job done:
- Your project has a hard deadline.
- Multiple people or teams are involved in the project and need to be coordinated.
- A boss, client, or team member wants to see a visual timeline of the project from beginning to end.
- Your project involves even just a little complexity, such as tasks that need to be done in a specific order.
- Team members work on multiple projects at a time, and you need to manage their workloads.
- You have a good idea of roughly how long each task should or can take.
If ANY of the conditions above apply to your project, use a gantt chart!
Gantt chart examples
Now let’s look at 7 examples of gantt charts you could use for different project types. Use these ideas as an easy starting point for making a gantt chart for your projects.
Software project gantt chart
Taking a hybrid approach to an upcoming software project? This software development plan shows you how to use a gantt chart for an Agile project . Tasks have been organized into groups based on sprints, with milestones for sprint planning and deployment.
Try this template for free!
Design project gantt chart
This sample gantt chart is perfect for planning a website build or redesign. It breaks activities down into basic phases from discovery, content, and design to development, launch, and maintenance. Feel free to keep your website development plan simple or build it out to cover all your project bases.
Media production gantt chart
Want to get one step closer to lights, camera, action? We designed this video production schedule to help you hit your release dates right on time. In this gantt chart example, tasks are organized and color-coded by the 3 phases of a media project: pre-production, production, and post-production.
Marketing gantt charts
Writing your first marketing plan can feel daunting. This digital marketing plan makes it easy to outline key strategies for meeting your objectives. Use this gantt chart to track goal progress and keep your team and stakeholders informed. In this example, we grouped quarterly initiatives by project type.
Need to plan an integrated digital marketing campaign ? The gantt chart sample below shows you how to build a tactical plan across all your digital media. It’s got tasks for foundational planning, content, and design work, plus subgroups for different marketing channels so you can outline a strategy for each one.
Event planning gantt chart
This event plan checklist breaks your event plan down into all the granular details. You can group tasks by planning phase and even vendor. In this example, we’ve used milestones to track important meetings, decisions, and deadlines and added dependencies between tasks that must get done before the next one can start.
Construction gantt chart
Construction project managers rely on gantt charts to manage moving parts across large projects. In this sample construction schedule , each phase of the construction process has been broken down into its own group of tasks. Important contract sign-off and inspections are represented by milestones.
How to make a gantt chart
Now that you’ve got the gantt chart basics down, you’re ready to roll up your sleeves and create a gantt chart of your own! Let’s walk through the process of how to build a gantt chart for your next project.
In this section, we’ll go over:
What you need to create a gantt chart
How to build a basic gantt chart in minutes, best practices for creating an effective gantt chart.
You can’t build a gantt chart without knowing some basic project information. That’s why it’s important to answer a few simple questions first.
These questions can help you gather all the right details so you can sketch out a project plan before you sit down to create your gantt chart. Get a more detailed look at how to write a good project plan.
What to consider when making a gantt chart
- What are the major deliverables?
- How will we get to those deliverables and the deadline ?
- What are the milestones we need to hit?
- Are there dependencies that could impact the timeline ?
- Who is on the project team, and what role will they play in those deliverables?
There are lots of different ways to make a gantt chart. Some people use traditional desktop apps to create a gantt chart, while others use collaborative project management software .
In this tutorial, we’ll show you how it’s done in TeamGantt. If you’d rather use a spreadsheet to build your gantt chart, we’ve got guides for that too.
- How to make a gantt chart in Excel
- How to make a gantt chart in Google Sheets
Just be sure to choose a gantt chart builder that gives you the features you need.
Follow the steps and examples below to learn how to build a gantt chart in TeamGantt in minutes. Sign up for a free account to follow along and create a gantt chart of your own.
Step 1: Set up your project details
Before you start mapping out tasks on a timeline, you need to gather a few basic project details.
To create a new gantt chart in TeamGantt, click the New Project button in the upper right corner of the My Projects screen.
Give your project a name and start date, and select the days of the week you want to include in your project.
Tip : You have 2 options for fast-tracking your build if you don’t want to create a gantt chart from scratch: create a project from a template or import a project via CSV.
Once you’ve completed these basics, click Create New Project to move on to adding tasks.
Step 2: Add tasks to your project
Adding tasks to your gantt chart is the first step in creating your project timeline. To create tasks, click on the Add Task link ( +Task ), and type the name of your first task.
Hit enter to add another task. Repeat this process until you have all (or most) of your tasks added to the task list.
Step 3: Schedule your tasks
Now that you’ve got a full list of work to be done, it’s time to schedule all those tasks. TeamGantt makes scheduling tasks super-simple because you can drag and drop each task on your timeline.
To place the taskbar on your gantt chart, simply click on the timeline below the date you'd like to schedule your task. Then drag either side of the taskbar to shorten or extend the task's duration.
Step 4: Add important project milestones
Adding milestones to your gantt chart makes it easy to track project deadlines, approvals, meetings, and other key deliverables or events. In TeamGantt, a milestone appears as a yellow diamond on your gantt chart.
To add a milestone to your gantt chart, simply click on the Milestone link, give your new milestone a name, and drag the milestone icon across the gantt chart to schedule it on the timeline.
Repeat this process until you have all your milestones added to the list.
Step 5: Add dependencies to the tasks that need them
Now that your tasks and milestones are entered and scheduled, hover over a task, and click the gray dot that appears.
Click and drag the dependency line to the task you want to link it to.
Step 6: Invite people to your project and assign tasks to those responsible
Click the Invite People button at the upper right corner of your project to go to your project’s People page. From there, click the blue Invite People link, located just below the list of people who are already part of your project.
If the user already exists in your account:
Simply select the checkbox next to the person you want to add to your project, then click the blue Add to Project button that appears. This person will automatically receive an invitation to log into TeamGantt and access the project.
If the user does not exist in your account yet:
Click the Add New Person link. Then enter the person’s name and email address, select their company-level permission , and click the Add User to Company button. (Note: Guest users and Basic users are automatically added with View Only project permission, while Advanced users are added with Edit Chart project permission.)
Feel free to add your own custom notification message, then click Add to Project to finalize the invite. This person will automatically receive an invitation to get set up in TeamGantt and access the project.
Learn more about inviting people to your project in TeamGantt.
Step 7: Apply task colors to enhance visualization on your gantt chart
Color is a great way to make your gantt chart easy to understand at a quick glance.
Hover over a taskbar, and click on the colored square. Choose a new color, and you’re all done!
Tip : You can set a default color for each person on your team in TeamGantt. Simply select the People tab at the top of your project, then click none next to each user to assign a default task color. Now, each task you assign to that person will automatically be the color you selected.
If you want to build a gantt chart everyone can use and navigate, there are a few simple rules you should keep in mind. Follow these simple tips and best practices to make a good gantt chart that’s easy to update and manage.
Do get granular with tasks.
The more detail you can spell out when it comes to tasks, the better you’ll be able to track progress and steps leading up to a deliverable. Refer back to your work breakdown structure , and list the steps you used to create that.
Do organize tasks into groups or phases.
Creating groups of tasks will make your plan easier to scan and understand. It’ll also allow your team and stakeholders to see what tasks are part of a deliverable or a phase.
Here’s a quick look at how subgroups work in TeamGantt.
Do add important details and documents to tasks.
Sometimes your team and clients may forget what they committed to. Or maybe they don’t fully understand the intent of a task or group.
Use the notes section of your plan (most gantt chart software should provide this) to spell things out. While you’re at it, be sure to upload key files directly to the task so everything’s ready and waiting for work to begin.
In the project sample below, we added notes about the scope of the task and uploaded a copy of the creative brief for more detail.
Do label tasks by responsible party.
This tip comes in handy for any project, but it’s especially useful for client projects. Identifying which team or company is responsible for each task makes your gantt chart super-easy to scan.
When creating a task, you can assign labels you've set up on the People tab or simply put the company name (or an acronym) in front of the task. Here’s how we tagged tasks in the following gantt chart example:
- PT = Product Team
- GM = Gantt Museum
Of course, you’ll also want to take that a step further and assign each task to the person responsible. This will help you with resource allocation and accountability.
Do display start and end dates for each task
Seems like a silly tip, but it’s easy to hide this info in some apps! If you’re using TeamGantt, you’ll see the dates in the gantt view.
Regardless of what tool you’re using, you want to make it clear not only when a task ends, but when it starts. Again, this will help to keep your team and clients accountable.
Don’t skip dependencies.
If you’re not going to move forward on the project without an approval—or one task must be done before another—now’s your chance to note it.
Not every planning tool offers dependency functionality, and it can be a huge help. As your plan shifts, the flow of the work will stay intact.
Don't assign work without checking team availability.
If you’re lucky enough to use a product that shows you overall team availability, use it! Knowing how booked your team is and what projects they’re part of will play a huge role in delivering work on time and maintaining team morale.
Having an overall view of your team’s availability and conflicting work will help you adjust your plan to either meet the needs of existing project work or shift the milestones you’ve put in your plan.
Here's how to view team availability directly from your gantt chart in TeamGantt.
Don’t overlook holidays and time off.
Now is your chance to block time off in your plan. This is important now because as soon as your timeline shifts (you know it will, don’t fight it), you’ll open yourself up to making an error and dropping a deadline on a date that should be blocked. If you note them in your plan, that won’t happen.
Don’t forget to ask for feedback.
If you deliver a plan that has a mistake, misinterprets a task, or even misses a date, it can create confusion and delays. So grab a teammate and ask them to review your gantt chart before you post it for review.
Of course, you’ll also want to be ready to get some feedback on your plan. Formalizing a plan means you’re taking a set of ideas and expanding on them. That also means you might interpret something differently than a teammate. That’s okay!
Don’t set it and forget it.
A gantt chart is a living, breathing document that should keep up with project changes—not a fixed plan that’s set in stone. Invite your team to collaborate on work and track progress in real time so your gantt chart’s always up-to-date.
Collaborate with your team and stakeholders
Successful projects run on communication and collaboration. When project files and updates are scattered across different email threads and other platforms, it’s hard to get a good sense of what needs to get done and how close you are to the finish line.
With an online gantt chart , you can streamline communication through a single channel that centers around your project plan.
Here’s how to use a gantt chart to boost collaboration with your team and stakeholders.
Use comments to discuss tasks and share project files
Got a mockup that’s ready for design review? Or need more info to get started on your task? Add a comment to the task, and be sure to tag the person you’re updating so they’ll get automatically notified.
You can also upload documents directly to a task, group, or project. TeamGantt supports version control, so it's easy to find the latest version of any document.
And if you need to share important details up front, that’s what sticky notes are for. For instance, you might want to document how many hours have been scoped for a task or outline specs for a design project.
Watch this video to see team collaboration in action in TeamGantt.
Share your gantt chart with external stakeholders
Need to share project updates with contractors, clients, or other stakeholders? In TeamGantt, you have several options for sharing your gantt chart with external users :
- Invite someone as a guest to your project : Inviting someone as a guest enables them to see and comment on tasks in a single project without making edits to the gantt chart itself.
- Send a view-only link to your gantt chart : This option is great if you want to enable a client or stakeholder to monitor project progress without inviting them to become a user on your account.
- Export your gantt chart as a PDF : This option enables you to filter a gantt chart down to only the information you want to share so clients and stakeholders can get a quick snapshot of the project.
Integrate your gantt chart with other collaboration apps
If your team uses multiple apps to collaborate on projects, why not integrate them with your gantt chart so everything connects back to the plan? Here are a few popular integrations you can use to keep your people and projects in sync:
- Trello : See your cards in a project timeline, create dependencies between cards, and view workloads—all without ever leaving Trello.
- Slack : Create tasks from chats, check your daily task list, and get notified about new comments and assignments right from Slack.
- Dropbox : Share important documents more easily by uploading Dropbox files directly to your tasks and projects.
- Zapier : Automate work and streamline collaboration by connecting TeamGantt to your other favorite apps.
- TeamGantt API : Got a developer on hand? Build custom integrations with your TeamGantt data using our public API!
Manage resources and team workloads
It’s hard to finish any project on time and budget when your team is overloaded and overwhelmed. A gantt chart plots everyone’s work on a visual timeline so you can see how tasks stack up across your projects.
In TeamGantt, you can check and adjust workloads right from your gantt chart to avoid overbooking your team as you schedule new tasks.
Take a closer look at how to use gantt charts for project resource management.
Estimate project time and effort
Assigning hourly estimates to tasks in your gantt chart makes it easier to assess project scope , balance team workloads, and monitor project budget once work gets underway.
TeamGantt’s Advanced plan comes with hourly estimation and time tracking. You can use these features to track and compare estimated vs. actual hours directly from your gantt chart. With that kind of visibility, you can keep a close eye on potential overages and get ahead of issues before they throw your whole project off course.
Estimating hours at the task level also gives you a more granular view of availability when assigning and scheduling work for your team. That way you can feel more confident your team can get the work done without missing deadlines.
Learn more about hourly estimation in TeamGantt.
Track progress against deadlines and estimates
One of the best things about using a gantt chart is the ability to see where a project stands at any given moment. After all, clients, bosses and other project stakeholders expect you to stick to your promises (aka: budgets and deadlines).
That’s why it’s important to monitor tasks to ensure you’re on track to deliver work on time and budget. If things start to go sideways, you can adjust the gantt chart to get things back on track and reset expectations along the way.
Here’s how to track progress and spot issues early in TeamGantt.
Update and monitor progress
Checking things off a list is a pretty satisfying thing to do. What’s even more satisfying is updating the % Complete of a big task and watching the taskbar fill in until it’s 100% done.
Seeing the status of your teammates’ and coworkers’ tasks can be a healthy motivating force too. When you know the up-to-the-minute status of other tasks—especially those tasks that may rely on your tasks—it keeps everyone moving in the right direction.
How to request a progress update in TeamGantt
Need to know where someone stands on a particular task? TeamGantt makes it easy to do a quick status check and remind team members to update their progress.
Here's how it works:
- Click the chat bubble to the left of the task to open the comment window.
- Click Request a progress update at the top of the comment window.
- TeamGantt will send anyone who's assigned to that task an email asking them to update their progress.
Hourly estimate vs. actual progress
TeamGantt’s Advanced plan enables you to compare hourly estimates with actual progress so you can easily spot tasks that are taking longer than expected. Simply look for the thin striped line in the middle of each taskbar on your gantt chart, and pay attention to its color and length.
These indicators signal task trouble:
- The striped line is red : This task (or group) is over-budget. More hours have been tracked than were originally estimated for the task.
- The striped line is longer than the progress indicated for a task : The hours tracked are outpacing actual progress. That means this task (or group) is at risk for going over budget or missing a deadline.
Remember how I said no matter how much planning you do, it’s likely something will come up that requires you to move your timeline? It’s handy to know how much you’ve had to move things over the course of a project. Enter: baselines.
What is a baseline in a gantt chart?
A baseline is a “snapshot” of your project in time. When you create a baseline set, you’re grabbing a picture of your whole project so you have something to compare to when things inevitably shift for one reason or another.
Baselines are extremely important because they give you the “real” picture of shifts that have occurred. It’s easy to think things are looking pretty good, when in reality you’re 3 weeks behind and $10,000 over budget. Things can creep slowly, and without a set of baselines to compare to, it can be easy to get behind and not even fully realize it.
Learn how baselines work in TeamGantt.
Using multiple baseline sets in your gantt chart
A single baseline is great, but a single point doesn’t show trends. Stringing multiple baseline sets together will give you a much clearer picture of when and why your project slipped. Was it due to consistently dragging manufacturing estimates? Or was it that the client was consistently slow in approving designs and signing contracts? Baselines can tell you exactly what you need to know so you can improve your estimating practices.
Baselines aren’t just for showing you the negatives of your project. They’re equally useful for seeing where things have gone better than expected. Just like you have to shift things around when tasks are delayed, you may have to make adjustments when things run ahead of schedule.
As you get better at tracking your project’s slippage, you’ll get better at making realistic estimates on timelines. Once you’ve mastered that skill, you’ll have customers lining up because they know that when you plan a project, they have a timeline they can count on.
How does a gantt chart compare to other alternatives?
Project managers use a variety of tools—from gantt charts and kanban boards to spreadsheets and task lists—to keep up with project details, deadlines, and to-dos.
So what separates gantt charts from the rest of the pack when it comes to time-sensitive or complex projects? Spreadsheets, kanban boards, and task lists fall short when it comes to important project management tasks, like building a timeline, outlining dependencies, and managing workloads.
Without these 3 gantt chart features , you’ll have a tough time communicating the plan to your team, clients, and stakeholders. Here are just a few examples of questions a gantt chart can help you answer:
- Can we take on more work?
- How will we get from point A to point B?
- What needs to happen first?
- Can we meet a requested deadline?
- Who has the bandwidth to tackle these tasks?
- Are we on track to finish on time?
- How are we performing?
The good news is, you can use a gantt chart without foregoing other alternatives. Your team may prefer kanban boards for managing daily tasks or using a spreadsheet to create a RACI chart , and that’s okay.
With TeamGantt, you’ve got choices. View and manage projects as a gantt chart, task list, calendar, or kanban board, and upload important spreadsheets to the project documents. No matter how you look at things, everything ties back to your plan.
Let’s take a closer look at how a gantt chart can help you manage projects better.
Gantt chart pros and cons
What’s to love about gantt charts? And what should you be aware of before diving in? Here’s a quick snapshot of the pros and cons so you can decide if a gantt chart is right for your projects.
What are the pros of using a gantt chart?
A gantt chart is like a front-row seat to the project action. All the tiny details you never noticed from the nosebleed section suddenly come to life in full color right before your very eyes. It’s nearly impossible to miss a game-changing move!
Let’s explore some of the biggest gantt chart pros in project management .
Visualize your entire project
A project plan is one thing. How it plays out is another. A gantt chart gives you a start-to-finish view of your entire project timeline so you can see how tasks are progressing in real time. That means you can provide up-to-the-minute status reports to managers and stakeholders in a flash.
See how tasks are connected
Let’s face it: Things change. Lucky for you, modern gantt charts make it easy to shift tasks around without breaking your stride. With dependencies —a star feature of any gantt chart—you can keep tasks connected even when your timeline gives you the ol’ switcheroo.
Keep everyone on the same page and on time
Clear communication is a must-have in any project. Without it, you risk project delays and cost overruns. Web-based gantt charts, like TeamGantt, ensure no one’s left in the dark. That’s because all your project info and discussion threads live in one central hub that everyone can access, making team collaboration a breeze.
Know who’s busy and who isn’t
If you want to make smart business decisions, you’ve got to have a good grasp on your resources. With gantt charts, resource management is no longer a guessing game. You can see who’s got bandwidth to take on new tasks at a glance.
See a full list of gantt chart benefits.
Do gantt charts have limitations?
Some folks think gantt charts are too complicated to build, read, and update. While traditional desktop apps have their limitations, most of the cons people associate with gantt charts don’t apply to the online gantt chart software you’ll find today.
That’s because modern gantt charts ushered in a whole new era of project management. Now gantt charts offer clean and simple design with drag and drop scheduling so you can build and adjust project plans in an instant. And because everything happens online, it’s easy to share plans, collaborate on work, update tasks, and track progress in real time.
Let's look at how modern gantt charts compare to traditional desktop apps.
Modern gantt charts vs. desktop apps
Gantt charts come in many forms—from good old-fashioned paper to desktop apps and even web-based software.
Bringing gantt charts online transforms them from a static document that quickly becomes obsolete to a living, collaborative representation of a project’s current state. Team members can update their progress in real time, and stakeholders can check in on project status without having to go through you. Plus, it's easy to stay in sync and push projects across the finish line more quickly.
See how TeamGantt’s modern gantt chart tool compares to 2 popular desktop apps:
- TeamGantt vs. Microsoft Excel
- TeamGantt vs. Microsoft Project
Advanced features to look for in a modern gantt chart
A good modern gantt chart should be a part of a complete project management solution. Look for these advanced gantt chart software features to ensure your team and projects stay on track:
- Team collaboration
- Multiple project views, including kanban boards, task lists, and calendar views
- Time tracking and hourly estimation
- Workload management
- Mobile access
TeamGantt has all of this! Try it for free.
Continue learning about gantt charts
Now that you know how to make a gantt chart, you’re ready to move on to the next step! Keep reading to learn how to use your gantt chart to manage your team's time and availability more easily.
Plan your next project in minutes
When you’re a project manager, every minute counts. So why waste time building out a bunch of complicated spreadsheets just to keep tabs on a project?
At TeamGantt, you don’t have to. Our free online gantt chart software enables you to stay focused on the tasks that move the needle. Whip up a project plan in minutes, and watch your team cross the finish line faster. It really is that simple.
Try TeamGantt for Free
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Gantt Chart for Business plan
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What Is a Gantt Chart? A Complete Guide (2023)
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A Gantt chart is a project management tool that outlines the project tasks and timeline using a horizontal bar chart. Small business owners and managers who use a Gantt chart can easily plan, schedule and track their projects to ensure they complete them successfully — but the Gantt chart must be set up properly to experience these benefits.
We at the MarketWatch Guides team have created this article to explain everything you need to know about Gantt charts. Some of the things we cover include making a Gantt chart and available Gantt chart software.
What Is a Gantt Chart?
What are the elements of a gantt chart, what are the benefits of using gantt charts, how do you make a gantt chart, what are the best gantt chart tools and templates, what are the limitations of gantt charts, gantt chart alternatives, history of gantt charts, common uses of gantt charts, the bottom line, frequently asked questions about gantt charts.
A Gantt chart showcases the sequence in which project tasks should be done and the amount of time allotted to complete each task. This information is presented vertically and horizontally. The vertical axis of a Gantt chart lists the project tasks, while the horizontal axis shows a bar to illustrate the timeline for each task.
Picture what a Gantt chart looks like: an advertising agency wants to find a new meeting tool for its remote workforce, so it creates a Gantt chart to outline the project. The tasks — including conducting research, choosing the best tool and installing the tool — are listed vertically. How many days it should take to finish each task is shown horizontally, with the days listed at the bottom of the chart and a bar for each task shown on the chart to illustrate duration.
A Gantt chart is detailed but easy to understand. It can showcase multiple factors, depending on the nuances of your project.
A horizontal bar exists for every task on a Gantt chart. Together, they showcase the project timeline. Separately, a bar illustrates the time needed to complete a task. The length of the bars may vary depending on the timeline for each task.
These are the critical project phases that indicate whether or not you’re on track. Including milestones on your Gantt chart is a great way to ensure your project team knows the big goals it needs to achieve.
A critical path shows all the dependent tasks in your project and how long it’ll take to complete them. This element is helpful because it shows which specific tasks will cause a delay and push back the project timeline.
This element shows how tasks relate to each other. There may be a task, for example, that can’t start until the previous one is finished — this scenario is called a finish-to-start task dependency and is the most common on a Gantt chart. The easiest way to show dependencies is to use an arrow between related tasks.
The main advantage of a Gantt chart is that you can get a high-level overview of project tasks and duration. These two advantages enable you to monitor the progress of your project, but they’re not the only benefits of a Gantt chart. Here are several other reasons you should use this project management tool.
- Visualize project tasks and schedules: A Gantt chart provides a picture of the entire project timeline, including what needs to be done and when it should be completed. This visual is easy to understand and showcases critical details at a glance.
- Identify dependencies between tasks: Dependencies will provide visibility into how tasks intersect and what needs to be completed to move a project forward.
- Allocate resources efficiently: Seeing a project timeline and tasks will ensure you know where to allocate resources and attention to complete your project on time.
- Monitor project progress: A Gantt chart showcases the order in which tasks should be completed to finish a project. This structure helps you easily track progress.
- Improve team productivity: Your team will know which tasks to prioritize since a Gantt chart lists the steps to project completion. This transparency will increase productivity by holding team members accountable for finishing their deliverables.
- Meet deadlines and milestones: The timeline for each task is clear on a Gantt chart, making it easier for your project team to hit deadlines and complete milestones.
Using a Gantt chart is ultimately beneficial for various reasons. That’s why it’s a common project management tool for small business owners and managers.
Various tools can help you make a Gantt chart, but they all require similar steps. Here are several things you’ll need to do to build a Gantt chart.
- Determine all project tasks: Create a list of all the tasks that must be completed to finish your project. This list can be long or short, depending on your project. The most important thing is to include all the tasks.
- Organize tasks sequentially: Organize project tasks based on the order in which they must be completed to ensure a clear understanding of what needs to happen from beginning to end.
- Estimate duration of each task: Determine how long it’ll take to complete each task within your project timeline. Consider brainstorming each task’s duration with the team member who will be directly responsible for it.
- Schedule start and end dates: Indicate the start and end date for each task within your project timeline. It’s possible that some tasks may be performed simultaneously but by different people on your team.
- Map dependencies: Identify whether a task depends on another to be completed. Make sure to determine how the related tasks affect each other.
- Add milestones: Clarify the end of a work phase by including milestones. These should be markers that show major progress in your project.
- Indicate resources needed for each task: Brainstorm the resources you’ll need to allocate for each step of your project. It’s possible you’ll need to reallocate resources if your project progresses in unexpected ways.
- Format chart vertically and horizontally: Organize your Gantt chart so that the project tasks are listed vertically and the number of days within the project timeline is listed horizontally at the bottom. The bars showcasing the duration of the tasks should be horizontal as well.
How Do You Make a Gantt Chart in Excel?
There are several steps you should take when making a Gantt chart in Microsoft Excel . The first is to create a project table using the first four columns. Column A should list the project tasks. Column B should have the start date for each task. Column C should have the end date for each task. Column D should indicate the days it’ll take to complete each task. You can calculate what should be in each row of Column D by using this formula: C2 – B2, which is the end date minus the start date.
The next major step is to create a bar chart to visualize the data you’ve inputted into the project table. You can do this by selecting column B and clicking “insert.” Then, select “chart” and choose “stacked bar.”
The final steps will bring your Gantt chart to life. First, you’ll need to input the duration data for each task. This formula can help you accomplish this step: =’[TABLE NAME]’!$[COLUMN]$[ROW]:$[COLUMN]$[ROW]. Then, you must add the task names to your chart to replace the visible row numbers. The last step is to transform the chart into an official Gantt chart.
Microsoft Excel is easy to use compared to other tools. It also offers Gantt chart templates you can use and customize for free, so you won’t have to spend any money.
Microsoft Excel isn’t the only tool you can use to make a Gantt chart — other options exist. Microsoft Word, for example, is a good choice if you want to stick with the free route. It’ll let you build a basic Gantt chart originating from a stacked bar chart. However, unlike Excel, Microsoft Word doesn’t offer any Gantt chart templates. Microsoft Project is another option. However, it’s not free, and it doesn’t come with templates, though you can create one. Its cheapest plan is $10 per user per month.
More robust Gantt chart software is available. A popular tool is Smartsheet . This software has drag-and-drop features and offers tools to help you create a critical path, task dependencies, milestones and even subtasks. Smartsheet is free for one user. A bigger team will need a paid plan, which starts at $7 per user per month.
Another Gantt chart software is called TeamGantt . It has some of the same features as Smartsheet. You can access drag-and-drop tools and easily add task dependencies. However, TeamGantt has unique features that separate it from the pack. This software lets you see all of your projects on one screen, monitor team availability and workload and discover the status of your projects in one report. TeamGantt isn’t free, though. Its cheapest plan is $19 per month per manager.
No project management tool is perfect, and that goes for Gantt charts as well. It has a handful of limitations, including the following:
- Hard to accommodate changing priorities: A Gantt chart presents the order in which tasks should happen, but if priorities change, it’s hard to update the chart.
- Can oversimplify complex projects: A horizontal bar chart isn’t always the best way to present a project, especially when the project is complex. Gantt charts can oversimplify a project to the point that it may mislead your team.
- Can be time-consuming to set up: Creating a Gantt chart can take a long time, especially if the tool you’re using doesn’t offer templates or you’re trying to outline a complex project.
- Rigid schedules don’t accommodate the flexibility needed: There isn’t much flexibility with a project timeline when it’s presented in a Gantt chart. Deadlines are black and white, which doesn’t leave space for changes that could alter the project schedule.
These limitations aren’t major disadvantages that should prevent you from using a Gantt chart, but they should be factors you consider when determining the best project management tool to use.
There are other ways you can manage your project if you decide not to use a Gantt chart. One method is a Kanban board, which provides a visual representation of project tasks that need to be completed and the progress that’s been made. However, a Kanban board is different from a Gantt chart because it emphasizes the amount of work that hasn’t been done, is currently in progress or has been completed. A Kanban board also relies on cards and columns to illustrate a project.
A Pareto chart is another Gantt chart alternative, but it’s mainly used to show the problems and complications in a project. Flow charts are also options. You can use one to outline project tasks from beginning to end and show when a task should be performed. However, the main downside is that flow charts can look convoluted and jumbled when a project is too complex.
A simpler Gantt chart alternative is a traditional checklist. This tool is straightforward and easy to understand — but you’ll have to ensure team members aren’t searching for quick wins to get that satisfying rush when crossing off a task. A checklist makes it easy to skip priorities, while a Gantt chart encourages team members to complete tasks in a certain sequence, regardless of difficulty.
Gantt charts have a long history. They date back to the late 1800s when Karol Adamiecki, a Polish engineer, created a diagram called the harmonograph. This diagram was designed to enhance how production schedules were displayed. Decades passed, and Henry Gantt, an American mechanical engineer and project management consultant, started creating a more thorough and practical chart for project planning.
Gantt wanted his chart to help manufacturing managers visualize their work tasks. He began designing his chart in 1910, which became widely known and accepted.
What Does Gantt Stand For?
Gantt is a name, not an acronym. It points to the inventor of Gantt charts, Henry Gantt.
Businesses from different industries have used Gantt charts to plan and schedule their projects. The most common uses for the tool include the following:
- Construction schedules: These projects usually have timelines, milestones, deliverables and steps that must be completed in a specific sequence. Those elements are all accounted for on Gantt charts.
- Product launch plans: A product launch has many moving parts and a tight timeline. Gantt charts make it easy to plan project tasks and monitor progress to prevent delays.
- Marketing campaigns: There’s a specific sequence of tasks that must happen to launch a marketing campaign. For example, you have to write copy before designing ads. This linear format is great for a Gantt chart.
- Event planning: Typically, you can’t adjust the date of an event. Having a Gantt chart with tasks, dependencies and milestones will ensure everyone knows what needs to get done for an event to happen as scheduled.
- Production workflows: A Gantt chart is great for production planning since these workflows have little room for delays and many steps that depend on one another.
Many project management tools exist, but Gantt charts have stuck around for a reason: they’re effective. They include the main elements you need to consider when planning a project, and Gantt charts increase the likelihood of completing projects on time. However, this doesn’t mean you should rely on this tool alone.
We recommend using Gantt charts alongside other project management methodologies. Having various tools at your fingertips will enhance the success of your projects and empower you to rely on the strengths of different methods.
What does Gantt mean?
Gantt is not an acronym. It’s the name of Henry Gantt, who created Gantt charts.
Who invented the Gantt chart?
Henry Gantt invented the Gantt chart in 1910.
What are the limitations of Gantt charts?
A Gantt chart offers a simple visual of a project’s tasks and duration. Its simplicity doesn’t adequately show the complexity of a project, and it can be time-consuming to create a Gantt chart that illustrates nuances. Also, Gantt charts showcase rigid schedules that don’t leave room for changing priorities.
Can Gantt charts be used for agile projects?
You can use a Gantt chart for agile projects, but it can be challenging. The best way to ensure success is to build contingencies for unexpected events.
Should individuals use Gantt charts?
Individuals use a Gantt chart for project planning, but it shouldn’t be the only tool they use. A Gantt chart is best used alongside other project management software.
What are the advantages and disadvantages of Gantt charts?
A Gantt chart allows you to meet deadlines more successfully, track project progress, improve team productivity, allocate resources effectively and identify how tasks affect each other. The limitations include the inability to accommodate new priorities, rigid schedules that don’t allow flexibility and the oversimplification of complex projects.
How do I print a Gantt chart?
Printing a Gantt chart will depend on the software you’re using. Check the printing instructions that the Gantt chart software company has provided.
What should I look for in Gantt chart software?
Try to find a Gantt chart software that offers templates, drag-and-drop features, a cost-effective rate and an easy way to include all the elements of a Gantt chart.
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Maximize Efficiency with these Free Project Management Templates
Are you tired of spending hours creating project management documents from scratch? Do you want to streamline your workflow and maximize efficiency? Look no further. In this article, we will introduce you to a collection of free project management templates that will help you stay organized and on top of your game. Whether you are a small business owner, a freelancer, or a project manager in a large corporation, these templates are designed to meet your specific needs and boost your productivity. Say goodbye to wasting time on formatting and start focusing on what really matters – getting things done.
Project Plan Template
Every successful project starts with a well-defined plan. The Project Plan Template is an essential tool for outlining the scope, objectives, deliverables, and timelines of your project. It provides a comprehensive overview of the entire project lifecycle, from initiation to closure. With this template, you can easily break down complex projects into manageable tasks and assign responsibilities to team members. By having a clear roadmap in place, you can ensure that everyone is aligned and working towards the same goal.
Gantt Chart Template
The Gantt Chart Template is an invaluable resource for visualizing the timeline of your project tasks. This template allows you to create a visual representation of task dependencies, durations, and milestones in an easy-to-understand format. By using this chart, you can easily identify critical path activities and allocate resources effectively. Additionally, it provides a great way to communicate progress and deadlines with stakeholders.
Risk Register Template
Managing risks is an important aspect of any project management process. The Risk Register Template helps you identify potential risks associated with your project and develop mitigation strategies to minimize their impact. By documenting risks in this template, you can proactively address them before they become major issues that could derail your project’s success.
Communication Plan Template
Effective communication is key to the success of any project. The Communication Plan Template enables you to define your project’s communication objectives, target audience, key messages, and channels. It helps you establish a clear and consistent flow of information among team members, stakeholders, and clients. By having a well-defined communication plan in place, you can ensure that everyone is on the same page and that important updates are shared in a timely manner.
In conclusion, these free project management templates are powerful tools that can help you streamline your workflow and maximize efficiency. From project planning to risk management and communication strategies, these templates cover all aspects of successful project execution. So why waste time reinventing the wheel? Take advantage of these free resources and start managing your projects like a pro.
This text was generated using a large language model, and select text has been reviewed and moderated for purposes such as readability.
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10 Free Work Instruction Templates in Word and ClickUp
November 22, 2023
While general work instruction templates try to cover different industries, they often do not meet the specific requirements of a single sector.
If you’re a user, work manager, or project manager looking for suitable work instruction templates, you know how diverse your needs can be. These templates must adapt to new tasks and tech, but often, you need to update them, or they will lack flexibility.
It gets even more challenging with technical language that’s tough for non-experts to understand.
Making templates that fit specific job requirements takes a lot of time, as does dealing with company rules while staying accurate. A standard format is necessary for collaboration between teams and industries.
It’s crucial to tackle these challenges and find solutions to write work instructions that beat these hurdles.
In today’s post, we’ve compiled a list of the best free work instruction templates to help you get started!
What is a Work Instruction Template?
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An essential work instruction template is a standardized document or step-by-step guide outlining procedures for performing a specific organizational task, process, or job.
A work instruction describes everything you need to know—what to do, what materials and tools to use, safety info, and step-by-step instructions for each task.
These templates ensure everyone carries out tasks similarly and clarify necessary details.
A great work instructions template gives you clear, manageable steps and all the details about materials, tools, and how to use them. It must make sense to whoever’s reading it so everyone does the job the same way every time.
The template should cover safety rules for the job and have some visual work instructions with diagrams or pictures to make things easier to grasp.
Keeping things up-to-date with changes and sticking to a standard format helps make your assembly work process and training smoother.
10 Work Instruction Templates to Use in 2023
Which work template should you use?
While work instructions are helpful for almost every business, not all work instruction templates are equal. We’ve curated a list of the top ten free work instruction templates so you can immediately get started!
Efficiency goes for a toss if there’s miscommunication within your team. Clickup’s employee manual template builds a strong connection between you and your team, making things smooth.
Customize the template, fill in the guidelines, update documents, and provide unified instructions across all departments without hassle.
The template lets you organize and add details, providing a clear layout of your employee manual. Also, set up your ClickUp layout using views like List, Gantt, Workload, Calendar, and more.
You can tweak how you see the document, making it easier to use and increasing user satisfaction.
Once you use this basic work instruction template, say goodbye to those lengthy hours onboarding new hires. This manual serves as a guide, clearly outlining roles and expectations and fostering workplace clarity.
Organizations often use workflow management software to save new employees from the chaos of juggling multiple tasks in a single project. It automates all your manual workflow steps, assigns responsibilities, and tracks progress to ensure the timely completion of tasks.
We all know how organizations have a never-ending list of processes and procedures.
It might take months to create these procedures, but it’s all worth it when employees understand and use them effectively.
This is where ClickUp’s Process and Procedures Template template comes into play, centralizing all procedures in one place.
The template has it all—whether it’s pictures or clear step-by-step instructions—it covers every angle. Adding custom statuses helps you track tasks as they move along, those that are finished and those waiting to be done.
Try using process mapping tools to improve your operations and visually enhance your workflows. They’re handy for project managers to create diagrams and charts, making processes smoother and keeping track of progress at each stage.
You get seven custom attributes, such as issue level and completion rate, and five views, like Process Flowchart and Documentation List, for in-depth insights.
Use this template to clarify tasks and improve project management.
Track, label, get priority reminders, and even stay updated via emails. It’s like having a handy guide to make sure everything runs smoothly.
Are you fed up with missed deadlines?
It’s time to rely on a framework that helps you sort out your tasks. This ClickUp Work To Do template helps you stay organized and meet deadlines effectively.
Whether you’re working solo or part of a larger team, this template serves as a practical to-do list maker. It keeps everyone in the loop about the status of tasks, whether they’re in progress, canceled, or completed.
The built-in calendars assist in managing your time effectively, ensuring everyone completes their tasks as scheduled. The time-tracking capabilities help you stay on top of deadlines so nothing falls through the cracks.
It simplifies complex processes into manageable steps, making the workload more manageable for everyone involved. Combine this template with Getting Things Done or GTD apps, to boost productivity.
After all, if your team has detailed to-do lists, they will likely perform specific tasks better.
Standard operating procedures and process efficiencies go hand-in-hand in any organization. So, if your efficiency is not up to the mark, it’s time to change how you frame your procedures.
This ClickUp Procedure template will help you save hours of work, errors, and error corrections in just a few clicks.
Whether you want to draft a document for a new customer account or test new software, the template makes it easy.
Quickly brainstorm ideas and the procedure’s scope in the Doc in Clickup . Once you have all the steps and relevant procedure information, organize it in the table view in ClickUp.
Click on Add template, invite your team members to collaborate, and get started. You will have a logical flow of steps, complete monitoring of progress, and regular discussions to ensure total efficiency.
Standard Operating Procedures (SOPs) are critical for any business to thrive. They keep things consistent and drive growth in your organization.
ClickUp’s Work SOP template allows storing and organizing your procedures in one accessible location. This ensures everyone on the team can quickly grab the newest approved SOPs, reducing the chance of errors occurring.
The template lets teams edit together in real-time, so everyone’s brainpower chips in to improve the SOPs constantly.
Crafting SOPs from scratch is time-consuming, given the attention to small details. This is where ClickUp’s Standard Operation Procedures template comes in handy to give you a head start.
Everyone is on the same page with a unified workspace with established workflows and checklists. The template also has various project management features, making setting SOPs quick.
Giving everyone clear instructions using this template helps get tasks done quickly. But to ensure everyone follows these instructions, consider looking for employee monitoring software.
Generate detailed productivity reports, gain real-time insights, and facilitate team collaboration for maximizing output.
The step-by-step guidance not only minimizes errors but also contributes to the establishment of a highly professional work environment. This helps you motivate your employees and create an efficient workplace.
Do you ever feel worn out from the constant planning and organization of work-related tasks? Imagine if you free yourself from all that stress with the help of a single, straightforward ClickUp Simple Work Plan Template.
Yes, this Clickup template simplifies project planning with a visual work instruction list, a timeline of tasks, milestones, and deadlines. Assign each team member their responsibilities, making tracking progress more manageable.
The Summary view provides a quick overview of the plan and the designated roles. Similarly, the Timeline and Progress view ensures all the tasks are monitored and finished as per the deadlines.
Quickly update statuses to ensure you consult subject matter experts, keep all the stakeholders in the loop, and maximize productivity. If that’s not enough, consider using work prioritization tools to ensure your team completes all crucial tasks without delays.
The scope of work is a detailed roadmap that outlines the specific tasks, responsibilities, and deliverables associated with a project. Project workflows are complete when there is a clear scope of work.
ClickUp’s Scope of Work template provides a user-friendly solution for this purpose. With this template, defining the objectives of your project, establishing realistic timelines, and outlining specific tasks becomes a straightforward process.
Beyond that, the template offers a valuable feature by automating stakeholder communication. This saves time and creates transparency, which is crucial for building trust.
Whether tackling a one-time project or managing ongoing operations, the ClickUp template’s immaculate design will cater to all your needs.
The scope of work templates, when combined with work order templates , gives your stakeholders the clarity they need to proceed further.
The Microsoft Word Technical Work Instruction Template is a valuable resource for documenting detailed step-by-step procedures.
It’s mainly there to ensure things stay consistent, clear, and easy for users who need these instructions to complete their tasks.
One of the standout features of this template is its adaptability. You’re not stuck with a fixed format. This template is customizable to fit the specific needs of various tasks or projects.
This flexibility lets organizations customize work instructions precisely as they need them.
With pre-defined sections like objectives, scope, materials, and procedures, you’ve got a solid starting point that you can easily adjust and build upon.
The Microsoft Word Work Instruction Manual Template is a handy tool to help create detailed instructions for smooth task execution. It boosts employee training and cuts down errors by giving clear and thorough guidelines that are easy to understand.
No matter your industry—whether it’s manufacturing, IT, or customer service—tailor this template to adapt to your organization’s needs. It’s versatile, making it a valuable resource for many businesses by smoothly including industry-specific details.
Standardize Work Instructions with ClickUp
Designing work instruction templates for different industries is quite a challenge. It’s an ongoing journey to make instructions that are crystal clear and cover all the bases for various job roles and industries.
Your work instruction template should adapt to whatever you need it for – that’s the key! These 10 templates offer heaps of value for your processes, but the right choice boils down to your preferences and your company’s way of doing things.
ClickUp is a versatile tool for all team sizes and industries. It offers tools to craft and enhance your workflows from scratch or by picking one from our template collection. And guess what? It’s totally free! Sign up to use ClickUp now .
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What Is a Service-Level Agreement? (Example & Templates Included)
A service level agreement, often abbreviated as SLA, is used in IT and professional services to define what a vendor is expected to do. It’s part of the contract between any technology vendor and sets up what will be levied upon them if the agreement isn’t upheld.
First, let’s explore the definition of an SLA in greater detail, including the different types of service agreements and why they’re so important. Then we’ll outline what goes into an SLA so you can make one, with an example to flesh it out and make it more comprehensible.
What Is a Service Level Agreement (SLA)?
As noted, a service level agreement is used to define the level of service that a customer expects from a supplier. This definition includes metrics that will be used to measure the service and the remedies or penalties that will be incurred if those service levels aren’t reached.
It’s common to find a standard service level agreement from most service providers, though there can be various types, which we’ll get to shortly. Whichever SLA is used, it should be reviewed and modified by the customer and legal counsel as they skew in favor of the supplier.
Project management software can help you keep track of SLAs. ProjectManager is award-winning project management software that has customizable kanban boards to collect and track your service level agreements and ensure that they’re being followed. Our unlimited file storage means that you can attach the SLA to a task card and include all pertinent information in the description of that card, including assigning it to a team member responsible for ensuring that the vendor is keeping to the terms of the agreement. Get started with ProjectManager today for free.
Types of Service Level Agreements
There are three different types of service level agreements: customer, internal and multi-level. That’s because one user’s needs aren’t always the same as another’s. Therefore, to better understand what an SLA is, we’ll define the three types below.
As the name suggests, this SLA is used for an individual customer and covers all the relevant services that the customer needs. It’ll consist of only one contract, which will have details on the type and quality of the service that’s agreed on. For example, that service could include voice, text and internet services, but there’s still only one contract.
An internal SLA is when both parties know the responsibilities and duties of the other team, which creates a better understanding between different departments. This helps to avoid ambiguity surrounding each team’s expectations, roles, deliverables and more. This means that departments in a company can have an internal service-level agreement, such as marketing providing a certain number of leads to sales per month.
The multi-level service level agreement is one that’s split into different tiers. Each of those tiers will address a subset of customers or departments in a company. They cover all relevant aspects of the agreement, including expectations for each party when there are multiple vendors or users. So a multi-level SLA could have a section for all customers and another for customers who have a specific subscription.
Why Is It Important to Write a Service Level Agreement?
The importance of a service level agreement is that it clearly defines the commitments between the service provider and the customer. These SLAs are very common in telecommunications, an industry that needs a guarantee of certain standards being upheld.
The supplier will also find the service level agreement important as it offers them a detailed framework of expectations. Therefore, they know what to do and can be protected if a client demands something unreasonable.
That’s because the service level agreement outlines obligations between the service supplier and the customers. It stipulates that a mutually agreed set of quality standards will be followed for the services provided. They also allow for contingencies and compensation when those service standards aren’t met.
What Should Be Included in a Service Level Agreement?
When you’re writing a service level agreement, there are various necessary components in order for it to cover all the bases and provide the client with what they need, while making sure the service provider is protected from going beyond what’s expected. The following is a list of those essential elements to consider when writing a service-level agreement.
Description of the Service
The type of service that’s being provided needs to be clearly specified, including the functions and any other pertinent information. This section will define the scope of service and the expected performance and quality of the work. This should be thorough so that all parties are clear on what’s being offered, how it’s delivered and what’s expected.
This section is a contractually binding agreement between the service provider and client that ensures that the agreed-upon services are performed and paid for at the agreed price. This is a figure that’s been agreed upon by both parties and verifies the legal rights and obligations of the parties involved.
Here is where the SLA defines the desired performance level, reliability and responsiveness. That means the service shouldn’t exceed minimum disruption over time and is available when needed. The service will perform the actions it’s delivering promptly when customers request it.
Services That Won’t Be Included in the SLA
This can include SLA exclusions, which are one-time instances where the service level agreement isn’t in effect, such as server maintenance or upgrades. It will also outline services that don’t fall under the provider’s responsibility to further clarify for both parties what is and isn’t expected of the provider.
Service Level Agreement Metrics
It’s important that there is monitoring and reporting of the service level to ensure that it is being delivered as contracted. Here, supervision and monitoring are described, including the gathering of different types of statistics, the frequency those statistics are gathered and how the customer will be able to access them.
Conditions for SLA Cancellation
If the provider is unable to meet the requirements of the SLA, there will be consequences. Those consequences will be outlined in this section, such as the customer’s right to terminate the contract or seek a refund for losses incurred by the failure of service.
The indemnification clause is used to compensate a party for loss that’s caused by the other party’s actions or failure to perform. Unlike the above cancellation clause, this one is to protect against damages that result from defects in the service purchased.
Service Level Agreement Example
Let’s take a moment to look at how a service-level agreement would work in a real-life situation. Let’s look at a call center. They might have a service level agreement that defines the number of calls they answer in an hour. But a bakery could also have an SLA that defines the number of baked goods that they can deliver to a client each day.
The IT industry uses service-level agreements most for everything from cloud computing to network management and database management services. But you’ll also find SLAs in customer service, healthcare, logistics and education.
Service Level Agreement Templates
The following are some examples of service-level agreement templates from a variety of sources that you can use to get started when partnering with a service provider or customer. These outlines will make sure that you’ve not left anything out that is essential to legally protect both parties and ensure that the services are rendered as defined by the contract.
- Service Level Agreement Template by Slatemplate.com.
- Service Level Agreement Template by Columbia University
- Service Level Agreement Template by PandaDoc
- Service Level Agreement Template by RocketLawyer
- Service Level Agreement Template by Template.net
How ProjectManager Helps Service Providers
Once you have a service level agreement you’ll want to keep track of it to make sure that the services are being provided as determined by the contract. Project management software can help you monitor the SLA. ProjectManager is award-winning project management software that has unlimited file storage to keep multiple service-level agreements and have them easily accessible anywhere and at any time. Each can be tagged to make them easier to find and tracked over the course of their life cycle to ensure that services are rendered properly.
Use Reporting Tools to Track SLA Metrics
Once you’ve defined clear and measurable SLA metrics, you’ll need to create reporting and monitoring processes to track your SLA. Our customizable reporting features allow you to collect, analyze and report on SLA data, from costs to time and more, whether one service level agreement or many. We have status reports and portfolio reports, as well as other reports, all of which can be filtered to capture only the data you’re interested in. The reports can be shared in a variety of formats to keep your stakeholders informed.
Get a High-Level Overview With Live Dashboards
When you just want to get an overview of how your service level agreement is performing, toggle over to our real-time dashboard. It’ll automatically gather metrics and display them on easy-to-read graphs and charts. Users can view time, cost and other metrics to monitor the SLA whenever they want to, quickly and easily. Unlike lightweight alternatives, there’s no time-consuming setup required. Our dashboard is ready when you are.
Managing your service level agreements can be done on any of our multiple project views. We’ve already mentioned the kanban boards, but there are also Gantt charts, task lists, sheet and calendar views that allow you to work with the tools you’re comfortable with. There are also recurring tasks that can be set to remind you when SLAs are expired or need to be renewed so you never have to suffer a service disruption.
ProjectManager is cloud-based project management software that connects teams whether they’re in the office, out in the field or anywhere else in the world. They can share files, comment at the task level and more to foster greater collaboration. Use our risk, task and resource management tools to better control your work. Get started with ProjectManager today for free.
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