how to write project report for class 10

Question and Answer forum for K12 Students

Report Writing for Class 10 CBSE Format, Examples, Topics, Samples, Types

A report is a factual description of an issue or a problem. A report is written for a clear purpose and for a particular audience. Various forms of reports are: newspaper reports, inquiry reports, progress or action taken report, a police report, a report of a meeting, etc., each having a distinct character and format.

Basic  English Grammar  rules can be tricky. In this article, we’ll get you started with the basics of sentence structure, punctuation, parts of speech, and more.

We also providing Extra Questions for Class 10 English Chapter wise.

Report Writing for Class 10 Format, Examples, Topics, Samples, Types

Purpose of Formal Report

• To pass on relevant information asked for.
• To analyse the information.
• To make certain observations and predictions on the basis of the analysis of information.
• To offer suggestions relating to the observations and predictions.

Report Writing Sample Example With Answer for Class 10 CBSE

Here is a table listing the literate population of Mahanagar Pradesh over the last 40 years. Though the literacy rate has shown an improvement (see table given) it still leaves a lot to be desired. You are Education Director, Mahanagar Pradesh, submitting a report on this issue to Mr Pramod Patil, Education Minister of Mahanagar Pradesh.

Diagnostic Test – 8

The following report on the condition of the Indian Bustard was submitted to Minister for Environment, Rajasthan.

Worried about the declining population of the Indian Bustard, Ms Shukla writes to Director of Horticulture, Rajasthan, desiring him to study the present condition of the Indian Bustard and its future. Based on the information given above, and your own ideas and tips from the unit Environment in your Main Course Book, complete the director’s report.

From: Name, Director Horticulture, Rajasthan To: Ms Shukla, (a) ……………………………………….. 19-March, 2011 (b) : ……………………………………….. (c) ……………………………………….. the endangered Indian Bustard. The following are my findings and recommendations:

1. The Current Problem: The Bustard population (d) ………………………………………. . Till 1995, flocks of more than 20 birds were a common sight on Indian grasslands, but today it is hard to spot a single individual. Sightings of the Bustard are rare and their last count was a mere 87.\

2. Reasons whv this problem has arisen: 2.1 (e) ……………………………………….. and conversion of grasslands into crop fields 2.2 (f) Widespread ……………………………………….. in parts of the Thar desert in Rajasthan 2.3 Increase in Blackbuck and Nilgai numbers 2.4 Corruption (g) ……………………………………….. in Bustard sanctuaries

3. Recommendations: 3.1 To establish (h) ……………………………………….. 3.2 To supervise and coordinate management of (i) ……………………………………….. 3.3 To coordinate long-term studies (j) ………………………………………..

I strongly feel that immediate efforts should be made for their protection and conservation, name

Director of Horticulture Answer: (a) Minister for Environment, Rajasthan (b) Critical Condition of the Indian Bustard (c) This here is my report on (d) is declining rapidly (e) Habitat destruction (f) Poaching (g) and mismanagement (h) more Bustard conservation areas (i) Bustard conservation areas (j) on Bustards and their habitats

Report Writing Practice Example for Class 10 CBSE

3.7.1 Concerned by the report given below Mr Ram Gopal, Health Minister, Delhi, asked Ms Teena Saikia, Research Scientist, National Health Institute, to submit her report. As Teena Saikia, submit the report in not more than 120 words. You may use ideas from the unit Environment in your Main Course Book, the information given above and your own ideas.

3.7.2 Around 26 per cent of Indian girls between the ages of 6 to 14 are not in school. Gunjpur accounts for a large portion of this percentage with more than 40 per cent of its women being illiterate. The male-female literacy ratio is skewed as only 58.6 per cent women of Gangapur are literate as against 80.5 per cent of men.

Shri Hiten Desai, Education Minister, Gunjpur, wrote to Ms Malti Patel, the Education Director, enquiring about the reason for the high illiteracy rate among the women of Gunjpur. As Malti Patel, write your report in about 120 words, using the hints given below, your own ideas and ideas from the unit Education in your Main Course Book.

• traditional and orthodox attitude
• few schools for women
• early marriage
• gender discrimination

3.7.5 It is the year 2001. You are Harihar Nandan, the District Education Officer of Gangapur, Purab Pradesh. You have been told by the Minister for Human Resources and Development of your state to submit a report on the changes that have taken place in the status of women in your district. Look at the table given below and write a report using the information given below, your own ideas and ideas from the unit Education in your Main Course Book. Do not exceed 120 words.

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Report Writing - Format and Sample

Report Writing Format Sample

A   report is said to be a written record of something that one has attended, observed or investigated.Reports are largely used as a form of written assessment to find out what they have learnt from their experiment or research.

Heading/Headline - The heading should be descriptive expressing the contents of the report.

By line - This line should contain the name of the person along with their designation.

Place and Date of reporting - Do not forget to mention the place and date of the report as it needs to be recorded.

Opening Paragraph -  It is generally the expansion of the headline.It should be kept short to have a general overview of the report.

Account of the event in detail -  The account of the event can be written in two parts. First part should give a chronological sequence of what happened. The second part should contain the remarks of the witnesses.

Conclusion - The concluding paragraph should give an analysis of the whole event . It should also include what all has been done and what needs to be done.

Points to remember :

Try to use suitable language for the given audience.

Try to write in paragraphs.

Plan before you write anything. Make a list of all important points in rough first.

Try to do the presentation as clean and precise as possible.

Try to be grammatically correct with no spelling errors.

Underline the main points.

Write a report in 150-200 words on Adult Literacy Camp for your school newsletter.

                                   ADULT LITERACY CAMP

                                                                   - BY P. V. SUNITHA, SECRETARY

An adult literacy camp was organised by Cultural Society Sunshine Public School, Nellore in the school neighbourhood yesterday extending educational

options to those adults, who have lost the opportunity and have crossed the age of formal education. The activities of the camp were carried out by the cultural

society of the school and there were a total of 25 volunteers .

The camp began with the welcome speech for the chief guest, Mrs. Kavita Naik, a renowned social worker. 400 people were a part of the camp.

They were divided into different groups in accordance with their competencies. They were taught the basics for being able to read and write.

Free books and stationery were being provided for quality education. All the arrangements including desks and blackboard were done in advance.

Apart from the educational needs, special care was devoted to hygiene and sanitation. They were taught basics of cleanliness like types of wastes and their management.

Refreshments were also provided to the participants.

The immense enthusiasm and zeal in the people to learn was the main driving factor.The chief guest distributed the certificates of participation among the volunteers.

The camp ended on a positive note. There was an atmosphere of learning and growing together.

How to Write a Project Report: Step-By-Step Guide [+ 4 Free Templates]

By archtc on December 26, 2017 — 21 minutes to read

• How to Write a Project Report: Step-By-Step Guide Part 1
• Project Report Templates: Free Download Part 2
• Additional Resources Part 3
• How to Dramatically Reduce Time You Spend Creating Reports Part 4

At some point during the implementation of a project, a project report has to be generated in order to paint a mental image of the whole project. Ultimately, a project report must maximize the insight gained with minimal effort from the reader. Apart from describing its results, it must also explain the implications of those results to the organization and its business operations.

How to Write a Project Status Report:

The most common type of project report, a project status report provides a general state of the project to its stakeholders. It quantifies work performed and completed in measurable terms. It compares this with an established baseline to see if the project is on track or; if adjustments have to be made if the project is behind its schedule. It keeps everyone on the same page and manages each other’s expectations.

Project status reports are accomplished to serve the following purposes;

• to keep an updated flow of information in relation to the project’s progress
• to immediately address issues and concerns that may come up at any point of the project’s implementation or duration
• to document reasons for changes and adjustments made to the original plan for the project
• to monitor fund utilization and to ensure that the project expenses are still within the budget
• to serve as a basis for decision-making and addressing problems
• to keep track of the team’s performance and individual contributions
• to act as a uniform procedure for communicating project development to the stakeholders.

Status reports are most effective when they follow a standard form with predefined fields that need to be regularly updated. Doing so will save time and provide consistency and predictability of the information the stakeholders will receive about the status of the project.

WHAT TO INCLUDE

For a status report to be comprehensive, it must include the following elements:

Summary/overall health of the project, facts on the project progress, target vs. actual accomplishments, action(s) taken, risks and issues, keys to an effective project status report.

• Submit the report on time . A status report is time sensitive and sending it late defeats the purpose of such a report.
• Giving complete but inaccurate information is just as bad as giving accurate but incomplete information . Since stakeholders rely on the status report for a heads-up on the project, and its content is used as the basis for decision-making, it is critical that the report provides both complete and accurate information.
• Do not cover up bad news or adverse reports as these are all part of the transparency of the status report . Keep in mind that being open with the stakeholders, whether the project is sailing smoothly or not, will benefit both the team and the client, since any problems there are will be immediately given attention and solved.
• Be proud of the team’s accomplishments, after all, this is what the clients and the stakeholders will want to know about .
• Anticipate questions from the clients or stakeholders and be prepared to answer them .
• Be familiar with the culture of the organization and respect the information hierarchy they observe . There are instances when the CEO wants to be the first to know about the contents of these reports before cascading it to his downlines. On the other hand, middle managers will want a head start on these reports so they can also anticipate and prepare for any reaction from the top executives.
• Craft the status report in such a way that there will be no information overload . It should contain necessary information that the stakeholders need to know. Lengthy reports will consume not only the writer’s time but also that of the reader. Too many details also give an impression of micro management.

Risk Registers

All projects, or any activities of business, face risks. It is just a matter of how an organization identifies, assesses, analyzes, and monitors these risks. With a Risk Register, an organization is equipped with a tool to better respond to problems that may arise because of these risks. It helps in the decision-making process and enables the stakeholders to take care of the threats in the best way possible.

A Risk Register, also called an Issue Log, is iterative because it will be updated periodically depending on how often the team identifies a potential risk. It may also be updated if the characteristics of the existing potential risks change as the project progresses. 

The Risk Register document contains information about the following:

Risk Identification

• Risk Category:  Grouping these risks under different categories is helpful. Doing so will provide a way to make a plan of action that will address most, if not all of the risks falling under the same category, saving time, effort, and resources.
• Risk Description:  Provide a brief explanation of the identified potential risk. The description can be done in a variety of ways depending on the level of detail. A general description can be difficult to address while giving too much detail about the risk may entail a significant amount of work. Three factors to consider when making a risk description are: the way these risks are going to be managed, who will handle them, and the reporting requirements of the person receiving the risk register.
• Risk ID:  Assign a unique identification code to each risk identified to track it in the risk register easily. Create a system of coding in such a way that the category to which the said risk belongs is easily identifiable.

Risk Analysis

• Project Impact: Indicate the potential effect of the assumed risk on different aspects of the project such as budget, timelines, quality, and performance.
• Likelihood: Referring to the possibility of the risk occurring, the likelihood can be expressed qualitatively—high, medium, low—or quantitatively, if there is enough information available. Whatever criteria are to be used, assign a number—with the highest value corresponding to that which is most likely to occur.

Risk Evaluation

Using the table above, the identified risk can be ranked this way:

• Risk Trigger: These are the potential risk events that will trigger the implementation of a contingency plan based on the risk management plan. This plan should have been prepared prior to the development of a risk register.

Risk Treatment

• Prevention Plan: This enumerates the steps or action to be taken to prevent the risks from occurring.
• Contingency Plan: On the other hand, the contingency plan determines the steps or action to be taken once the risk events have occurred. This program also contains the measures to be taken to reduce the impact of such risks to the project.
• Risk Owner: The person responsible for managing risk, and the implementation of the prevention and contingency plans, it can be anyone among the stakeholders—members of the team, a project manager, or project sponsors.
• Residual Risk: Sometimes, a risk cannot be entirely eliminated after treatment. Part of it may linger throughout the duration of the project, but once it has been treated, it can be considered as a low-level risk.

Keys to an Effective Risk Register

• The first risk register must be created as soon as the project plan and the risk management plan has been approved . This initial risk register must be integrated into the project plan.
• Active risks during a particular period must also be included in the project status report .
• Risk management is an iterative process which is why the risk register must also be updated from time to time . Updates can be made when new risks are identified or there have been changes in the risks already in the register.
• The numerical value assigned to the likelihood and severity levels must remain constant throughout the duration of the whole project .
• Likewise, any terms used must be defined, and this definition must be utilized consistently .

Project Closure Report

As the end of a project, a Project Closure Report signals its culmination. Its submission officially concludes a project and implies that funds and resources will no longer be needed, and everything will go back to its status prior to the implementation of the project.

This process is critical as it will officially tie up all loose ends and prevent confusion among stakeholders.

This particular type of project report summarizes information on the project results, the criteria used to measure the effectiveness of the project delivery process, and the feedback from the stakeholders. Each performance metric includes an assessment and a narration of how the team performed on such metrics.

This performance metric describes how the team utilized the budget in carrying out the project effectively. Under this performance metric, the following aspects are measured:

Component Breakdown

Budget variance, explanations for key variances.

Describe how the team implemented the project within the expected time frame and schedule.

Overall Project Duration

Schedule variance, the explanations for key variances, change management.

This metric refers to the team’s ability to handle and manage changes throughout the project’s implementation effectively. It is measured through the following:

Total Number of Changes

The impact of the changes, the highlight of changes, quality management.

This particular metric refers to the team’s ability to observe and comply with quality standards during the project’s implementation.

Total Number of Defects Identified

The explanation for resolved defects, risk and issue management.

This metric deals with how risks and matters that occurred during project implementation were handled and resolved by the team. Key points to include are the following:

The impact of the Risks and Issues to the Project

Human resource management.

This refers to the team’s ability to carry out the project effectively.

Project Organization Structure

This metric looks at how the stakeholders participated in the project.

Decision-makers

Communication management.

Under this metric, communication throughout the duration of the project is assessed.

Communication Management Plan

• Summarize essential feedback collected . Describe the method by which these comments were gathered and who was solicited for feedback. Also include how they responded to each question and briefly discuss which items received great responses from the participants and which ones got few answers.
• Take note of common themes or trends of feedback gathered .
• From the feedback gathered, also take note of any opportunities from this feedback and discuss how these opportunities can be applied to future projects, or in the organization itself .

Lesson Learned

• Give a brief discussion of what the team learned when carrying out the project . Among these learnings, discuss which ones can be applied to future projects and how it will impact not only those future projects but also the whole organization.

Other Metrics

Other points of interest may not have been captured in the Project Status Report and may be included in the Project Closeout Report. Some of these factors include:

Duration and Effort by Project Phase

Benefits realized, benchmark comparisons, keys to an effective project closure report.

• The closure report is mostly a summary of all efforts related to the project . It is important to ensure that all highlights of the project have been properly documented so that retrieval of these reports is easier and all efforts will be acknowledged.
• Emphasize the high points the project delivered, how efficiently it was done, and what has been learned from the process.
• If there are notable variances during the project implementation, make sure to provide a fact-based explanation on it . In addition, the impact of this difference must also be described.
• A critical point in a project closure report is establishing the link between the project performance, the lessons learned, and the steps that will be taken by the organization for its continuous improvement . Aside from the project deliverables, another valuable output of a project is the learnings derived from the process and how it will be translated into concrete concepts applicable to the business processes of the organization.

Executive Summary

A little bit different from the types of project reports previously mentioned, an Executive Summary  is a distinct kind of report which uses different language. It is a high-level report which aims to provide a bigger and deeper understanding of the project—how it will benefit the organization and how it will fit into future business strategies. It is written with a busy executive in mind, someone who has a lot of important things to do and may find reading a lengthy piece of prose a waste of precious time. Factual and objective, this particular type of project report must be able to provide a realistic status of the project, as business executives understand that everything may not go according to the plan.

Some may confuse an executive summary with an abstract but, in reality, they are clearly distinct from one another and serve a different purpose.

An abstract is usually written for academic or scientific papers. It is written with a topic sentence which, generally, gives an overview of what the article is about. It is, then, supported by two or three supporting sentences which support the main idea of the topic sentence.

An executive summary, on the other hand, is composed of different sections discussing almost every significant aspect of an undertaking. It consists of sequentially arranged key points supported by conclusions and recommendations. Check our in-depth article on how to write an effective executive summary .

Things to Remember in Writing Project Reports

Here are some of the principles that need to be observed in writing an effective project report;

Write for the reader

The report should have a structure, ensure that the report is evidence-based and is supported by data, make it as objective as possible.

There is a clear distinction between facts and opinions . These should never be used together, especially if the report is dwelling on a failed project. The report becomes subjective if it reflects personal opinions of the writer. Make it objective by eliminating all parts which are not based on facts and real events. If it is really necessary to include a personal view or opinion, make sure to explicitly identify it as such. A separate section of the project report may be devoted to the writer’s personal opinion to keep the rest of the report unbiased.

There are a number of ways project reporting helps an organization, a team, and even the project itself and here are some of them:

It tracks the progress of the project

It helps identify risks, it helps manage project cost, it gives stakeholders an insight on how the project is performing, project report template: free download.

Click Here to Download Project Status Report XLSX

Click Here to Download Project Update Report DOC

Click Here to Download Project Update Report 2 DOCX

Click Here to Download General Project Report DOCX

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Templates on ProsperForms:

Edit and use this template

Additional Sources

• How to Write an Outstanding Weekly Report + Free Template Download
• Project Status Dashboard and Project Tracking
• How to Create a Project Meeting Template + Free Download

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How to make ICSE board (Class 10) projects for (20 Marks)

October 25, 2021 by studymumbai Leave a Comment

ICSE Class 10 project work carries 20 marks and its easy to score good marks even with a well-to-go project. But if you want to score a perfect 20, your project should look neat and well organised. Here are some suggestions to get the maximum marks for your projects (hopefully 20 out of 20).

Lack of Time is a Big Challenge

The other day a worried mother of Class X student called me asking for help to complete her son’s school project. The school had given them only couple of weeks to complete the draft version of the project for the various topics.

GET INSTANT HELP FROM EXPERTS!

Hire us as project guide/assistant . Contact us for more information

It was Holi and it was a holiday, but her son wanted to play Holi with friends (cannot blame him for that) and refused to spend time with her mother on the project. Her mother, on the other had, is a working mom and even she is busy on most days so is unable to devote lot of time to her son’s activities.

Well, this is a common scenario that you see in most homes. Students are already overloaded with lot of homework, classwork, tuition, etc , and parents are busy with their office work/business.

As a result, project work of the student suffers.

But this being such a crucial year, student/parents cannot afford to take it easy. That is why its important to look for ways to be more effective, and if required, seek extra help.

While we do help with assignments and projects, we discourage students doing a direct copy. Instead, we encourage them to use us as helping hands to carry out research, find information, which the students can then put in their own words.

Format of the ICSE project

ICSE Class X students need to create projects for various subjects such as English Literature, History, Geography, Maths, Hindi, Physics, Chemistry, Biology. Common topics for projects include topics such as Merchant of Venice in English Literature, topics such as Subhas Chandra Bose, Forward Bloc, INA in History, waste management and conservation in Geography, and so on.

The format of the ICSE Board project may have changed a bit, but most of the sections still remain the same as before.

In most cases, the school provides the format in which the project needs to be submitted.

Usually the project is of around 18-20 pages including introduction and conclusion, but it also depends on your teacher.

Almost all the projects are expected to include these sections:

• Acknowledgement
• Introduction
• Body part write about the topics using different headings (2-3 pages each)
• Bibliography (list of the books referred to in a scholarly work, typically printed as an appendix.)

However, depending on the subject, few more sections may be required. For example, for the Math project, some schools ask for the following sections to be included in the project:

• Project: Title
• Pre-requisite knowledge
• Materials required
• Method/ Procedure
• Observation
• Real Life Applications (supported with pictures)
• My Learning Experience/ Learning Outcomes
• References/ Bibliography

Repeat the steps from Project Title to References/ Bibliography if there are multiple projects.

Length of the ICSE project

Most ICSE School projects are about 18-20 pages long, including the introduction and conclusion. But you may have to follow what your teacher has instructed, when it comes to the length of the project.

Need help completing your ICSE project? Please contact here.

Points to be taken care of while writing a Project

• Your project must have an Introduction, Index. Acknowledgement and Conclusion. Basically the right format.
• Project should be individual unique work not to copy from others.
• Presentation is very important, research and write.
• Heading and Sub-headings should be highlighted.
• Pictures should he pasted neatly, captions should be written.
• No sparkles or expensive decorative material should be used.
• Draw margins on paper that you use. A4 size paper.
• Handwriting should be neat and words should he clearly written.
• The project should be handwritten on plain or lined sheets. Coloured paper can be used for pasting pictures.
• The file should he covered neatly and the heading, the name and the class of the student written on it.
• Bibliography at the end is very important. Mention the books, websites, brochures where you got the required material from.

ICSE Project Rules

There are no strict rules as such, but its better to follow what your teachers have instructed, in order to get the maximum marks.

• Make sure you submit your project on time, assuming you have been given a deadline by the school.
• Many teachers insist that you submit a draft copy so that they can review and provide their feedback. Make sure you do that and incorporate the changes suggested by the teacher. If you want full marks, make sure you put in the efforts.
• Make the project neat, structured and well-organized, it shows you have put in the efforts to do it.
• Make sure you proof-read your project, edit it, highlight your views, and more importantly at least read it yourself (there are many students who make their project without much understanding of the their own project).
• Make use of relevant pictures throughout the project.
• Make sure all the instructions that were provided by your teacher in the class, regarding the project, have been incorporated.

Requirements for the Rough Draft

1. Rough drafts need to be neatly written in file sheets 2. The must be submitted in a transparent A4 size file 3. All rough drafts must be handwritten. 4. A printed copy of the interview questionnaire must be added 5. Only content required. No pictures required in the rough draft.

Requirements for the Fair Project

1. Number of words – 1,500 – 2000 (May vary) 2. Fair Projects to be written in the journal. 3. Journals are to be covered with a uniform colour for each class. 4. Pens – Blue or Black only (all other colours, except red, pink and orange can be used for highlighting) 5. Fair Project to be copied as is in the Rough Draft (however, an element of newness can be added)…. Note: Entirely new content is usually not accepted. You will need to check with the teachers if you are looking for some deviation. 6. Order to be followed, as given below (no index required) Cover Page, Certificate Page, Acknowledgement, Introduction, Details of the given project, Questionnaire, Case Study, Conclusion, Bibliography (All the formats are usually provided by th school) 7. Internal Examiner & External Examiner to be written on the Last Page of the project – i.e. after the Acknowledgement 8. Rough Drafts to be submitted in an envelope, along with the Fair Project. 9. Pictures (or drawings) to be stuck on the left hand side and content to be written on the right side. 10. Format of the Cover Page is usually provided

ICSE Project Help

Not able to devote enough time to your child’s ICSE school projects (English literature, History, Geography, Computers, Maths)? Need help completing your son/daughter’s ICSE project? Please contact us here.

Have any questions/suggestions on ICSE school projects? Please share it below in the comments section.

StudyMumbai.com is an educational resource for students, parents, and teachers, with special focus on Mumbai. Our staff includes educators with several years of experience. Our mission is to simplify learning and to provide free education. Read more about us .

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How to Make a School Project Report

How to Do School Projects

Almost everybody remembers book and project reports in high school, with the dreaded due date looming and no ideas on the horizon. A school project report doesn't have to be an overwhelming emotional event. Putting together an effective school project report takes planning, research and a little creative thinking. By combining these elements and following through, you can turn your dreaded class project assignment into something enjoyable that will show in your final grade.

Choose your project topic. Make it something you have an interest in. Researching and writing about a topic you enjoy will make the process easier and likely result in a better grade. If you don't have the opportunity to choose your own topic, make the best of the topic provided by your teacher. Find something about the topic that interests you and slant your project accordingly.

Research your topic thoroughly. With the Internet, researching just about any topic is easier now than it's ever been. The more research you do, the quicker the writing process will go. Make detailed notes and highlight all your references so you can save time later, once you start writing.

Start writing your paper as soon as you've completed the research. Avoid waiting until the last minute. This will result in a rush job that can take away from the quality of your work. Format your project report with a title page that includes the title of your project and your name, unless your teacher requests a specific format. For high school project reports, MLA or APA style isn't typically requested. If it is, refer to specific guidelines to ensure your paper meets the requirements.

Work from your notes to ensure you relay all of the important information you've collected. Start by stating what your project is, then use the main body of your paper to describe how you accomplished the project. Write in such a way that your audience could recreate your project by following your paper. If your project includes display work in addition to the paper, give a description of the project display and how you designed and made it. This is especially important for science projects that you may need to demonstrate.

Turn your paper in with all of your project research and notes, even if your teacher doesn't request you do so. Not always, but sometimes, including all of the elements that went in to writing your project report may have a positive influence on your final grade.

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Carl Hose is the author of the anthology "Dead Horizon" and the the zombie novella "Dead Rising." His work has appeared in "Cold Storage," "Butcher Knives and Body Counts," "Writer's Journal," and "Lighthouse Digest.". He is editor of the "Dark Light" anthology to benefit Ronald McDonald House Charities.

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Report Writing

• Updated on  
• Nov 21, 2022

The term “report” refers to a nonfiction work that presents and/or paraphrases the facts on a specific occasion, subject, or problem. The notion is that a good report will contain all the information that someone who is not familiar with the subject needs to know. Reports make it simple to bring someone up to speed on a subject, but actually writing a report is far from simple. This blog will walk you through the fundamentals of report writing, including the structure and practice themes.

This Blog Includes:

What is a report, reporting formats, newspaper or magazine reports, business reports, technical reports, what is report writing, report writing: things to keep in mind, structure of report writing, magazine vs newspaper report writing format, report writing format for class 10th to 12th, report writing example, report writing for school students: practice questions, report writing slideshare.

• Report Writing in 7 steps

Also Read: Message Writing

A report is a short document written for a particular purpose or audience. It usually sets out and analyses a problem often recommended for future purposes. Requirements for the precise form of the report depend on the department and organization. Technically, a report is defined as “any account, verbal or written, of the matters pertaining to a given topic.” This could be used to describe anything, from a witness’s evidence in court to a student’s book report.

Actually, when people use the word “report,” they usually mean official documents that lay out the details of a subject. These documents are typically written by an authority on the subject or someone who has been tasked with conducting research on it. Although there are other forms of reports, which are discussed in the following section, they primarily fulfil this definition.

What information does reporting contain? All facts are appreciated, but reports, in particular, frequently contain the following kinds of information:

• Information about a circumstance or event
• The aftereffects or ongoing impact of an incident or occurrence
• Analytical or statistical data evaluation
• Interpretations based on the report’s data
• Based on the report’s information, make predictions or suggestions
• Relationships between the information and other reports or events

Although there are some fundamental differences, producing reports and essays share many similarities. Both rely on facts, but essays also include the authors’ personal viewpoints and justifications. Reports normally stick to the facts only, however they could include some of the author’s interpretation in the conclusion.

Reports are also quite well ordered, frequently with tables of contents of headers and subheadings. This makes it simpler for readers to quickly scan reports for the data they need. Essays, on the other hand, should be read from beginning to end rather than being perused for particular information.

Depending on the objective and audience for your report, there are a few distinct types of reports. The most typical report types are listed briefly below:

• Academic report: Examines a student’s knowledge of the subject; examples include book reports, historical event reports, and biographies.
• Identifies data from company reports, such as marketing reports, internal memoranda, SWOT analyses, and feasibility reports, that is useful in corporate planning.
• Shares research findings in the form of case studies and research articles, usually in scientific publications.

Depending on how they are written, reports can be further categorised. A report, for instance, could be professional or casual, brief or lengthy, and internal or external. A lateral report is for persons on the author’s level but in separate departments, whereas a vertical report is for those on the author’s level but with different levels of the hierarchy (i.e., people who work above you and below you).

Report formats can be as varied as writing styles, but in this manual, we’ll concentrate on academic reports, which are often formal and informational.

Major Types of Reports

While the most common type of reports corresponds to the ones we read in newspapers and magazines, there are other kinds of reports that are curated for business or research purposes. Here are the major forms of report writing which you must know about:

The main purpose of newspaper or magazine reports is to cover a particular event or happening. They generally elaborate upon the 4Ws and 1H, i.e. What, Where, When, Why, and How. The key elements of newspaper or magazine report writing are as follows:

• Headline (Title)
• Report’s Name, Place, and Date
• Conclusion (Citation of sources)

Here is an example of a news report:

Credit: Pinterest

Business reports aim to analyze a situation or case study by implementing business theories and suggest improvements accordingly. In business report writing, you must adhere to a formal style of writing and these reports are usually lengthier than news reports since they aim to assess a particular issue in detail and provide solutions. The basic structure of business reports include:

• Table of Contents
• Executive summary
• Findings/Recommendations

The main purpose of the technical report is to provide an empirical explanation of research-based material. Technical report writing is generally carried out by a researcher for scientific journals or product development and presentation, etc. A technical report mainly contains 

• Introduction
• Experimental details
• Results and discussions
• Body (elaborating upon the findings)

Must Read: IELTS Writing Tips

A report is a written record of what you’ve seen, heard, done, or looked into. It is a well-organized and methodical presentation of facts and results from an event that has already occurred. Reports are a sort of written assessment that is used to determine what you have learned through your reading, study, or experience, as well as to provide you hands-on experience with a crucial skill that is often used in the business.

Before writing a report, there are certain things you must know to ensure that you draft a precise and structured report, and these points to remember are listed below:

• Write a concise and clear title of the report.
• Always use the past tense.
• Don’t explain the issue in the first person, i.e. ‘I’ or ‘Me’. Always write in the third person.
• Put the date, name of the place as well as the reporter’s name after the heading.
• Structure the report by dividing it into paragraphs.
• Stick to the facts and keep it descriptive.

Must Read: IELTS Sample Letters

The format of a report is determined by the kind of report it is and the assignment’s requirements. While reports can have their own particular format, the majority use the following general framework:

• Executive summary: A stand-alone section that highlights the findings in your report so that readers will know what to expect, much like an abstract in an academic paper. These are more frequently used for official reports than for academic ones.
• Introduction: Your introduction introduces the main subject you’re going to explore in the report, along with your thesis statement and any previous knowledge that is necessary before you get into your own results.
• Body: Using headings and subheadings, the report’s body discusses all of your significant findings. The majority of the report is made up of the body; in contrast to the introduction and conclusion, which are each only a few paragraphs long, the body can span many pages.
• In the conclusion, you should summarize all the data in your report and offer a clear interpretation or conclusion. Usually, the author inserts their own personal judgments or inferences here.

Report Writing Formats

It is quintessential to follow a proper format in report writing to provide it with a compact structure. Business reports and technical reports don’t have a uniform structure and are generally based on the topic or content they are elaborating on. Let’s have a look at the proper format of report writing generally for news and magazines and the key elements you must add in a news report:

To Read: How to Learn Spoken English?

The report writing structure for students in grades 10 and 12 is as follows.

• Heading :  A title that expresses the contents of the report in a descriptive manner.
• Byline : The name of the person who is responsible for drafting the report. It’s usually included in the query. Remember that you are not allowed to include any personal information in your response.
•  (introduction) : It The ‘5 Ws,’ or WHAT, WHY, WHEN, and WHERE, as well as WHO was invited as the main guest, might be included.
• The account of the event in detail : The order in which events occurred, as well as their descriptions. It is the primary paragraph, and if necessary, it can be divided into two smaller paragraphs.
• Conclusion : This will give a summary of the event’s conclusion. It might include quotes from the Chief Guest’s address or a summary of the event’s outcome.

Credit: sampletemplates.com

Credit: SlideShare

Now that you are familiar with all the formats of report writing, here are some questions that you can practice to understand the structure and style of writing a report.

• You are a student of Delhi Public School Srinagar handling a campus magazine in an editorial role. On the increasing level of global warming, write a report on the event for your school magazine. 
• On the Jammu-Srinagar highway, a mishap took place, where a driver lost his control and skidded off in a deep gorge. Write a report on it and include all the necessary details and eyewitness accounts. 
• As a reporter of Delhi times, you are assigned to report on the influx of migrants coming from other states of the country. Take an official statement to justify your report.
• There is a cultural program in Central park Rajiv Chowk New Delhi. The home minister of India is supposed to attend the event apart from other delegates. Report the event within the 150-200 word limit. 
• Write today’s trend of Covid 19 cases in India. As per the official statement. include all the necessary details and factual information. Mention the state with a higher number of cases so far.
• In Jawaharlal Nehru Stadium New Delhi, a table tennis tournament was held between Delhi public school New Delhi and DPS Punjab. Report the event in 250-300 words.

Also Read: Formal Letter Format, Types & Samples

Credits: Slideshare

Report Writ ing in 7 steps

• Choose a topic based on the assignment
• Conduct research
• Write a thesis statement
• Prepare an outline
• Write a rough draft
• Revise and edit your report
• Proofread and check for mistakes

Make sure that every piece of information you have supplied is pertinent. Remember to double-check your grammar, spelling, tenses, and the person you are writing in. A final inspection against any structural criteria is also important. You have appropriately and completely referenced for an academic work. Check to make sure you haven’t unintentionally, purposefully, or both duplicated something without giving credit.

Any business professional’s toolkit must include business reports. Therefore, how can you create a thorough business report? You must first confirm that you are familiar with the responses to the following three questions.

Every company report starts with an issue that needs to be fixed. This could be something straightforward, like figuring out a better way to organise procuring office supplies, or it could be a more challenging issue, like putting in place a brand-new, multimillion-dollar computer system.

You must therefore compile the data you intend to include in your report. How do you do this? If you’ve never conducted in-depth research before, it can be quite a daunting task, so discovering the most efficient techniques is a real plus.

Hopefully, this blog has helped you with a comprehensive understanding of report writing and its essential components. Aiming to pursue a degree in Writing? Sign up for an e-meeting with our experts at Leverage Edu and we will help you in selecting the best course and university as well as sorting the admission process to ensure that you get successfully shortlisted.

Ankita Mishra

A writer with more than 10 years of experience, including 5 years in a newsroom, Ankita takes great pleasure in helping students via study abroad news updates about universities and visa policies. When not busy working you can find her creating memes and discussing social issues with her colleagues.

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• How to Write a Report

How to Write a Report? - Tips and Guidelines

Ever tried writing a report on some event you were a part of? What are the kind of details you think should be included in a report? Learn everything about report writing, how to write a report, the various types of reports, and the format and structure of a report in this article.

Table of Contents

What is a report, what to include in a report, types of reports, report writing format and structure, how to write a report, frequently asked questions on report writing.

A report is a document of the summary of an event, issue, or a topic. A report is never a fictional story. Writing a report aims to let the unaware readers know about a particular topic or idea. However, there is no particular definition of a report. Any discourse, written or verbal, covering a particular topic is known as a report. A report can be a courtroom confession or a child’s book report. But in general, when people talk about a report, it is more of an official document describing the facts of a topic, which is typically written by experts. The information regarding the event or topic must have enough evidence to support the statement. The data must be factually correct as it reaches various readers. A report must be written in an informative tone rather than opinionated.

A report is a document which covers all the information related to the event or topic and includes all the factual information. Therefore, the one who writes a report must ensure that all the information provided has proper evidence for the same.

The information that can be added to a report include,

• The brief details of the event
• Consequences and effects of the event
• Evaluation of statistical data and analytics
• Interpretations from the information
• How the information is relevant to other events

There is often a lot of confusion when it comes to report writing and essay writing, although there are clear differences between them. Both essays and reports are written based on factual information; essays include the personal opinion of the author; whereas, reports stick to the facts. However, reports also include the author’s interpretation of the topic in the conclusion of the report. The only difference is that these interpretations are objective. A report is a more systematic and organised way of writing which includes headings, subheadings, etc. and makes it easier for the readers to read. Essays, on the other hand, are mostly written in a single flow without subheadings or breaks.

Reports are classified into three main types depending on the purpose or motive behind the report. The common types of reports are

• Academic Reports: This report tests the child’s comprehension ability. It tests if the student has understood the lesson and is able to comprehend the subject matter, such as books, historical events, biographies, etc.
• Business Reports: It can be a marketing report, work report, etc., and the main purpose of writing the business report is to identify different business strategies.
• Scientific Reports: Share research findings like case studies and journals.

The structure of a report depends on the type of report and the requirements of the report. The basic format for writing a report is mentioned below.

• Executive Summary: Like an abstract in any academic paper, an executive summary is a standalone section of the report that summarises the whole of the report so that the readers know what to expect. These are mostly used in official reports.
• Introduction: The introduction of the report plays a crucial role as it includes the main idea of the report. The main argument is discussed in the introduction before you put your points and the evidence is collected.
• Body: The body comes after the introduction of the report. It includes all the information regarding the event or the topic. All the facts and evidence collected can be displayed in the body of the report. The body covers the major part of a report.
• Conclusion: It is the part of a report where all the information is gathered together, and your personal opinion or judgement is explained in this paragraph.

A report can be written easily if you have adequate information and you know how to categorise your points. You can follow to the tips provided below to write a report.

• Finding a suitable topic
• Conducting a research
• Gathering all the information
• Writing a thesis statement
• Preparing an outline
• Writing the final report
• Reviewing and revising
• Editing and proofreading

Let us look at each of these in detail.

Finding a Suitable Topic

Before you can start writing your report, it is crucial to find the topic you wish to write on. In most cases, the topic is already given, and if not, you can find a suitable topic for the same. To find the topic, you must keep in mind that you must be interested in the topic and must be able to collect the required information.

Conducting a Research

Whatever the kind of report, academic, business, news, etc., healthy research must be conducted. Research is essential to find adequate information regarding the topic. Since a report includes all the factual data, extensive research is essential. It is essential to find the right evidence to prove your topic.

Gathering all the Information

After you are done with your research, you can jot down all the points at a place and note down all the facts collected. After collecting the information, you can decide on the subheadings and divide them as per their categories.

Writing a Thesis Statement

A thesis statement is written to conceptualise the main theme of the report. Just like the first sentence or the topic of the report, the thesis statement summarises the main points in brief.

Preparing the Outline

Preparing an outline of a report is essential for all the kids who are writing a report because you can categorise your important points and it becomes easy for you to decide on the headings and subheadings. It is essential to prepare the outline so that you do not miss out on the important points.

Writing the Final Report

After you have prepared the rough draft, you can start writing the final report. The final report must be written in simple language and in short sentences. The sentences must be short but convey the message clearly.

Reviewing and Revising

After the final report is written, it is crucial to revise and recheck if all the information has been added and you are not missing out on important information. Make sure to check if all the information has been added under the right heading and subheading.

Editing and Proofreading

After the final revision of the report, you must check the report for any grammar , spelling, and typographical errors. It is common that while writing, you might have overlooked a lot of mistakes. Therefore, final proofreading is essential.

What is a report?

A report can be a discourse containing any information which people are not aware of. A report can be either written or verbal.

What is the purpose of a report?

The purpose of writing reports is to spread information regarding an event, topic, or idea in brief. For example, a news report is written to spread the news among the people.

What is the format of a report?

• Executive Summary
• Introduction

How to write a report?

• Find a suitable topic
• Conduct a research
• Gather all the information
• Write a thesis statement
• Prepare an outline
• Write the final report
• Review and revise
• Edit and proofread

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Project Management

How to write a project report (with steps & templates).

Sarah Burner

ClickUp Contributor

June 22, 2023

Juggling all the different components of a project can be quite a challenge. If that weren’t enough, you also have to write a project status report to update key stakeholders on the project’s progress. The struggle is real.

So where do you start? Fortunately, we have the answer. And that’s precisely why we put together this guide—to walk you through the process so you have a clear path from start to finish.

Learn more about creating project reports and different types of project status reports. Plus, you’ll walk away with five free project report templates, carefully crafted to streamline your project management workflow, save you time, and impress your stakeholders. 🤩

What is a Project Report?

1. project status report, 2. project progress report, 3. project cost benefit analysis report, 4. project time tracking report, 5. project resource report, 6. project risk report, 7. project variance report, 8. project performance report, 9. project completion report, benefits of making a project report, how to make a project report, 5 project report templates for straight-a project managers.

A project report is a document offering a comprehensive overview of a project’s objectives, progress, team performance, and milestone accomplishments. It also gives an account of the challenges faced during a project’s execution , solutions devised to tackle them, and the lessons learned during the process. 

Project managers create these reports to communicate with other project stakeholders—including team members, sponsors, clients, and other interested parties—to ensure everyone’s on the same page. The document also serves as a foundation for further evaluation and analysis to ensure the project says on track and achieves its goals. 🎯

9 Types of Project Reports

Project reports come in diverse formats, with each serving different use cases. Here are nine of the most commonly used types of project reports.

A project status report is a document that gives a snapshot of where your project stands at any given moment. It’s like answering the question, “How’s the project doing?”

But instead of just saying “The project is fine,” you actually dive into the project goals, tasks completed, milestones achieved, challenges faced, lessons learned, potential roadblocks, and next steps. 

Whether it’s a weekly project status report or a monthly status report, this documentation eliminates the need for status meetings while giving stakeholders the most recent status of the project.

A project progress report is slightly similar to a status update report, as they both discuss task progress. However, the progress report is more quantitative and zooms in on individual tasks and project milestones . 

It’s like taking a magnifying glass and examining the progress of each task, one by one. For example, it could include in-depth information on the percentage of completion and current status of each task (completed, on track, delayed, etc.). 

The cost-benefit analysis report is usually prepared before a project is put into motion. Of the various project reports, this one aims to answer a simple question: “Is it worth pursuing this project?”

To answer this question, the report first assesses all project costs like operational expenses, materials, salaries, equipment, and potential risks. 

It then considers the projected benefits, such as increased profit margins, cost savings, improved efficiency, or happier customers. Finally, the report compares the costs to the benefits to determine if it’s time to move forward or explore other options.

A project time-tracking report is a document that records and summarizes time spent on project activities. Each project team member contributes to writing this report—they track and record the amount of time they’ve spent on tasks and submit it to the project manager. ⏰

Thankfully, the rise of project management tools has eliminated the need for paper-based time-tracking submissions. They make it easy for team members to submit accurate and detailed time reports to the project manager—while reducing the administrative burden of manual report compilation. 

Project managers can see how time is spent and the overall productivity of team members. As a result, they’re able to make informed decisions, such as redistributing workload (aka workload management ), reassigning tasks, and providing feedback and support to team members. 

A project resource dashboard offers a bird’s-eye view of how resources (e.g., labor, equipment, materials, budget, etc.) are allocated in a project. Think of it as a comprehensive resource inventory, listing every project task, the responsible party, and the resources being used. 

Project reports like this help project managers keep track of resource availability, identify potential resource constraints or shortages, and make informed decisions about resource allocation and optimization.

A project risk report offers a comprehensive analysis of potential risks, their likelihood of occurrence, their potential impact on the project, and recommended mitigation strategies. 

Rather than waiting for future events to derail the project, project reports like this one allow project managers to take a more proactive approach to risk management—thereby boosting the chances of overall project success.

A project variance report reveals the gaps or deviations between project plans and the actual performance or results achieved. It compares various factors—like budget, time, resources, and scope—and their planned values with their actual values, then computes the differences (or variances). 

By analyzing these variances, project managers and stakeholders can discuss the possible reasons behind them, identify areas that need attention, and take corrective actions where necessary.

A project performance report evaluates the overall performance and achievements of a project against predetermined metrics and objectives. It includes information on project deliverables, key performance indicators (KPIs) , and stakeholder satisfaction.

This report helps project managers assess project success, identify areas for improvement, and communicate the project’s performance to stakeholders.

A project completion report marks the end of a project journey. It summarizes the entire project lifecycle, from initiation to closure. This report contains an overview of the project’s objectives, deliverables, milestones, challenges, and recommendations for future projects.

Writing project reports may initially seem redundant and time-consuming. However, it plays a crucial role in achieving project success. While a few benefits were hinted at earlier, let’s get a better picture of why project reports should not be overlooked.

More clarity

Creating a project report allows you to step back and reflect on the project’s progress. As you record the milestones, successes, and challenges, a wealth of insights begin to unfold—strengths, weaknesses, and areas that need attention.

This holistic view of the project’s health helps you steer it toward the desired outcomes and ensure it stays on track.

Encourages evaluation and analysis

Project reports allow you to evaluate and analyze the different aspects of a project in a systematic way—gathering relevant data, analyzing them, and evaluating their significance. By giving your project a critical analysis, you can uncover valuable insights, identify patterns, draw meaningful conclusions, and take strategic action. 🛠️

Enhances communication and collaboration

Creating a project report challenges you to present the project’s progress and results to stakeholders in a clear and coherent manner. A well-written report promotes project transparency and ensures everyone is on the same page.

It also facilitates collaboration by providing a common reference point for discussions, feedback, and decision-making.

Boosts professionalism and credibility

When you present a comprehensive and well-structured report, it shows that you have conducted thorough research, followed a methodical approach, and can effectively communicate complex information. This, in turn, boosts your reputation, enhances your credibility, and showcases your expertise among peers, colleagues, and potential employers.

Knowledge preservation

A project report serves as a valuable reference for future research or projects. By documenting your process, methodologies, challenges, lessons, and results, you create a resource that can be consulted and built upon by others.

This contributes to the cumulative knowledge in your field and fosters a culture of collaboration and innovation.

Creating a project report doesn’t have to be a daunting task. Follow these three simple steps to create your first project report with ease.

Understand the purpose of the report

Before you create a project report, you need to understand the purpose of the report (the “why”) and know your target audience (the “who”). This will guide the content, structure, and tone of your project report.

Gather and organize the relevant information

At this point, you need to gather project information relevant to your project report. Make sure your data is accurate, reliable, and up-to-date. Organize the gathered information in a logical and structured manner.

• Executive summary : As its name suggests, this project summary gives readers a quick overview of the whole report. It’s a snapshot that highlights the most important parts of the project. While it’s placed at the start of the report, it’s often written last. It covers the project’s objectives, methodology, major outcomes, and conclusions. 
• Introduction: This sets the context and expectations of the entire report. It includes the project’s purpose and scope, project schedule, the problems it aims to address, and the methodologies to get there. It also outlines the structure and organization of the rest of the report. 
• Body: Typically, this is the longest part of project management reports because it dives into in-depth details, including project progress, data collection, analysis reports, constraints, and limitations. Remember that whatever you include here should reflect the purpose of your project report and the preferences of your target audience. 
• Conclusions & Recommendations: Based on your findings and analysis, identify opportunities for improvement, suggest strategies for addressing them, or propose avenues for future research. 

Format and proofread the report

Ensure that your project report follows a consistent formatting style—headings, subheadings, and bullet points will make it easier to read. In addition, scan your report for spelling or grammar errors and typos.

Sure, you could write project reports from scratch and spend countless hours formatting and structuring them. But why would you when you can use free project report templates? They provide a structure and format for your report so you can simply plug in your data and customize the design to fit your needs. Not only do project report templates speed up the report creation process, but they also enhance the overall quality of your reports. 

Let’s jump right in to explore our top five project report templates. 📈

1. Final Project Report Template

A final project report is the perfect finishing touch to conclude a project and highlight its achievements. ClickUp’s Final Project Report Template provides a solid structure to help you put it together with the following key sections:

• Planned vs. Actual: A quantitative breakdown of how the project deviated from the original plan with regard to its start date, completion date, duration, and budget
• Management Effectiveness: A SWOT (Strengths, Weaknesses, Opportunities, and Threats) analysis evaluating how the project was managed
• Project Learnings : Share the important project lessons learned by the team throughout the lifespan of the project
• Contract Terms Checklist : A simple table listing the various contract terms, whether they were completed, and any remarks you have 
• Overall Performance rating: A 1 out of 5 rating of the different aspects of the project, from planning and execution to leadership and communication

This template is built in ClickUp Docs , which means you have unlimited flexibility for customization—add extra sections and tweak the appearance to suit your taste. And guess what? The table of content updates in real-time as you add, edit, or delete multiple headers.

If you want to wow your team and clients, this project status report template will help you get the job done. 

2. Project Status Report Template

Writing a project status report is fairly straightforward. But staring at a blank document and worrying about crafting perfectly manicured sentences can make this process last a lot longer than it should. 

Thankfully, ClickUp’s Project Status Report Template is here to save the day! Built inside ClickUp Whiteboards, this template provides a hassle-free method to quickly capture key project details in a visually engaging way.

• General information: Cover general project details (e.g., project name, objectives, project timeline , reporting period, etc.) which you’ll need to fill in only once
• Progress details: Use color-coding to share in-progress, at-risk, delayed, and completed tasks
• Support and resources: List out assets (e.g., labor, money, etc.) needed for a smooth operation 
• Highlights and takeaways: Share key lessons learned and other noteworthy highlights
• What went well/What needs improvement: Use this opportunity to reflect on the project’s progress and share the areas that performed well and what needs attention
• Next steps: Highlight the key action items that need to get done to keep the project on track

Enter the details under each of these sections onto sticky notes, which’ll help you quickly pour down your thoughts without worrying about writing perfect sentences. It’s also very helpful for stakeholders as the information on sticky notes is short and straight to the point. 

This template removes the pressure of creating a status report and saves valuable time—all while keeping key stakeholders informed and up to date.

3. Digital Marketing Report Template

After running a digital marketing campaign project, you need to gather key metrics from the campaign and present it to key stakeholders for evaluation, performance analysis, and notes for future improvements. 

Sharing this info across multiple digital channels can get overwhelming but there’s no need to worry. ClickUp’s Digital Marketing Report Template has you covered with everything you need. Plus, it’s neatly broken down into the following sections:

• Digital Marketing Performance: This section lets you summarize the overall performance of your campaign by capturing key details like project budget allocations, actual expenses, cost per acquisition, total impressions, and total clicks across multiple campaigns
• Web Analytics Report: This section analyzes website performance during and after the project’s completion. It captures metrics like page views, bounce rate, traffic sources, and overall conversion rate
• Social Media Campaign Performance: This section analyzes social media performance by measuring metrics like impressions, followers, and engagement rate—all in a simple table for each social media platform 

Use this template to present the performance of your digital marketing project in a simple and visually engaging way. This makes it easy to identify trends, analyze the impact of your campaign, and make informed decisions regarding future marketing initiatives.

4. Employee Daily Activity Report Template

A key way to stay on track and guarantee overall project success is to engage team members in the process.

The Employee Daily Activity Report Template by ClickUp has a simple tabular layout that makes it easy for team members to record and keep track of: 

• Completed tasks and the time spent on each
• Ongoing tasks and their due dates
• Upcoming tasks and any support they’ll need

This template encourages each team member to get work done and ask for support when needed—while allowing you to keep the project on track by providing support and maximizing team performance.

5. Campaign Report Template

Remember the Digital Marketing Report Template we looked at earlier? You can choose to further analyze the marketing performance section, with elements from this Campaign Report Template by ClickUp . 

Dive deeper into how each marketing channel contributed to overall ad cost, ad revenue, and ad conversion rate. You can further break down each channel’s performance by analyzing the metrics from each individual campaign on that channel.

Create Polished and Professional Project Reports in Less Time With ClickUp

There you have it—your secret sauce for creating an effective project report in a fraction of the time. And that’s only scratching the surface … working inside ClickUp unlocks a lot more perks. 

Not only does ClickUp make project reporting easy and quick, but it also gives you access to free project management templates to enhance your workflow. Quickly assign tasks to your team, keep track of progress, discuss updates, and collaborate on documents and whiteboards—all in one place. ✨

Did we mention the integrations? ClickUp plays nicely with other apps, allowing you to seamlessly connect your favorite tools to supercharge your team’s productivity. And let’s not forget about the time you’ll save using ClickUp’s automations—a feature that lets you breeze through repetitive tasks that used to eat up valuable time across project management reports.

Just imagine what you can do with those extra hours—maybe enjoy a cup of coffee or catch up with your team about how best you can support them. Make project reporting a blast with ClickUp and boost your chances of a successful project. 

Get started by signing up for free on ClickUp today … Ready? Set? Report!

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How to write a project report: [templates + guide] 

Writing a project report is an essential but often overlooked contributor to your project’s health.  However, without the use of automation and templates, it can be a little time-consuming to collect and organize the relevant data that the project generates.

In this post, we’ll explore the basics of project reporting. We’ve included some useful templates and tips to create clear and helpful project reports in less time.

If you want to start creating better project reports using monday.com, sign up today.

What is a project report?

A project report is a document where you share details about different areas of your project. Depending on the report type , your audience, and your intention, the details you showcase might differ.

Project reports can be broken down by time— daily, weekly, monthly, or quarterly— or a number of other factors like risk, budget, and project management style. Bottom line? They simplify the process of gathering and disseminating information about key information on the project. For instance, a typical report might include:

• Resources you’ve used so far
• How project time is being spent
• How you’re doing against key performance indicators (KPIs)
• Workload and team availability

What is the purpose of project reporting?

Reporting gives you, your team, and your stakeholders the ability to track project progress against the original plan. The main goal of a project report is to improve decision-making, to help you make sense of your project data, and decide what your next steps should be. This in turn can impact your budget, timeliness, and project success.

It also plays a vital role in your stakeholder engagement strategy, as it keeps everyone informed on the progress of projects they’re interested in. Those are just a few of the reasons why project reporting has become the most common activity among PMOs (Project Management Offices).

( Image Source )

5 steps to create a useful project report

Project reports can be useful – or they can end up as a 20-page PDF that lives in a drawer somewhere. To put together a report that your project stakeholders can use to gain insights, make decisions and optimize processes, take the following systematic approach to writing your project reports:

1. Define the purpose and scope: Clearly establish the goals, objectives, target audience, and information needs of your project report. 2. Gather and organize data: Collect and organize all relevant data, ensuring its accuracy and reliability. 3. Structure and outline: Create a clear and logical structure for your report and outline the key points you want to cover. 4. Present information effectively: Use clear and concise language and visual aids like graphs or charts to present the information in an easily understandable, visually appealing manner. 5. Review and revise: Proofread your report for any errors or inconsistencies, ensure that it addresses the defined purpose and scope, and revise as necessary to improve clarity.

The different types of project management reports [with templates]

You can split project reports into different types and categories. Here are five different types of project mangement reports, with monday.com templates you can customize for your unique project and team set-up.

1. Project status report

Probably the most frequently used, a project status report offers a general overview of the current status of your projects. A project status report answers the question: “How likely is it that we’ll complete this project on time without overrunning costs?”

These reports analyze whether you’re meeting project goals and key performance indicators. With our single project template , creating a status report is easier than ever.

2. Resource workload report

Resource workload reports help you visualize what your team’s working on, when they’re working on it, and how much work is left. These also reports help you understand how your assets are being used and make sure your actions are aligned with the overall objective.

Our resource management template helps you organize all your assets, locations, and people into one place and track every action with accuracy. You can also manage your resource allocation initiatives and make sure you don’t assign the same resource twice in multiple tasks.

3. Portfolio report

Portfolio reports take a look at all your projects and consolidate all the data into a single document. These reports capture high-level milestones, status, progress, and highlights of your portfolio strategy.

With our portfolio management template , you can track unlimited projects on a single board and get a quick snapshot of their health and profitability.

4. Task list/Time-tracking report

Time-tracking reports, also known as timesheets, help you measure how your team is spending their time and spot potential bottlenecks.

With our team task list template , you can bring in your entire organization, assign tasks to peers, track time and measure the project progress at a glance.

5. Expense report

A project might seem healthy – until everyone starts reporting expenses  at the end of the time period. With our expense tracking template , you can proactively manage your cash flow regardless of your accounting skills (or lack thereof!)

Want to try out these templates – and much more? Check out monday.com today.

FAQs about Project Reports

What are the benefits of a project report.

A project report provides a comprehensive overview of a project’s objectives, progress, and outcomes, serving as a valuable documentation and communication tool. It allows stakeholders to assess your project’s effectiveness, identify areas for improvement, and make informed decisions based on reliable data.

What are the main types of project reports?

The most commonly used types of project reports include:

• Progress reports
• Resource management reports
• Project portfolio reports
• Time-tracking reports
• Evaluation reports
• Final reports

What are the main components of a project report?

This will depend on the project and the type of report you’re using, but project reports might include:

• Project objective
• Project scope
• Project milestones
• Project expenses or budget
• Project schedule and timeline
• Project progress
• Resource management
• Risk assessment
• Stakeholder communication
• Financial summary

How to create insightful project reports with monday.com

monday.com makes it easy to create effective project reports. Try it for yourself and see:

Here’s why monday.com can make your project reporting better:

• Track project data in a centralized location, so you have all the information you need to make useful reports.
• Use monday.com’s customized visualization tools to visualize and summarize project data the way you want to see it.
• Set up dashboards to see all of your projects at a glance.
• Take advantage of monday.com’s reporting functionality . You can choose between built-in report templates or customized reports if you have more specific requirements.
• Share your reports with project stakeholders , team members, or even clients directly from monday.com.
• Our embedded communication tools let you collaborate on your reports in real-time, gather feedback, and address any questions or concerns.

One platform for better teamwork

With monday.com work os.

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How to write a project report - guide & templates, table of contents, what is a project outline, what is a project report.

A project report is a document created for a team or company that ensures a project stays on track. The project report should describe progress, milestones, and roadblocks.

Why is a project report important?

Project Reports are a core part of any project management process. There are a few key documents necessary for successful project progress, and a project report is undoubtedly one of them.

Alongside a project plan, a project report holds significant weight in justifying budgets, team members, tools, and other resources. In this article, we'll explore one of the two types of project reports any project manager needs to be able to write.Report number one is an ongoing project status report ; this report will be needed on more than one occasion throughout a project's life span and explores the overall progress of the project.

Report number two is a project completion report ; this report comes at the end of the project and wraps everything up.

We've also provided a project report template that you can adapt to your project and project report type that you need.

A Complete Guide to Project Reports

Why write a project report in the first place.

This report is so crucial in keeping key players up to date - we'll explore who exactly you need to be writing for in the next point. A project status report is needed to give a summary of a project , significant changes, and to keep a record of the project's progress.

A project status report adds milestones and target reminders to the process. Without the report, many project teams will struggle to keep up the momentum on long term projects.

Who prepares project reports?

A project status report is typically prepared by insiders who are involved in its day-to-day workings. Usually this is the project management team, a body of project managers and department executives with general or specific knowledge of the project.

Who is a project status report for?

A project report will need to be written for different people; each stakeholder will require different information that's important to them - remember this when putting together the progress of the project. It's not a one size fits all situation.

You may be dealing with sensitive information that could damage relationships or even severe them if put in front of the wrong eyes. At the same time, you could be releasing information that isn't relevant to certain people; in receiving an onslaught of information someone may miss the data or info that is specifically important for their eyes.

Different people that need to see an ongoing project status report:  

• Project Stakeholders need the status report to stay in the loop and aligned with other team members
• Project Team need to know the project's progress across all departments and divisions
• ‍ Project Sponsors use the project status report to provide necessary guidance and resources to the teams and managers
• Leadership uses project status reports to stay apprised of the project's progress
• ‍ Finance Team use the project status report to determine areas that need funding allocation and to avoid potential cost overruns
• ‍ Contractors can see the project's priorities and timelines and allocate time and resources accordingly
• ‍ Project Management uses the status report to produce project manager reports on their department's progress

When to write a project status report?

This largely depends on the timeline (or predicted timeline for that matter) outlined in your project manager reports . If your project is expected to run over a few years, it may be best to create quarterly project status reports. However, if your project is set to run around six months to a year, monthly is recommended.

For all of the help that project status reports provide, it's important to remember that they can be pretty time consuming to make. We've provided a sample project report in this article to make your job easier; however, it's still a process. This is why we recommend incorporating a project proposal template as well.

For all the time a project manager is putting into a status report, they're not putting the work into managing their team. Pick a regular period to deliver the report in and put it in the Gantt calendar. Be conscious of the time it consumes, and try to stick to the real-time delivery dates.

In doing this, you'll save a lot of time with unnecessary communication from different players. Questions like "What’s the status of XYZ?" "How's the budget looking for XYZ for the project?" can all wait for the regular report- leaving the team to focus on their job.

How to write a Project Report in 7 Steps

Step 1: define your objectives.

Clearly state the purpose of the report and explain why it is necessary. Defining your objectives and providing smart goal examples can help you stay focused while writing and keep those reading the report engaged and informed.

Step 2: Have Your Audience in Mind

When writing project reports, tailor the content and your tone of voice to the audience as much as possible. Use impactful graphics and important data to connect with the people who will be reading this report.

Step 3: Write the Outline

Before you start writing, first create a list of all the sections in your report. For more details, check "What to Include in a Project Status" below, or take a look at our status report templates .

Step 4: First Draft

After your outline and analysis, you can start a rough draft.  As the name suggests, it doesn't need to be perfect. If you are looking for a tool to help you put together project reports, try our document editor .

Step 5: Fine Tune Your Analysis

As time permits and new information comes in, fill in any data gaps or highlight any current or potential issues you find. Use the 'Findings' section to focus on the values, and make clear any limitations of the analysis.

Step 6: Recommend Next Steps

Once you have completed your data analysis, you will be able to propose actionable ideas towards the project's mutually desired outcome. The more solid your analysis and findings are, the more credible your project reports will be.

Step 7: Polish for Distribution

Before you send your report, proofread for grammar, spelling, and typos so that your final document looks as professional as possible. If you're sending the report in a group email, keep an eye on the file size.

What to include in a project status report?

Depending on who you're writing the report for, this will change. However, there are a few core elements to include for the project progress , despite who is reading the project report. ‍

Executive Summary

If you are wondering how to write a report about a project, start with an executive summary. Short overviews provide the reader with the essential takeaways from the report without having to read all the project details. Executive summaries are very helpful for those who need a quick glance at the project's general direction without wading through a lot of data.

Project Progress

In the project status report, the project's progress is tracked with real metrics. This provides an overview of the project's status and budget and also identifies potential risks and issues. This data-driven approach provides project management with feedback and enables them to make adjustments.

It's important to document all of the resources you had mapped out in your project plan . What do you have left still available? What have you used and found insufficient? Of what resources do you need more? This can include project management tools and physical resources like software or a PDF, but also human resources.

Timelines and targets

It's essential to give everyone an overview of your project timelines in these status reports, especially those that are outside of your project team and not using the project management software you're using.

At this point, be realistic with your timelines, not optimistic . Refer back to your Gantt calendar to help with this. Save your optimism for team meetings to spur your project team on in working more efficiently and hitting deadlines. In the reporting part, you need to be honest with your timelines and deliverables, both with the goals you have or have not hit and those you expect to be on time with or not.

Many players further down the line will be working on the information you provided in this section of the project reports, it therefore needs to be accurate so they can manage their workload and be available on the predicted date.

Notable changes

This can radically vary but needs to be anything notable that's happened and is no longer abiding by the initial project plan. If you're using editable report samples for projects rather than a PDF, you can go back and edit your project plan to accommodate changes.

However, it's not recommended. You can't guarantee that your team will continuously be referencing the initial project plan once they've got a clear scope of what they need to do for the entire project.

Funding & budgets

The project manager should use the time dedicated to a project status report to reflect his or her budget. Accounting skills are vital for a project manager's success, and being able to handle a large budget will come in handy when it comes to managing the overall funding of a project.

In this part of the report, give a clear overview of expenses, predicted expenses, and visually highlights where you were over or under budget in real-time. The team can learn from this, not only for future projects but even for next month's project management status report.

Team performance

Use goals and targets to quantitatively identify if the team is performing well. While doing this, it's essential to consider the hurdles they've had to jump along the way. Have they faced exceptional circumstances that were not planned? If so, how did they cope and react to these challenges?  

Risk management

This is the final part of the Project Status report and one of the most important skill sets for a successful project manager: Risk Management . A project manager needs to have a certain amount of hindsight at play in their everyday work and be able to give an executive summary of all risks.

In the project status report, give an overview of any predicted risks and try to display them tiered so that any reader has a clear overview of what the greatest risks are right through to very low-level risks, and what can be done to prevent them. Always have a Plan B and adapt it every time a project status report is created.

The risk management report is often best accompanied by a risk analysis meeting. Come out of your meeting with detailed meeting minutes and use your team's knowledge and perspective to give a comprehensive overview of all the risks at play.

Project Report Examples

There are several different types of project reports. Here are some project reporting examples of the most widely used types.

Project Status Report

A project status report is used to communicate the project’s progress and to ensure that all parties involved are kept in the loop. Project status report examples include updates to all stakeholders as the project progresses, amended project plans, and notifications of any issues or risks that have arisen.

Project Tracking Report

Project tracking reports provide real numbers, metrics, and other key indicators of the project's progress. Tracking project report examples include data concerning project status, tasks, team performance, completion rate and other metrics in a comprehensive report.

Project Performance Report

Project performance reports are a more specialized project status report. Examples include overviews of progress, resource allocation, and costs. Project performance reports help monitor the project's current direction and forecast its success. Using performance reports, the team can address issues that are holding the project back.

Project Health Report

Project health reports are an example of project management reports that help identify potential issues before they occur, saving the firm money, time, and resources. When project sponsors and supervisors are notified of risks, they can adjust strategy accordingly before problems manifest.

Project Summary Report

You are writing for busy people when you prepare a project management report. Examples of tasks completed and financials let them see important data quickly, then allocate their time to sections that directly concern them. A project summary report should highlight key milestones and point out upcoming tasks.

Project Time Tracking Report

Project time tracking reports can help project managers gauge their teams' efficiency and identify areas for improvement. For example, project reports can show which parts of the project are requiring more time to complete and reallocate resources from issues that are requiring less hours than expected.

‍ Best practices when writing a project report

Wondering how to write a report on a project effectively? Look no further, we've got you covered!There are a few things you need to remember when putting together a project report to help ensure it's efficient and supports the project's success.

Knowing how to write project reports successfully is largely dependent on honesty.

There is no use in hiding deliverables or viewing the truth through rose-tinted glasses. You're not creating a presentation to win someone over here; you're creating a factual report to make sure everyone has as clear an overview as possible.

Stay honest throughout your reporting, give accurate numbers (don't round up or down), and don't make excuses. Remain critical.

Give as much information as possible

This comes at your judgment, but the more relevant information, the better. A project manager will have a fantastic overview of a project and the current status. For that reason, they're the best person to put together a project status report.

However, a project manager shouldn't be afraid to let team members fill in parts of the report if they have a better overview of a particular task within the project. Assign different areas of the project report to different team members and then review everything before the report is submitted.

Write clearly

Clear and concise writing skills are so crucial in making sure your project report is understood. Don't view the project status report as something you just need to get done and delivered.

Review it, make sure there are no spelling mistakes or grammatical errors. You'll be surprised at what the power of a comma can, do. See? Make sure the read of your report is as smooth as your project management skills.

Celebrate success

For all of the faults, risks, and problems you report in your project status report, it's essential to document your successes. A project is a rollercoaster. There will be ups and downs and spirals and flips. Identify which of these are wins and celebrate them.

By celebrating success, you will lift the morale of the project team and remind the project manager of what has been achieved so far.

Write for aliens

A proper project manager report example will be accessible for a wide audience.You'll be writing a project plan for many people, many of whom will not have had direct exposure to your team, your company, or the task/s at hand. When we say write for aliens, we mean writing for someone who has no clue what's happening.

Even the simplest of abbreviations or presumptions can be interpreted as something entirely different by someone else. Leave no room for error or misunderstanding.

Don't be afraid to use visuals

Visual support is fantastic for getting your point across or displaying information more clearly in a project status report. Visual aids can break up the monotony of the report if there's a lot of copy, which will be a welcomed relief on the eyes of any reader.

They say a picture is worth a thousand words and for a good reason, if you're struggling to get your point across, then look for an example of it online. Use visuals as a supporting example of what you're saying.  

Automate processes where you can

Despite each project having its own landscape, you can surprise yourself with the amount that you can automate in your reporting process. Learn how to make the most of excel spreadsheets and tool integrations to see how you can backfill or auto-populate data into your project report.

It's these small time-saving hacks that will make your project report more efficient and better looking in the future.

A Project Report Template

Use this project report sample as a starting point for your project reports. Adapt it to your company and project needs and share it with the right people to ensure your project stays on track.

Clément Rog is working in our Marketing team from Lyon, France. He loves geography, playing legos with his son, and sharing convictions about marketing or design.

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How to Prepare Project Certificate with Examples

Hello friends. Today we are present here with an important topic. Today’s topic is project certificates. Yes, all of us know the importance of submission.

On this day, we take the sign of our teachers or HODs on the certificate. But sometimes we do not know how to prepare this certificate. And we are not able to take the sign on that day.

Many of us then get very nervous. But now you do not need to get worried about this problem. Because our today’s topic is based upon this problem only. Yes friends, today we are going to discuss the ‘Project or Assignment Certificate ‘.

In the last of this article, we are giving you some formats of these certificates. So read this article carefully. And write your own certificate and earn valuable marks. So let’s get started.

How to Prepare Project Certificate

Let’s first see, how to write a project.

How to write the project?

This completely depends upon the topic of the project. All the valuable information about the topic that should be covered in the project is a must. Arrange your information in a systematic way.

Information you gather must be true and topic related. Decide how you want to represent your project. You can use some tables, diagrams, flow charts or pictures also. Decorating the project is also an important thing.

Make a rough idea on paper about the points to cover in the project. It gathers material and information. Try to present information in short words. Write it points to point.

What is a project or assignment certificate?

It is a certificate that is attached to the project or assignment. When you complete a given project or assignment then you have to take a signature on this certificate. This signature may be of the teacher’s or HOD or both.

What is the need for Project Certificates?

In schools or colleges, a teacher gives us some topics to write projects on it. This is because they want to see our thoughts or knowledge about that particular topic.

These projects also carry some marks. So it is very must to complete these projects. Anyhow students complete these projects. But finally, on the day of submission, they can not submit the project. Because teachers ask for the certificate. At this time we need this certificate, to get maximum marks.

How to write Project Certificate?

It depends on the topic of the project. There are different types of these certificates. You can see some examples given below:

Project Certificate Format 1.

Certificate

      This is to certify that …….(your name)…….. of class ….(your class)….. has successfully completed his/her project on topic …….(project name)…….. as prescribed by Mr./Miss/Mrs./Prof……….(teacher’s name)………. during the academic year….(year)……. as per the guidelines given by…..(department name)…….

Sign of external

Teacher’s name (                         )

Project Certificate Sample 2.

     This is to certify that the ……(project name)…….. is submitted by the ………(your name)……. under the supervision of …..(your teacher’s name)……in the academic year…..(year)……….

Sign of teacher                                                 Sign of external

Sample of Project Completion Certificate 3.

This certificate is given to ……(your name)………. for successful submission of the project on the topic……(project name)………. under the department of ……(department name)………. for the academic year…..(year)………..

Department name                                               Sign of external

     H.O.D. Sign

————————————————————————

Smart Tips:

• Cover your project book properly.
• Use colorful pens and pencils.
• Try to write in good handwriting.
• Use the project charts.

Conclusion:

In this way, you can earn more marks. Other than the above if you have any idea then you can apply. Finally, we only say that a neat and clean project is better to get good marks.

Project Certificate Quiz Answers

Ans: The well-organized project is always interesting. Make sure that your project book is neat and clean.

Ans: Decorate your project as per the project topic. This will help you to get more marks.

Ans: You will find the answer in the article. Add diagrams, pictures, and tables to it.

Ans: Yes. It is proof of your project completion.

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Project Report Index Format (Updated 2023)

Admin Miscellaneous Projects

This is a Sample Index Format for Project Report useful for students of MBA, MMS, PGDM, BBA, MMM, B. Com, BCA, Engineering (BE) and other courses. This will also help researchers and professionals of management as well as technical departments. You can use this format for the Summer Internship Project (SIP), Summer or winter training report, General Project report, and other research reports. You can modify this Index format as per your need.

Sample Project Report Index Format

This sample project report index includes three important columns – chapter number, Topics or Particulars i.e. Name of the Chapter and Page No.

TABLE OF CONTENTS (FORMAT 1)

TABLE OF CONTENTS (FORMAT 2)

Project Report Index – Chapters in Detail

Given below are chapter-wise details of this Sample Project Report Index format.

Executive Summary

Executive summary generally summarises key points of your project or study. You can add following keypoints to your project’s executive summary.

• Introductory First paragraph: start your executive summary with this paragraph without giving any title to this paragraph. Write about your project title, company name and project duration etc. This should be in paragraph format and precise.
• Background of the Study (Or Problem Statement Or Purpose of the study)
• Key Objectives: Write about key objectives & scope of the study in this paragraph.
• Methods Used : Write about various research methods used to process the data anf interpret it.
• Findings : Write key findings and conclusion related statement here.
• Few more details about your topic
• Suggestions (or Recommendations) : Add key points about suggestions and learnings

Chapter 1: Introduction (1 to 2 pages)

Write introductory information about your research or project work.

• Title of the project
• Background or need of the project
• Key objectives & scope of the project
• Research tool to be used
• Information about topic i.e. theoretical part in short

Chapter 2: Objectives of the Study (1 Page)

• Write 3 to 5 objectives of the study.
• Start objectives with word “To”. For example, To understand the process of buying.
• Be clear and specific while writing objectives.
• Objectives are nothing but detailed version or explanation of your project title.

Chapter 3: Organization Profile or Company Profile (3 to 5 pages)

• Company Name, Logo, Address & Location Of Company
• Organization Chart
• Company’s Vision & Mission
• Company’s History
• Product Profile (or Service Profile)
• Awards (or Achievements)

Chapter 4: Theoretical  Background (5 to 10 pages)

This chapter consists of theoretical and conceptual part of the study.

• Review Of Literature
• Fundamental Concepts

Chapter 5. Research Methodology (3 to 5 Pages)

• Research Conceptual Clarification : Write about Definition & concept of research methodology in short, Also add steps involved in research methology etc.
• Research Design (Research Type): For example – Descriptive research, Exploratory research etc.
• Statement of Problem (If any)
• Research Hypothesis (If Any)
• Sources of Data Collection: For example – Primary Data, Secondary Data
• Data Collection Instruments: For example – Questionnaire
• Sample Description: Sampling Design, Sample Size, Sampling Method, Sampling Unit etc.
• Outline of analysis : a brief outline of tools and techniques to be used for analysis, statistical tools and tests to be used

Chapter 6. Data Analysis & Interpretation (10 to 20 page or more depends)

This chapter includes tabular representation of data Charts, Statistical tests, Analysis and Interpretation.

For each objective there has to be a supportive data collected, from either primary or secondary or in some cases from both the sources.

Analyse responses of primary data and/or secondary data with the help of charts and tables. You can use various tools like SPSS, MS Excel, Google Sheets or any other tool to process and analyse data. Create suitable pie charts, bar charts to represent the data.

Each page will consist following sequence-

• Question (Title/Heading)
• Interpretation

Chapter 7. Findings (1 to 2 Pages)

Write key finding of your project. Use interpretations from data analysis chapter to identify or calculate key findings.

• Must include data with percentage (%)
• Your findings must be aligned with your objectives
• Stick to precise and necessary findings only

Chapter 8. Suggestions or Recommendations (1 to 2 pages)

This chapter is all about your suggestions or recommendations to the company based on your findings.

• Ensure that you are not suggesting anything which is not studied in the course of project.
• Ensure all the suggestions are (Specific, Measurable, Achievable, Realistic and Time bound).

Chapter 9. Contribution of Research Project to the Organization (Optional) (1 Page)

Researcher can write about overall Contribution of Research Project to the company or Organization .

Chapter 10. Learning of the student through the project (Optional) (1 Page)

Researcher can write about overall learnings from the project work. For example, the researcher learned various techniques like SPSS to analyze the data thoroughly. The researcher comes to know the real problems and solutions in the practical world of business.

Chapter 11. Conclusion (1 to 2 Pages)

Conclude your project in a few paragraphs. Write about your overall experience, key learning, and impact of this work on organization and society.

Conclude the project in simple words and talk of the study in short.

Bibliography (1 to 2 Pages)

Provide list of books or websites referred for your project. Use Harvard style or APA or MLA style of referencing list.

Also known as Appendix.

This includes supportive documents like:

• Questionnaire
• Data Sheets
• Glossary of terms if any
• Any other document

Note:  Students are free to re-frame the index and align with guidelines provided by respective university or institution. It’s recommended to pre-consent your project guide before finalising the index.

Outline of the problem or task undertaken

This will help readers to understand the problem or reason behind starting the project or research work.

This mainly focus on the statement of the problem.

Contribution to the host organization

The researcher can write about his or her contribution to the company. For example, the researcher improved the process of increasing leads for XYZ products by suggesting the ABC tool.

We hope this Sample format of the Project Report Index will help you in your SIP (Summer Internship Project) work.

You’ll also like to read:

• MBA Project Report Format & guidelines
• MBA Project Viva Questions And Answers

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Miscellaneous

MBA Project Report Format & Guidelines

How to Write an Effective Project Report in 7 Steps (+ examples in Microsoft 365)

By: Shubhangi Pandey | Published on: Dec 1, 2022 | Categories: BrightWork 365 , Microsoft 365 , Project Reporting | 0 comments

Many project teams use the reporting tools in their collaborative project site to track work, identify risks and issues, and keep stakeholders informed about the project.

Depending on the project and organizational processes, additional project reports with in-depth analysis and recommendations may also be required when a project ends.

Writing a report is a useful opportunity to evaluate the project, document lessons learned, and add to your organization’s knowledge base for future projects. Try these steps for writing better project reports.

Manage Projects and Portfolios with Microsoft 365

See how you can start any project using templates for Microsoft 365, Power Platform, and Teams.

How to Write an Effective Project Report in 7 Steps

1. decide the objective.

Take some time to think about the purpose of the report. Do you need to describe, explain, recommend, or persuade? Having a clear purpose from the outset ensures that you stay focused, which makes it easier to engage your reader.

2. Understand Your Audience

Writing a formal annual report for your stakeholders is very different from a financial review. Tailor your language, use of data, and supporting graphics to the audience .

It is also useful to consider the personal communication style of the reader, for example, how do they write emails or structure documents? Reflect their preferences where possible. You may need to develop a more formal or informal tone to your own natural style.

Adopting this technique will build rapport and make the reader more receptive to your ideas

3. Report Format and Type

Before you start, check the report format and type. Do you need to submit a written report or deliver a presentation? Do you need to craft a formal, informal, financial, annual, technical, fact-finding, or problem-solving report?

You should also confirm if any templates are available within the organization.

Checking these details can save time later on!

4. Gather the Facts and Data

  Including engaging facts and data will solidify your argument. Start with your collaborative project site and work out as needed. Remember to cite sources such as articles, case studies, and interviews.

5. Structure the Report

  A report typically has four elements:

• Executive Summary . Your report will begin with the summary, which is written once the report is finished.  As the first item the reader encounters, this is the most important section of the document. They will likely use the summary to decide how much of the report they need to read so make it count!
• Introduction: Provide a context for the report and outline the structure of the contents. Identify the scope of the report and any particular methodologies used
• Body: It’s now time to put your writing skills to work! This is the longest section of the report and should present background details, analysis, discussions, and recommendations for consideration. Draw upon data and supporting graphics to support your position
• Conclusion: Bring together the various elements of the report in a clear and concise manner. Identify the next steps and any actions that your reader needs to take.

6. Readability

  Spend some time making the report accessible and enjoyable to read. If working in Word, the Navigation pane is a great way to help your reader work through the document. Use formatting, visuals, and lists to break up long sections of text.

The first draft of the report is rarely perfect so you will need to edit and revise the content. If possible, set the document aside for a few days before reviewing or ask a colleague to review.

Automate and Streamline Project Reporting with Microsoft 365

Project reporting can often be a laborious and time-consuming task. Especially on a project where there are so many moving parts and different people involved, getting a clear picture of what’s going on can be quite difficult.

That is why we recommend moving to a cloud-based solution for project management and reporting – and you might have guessed it: we recommend Microsoft 365!

Why use Microsoft 365 for project reporting?

There are many benefits to using Microsoft 365 as the platform for your project management reporting, including:

• Centralizing your project management and reporting on Microsoft 365 brings your project information into one place, so you can automate reporting and save time.
• By leveraging the available reporting mechanisms in Power Apps, Power BI, and Excel you have access to configurable and filterable reports based on the audience. Everyone can see the information in the way they need.
• Linked into Microsoft 365 ecosystem, reports can appear in Power Apps, Power BI, exported to Excel, emailed in Outlook, or seen in MS Teams, so reports are available wherever the audience is working.
• Having project data maintained in a single platform means that project reports are always up to date. No more chasing up PMs or team members for the latest version of a document!

Ways you can use BrightWork 365 for Project and Portfolio Reporting

BrightWork 365 is a project and portfolio management solution for Microsoft 365 and the Power Platform. Here five ways you can leverage BrightWork 365 and Microsoft 365 for more efficient project reporting:

• Capture project status reports in a few minutes
• Track the project schedule with the Gantt
• Get high-level visibility into programs and portfolios
• Surface risks and issues across all projects
• Leverage visual and interactive reports

Capture Project Status Reports in a few minutes

BrightWork project sites have a “Status” tab, where the project manager can capture what is going on in the project right now. This is not a status report, but rather a place for the PM to log what the status looks like at this time. It is not a snapshot, as it will be changing regularly, but the info here will become part of the status report once the PM chooses to create one.

The Status Reports tab is where you can capture a snapshot of the project status at a point in time. It will bring in all the info from the “Status” tab, but you have the ability to add comments

This will also create a new entry in the status report log, and create a Word document version of the report as well. This status report can also be emailed to stakeholders as needed.

Track the project schedule with Gantt

At some point during project planning, you would have agreed the project plan and Target finish dates or deadlines for the tasks. The plan timeline is clearly laid out in the BrightWork 365 Gantt.

Nevertheless, as the project goes on, some dates and timelines may slip. And when those dates are updated it will affect the actual finish date of the project.

Project stakeholders can compare the Target (initial) dates of the plan to the initial plan by viewing the project plan against the original baseline.

Get High-Level Visibility into Programs and Portfolios

BrightWork 365 enables a hierarchy for your project management – with Portfolios being the highest level. For example a portfolio may house all the projects in a company. Portfolios consist of many Programs, are groups of projects put together based on some common criteria (maybe business function or geography). The Portfolio and Program areas show a snapshot of the status of the underlying projects, including KPI indicators, status, dates, type etc.

Surface Risks and Issues across all projects

One of the most important elements for senior executives and project stakeholders is being aware of the project risks, but especially understanding any issues that arise quickly.

I’ve heard it said before that “Senior executives don’t like bad news, but especially don’t like bad news late.” In BrightWork 365, team members or project managers have the ability to flag tasks or log issues on a project, and escalate them to the program or portfolio level for full visibility.

These reports are available directly from the navigation menu on the left hand side, so anyone can can view the current risks and issues without having to wait on a formal report, enabling quicker and better decisions.

Leverage Visual and Interactive Reports

The type and format of a report often depends on the audience. For example, senior executives often want the high-level details of a project. That’s where BrightWork 365 Power BI Dashboards come in.

BrightWork 365 pushes project data to visual and interactive Power BI dashboards. These reports give an overall summary of a program or portfolio, but can be filtered and sorted any number of ways as required. Again, the benefit here is that the dashboards are always real-time, and you never have to wait to understand.

The reports also enable drill-down as necessary, in case you see an issue that requires further investigation.

Spend less time on your project reports with BrightWork 365

One of the major benefits of a tool like BrightWork 365 (or any collaborative project management tool really) is that it consolidates and centralizes all project information in one system.

As team members and project manager update the project data in the solution, it is readily available to be reported on, in real-time, and in the format that is appropriate for the audience – right with the solution.

Reports in BrightWork 365 are available on a push/pull basis. Some users may like to log in and view the dashboards with all the filtering and configurability built in. Others may prefer to have a status report emailed to them on a regular basis.

BrightWork 365 removes the busy work of project reporting and surfaces the right information, at the right time, in a format that is right for the audience.

Editor’s Note: This post was originally published in September 2016 and has been updated for freshness, accuracy, and comprehensiveness

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How to Write a Project Report In 5 Easy Steps (Template Included)

Last updated on 31st January 2023

In this article we’re going to teach you how to write a project report in 5 easy steps.

Did you know that only 64% of projects meet their goals ? That means 36% fall short. And when projects don’t meet their goals it can result in a lot of headaches for your company.

The reasons why projects fail are plentiful but it typically comes back to poor planning or a lack of organisation. 

A solid project report can eliminate these issues and ensure you stay on track to complete your goals.

So, let’s take a look at how to write a project report in 5 easy steps…

Article Contents

What is a project report?

A project report is a document that contains helpful information so that teams can ensure their project stays on track, runs successfully, and completes on time. 

There are different types of project reports that are used at different periods throughout a project’s lifespan, but they all contain similar data that covers things like progress, tasks, roadblocks, stakeholders, and financial information. 

Why is a project report important?

Project reports are important for many reasons. A project report gives your project a sense of direction that can help you maintain consistency throughout the project, even as it passes between different people and teams. Your project report will also be a great document to refer back to if things get difficult, so you can stay on track. 

Even in the first instance, before your project kicks off, a project report can help you to manage your budget, workload, and any foreseen risks. It can also give stakeholders insight into the specifics of the project to help manage expectations from the start. 

Types of project report

There are many different types of project reports that will help you manage different aspects of your project. For example, a resource report will help you to understand the resources you’ll need for the project, how much resource you have at your disposal, and will also help you to predict when your resources will need to be replenished. 

Other examples include: risk assessment reports (to identify potential risks), board reports (to update investors/board members on project progress), and cost-benefit analysis reports (to help you measure benefits against the costs associated with them). 

Now, let’s dive into 3 of the biggest, most important types of project reports.

1. General project report

This is your first project report. It should cover predictions and plans for how you expect the project to go, and give you a clear sense of direction when it comes to things like budget, timelines, and everything else you need to keep track of in order for your project to be considered a success. 

2. Progress report

A progress report – as you may have guessed – comes in the middle and helps you document your progress. It’s important to keep reassessing your project to see if you are where you expect to be and to help you make adjustments along the way. 

A progress report is also very useful for managing stakeholder expectations and keeping them informed on how the project’s going.

3. Project completion report

As you wrap up your project, a project completion report can be a great way to reflect on what went well and what went wrong. This can not only help you wrap up the current project neatly, it can also inform future projects and ensure you don’t make the same mistakes twice.

How to write a project report in only 5 steps

There are many different types of project reports. So, of course, the writing of each one will differ slightly depending on who they are aimed at and what the content of the project report is. 

However, there are still some core steps to follow for each. Let’s take a look at how to write a project report in 5 steps. 

1. Start with the basics

At the very top of your project report should be a simple table that includes all of the core information for the project. Here’s an example: 

The table for your project will probably vary slightly to this, but hopefully this gives you an idea of the most important top-level information to include. 

Underneath this table you should have a short summary of the project. This can be just a couple of sentences that sum up the objectives and goals. Think of this kind of like an elevator pitch for the project. 

2. Cover your objectives

Now it’s time to go into more detail. List out each objective for the project, including what you need to do to achieve each one. 

For example, let’s pretend our project is to create a brand video. There are many objectives, such as: 

• Write a script
• Storyboard the video 
• Record a voiceover
• Shoot the video
• Edit the video
• Come up with a plan for promotion 

Each objective will need to be completed in order to go on to the next. And each objective requires different resources and skill sets. All of this should be recorded, in detail, in your project report. 

3. List your obstacles

Next, list any predicted obstacles or risks. This may feel like a waste of time because of course you’re going to be avoiding risks and obstacles as often as you can. However, it’s important to be aware of the potential roadblocks that might appear so that you are prepared to handle them without slowing down. 

Some example obstacles for the brand video project could be: 

• Equipment breaks
• Weather ruins a shoot
• Editing takes longer than planned

Next to each obstacle, jot down a quick plan for how you would solve this issue if it happened. For example, for “weather ruins a shoot” your potential solution could be to “choose a backup location”.

4. Create a project timeline

With any project, it’s important to know how long everything’s going to take. This is the best way to estimate how much time, money, and resource is required. 

A project timeline will help plot a path forward. To create a project timeline all you need to do is break down each objective into tasks and add a deadline for each task. It also helps to add an owner to each task, so you know who the point of contact is for each section of the timeline. 

This can be tricky to manage but becomes so much easier with a project management tool, like Project.co . When you create a project on Project.co, all of your clients and team members can see everything that goes on with the project in one centralised place. This includes tasks that can be allocated to team members, assigned a date, and a status – so everyone involved in the project can see how it’s progressing: 

You can also add comments, attachments, priority tags, and more. 

Plus, it’s easy to keep track of several tasks at once by using the calendar view: 

Other views available are kanban, list, and scheduler. 

5. Cover project communication

Somewhere on your project report you should include a link to your communication guidelines . This will help everyone involved on the project to understand what’s expected of them when it comes to communication, for example what tools to use and how to communicate. 

This can help your project run more smoothly and create a better result for everyone. According to our Communication Statistics 2022 , 95% of people feel that the businesses they deal with could improve when it comes to communication and project management . 

Writing a project report: 7 top tips 

1. Be clear

The perfect project report is clear and concise. Try your best to leave no room for errors or misunderstandings, and write in short definitive sentences. 

Being clear is especially important when it comes to timelines and targets. It can be helpful to plot out your tasks in a visual way, like a kanban view . This will make your project timeline easy to scan and understand.  

2. Be thorough

While it’s important to be clear and concise, it’s equally important to be thorough. Try to include as much relevant information in your project reports as possible.

One of the main functions of project reports, particularly project status reports, is to inform stakeholders on the progress of the project. So the more thorough you can be, the better. 

3. Be appropriate

A project report is an internal document that’s likely going to be shared between many different departments or teams in your business, so it’s important to make sure your language is appropriate. 

Keep the culture of the business in mind when writing your report. Use the same kind of tone and language that you would in other internal communication documents. This is especially important when you consider more than a third (35%) of businesses have lost an employee because of poor internal communication . 

4. Be honest

Your project report is not the place to sugarcoat anything. You should be honest, and brutally so. This means giving accurate and realistic figures, deliverables and deadlines. 

A project report should be a factual account so that everyone has a clear understanding of the data and knows exactly what to expect from the project. 

5. Be quick

It may seem contradictory to tell you to be thorough and quick with your project reports, but this just means don’t overload people with unnecessary information. Be succinct and to-the-point with every aspect of the report, from points of contact to resources and any potential roadblocks. 

The idea is for your project reports to be as easy to digest as possible, especially if you’re supplying busy stakeholders with a steady stream of ongoing status reports. 

6. Be prepared

No project runs perfectly, so it can be helpful to be prepared for bumps in the road. You might want to leave an ‘other’ or ‘notes’ section at the bottom of your report where you can jot down anything that’s changed along the way. 

It can also help to leave room for slight adjustments in your timeline. Just a couple of buffer days here and there can really reduce stress for your teams, and also help ensure your deadlines are more realistic. 

7. Be proud

When you’re carefully documenting things like risks and problems, your project report can become pretty gloomy. So it’s important to even it out by also celebrating your team’s achievements. 

Every project has ups and downs, and by giving as much attention to the ‘ups’ as you do the ‘downs’ you can boost team morale and this can be reflected back on your project. 

Free project report template

As promised, here is your free project report template ! 

To use this document, make sure to hit File > Make a Copy to save it as your own. This way you can make edits and personalise it to perfectly fit your needs. 

Final thoughts

A solid project report can act almost like a map that clearly directs you towards your end goal, helping you to avoid risks along the way and take the best route to success.

In addition to a project report, a project management platform can also help you to maintain your focus and manage your project with ease, thanks to centralised communication and complete visibility of all your work. Click here to get started for free .

It only takes 45 seconds to create an account, then…

Invite your team

Chat in real time

Get ultimate visibility of your tasks

Take payments

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All your projects & information in one place

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How to prepare a project management report

A project management report is an essential project management tool.

It provides a summary overview of the project’s status that you can share with stakeholders, clients and team members. Ideally, the project report is just a page or two long. And it ensures everyone can quickly assess what’s on schedule, and what’s lagging behind or is overdue.

Good communication, management, and organization are central to effective  project management . Regular project management reports help to ensure your project stays on track. And you can also use project reports to manage risk, as well as monitor budgets, and timelines.

Furthermore, the project report can double up as a record-keeping tool for past decisions and actions.

The frequency of your project management report depends on the project’s size and complexity. Monthly reporting is a minimum requirement for most projects, and many produce weekly status reports.

It’s also good practice to produce project management reports throughout the entire lifecycle of the project.

What information needs to be included in a project management report?

The report’s purpose is to update all  project stakeholders  on progress and identify any major issues that might have arisen..

The detail may vary from project to project, but all project management reports should include the following information:

Project milestones

Latest project update

Current project health

The aim is to provide a high-level snapshot of where things are at. Project stakeholders want to be able to see at a glance the project’s status. Make sure your project report clearly identifies the following:

An assessment of the project’s progress against the project plan: Is the project ahead or behind schedule?

A rundown on tasks completed and what’s next in the pipeline: Is overall completion of tasks on track?

A summary of actual costs against budget: Is the budget over or underspent?

An overview of project risks and any issues identified: Has the project’s risk profile changed requiring action?

Plus, any action points or to-do items that need attention.

Tips on how to write a project management report

Keep it short and simple.  Project stakeholders don’t want to get bogged down in too much detail. The report should provide an accessible overview of the project’s status. A weekly 20-page document will simply go unread.

Be concise, and avoid technical jargon.  Not all stakeholders will be familiar with the project’s acronyms or technical terms. Make it an easy read for everyone by using everyday language.

Make it visual.  Charts, graphs, and diagrams will bring the data to life, making it much more accessible. In Teamwork.com, project management reports are color-coded to show the status of whether it’s completed, active or late. This makes it easier for project stakeholders to see at a glance where things are at.

Be honest about progress.  If the project is behind schedule or is over budget, it’s best to be upfront. After all, the sooner a problem is identified, then the sooner it can be resolved and the project can move forward.

Highlight any action points.  Make it easy for project stakeholders. If a client, team member or stakeholder needs to do something, then clearly identify what’s required, by who and when.

Project Management Reporting: Conclusion

A well-prepared project management report is an excellent tool for keeping everyone updated. Plus, it will help you to effectively manage the project and keep it on track.

For more information and advice on project management, check out our  project management workbook .

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Biden, Trump square off for Michigan’s working-class voters

In visits on back-to-back days, the two will test their appeal among workers in a key swing state.

President Biden on Tuesday will arrive in Detroit and become the first president to walk a picket line when he joins members of the United Auto Workers in protesting their contract with the biggest car manufacturers in the country.

The following day, former president Donald Trump will arrive in the next county over, trying to tap into the same angst among industrial workers.

The visits come as the two leaders test their appeal among the working class in a key swing state. They set up what will be a driving force in the 2024 presidential campaign, while also highlighting the starkly different records that Biden and Trump carry into a contest likely to feature both men.

Biden comes at the invitation of union leaders. Trump came despite their warnings to keep his distance. Biden has touted a record as a “pro union” president while at times struggling to maintain the support of rank-and-file members. Trump calls himself “pro worker” while at times clashing with union leadership and implementing policies as president that worked against their interests. And while Biden is joining a picket line of union members, Trump’s remarks will be given at a non-union shop.

“There’s a huge political drama unfolding with this UAW strike, which has been perfectly timed as we’re about to head into a presidential election year,” said Douglas Brinkley, a presidential historian. “The whole battle of 2024 is going to be in states like Michigan, Ohio, Wisconsin. These are strike zones.”

With both men well ahead of the competition in their respective primaries, the prospect of a Biden-Trump rematch has reignited a long-running battle to position themselves as allies of working-class Americans. Both have made it a core part of their political identities for years, and they put it at the forefront of their competing pitches in 2020, when Trump was the incumbent and Biden the challenger.

There are significant risks for Biden if the autoworker strike is not resolved relatively soon, or if it ends up causing additional economic turbulence. But as a president who has proclaimed himself a working-class warrior — and whose political career has been defined by supporting labor unions — Biden may have had little choice.

“It puts Biden as president out of a negotiation role and smack into the UAW camp. Most other presidents in his position would probably have had the secretary of labor be the picket walker, to send a broad message about the administration view,” Brinkley said. “But Biden is painted in a corner once he is in total sync with the UAW. Biden will suddenly own the strike of three auto companies.”

Although other presidents have supported labor unions, Brinkley and other historians could not recall any president having walked a picket line, and White House officials said Biden, to the best of their knowledge, would be the first.

Franklin D. Roosevelt sent his labor secretary, Frances Perkins, to work with strikers. Teddy Roosevelt in 1902 made history by calling union and business leaders to the White House in an attempt to arbitrate a deal to end a strike called by coal miners.

“This was the first time to use the White House in this way,” said Doris Kearns Goodwin, a presidential historian who has written numerous biographies, including on Roosevelt. “It was a huge, precedent-setting meeting. Many people thought, ‘Don’t get involved in this. If it fails, the failure would be on you.’”

The initial meeting ended without resolution, but after a transcript became public — and public sympathy siding with union members — the owners agreed to a commission that helped end the strike.

White House officials on Monday did not specify what would occur during Biden’s visit, including whether he planned to address the crowd, hoist a sign or meet with auto company representatives.

“The optics around a president of the United States joining the strike line is quite intense. Because it’s uncharted territory we don’t know how it will play out on the national political stage,” Brinkley said. “If we see a settlement in a month, Biden will seem the winner. They got a pay raise and he didn’t flip-flop. If it drags on and it meets with a government shutdown or economic downturn, the symbol of Biden holding the sign may be useful for Trump — that we have a socialist in the White House and he doesn’t know what he’s doing.”

Biden narrowly won Michigan in 2020, defeating Trump by about three percentage points in a state Trump had carried in 2016, and exit polls showed him winning with about two-thirds of those from union households in the state.

But Trump has long tried to drive a wedge between union members and their leaders. Trump won more union households in 2016 than any Republican since Ronald Reagan, according to exit polls by Edison Media Research. In 2020, Biden carried union members by 56 percent to Trump’s 42 percent, according to AP VoteCast.

The UAW endorsed Biden in 2020 but has refrained from joining other major labor groups in immediately backing his reelection. In a letter first reported by the Detroit News, UAW President Shawn Fain said another Trump term “would be a disaster” but that the union wanted a president who would “have our back” on protecting worker pay, job security and organizing rights in the transition to electric vehicles.

This week, the UAW will be participating in Biden’s visit but not Trump’s.

“Every fiber of our union is being poured into fighting the billionaire class and an economy that enriches people like Donald Trump at the expense of workers,” Fain said in a statement. “We can’t keep electing billionaires and millionaires that don’t have any understanding what it is like to live paycheck to paycheck and struggle to get by and expecting them to solve the problems of the working class.”

Trump’s campaign promises have emphasized protectionist trade policies and encouraged domestic manufacturing. Many of his promises to save jobs did not materialize, playing out in actions such as the closure of a massive General Motors plant in Lordstown, Ohio, in 2018.

When Trump was president, his appointees at the National Labor Relations Board empowered employers over unions by making it easier to categorize workers as independent contractors and to suspend negotiations or withdraw recognition. Trump also supported legislation limiting unions’ ability to collect dues.

Biden has made an effort to demonstrate his ties to organized labor. After announcing his reelection bid, Biden’s only campaign rally was held in June at an event in Philadelphia with the AFL-CIO, the nation’s largest federation of unions.

“You know, there are a lot of politicians in this country who can’t say the word ‘union,’” he said then. “But you know I’m not one of them. I’m proud to say the word. I’m proud to be the most pro-union president in American history. I promised you I would be.”

Early in his presidency, in February 2021, he recorded a video in support of Amazon workers trying to unionize in Alabama. Last year, some union members were unhappy when he pushed for Congress to intervene and force labor unions to accept a deal and avert a national rail strike, which Biden said would have been devastating.

Hours after signing the legislation, Biden stopped by a union hall in Boston to smooth things over and remind people of his strong union ties.

Biden’s trip to Michigan is further complicated because his climate policy is in part dependent on auto manufacturers building more electric vehicles — a bigger challenge if workers are striking. Automakers have also said that a big increase in labor costs could make it more difficult to scale up EV production.

The UAW has said it supports EVs but wants to make sure companies accepting federal money maintain the same level of labor standards in those plants. The union has criticized the Biden administration for giving federal funds to automakers who are shifting jobs to Southern states where unions are weaker, and for paying workers in battery plants less than their combustion-engine counterparts.

Trump’s campaign has been trying to pin the autoworker strike on Biden, blaming the administration’s EV incentives. Trump has, without evidence, accused Biden of taking bribes from China and seeking to move manufacturing jobs there.

“Crooked Joe sold them down the river with his ridiculous all Electric Car Hoax,” Trump said Saturday in a social media post. He added Monday: “I WILL KEEP YOUR JOBS AND MAKE YOU RICH!!!”

White House officials say Biden had been considering joining the picket line since the strike began two weeks ago.

“This is a president that’s made very, very clear that he believes that corporate profits should lead to a record UAW contract,” White House press secretary Karine Jean-Pierre said Monday amid many questions about Biden’s decision.

“This is going to be a historic visit,” she said. “And the president is going to continue to show his support, not just from the last couple of years, but as he has been in the public eye, as a senator, as a vice president, his support for unions.”

Still, she declined to specify whether Biden was aligned with the UAW on some of its calls for additional pay and time off as part of the contract dispute.

“That is something for them to discuss. … We’re not going to litigate the specifics of the negotiations,” she said. “He is standing with the workers. We are not involved in negotiations. That is something for them to decide what is going to work for the parties that are involved. But he is standing with the autoworkers.”

Trump on Wednesday will speak at a Detroit-area engine parts supplier that is non-unionized. When contacted for comment, the company’s president asked for questions by email and then did not respond. Aides said the speech will include new policy proposals and promote Trump’s economic record. The campaign also placed radio ads in the region touting Trump’s tax cuts and attacking Biden’s support for EVs.

Though the Trump campaign initially booked Wednesday’s prime-time appearance in Michigan to counterprogram the second Republican primary debate, the former president’s aides were equally enthusiastic to see the speech shaping up to be an opening salvo in the general election rematch with Biden.

The campaign is hoping the Michigan trip will mirror the success of Trump’s February visit to the site of a train derailment in East Palestine, Ohio. Advisers view that trip as a turning point in the primary that found Trump dominating press coverage, appearing presidential and reminding Republican voters of his appeal to many blue-collar Americans.

“If President Trump had not announced that he was going to Michigan in the middle of the UAW strike, then Joe Biden would be giving UAW workers the East Palestine treatment,” Trump senior adviser Jason Miller said. “President Trump has shown that he cares about people, he cares about working, middle-class voters in the United States. He cares about communities or industries that many feel have been left behind or ignored by the Beltway elites.”

Jean-Pierre said Trump’s visit did not play a role in the administration’s decision to schedule one for Biden the day before.

“ Absolutely not,” she said. “The decision to visit the picket line was based off his own desire. This is what the president wanted — to stand with autoworkers.”

2024 presidential candidates

Republican candidates are vying for the 2024 presidential nomination in a crowded field. Catch up on the winners and losers from the second GOP debate and the attacks candidates hurled at front-runner Donald Trump .

Republicans: Top contenders for the GOP 2024 nomination include former president Donald Trump and Florida Gov. Ron DeSantis . Here is The Post’s ranking of the top 10 Republican presidential candidates for 2024 .

Democrats: President Biden is running for reelection in 2024 , facing two long-shot challengers, author Marianne Williamson and attorney Robert F. Kennedy Jr. Here is The Post’s ranking of the top 10 Democratic presidential candidates for 2024 .

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• Our Republican debate poll shows a largely unchanged race September 28, 2023 Our Republican debate poll shows a largely unchanged race September 28, 2023
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