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Go Digital with These 6 ESL Email Writing Lesson Plan Exercises

The emails we get as adults range from funny and informal to serious and professional, and can inspire a variety of mixed emotions depending on our situations.

No one likes getting those “Yeaaaah, if you could work on Saturday, that would be great” notes, even if they do help you remember your conditionals. An email from a friend, on the other hand, could spark warm, fuzzy feelings or excitement over future plans.

Today, I’m going to show you how to teach email etiquette and composition in English class, so your students learn how to write the best email for every occasion.

1. First, Introduce the Email Structure

2. write example emails for different contexts, 3. teach tone differences between casual and formal emails, 4. teach rapport and friendly tone, 5. have students critique and correct emails, 6. bring the email structure to life with role playing.

Download: This blog post is available as a convenient and portable PDF that you can take anywhere. Click here to get a copy. (Download)

The format of an email, whether casual or formal, will take on the same basic structure. Emphasize this format to your students to help ease them into writing.

First, have them take notes on the steps of composing an email. It will look like this:

  • Greeting/How are you
  • Paragraph 1:  I’m writing because…
  • Paragraph 2:  Could you…? 
  • Paragraph 3:  Thanks 
  • Paragraph 4:  In closing

Next, you can give your ESL learners concrete examples of the email in a professional vs. personal context . Again, highlight the similarity in the structures, then prompt your students to tell you the similarities and differences they notice between the two emails.

Below are two written examples you can use.

Professional context email example:

Hi, Mr. Reed. How are you?

I hope all is well and that you had a pleasant weekend.

I’m writing because Sandra requested the budget numbers for fall quarter 2017.

Could you send them to me?

Social context:

Hello. How are you?

I was wondering if after all these years you’d like to go over everything.

Can I tell you I’m sorry for everything that I’ve done?

When I call, you never seem to be home.

(Yeah, I just gave a shout out to my girl Adele because her heartfelt love ballad is just an email in disguise.)

You may already have an email list in place for communicating with your class. If so, sending out an email to your students is a great way to introduce the topic.

Because people frequently make requests in an email, they often use the conditional form . Explain how to use the conditional in an email. Take some time to review it in class.

You may even want to take a few minutes during class to look at how emails differ from letters. While letter writing in general is a lost art, in business circles, the letter is still alive and circulating. Business English learners would definitely value this lesson.

Depending on the intent, every email will have slightly different qualities.

Depending on your students’ proficiency in English, you may choose to have them write one of the following types of emails. Choose one (or more) that fits your class best.

Asking for information

Asking for information is a common purpose of emails, and the tourism industry is a great partner in teaching how to write these kinds of messages.

British Council Teaching English

Many cities have a designated person you can email with questions about your destination.  This lesson plan from Teaching English walks you through the steps for composing and sending an email asking for tourism information.

As a bonus, students will often get a response to the email they send! This activity is good for intermediate to advanced students.

Asking for and Giving Advice

ESL Writing

This email lesson plan from ESL Writing has students ask for and provide a recommendation based on two similar products. Students can compare two cars, two computers, two restaurants… The possibilities are endless!

For the initial email, have students include each of the following elements: an introduction, an explanation of their circumstances/needs, the two products they’re inquiring about and a request for help.

Once students have written their emails, they can exchange with a classmate and then answer each other’s emails by explaining the similarities and differences between the two products. This lesson is good for intermediate to advanced students.

For example, Student A might write an email asking whether an Android or iOS phone is better for their needs. Student B could write an email asking whether Chili’s or Applebee’s has better food. They swap emails and answer each other’s questions.

Write an invitation

While everyone likes to receive a card in the mail, in today’s society, invitations are often sent out digitally.

Beginner students will enjoy writing an evite for friends or family to an imaginary event. (If they have a real event coming up, they can create it for this, too!) Invitations are often brief and very informal, so just about any student can write one. Plus, they can be written in the simple future tense, making the grammar beginner-friendly.

Write a business email

Lesson Plans Digger

Make writing emails as practical as possible for business English students by having them write a business email. Lesson Plans Digger provides a useful activity for writing business emails . You may ask students to check in with a client, ask for feedback from a coworker or present an idea to a boss.

Whenever possible, tie the purpose of the email to your students’ actual job responsibilities. That way, the exercise has even greater value to them and they see that their English studies can be directly applied to their jobs.

While the structure between the personal and professional emails is slightly similar, their tones are miles apart.

In a business email , your ESL students will need to keep the language formal and conditional, without being too impersonal .

Helpful phrases to teach for a business email:

  • I hope you’re well/Hope your weekend was good
  • Could you/Would you
  • Thanks/Thanks so much 
  • If you could ___, that would be great 
  • I’m writing because… /I was wondering if…

Business greetings:

  • Hi [insert name here]
  • Hi, how are you? 
  • [Your name here]
  • Dear [insert name here] (for something more formal)

Signing off on a business email

  • Best wishes
  • Thanks (if you haven’t already said “thanks” directly beforehand, of course)
  • [Your name here] 

You can also recommend that your students use some of these greetings and sign-offs common with personal emails.

As you can see from the examples below, personal emails are far more flexible with phrasing.

Some commonly used greetings in personal emails

  • Hey, what’s up?
  • How’s it going? 
  • Long time no see!  (Definitely emphasize that this isn’t correct grammar )
  • Hey, how have you been? 
  • Hey, what’s going on? 

Let students know these greetings are commonly used between friends.

On to the personal sign-offs

I lived in Argentina for years, and the reverse culture shock around the lack of affectionate sign-offs in English was strong. However, now that I’m back in the United States, I’m recalling some good ones I used to use with friends:

  • -[your name here] E.g. -Ariadne)

When teaching language differences with the business email, you should emphasize to your ESL learners that they should go for friendly, but more neutral in professional settings.

To give your learners an opportunity to practice tone differences, have them write two short emails. One will be professional and include an example of a greeting, sign-off and common phrase. The other will be personal and will include an example of a greeting and a sign-off. This should be a quick exercise that can be done in class.

The conditional structures will be your students’ friends when crafting an email.

If you haven’t already taught them conditionals, here are some ideas on how to teach and practice those bad boys.

A couple basic structures to emphasize are:

  • If you could ___, that would be great.
  • Could you ___ please? (E.g. send me the report)
  • Would you like me to [do an action]? (E.g. attach the meeting notes)

Another important thing to note is how you refer to people in emails.

If writing to a friend or acquaintance, you can just use their name—or a silly nickname or last name, if that’s how you roll. But it’s a little more subtle when talking to coworkers or in other professional contexts.

Usually, when in an already-established office setting, these will work:

  • [Person’s first name]
  • Mr./Ms./Mrs./Dr. [Last name] (More formal)
  • [Person’s first and last name] (More formal)  

Job applications and cover letters have their own set of rules. If your students are applying for work, it’s best to use:

  • Dear Hiring professionals (If they don’t know the name)
  • Dear Hiring Team
  • [Person’s first and last name]

Repetition is the best strategy when getting students to practice this structure. Have them write three example sentences of each basic conditional structure, as seen in the first three examples above:  If you could ___, that would be great , etc.

For a more grammar-based emphasis, do a fill-in-the-blank exercise where they have to add “would” or “could” to a sentence.

When I worked as a tutor at my university writing center, I discovered the best way to have people catch their writing mistakes is for them to do it themselves.

Literally just have students read their own writing aloud. I guarantee you that they’ll make comments along the lines of, “Wait, that sounded awkward,” or “Oh, I meant to put would , not will ” and other similar aha moments .

I recommend putting your students into pairs for this activity. That way, if they don’t catch their errors, their classmates probably will.

For this exercise, you’ll assign students emails with mistakes embedded in them. For example, if you teach the conditional, you could include a sentence such as: If you could forward this email to Laura, that will be great.  It must be corrected to would instead of will . Using their own knowledge of English grammar, students can then locate and correct any errors they come across in the email.

Emails have a lot of potential for helping students explore their creativity as well.

Students can invent characters and write emails in their voice . For this activity, it’s best to put students into pairs and have them write emails to each other, while pretending to be someone else. For example, they can choose two characters from the same world, such as the show “Adventure Time,” and then write business or personal emails.

Keep in mind, your ESL learners may feel shy about this and want to do something more traditional. In this case, you can suggest a similar exercise, but between coworkers or bosses and coworkers. If they have time to practice outside of the classroom, you could even arrange a real pen pal  for your students. Doing an exchange with a native English speaker is a great way to learn new realistic vocabulary.

Or, if your students are the dramatic types , you could have them structure their character emails as a narrative and do a staged reading.

I trust you as a superstar creative educator to spin emails into an expanded opportunity for teaching points and play.

Transform your students’ feelings of dread and uncertainty around emails to something that’s no big deal.

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lesson plan writing email

Email Writing for Students

lesson plan writing email

Most of us have been using email for a large portion of our lives. So it’s natural to assume that everyone knows how to send a “good” email. But that’s definitely not true, especially for students. Just like any other skill, learning to send a meaningful, accurate, and polite email must be taught. Let’s look at how we as educators can do that.

Age-Appropriate Email Strategies

Depending on the age of the student, the following tips are appropriate (from the article Email Etiquette for Students ):

Elementary School:

  • Using proper sentence structure
  • Spell checking
  • Privacy for both the student and the recipient(s)

Middle School:

  • Thinking before clicking Send
  • What to share and what not to share
  • Basic courtesies in email and texting

High School:

  • When to email or text and when not to
  • Not all communications should be emoji or acronym based
  • How to clearly communicate with you mean
  • How grammar and approach can leave an impression
  • How to use email for employment opportunities
  • Portraying a serious intent and professional tone

Start with the Basics of Writing an Email

As a former English teacher, I would begin helping students learn about emails by discussing that writing an email is a different type of writing than, say, writing a text message or a legal document or a joke. There are certain ways that it should be done. Then I would show them this easy-to-understand infographic.

lesson plan writing email

The five steps above, if followed, would result in a polite, informative, email that is a call to action to resolve some problem or question. (Please note that, while this is formulaic writing, something I don’t normally believe in, I do feel that it would work well as an introduction to students on the art of composing an email. Once they’ve mastered it, they can branch off on their own more.)

I would go over this with the students and then pull up several example emails that I had created previously, having the whole class talk through how they could be improved. For each email, I would ask the students, sometimes in pair, sometimes alone, to think through the five steps to see if there were changes in any of them that needed to be made. For me, I would use these as my examples in this order (from simple to more complex):

  • An email with no greeting or closing
  • An email that doesn’t state the problem or question
  • An email that has too long or too short a subject line

Next, ask students what information they think would need to be added to the five steps to help a busy teacher. (Perhaps the class period of the student?) I would then talk about voice in writing and how, since this email is going to their teacher and not a friend, it needs to be grammatically correct. That’s a good time to show them the spell checker and how to use it. This is also a great time to show them how to create their own signature for an email, even several (one for more formal messages and also an informal one for their friends or family).

Finally, I would ask students when sending an email may not be a good idea. I would hope they would come up with when they are angry or when it’s an urgent matter that really needs a face-to-face (or Zoom to Zoom) discussion. They might also say that a student shouldn’t send an email if he/she can just ask the teacher the next day (for something minor).

Putting It into Practice

Before turning your students loose with email, it would be good to have them practice first. Here are two different ways to do that (taken from Classroom Activities: Email ).

Class Email

Foster new friendships and help students practice their reading and writing skills. Pair students up in the classroom (or with students in other classrooms) and have them exchange email addresses. Ask one to write a message to the other and start an email change. You may want them to write about a specific topic, such as a response to an issue or a piece of writing, or you may want them to just share what happened that day. Once your students are comfortable with this, they could become e-pen pals with students in another city, state, or country!

Community Leaders

Many government and community leaders, such as the mayor, governor, and even President of the United States, have email addresses that people can write to and share their thoughts. Discuss different issues in the community with your students. What can be changed? What seems unfair? What issues should leaders be working on or improving? Brainstorm different ideas and then have students write emails to their community or government leaders. Remind them that in formal messages, they should refrain from abbreviations and emoticons.

Writing an Email Resources

To help your students learn more about the art of email creation, here are a few good resources:

  • Email Etiquette Lesson Plan – a great resource with a Kahoot! game, video, primer quiz, and both guided and independent practice. The lesson plan is designed for grades 6-8, but I would be very comfortable using it for grades 4-12.
  • How to Write an Email to Your Teacher (with a nice graphic of both a “good” email and a “bad one)
  • How to Write an Email to a Teacher (with Pro Tips) – nice three-minute video for secondary students
  • The Best First Writing Lesson of the Year: Email Etiquette 101 – This article lays out why email etiquette is so important and then provides some great ideas for teaching it. (I especially loved the #EmailFail idea, although most of the examples provided are for adults only. Instead, have your students create their own “EmailFail examples.)
  • How to Email a Professor (With Samples) – very clear directions in this article
  • Email Etiquette for Kids – good lesson with two activities for upper elementary students
  • Email Writing: 10 Classroom Activities – good for an introductory unit for secondary students
  • 15 Ways to Make Email Practice Fun – lots of innovative ideas here
  • Digital Etiquette – This is a four-minute video from BrainPOP that covers digital etiquette in general. It might be a good way to lead into the email lesson.

An Additional Resource

Thanks to Lindsay Foster from Gainsville ISD who created two wonderful infographics to share with GISD students from the information in this blog. One of them is in English and the other is in Spanish. Perhaps you could use these as a starting point for an infographic for your students!

writing an email

*This blog post was updated with new content on August 19, 2021.

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Lori Gracey

Lori Gracey currently serves as the executive director of the Texas Computer Education Association (TCEA) and is responsible for training technology directors, administrators, curriculum supervisors, librarians, and teachers across the country. Since 2009, she has led TCEA in membership and revenue growth, helped to pay off their building and purchase a new, larger building, and implemented new conferences, partnerships with other associations, and professional development opportunities for members and non-members. She serves more than 75,000 members and oversees a staff of 20. Lori has served on the board of the Texas Society of Association Executives and SXSWedu, and she has served as the Regional Program Chair for the ISTE 2017 and 2021 Convention in San Antonio. Lori has 28 years of experience in education, with 22 years as a curriculum and technology director.

Finding Educational and/or Free iOS Apps

Student accommodations in the canvas lms, you may also like, five powerful citation tools to unlock academic success, nanowrimo’s young writer’s program (ywp), going beyond digital literacy: fostering readers as learners, ai meme generators and classroom activities, cer resources for the science classroom, two new google ai tools: help me write..., how reliable are ai detectors, what you need to know about copyright, resources for teaching students to fact-check, four ways ai can help teach poetry.

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Have a good day ms

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Really good website to help understand to write an email

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Excellent article, I definitely appreciate this website. Thanks!

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This post is fantastic for addressing a skill that is easy to assume students have. I used it to inform an infographic we sent to parents supporting at home learners, and they loved it.

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I was inspired to create my own district specific graphics – one in English and one in Spanish – to assist students with this type of communication. I then shared the graphics out on our department’s Twitter feed.

Fabulous idea, Lindsay. And thanks for sharing!

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Thank you for these wonderful resources! Is there a way to get the graphic that states how to email a teacher?

Thanks for the kind words, Millicent. You can download the graphic by right-clicking on it and selecting Save Image.

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It is nice idea

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Writing Emails!

Writing Emails!

Subject: English

Age range: 7-11

Resource type: Other

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Last updated

29 January 2022

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This stimulating and informative lesson develops students’ skill in creating emails that precisely meet the needs of their audience and purpose. In particular, they gain an in-depth understanding of how emails should be structured, what information should be included within them, and what style they should be written in, in order to meet their audience and purpose.

Students follow a clear and logical learning journey, in which they: -Understand when and where emails are an appropriate form of communication; -Establish the structural features of emails; -Work collaboratively to identify and analyse the content and language features in further model examples of emails; -Understand how email features are influenced by the purpose and audience of the email; -Create a success criteria for writing emails (although a ready-made success criteria is included); -Write their own emails, using a helpsheet (if needed) and the techniques that they have learnt; -Peer/self-assess their writing attempts.

There are enough resources here really for two lessons, including: -Visually engaging whole-lesson PowerPoint; -Email examples x 3 -Email purpose and audience sorting cards; -Writing emails helpsheet; -Structure of emails worksheet; -Step-by-step lesson plan.

All images are licensed for commercial use, and are cited on the final page of the slide.

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Formal Letters, Informal Letters and Emails - Big Bundle!

These engaging and detailed resources have been designed to make the learning of formal letter, informal letter, and email writing easily accessible, engaging and interesting for all children. Throughout each lesson, students learn to improve their skill at using appropriate and imaginative content, language and structural choices depending upon the purpsoe and audience of different letters/ emails. Each lesson contains a comprehensive whole lesson PowerPoint, all the resources that you will need, and a lesson plan. The pack also includes writing mats for each of the writing forms, to help students build their extended writing skills. All images are licensed for commercial use, and are cited on the final slide of the PowerPoints.

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  • Business English

English for emails

English for emails

Do you need to write emails in English at work?

In this section, follow our series of lessons for pre-intermediate (CEFR level A2) or intermediate (CEFR level B1) learners and improve your email writing skills in English.

You will learn useful language and techniques for writing, organising and checking emails. Each unit has interactive exercises to help you understand and use the language.

Choose a lesson

Unit 1: Email addresses

Unit 1: Email addresses

E-mail addresses are essential in business – do you know how to say them correctly?

  • Read more about Unit 1: Email addresses
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Unit 2: Sending and receiving emails

Unit 2: Sending and receiving emails

Learn how to talk about the different parts of an email in English.

  • Read more about Unit 2: Sending and receiving emails

Unit 3: Organising your emails

Unit 3: Organising your emails

You've got mail! Learn how to talk about the different parts of an email program.

  • Read more about Unit 3: Organising your emails

Unit 4: Starting and finishing emails

Unit 4: Starting and finishing emails

How should you begin and finish an email message to someone you don't know? Find out here!

  • Read more about Unit 4: Starting and finishing emails

Unit 5: Making arrangements

Unit 5: Making arrangements

Need to organise something? In this unit you can practise common phrases used to make plans by email.

  • Read more about Unit 5: Making arrangements

Unit 6: Enquiries

Unit 6: Enquiries

Where can you practise the ways we ask questions in emails? Here, of course!

  • Read more about Unit 6: Enquiries

Unit 7: Organising your writing

Unit 7: Organising your writing

Make your emails clear and easy to understand by properly organising them.

  • Read more about Unit 7: Organising your writing

Unit 8: Proofreading

Unit 8: Proofreading

Spelling errors make a poor impression! Learn about some common mistakes to avoid.

  • Read more about Unit 8: Proofreading

Unit 9: Email etiquette

Unit 9: Email etiquette

Don’t be rude! Be sure to follow these fundamental rules on what to write and what not to write in your emails.

  • Read more about Unit 9: Email etiquette

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6 Steps for Writing Effective Emails

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Downloads: 1223

Video Length: 2:39

Updated on: 01/08/2021

Lesson Time: 1–2 hrs.

lesson plan writing email

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lesson plan writing email

Lesson Topics

Email Writing Tips, Etiquette, Structure

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lesson plan writing email

A panoply of teaching resources.

ESL Writing Lesson: How to Write and Format an Email

This is the last week of new content to help ESL students learn English writing.

Email Writing Research

  • This slideshow provides basic data about email messages.
  • Here is an email which I sent to many hotels in Korea. Some of the answers I received are here .
Dear Sir/Madame, I’d like to get some information about rooms and availability at your hotel. I have two adults and one teenager traveling to Seoul. They need a room for two nights on May 26 and May 27. 1. Do you have rooms available on those nights? 2. What are the rates and taxes? 3. Do you have wheelchair access? 4. What is the best way to travel to your hotel from the airport? Many thanks for your help and information. Rob


Writing an effective email in English is not difficult. But my students need to learn a few basic writing skills.  This lesson will help them in the future, especially when they start looking for a job and need to write emails in English.

Just about every email – in the professional world – is about two things:

  • Giving information
  • Asking for something (a request)

Email is fast, which is good. But you have to write for people who read quickly as well. That means:

  • be clear (few mistakes)
  • be brief (not too wordy, no extra information).

In business, the tone of an email is very important. Tone means the feeling people get when they read your message. Emails should be polite. But unlike a business letter, an email does not usually have to be super polite. Also the style (or formatting) of the email message is important.

Email Structure

Here is a worksheet that outlines the basic structure of an email .

10 Rules for Writing Business E-Mails

  • Remember  PAS . Purpose, action, salutation. The beginning should say the purpose; why you are writing. Next, the email should have clear action: are you giving information or asking for something? Finally, close the email with a polite way to say goodbye.
  • Be informal, but not too friendly. ‘Hello Rob’, or ‘Hi  Mr. Kim’ are okay. Sometimes, people write emails that begin with a name, like “Steve”. Never use emoticons.
  • Be concise. Business e-mails are short. Usually, 2 paragraphs are enough – few people read long emails.
  • Use the subject line well. Tell readers why they should open your email.
  • Remember grammar, word choice, punctuation and spelling.
  • People scan emails. If it is interesting, they might read it carefully. Many people receive 25 to 100 emails a day. They don’t have time to read every email. Short sentences and short paragraphs are good.
  • Reference. If your email is a reply, say that. Something like this: “In your last email you asked …..” .
  • If your message has an attachment, add one sentence to say that.
  • Use white space. Usually, 2 lines per paragraph. This makes the message easy to scan and read.
  • Write with active sentences. Passive sentences use more words and take longer to read.

Writing Exercise

You task is to write an email message that sends an answer to a question with information.

Here is the email message with a question . You job is to answer the question by

  • comparing the two things
  • write a properly formatted email message

4 thoughts on “ESL Writing Lesson: How to Write and Format an Email”

Thank you for sending message. I am a phone store staff. I am Yoichiro. I know what kind of phone you want. You need access easily , good quality picture, memory and battery. I suggest you that Samsung Galaxy S4 is better

Many thanks, Yoichiro Nakayama

Thank you for sending message. I am a phone store staff. I am Yoichiro. I know what kind of phone you want. You need cost, reliability and comfort. I suggest you that Honda Civic Hybrid is better

Many thanks Yoichiro Nakayama

My name is Shion Ishizuka.

Sure, I’ll tell you which one to buy.

I think Samsung Galaxy S4 is better for you to buy. There are three reason. First, it has more battery life for about 3 hours and its battery is replaceable. Second, you can expand its memory. Third, its rear camera is 13 megapixels so you must take good quality picture!

In addition, its base price is much cheaper!

That is why I recommend Samsung Galaxy S4 to you.

I’m pleasure that I can help you!

It is so difficult question for me. Honda Civic Hybrid is better if you are most concerned cost. In contrast Hyundai Sonata Hybrid is better if you are most concerned comfort for your family. But, I think Hyundai Sonata Hybrid is better for you because its warranty is longer than Honda Civic Hybrid for two years. I know you are also most concerned reliable and if its warranty is expired, you’ll need to maintain a lot or buy a new one. It costs so expensive!

That is why I recommend Hyundai Sonata.

I’m pleasure that I can help you.

I believe that the penultimate response letter from Shion is more concise and detailed. Bob needs a camera for filming, photo, and she explained why he should buy this particular smartphone model.

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Lesson Plans Digger

Business email writing lesson plan


Start with the Talking Points to see how often your students exchange business emails, who they write to, and whether there are certain things they pay special attention to when writing a business email. Then show them the infographic discussing basic rules of email writing etiquette, see what you have already mentioned. Ask your students to order the rules according to their importance and justify their decision. Let them compare their list with their partner(s). Discuss the rules with the whole class and see whether you agree on the top 3 rules.

The next part of the exercise involves writing and responding to emails, trying to apply the rules discussed previously.

Divide your class into two groups.

One group receives worksheet 1A, 1B; the other 2A, 2B. Before they start writing, you might invent professionally sounding email addresses for each person from the exercise. It will save the trouble some of the less imaginative students (name of the company?!), and allow you to check whether they remember one of the 6 rules.

Students need to write the email in points 1A, 2A respectively. Allow 10 minutes to complete the task.

Then students should exchange their worksheets so that a person who wrote email 1A now replies to 2A (and 2A to 1A). They need to fill in sections 2B and 1B respectively. Allow another 10 minutes for this.

Now, students 1 and 2 should work in pairs to compare and correct the correspondence they wrote, and see whether they followed to rules of email writing etiquette (minus the time requirement). Monitor and answer questions while they work on that.

Finally, you might want to elicit two model emails and two responses from the class and put them on the board for your group to copy / print them and distribute among your students.

For more activities suitable for Business English learners see this speaking activity  or this lesson discussing the use of LinkedIn.

Personal Experience

I felt it was a much-needed class for my in-company groups (intermediate and upper-intermediate) to revise everything on business email writing we have covered during the course. While the first part of the exercise went really well; students were comfortable talking about business email writing and really appreciated the infographic, the actual written part was a bit more challenging. It was a good idea to pair the students up and have them self-correct their emails, but I still needed to offer a lot of explanation, clarification and correction which took a lot of time (my classes were between 4 and 8 students) and I would definitely like to streamline the procedure in the future. Coming up with model business emails at the end was effective as far as getting rid of some final doubts and leaving my students with a tangible business email model.



Thank you for sharing your interesting lesson plan for business email writing. The worksheet opens but not the Email Etiquette infographic.

Hi Ken, thanks for letting me know! The link seems to be working fine. Check it out and I hope you can use with your students.

Thanks, Gosia. The PDF opens this time. Yesterday, I tried opening on both Edge & Chrome and the message was that the PDF was incomplete; it simply didn’t render properly.

It was pretty helpful. A guess a great support to professionals.

Thanks a lot.

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Email Writing Lesson Plan

Email Writing

This email writing lesson plan also includes:.

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Students review rules of writing emails for letters, informal to a friend and formal.  In this writing instructional activity, students sort email strips into these categories and then review examples of good and bad semi-formal emails. Students work in pairs to compose an email to city information center asking for information about the city. Students exchange and proofread classmates emails. A list of "do's" and "don'ts" for writing is included.

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  • Lesson Plan Examples
  • Writing Emails

Writing Emails Lesson Plan for 3rd Grade Example Students

Topic: writing emails, objectives & outcome:.

  • By the end of this lesson, students will be able to write emails using proper grammar and punctuation.
  • Writing paper
  • Guided practice worksheets with sample emails
  • Ask students if they know what an email is.
  • Discuss the purpose of emails and how they are used to communicate with friends and family.
  • Show students some examples of emails and ask them to describe what they see in each one.

Direct Instruction

  • Introduce the vocabulary words "subject," "body," and "attachment."
  • Show students how to open a new email and enter the recipient's address in the "to" field.
  • Explain the purpose of the "subject" field, and demonstrate how to come up with a creative and interesting subject for the email.
  • Show students how to compose the body of the email, including how to use punctuation and capitalization.
  • Demonstrate how to add an attachment to the email, and explain when it is appropriate to do so.

Guided Practice

  • Have students work in pairs to compose a short email to a friend, using the vocabulary and techniques introduced in the direct instruction.
  • Walk around the room and offer help and guidance as needed.

Independent Practice

  • Have students choose a topic of their choice and write a short email to a friend about it, using the vocabulary and techniques introduced in the direct instruction.
  • Encourage students to be creative and use the vocabulary correctly.
  • Have students share their emails with the class and discuss any challenging words or grammar points.
  • Review any unfamiliar words or phrases used in the emails.


  • Observe students during independent practice to ensure they are able to write an email with proper grammar and sentence structure.
  • Collect and review the emails written during independent practice to assess students' understanding of the concept.

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TOEFL iBT ® Test: Writing for an Academic Discussion

Video duration: 6:43


Hi. I'm Michael from ETS, and welcome to Inside the TOEFL Test. Today, we're going inside the TOEFL IBT writing section-- specifically question 2, the writing for an academic discussion task.


Map of the world.

So in the next few minutes, we're going to look at how the question is structured, how to approach the question, how your response is scored. We'll look at a sample response that received a high score, and will give you some tips for improving your writing skills.

So here's generally what the writing for an academic discussion task will look like. For this task, you're presented with an online academic discussion. A professor has posted a question about a topic, and some classmates have responded with their ideas. You have 10 minutes to type your own post that contributes to the discussion. There's no maximum length for your response, but a good response is usually at least 100 words.

So what is this task asking you to do? It's asking you to write an opinion in response to the professor's question. Your opinion should contribute to the discussion. It should be clear and cohesive, and it should be developed and well supported by reasons or examples.

Text, Approach Tips.

The best way to approach a response is to read the discussion carefully and then come up with one or two ideas you would like to contribute to the discussion. In this discussion, the professor is asking the class to think about important discoveries or inventions other than the computer or the cell phone. One student in the class, Paul, posts about space satellites and the various benefits they bring.

Another student, Lena, posts about advances in medical science, particularly the discovery of vitamins. And now it's your turn to provide your own contribution to the discussion. You could take some inspiration from one of the other posts and write about other advances in space technology or medical science, or something completely different, like how the invention of shipping containers made transporting goods around the world a lot cheaper, or anything else that comes to mind, like television, DNA, or plastics.

Start by introducing the invention, and then explain clearly why you think it is important, just as the professor has asked in the question. When you give your opinion, you may refer to one of the other student posts to agree or disagree, but make sure to use your own words and phrases. Don't just copy what the other students have written.

Scoring Criteria.

Before the test, make sure you understand what the raters are looking for and how each question is scored. Responses in the writing section will each be given an overall score from 0 to 5. For question 2, the writing for an academic discussion task, the raters are looking for three main things-- relevant and clearly developed ideas, variety in the use of language, and a correct use of language.

First, relevant and clearly developed ideas. The raters are looking for ideas that contribute to the discussion and are well supported by reasons and examples. If you just use a lot of words and sentences that are not well connected and do not support each other, or that don't add up to a clear point of view, or if you develop empty ideas, you'll receive a low score.

Second, variety in the use of language. The raters are looking for evidence that you can use a variety of structures and vocabulary. The variety should be natural and support your ideas. If you try to use varied structures of vocabulary without a good reason, that will not help you get a high score.

The third criterion is a correct use of language. It is important that your use of grammar is strong and consistent, that your word choices are correct and appropriate, and that your spelling, punctuation, and capitalization are correct. Your writing doesn't have to be absolutely perfect to get a top score, but the few small mistakes you may leave behind have to be typical of competent writers writing under timed conditions.

And don't try to create an answer by memorizing sentences or paragraphs on various topics before the test and then trying to relate them to the topic you receive, because the content won't be appropriate, and you'll just receive a low score.

You can see exactly how your responses are scored by looking at the writing for an academic discussion rubric, or scoring guide. The writing rubrics can be found on the TOEFL website.

e t s dot o r g slash t o e f l

Now, let's look at a sample response to give you an idea of what a good response looks like and what our raters look for when they score. This student wrote a response to the topic about inventions we discussed a minute ago. It received a score of 5 on a 5-point scale. The response is relevant and clearly expressed with good elaboration.

Santos was a major figure in the early history of flight and developed the first commercially viable airplane. There are some errors in mechanics, such as missing spaces after periods and not capitalizing Brazilian, and a few errors in prepositions and articles, like "any place of the world" and "a important invention," but these kinds of errors are to be expected from a competent writer under timed conditions.

Text, Skill Building Tips.

Now, here are some tips for improving your writing and getting ready for the writing for an academic discussion task. One, find articles in newspapers or on websites that express opinions. Read them and write about why you agree or disagree.

Two, elaborate on ideas as much as you can. Practice by thinking of different reasons why you feel a certain way about a topic, then provide plenty of supporting arguments and examples for each reason. Three, when you practice, you may find that you're making the same kinds of grammar mistakes over and over, so learn how to correct them. Then when you write, leave some time at the end to go back and revise to make those corrections.

Inside the TOEFL test.

There are lots of ways to improve your English skills. Whatever you do, keep practicing, and good luck on your TOEFL test.

For more information about the TOEFL i B T text and to register, visit the website at e t s dot org slash t o e f l Copyright 2023.

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literacy strategies with a depiction of the same

1. Phonics Instruction

2. graphic organizers, 3. think-pair-share, 4. vocabulary instruction, 5. story mapping, 6. kwl charts (know, want to know, learned), 7. interactive read-alouds, 8. guided reading, 9. writing workshops, 10. literature circles.

Today, literacy is not just about learning to read and write ; it’s a crucial tool that opens doors to a world of knowledge and opportunities. It’s the foundation upon which we build our ability to communicate, understand, and interact with the world around us. It is the cornerstone that supports all other learning.

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But how do we ensure every student learns to read and write, loves the process, and excels in it? This is where literacy strategies for teachers come into play. 

In the modern classroom, literacy strategies are essential for several reasons. They help cater to diverse learning styles , engage students more effectively, and promote a deeper understanding of the material.

These strategies are vital in an era of abundant information and attention spans are challenged. They equip teachers with innovative methods to make reading and writing more interactive and meaningful. 

In this blog, we will talk about some of the best literacy strategies that can make a significant difference in your classroom!

Literacy Strategy Definition

Literacy strategies are various methods and approaches used in teaching reading and writing. These are not just standard teaching practices but innovative, interactive, and tailored techniques designed to improve literacy skills. They include activities like group discussions, interactive games , and creative writing exercises, all part of a broader set of literacy instruction strategies.

The Role of Literacy Strategies in Enhancing Reading and Writing Skills

Teaching literacy strategies enhance students’ reading and writing skills. These strategies help break down complex texts, making them more understandable and relatable for students. They encourage students to think critically about what they read and express their thoughts clearly in writing. Teachers can use literacy strategies to address different learning styles, helping students find their path to literacy success.

15 Best Literacy Strategies for Teachers

Phonics instruction is fundamental in building foundational reading skills , especially for young learners. This method teaches students the relationships between letters and sounds , helping them decode words. Through phonics, students learn to sound out words, which is crucial for reading fluency and comprehension. Phonics instruction can be made fun and interactive with games, songs, and puzzles .

You can begin here:

Card Image

Graphic organizers are powerful visual tools that aid in better comprehension and organization of information. As part of literacy practice examples, they help students visually map out ideas and relationships between concepts. This can include charts, diagrams, or concept maps. Using graphic organizers, teachers can help students structure their thoughts, making complex ideas more accessible and understandable. It’s an effective way to break down reading materials or organize writing drafts visually.

Think Pair Share worksheet

Think-pair-share is an essential literacy strategy that fosters collaborative learning. In this activity, students first think about a question or topic individually, then pair up with a classmate to discuss their thoughts, and finally share their ideas with the larger group. This strategy encourages active participation and communication, allowing students to learn from each other. It’s a simple yet powerful way to engage students in critical thinking and discussion.

Vocabulary instruction is crucial in expanding language comprehension. This strategy involves teaching students new words and phrases in terms of their definitions, context, and usage. Effective vocabulary instruction can include word mapping , sentence creation , and word games. By enriching students’ vocabulary , teachers equip them with the tools to understand and articulate ideas more effectively, enhancing their overall literacy.

Card Image

Story mapping is a technique where students break down the narrative elements of a story, such as characters, setting, plot, and conflict. This strategy helps in enhancing comprehension and analytical skills. By visually organizing the elements of a story, students can better understand the structure and themes of the text. It’s an engaging way to dissect stories and can be done individually or as a group activity .

A KWL chart

KWL charts are an effective tool for structuring learning objectives. This strategy involves creating a chart with three columns: What students already Know, What they Want to know, and What they have Learned. This approach helps activate prior knowledge, set learning goals , and reflect on new information. It’s a great way to engage students in the learning process from start to finish, making them active participants in their education. KWL Charts can be used across various subjects, making them versatile and essential in the classroom.

Kids in a classroom

Interactive read-alouds are a cornerstone among literacy instructional strategies. In this activity, the teacher reads a story aloud, using expressive tones and gestures to bring the story to life. This method engages students in dynamic storytelling , sparking their imagination and interest. It’s an essential literacy strategy that enhances listening skills, vocabulary, and comprehension. Teachers can pause to ask questions, encouraging students to think and predict, making it an interactive and inclusive learning experience.

kids in guided reading session

Guided reading is a tailored approach that addresses the diverse reading levels within a classroom. In this strategy, teachers work with small groups of students, providing focused reading instruction at their specific level of development. This allows for more personalized attention and support, helping students progress at their own pace.

Kids in a writing workshop

Writing workshops are a dynamic way to foster creative expression among students. These workshops provide a platform for students to write , share, and receive feedback on their work. It’s an interactive process where students learn to develop their writing style, voice, and technique. Writing Workshops encourage creativity, critical thinking, and peer collaboration, making them a vital part of literacy development.

Depiction of collaborative learning

Literature circles are a collaborative and student-centered approach to reading and discussing books. In these circles, small groups of students choose and read a book together, then meet to discuss it, often taking on different roles like discussion leader or summarizer. This strategy promotes discussion, critical thinking, and a deeper understanding of literature. It’s an engaging way for students to explore texts and share their perspectives, enhancing their analytical and communication skills.

11. Scaffolding

Scaffolding technique

Scaffolding is a teaching method that provides students with step-by-step guidance to help them better understand new concepts. This approach breaks down learning into manageable chunks, gradually moving students towards stronger comprehension and greater independence. Scaffolding can include techniques like asking leading questions, providing examples, or offering partial solutions. It’s especially effective in building confidence and skill in students, as they feel supported throughout their learning journey.

12. Word Walls

A word board

Word walls are a visual and interactive way to display vocabulary in the classroom . As one of the essential literacy strategy examples, they help students learn new words and reinforce their spelling and meaning. Teachers can add words related to current lessons or themes, encouraging students to use and explore these words in their writing and speaking. Word walls are educational and serve as a reference tool that students can continually interact with.

13. Reader’s Theater

Kids in a readers theatre

Reader’s theater is an engaging literacy activity that combines reading and performance. In this strategy, students read scripts aloud, focusing on expression rather than memorization or props. This method helps improve reading fluency, comprehension, and confidence as students practice reading with emotion and emphasis. Reader’s Theater is also a fun way to bring literature to life and encourage a love for reading and storytelling.

14. Dramatization of Text

Kids dramatizing text

Dramatization of text involves bringing stories and texts to life through acting and role-play. This strategy allows students to interpret and enact narratives, deepening their understanding of the characters, plot, and themes. It’s an interactive way to engage students with literature, encouraging them to explore texts creatively and collaboratively. Dramatization can enhance comprehension, empathy, and public speaking skills.

15. Inquiry-Based Learning

Inquiry based learning wallpaper

Inquiry-Based Learning is a student-centered approach that promotes curiosity-driven research and exploration. In this method, learning starts with questions, problems, or scenarios rather than simply presenting facts. Students are encouraged to investigate topics, ask questions , and discover answers through research and discussion. This strategy fosters critical thinking, problem-solving skills, and a love for learning .

These literacy strategies for teachers offer a diverse and dynamic toolkit for teachers to enhance reading, writing, and comprehension skills in their classrooms. By incorporating these methods, educators can create a more engaging, inclusive, and effective learning environment , paving the way for students to become confident and proficient learners.

Frequently Asked Questions (FAQs)

What are the key benefits of using literacy strategies in the classroom.

Literacy strategies enhance classroom engagement, improve comprehension, and foster critical thinking skills. They make learning more interactive and meaningful, helping students to connect with the material more deeply.

How can teachers effectively integrate literacy strategies into existing curricula?

Teachers can integrate literacy strategies by aligning them with current lesson objectives, using them as complementary tools for existing content. Start small, incorporate strategies gradually, and tailor them to fit the lesson’s context.

Are these literacy strategies suitable for all age groups?

Yes, these strategies can be adapted for different age groups and learning levels. The key is to modify the complexity and delivery of the strategy to suit the developmental stage and abilities of the students.

How do digital literacy strategies for teachers differ from traditional ones?

Digital literacy strategies incorporate technology, focusing on skills like navigating online information, digital communication, and critical evaluation of online content, which are essential in the digital age.

Can literacy strategies be used in subjects other than language arts?

Absolutely, literacy strategies can be applied cross-curricularly. For example, graphic organizers can be used in science for hypothesis mapping, or story mapping can be used in history to outline events.

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FACT SHEET: President   Biden Cancels Student Debt for more than 150,000 Student Loan Borrowers Ahead of   Schedule

Today, President Biden announced the approval of $1.2 billion in student debt cancellation for almost 153,000 borrowers currently enrolled in the Saving on a Valuable Education (SAVE) repayment plan. The Biden-Harris Administration has now approved nearly $138 billion in student debt cancellation for almost 3.9 million borrowers through more than two dozen executive actions. The borrowers receiving relief are the first to benefit from a SAVE plan policy that provides debt forgiveness to borrowers who have been in repayment after as little as 10 years and took out $12,000 or less in student loans. Originally planned for July, the Biden-Harris Administration implemented this provision of SAVE and is providing relief to borrowers nearly six months ahead of schedule.

From Day One of his Administration, President Biden vowed to fix the student loan system and make sure higher education is a pathway to the middle class – not a barrier to opportunity. Already, the President has cancelled more student debt than any President in history – delivering lifechanging relief to students and families – and has created the most affordable student loan repayment plan ever: the SAVE plan. While Republicans in Congress and their allies try to block President Biden every step of the way, the Biden-Harris Administration continues to cancel student debt for millions of borrowers, and is leaving no stone unturned in the fight to give more borrowers breathing room on their student loans.

Thanks to the Biden-Harris Administration’s SAVE plan, starting today, the Administration will be cancelling debt for borrowers who are enrolled in the SAVE plan, have been in repayment for at least 10 years and took out $12,000 or less in loans for college. For every additional $1,000 a borrower initially borrowed, they will receive relief after an additional year of payments. For example, a borrower enrolled in SAVE who took out $14,000 or less in federal loans to earn an associate’s degree in biotechnology would receive full debt relief starting this week if they have been in repayment for 12 years. The U.S. Department of Education (Department) identified nearly 153,000 borrowers who are enrolled in SAVE plan who will have their debt cancelled starting this week, and those borrowers will receive an email today from President Biden informing them of their imminent relief. Next week, the Department of Education will also be reaching out directly to borrowers who are eligible for early relief but not currently enrolled in the SAVE Plan to encourage them to enroll as soon as possible. This shortened time to forgiveness will particularly help community college and other borrowers with smaller loans and put many on track to being free of student debt faster than ever before. Under the Biden-Harris Administration’s SAVE plan, 85 percent of future community college borrowers will be debt free within 10 years. The Department will continue to regularly identify and discharge other borrowers eligible for relief under this provision on SAVE. Over four million borrowers have a $0 monthly payment under the SAVE Plan Last year, President Biden launched the SAVE plan – the most affordable repayment plan ever. Under the SAVE plan, monthly payments are based on a borrower’s income and family size, not their loan balance. The SAVE plan ensures that if borrowers are making their monthly payments, their balances cannot grow because of unpaid interest. And, starting in July, undergraduate loan payments will be cut in half, capping a borrower’s loan payment at 5% of their discretionary income. Already, 7.5 million borrowers are enrolled in the SAVE Plan, and 4.3 million borrowers have a $0 monthly payment.  

Today, the White House Council of Economic Advisers released an issue brief highlighting how low and middle-income borrowers enrolled in SAVE could see significant saving in terms of interest saved over time and principal forgiven as a result of SAVE’s early forgiveness provisions.

lesson plan writing email

President Biden’s Administration has approved student debt relief for nearly 3.9 million Americans through various actions

Today’s announcement builds on the Biden-Harris Administration’s track record of taking historic action to cancel student debt for millions of borrowers. Since taking office, the Biden-Harris Administration has approved debt cancellation for nearly 3.9 million Americans, totaling almost $138 billion in debt relief through various actions. This relief has given borrowers critical breathing room in their daily lives, allowing them to afford other expenses, buy homes, start businesses, or pursue dreams they had to put on hold because of the burden of student loan debt. President Biden remains committed to providing debt relief to as many borrowers as possible, and won’t stop fighting to deliver relief to more Americans.

The Biden-Harris Administration has also taken historic steps to improve the student loan program and make higher education more affordable for more Americans, including:

  • Achieving the largest increases in Pell Grants in over a decade to help families who earn less than $60,000 a year achieve their higher-education goals.
  • Fixing the Public Service Loan Forgiveness program so that borrowers who go into public service get the debt relief they’re entitled to under the law. Before President Biden took office, only 7,000 people ever received debt relief through PSLF. After fixing the program, the Biden-Harris Administration has now cancelled student loan debt for nearly 800,000 public service workers.
  • Cancelling student loan debt for more than 930,000 borrowers who have been in repayment for over 20 years but never got the relief they earned because of administrative failures with Income-Driven Repayment Plans.
  • Pursuing an alternative path to deliver student debt relief to as many borrowers as possible in the wake of the Supreme Court’s decision striking down the Administration’s original debt relief plan. Last week, the Department of Education released proposed regulatory text to cancel student debt for borrowers who are experiencing hardship paying back their student loans, and late last year released proposals to cancel student debt for borrowers who: owe more than they borrowed, first entered repayment 20 or 25 years ago, attended low quality programs, and who would be eligible for loan forgiveness through income-driven repayment programs like SAVE but have not applied.
  • Holding colleges accountable for leaving students with unaffordable debts.

It’s easy to enroll in SAVE. Borrowers should go to to start saving.  


Business emails.

lesson plan writing email

Level: Pre-intermediate (A2-B1)

Type of English: Business English

Tags: emails, letters and texts writing emails Situation based

Publication date: 12/01/2015

In this lesson, students learn how to write emails for their work. The worksheet compares formal and informal styles of writing.

A good introductory lesson to writing business lessons. I'd like to see more email examples and more writing opportunities in general in other lessons.

Very appropriate for level 2 English learners. the students really engaged with the language conventions.

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Student worksheet

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In this lesson, students learn how to write emails at work. The worksheet compares formal and informal styles of writing.


This comprehensive course plan covers the full range of language needs – listening, role play, vocabulary development.

Worksheets in English for Work and Life course plan

lesson plan writing email

Type of English: General English Level: Pre-intermediate (A2-B1)

lesson plan writing email

Type of English: Business English Level: Pre-intermediate (A2-B1)

lesson plan writing email

Worksheets in English for Business course plan

lesson plan writing email

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