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Print a Worksheet | What to Print | Multiple Copies | Orientation | Page Margins | Scaling
This chapter teaches you how to print a worksheet and how to change some important print settings in Excel.
Print a Worksheet
To print a worksheet in Excel , execute the following steps.
1. On the File tab, click Print.
2. To preview the other pages that will be printed, click 'Next Page' or 'Previous Page' at the bottom of the window.
3. To print the worksheet, click the big Print button.
What to Print
Instead of printing the entire worksheet, you can also print the current selection.
1. First, select the range of cells you want to print.
2. Next, under Settings, select Print Selection.
3. To print the selection, click the big Print button.
Note: you can also print the active sheets (first select the sheets by holding down CTRL and clicking the sheet tabs) or print the entire workbook. Use the boxes next to Pages (see first screenshot) to only print a few pages of your document. For example, 2 to 2 only prints the second page.
To print multiple copies, execute the following steps.
1. Use the arrows next to the Copies box.
2. If one copy contains multiple pages, you can switch between Collated and Uncollated. For example, if you print 6 copies, Collated prints the entire first copy, then the entire second copy, etc. Uncollated prints 6 copies of page 1, 6 copies of page 2, etc.
You can switch between Portrait Orientation (more rows but fewer columns) and Landscape Orientation (more columns but fewer rows).
To adjust the page margins, execute the following steps.
1. Select one of the predefined margins (Normal, Wide or Narrow) from the Margins drop-down list.
2. Or click the 'Show Margins' icon at the bottom right of the window. Now you can drag the lines to manually change the page margins.
If you want to fit more data on one page, you can fit the sheet on one page. To achieve this, execute the following steps.
1. Select 'Fit Sheet on One Page' from the Scaling drop-down list.
Note: you can also shrink the printout to one page wide or one page high. Click Custom Scaling Options to manually enter a scaling percentage or to fit the printout to a specific number of pages wide and tall. Be careful, Excel doesn't warn you when your printout becomes unreadable.
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How to print Excel spreadsheet: tips and guidelines for perfect printouts
Learn how to print Excel spreadsheets exactly the way you want - print selection, sheet or entire workbook, on one page or multiple pages, with proper page breaks, gridlines, titles, and a lot more.
Living in a digital world, we still need a printed copy every now and then. At first sight, printing Excel spreadsheets is super easy. Just click the Print button, right? In reality, a well-organized and beautifully formatted sheet that looks great on a monitor is often a mess on a printed page. This is because Excel worksheets are designed for comfortable viewing and editing on screen, not to fit on a sheet of paper.
This tutorial aims to help you get perfect hard copies of your Excel documents. Our tips will work for all versions of Excel for Office 365, Excel 2019, Excel 2016, Excel 2013, Excel 2010 and lower.
How to print Excel spreadsheet
For starters, we will provide high-level instructions on how to print in Excel. And then, we will have a closer look at the most important and useful features.
To print an Excel worksheet, this is what you need to do:
- In your worksheet, click File > Print or press Ctrl + P . This will get you to the Print Preview window.
- In the Copies box, enter the number of copies you want to get.
- Under Printer , choose which printer to use.
- Under Settings , specify exactly what to print and configure the page margins, orientation, paper size, etc.
Choose what to print: selection, sheet or entire workbook
Below you will find a brief explanation of each setting shown in the screenshot above and how to correctly use them.
Print selection / range
Print entire sheet(s).
To print the entire sheet that you currently have open, pick Print Active Sheets .
Print entire workbook
Print excel table, how to print the same range in multiple sheets.
When working with identically structured worksheets, such as invoices or sales reports, you will obvious want to print the same rage in all the sheets. Here's the fastest way to do this:
- Open the first sheet and select the range to print.
- Click Ctrl + P and choose Print Selection in the drop-down list right under Settings .
- Click the Print button.
Tip. To set the print area in multiple sheets, you can use these Print Area macros .
How to print Excel spreadsheet on one page
By default, Excel prints sheets at their actual size. So, the bigger your worksheet, the more pages it will take. To print an Excel sheet on one page, choose one of the following Scaling options that reside at the end of the Settings section in the Print Preview window:
- Fit Sheet on One Page – this will shrink the sheet so that it fits on one page.
- Fit All Columns on One Page – this will print all the columns on one page while the rows may be split across several pages.
- Fit All Rows on One Page – this will print all the rows on one page, but the columns may extend to multiple pages.
If the Adjust To number is low, a printed copy will be difficult to read. In this case, the following adjustments might be useful:
- Change page orientation . The default Portrait orientation works well for worksheets that have more rows than columns. If your sheet has more columns than rows, change the page orientation to Landscape .
- Adjust margins . The smaller the margins, the more room there will be for your data.
- Specify the number of pages . To print an Excel spreadsheet on a predefined number of pages, on the Page tab of the Page Setup dialog, under Scaling , enter the number of pages in both Fit to boxes (wide and tall). Please note that using this option will ignore any manual page breaks .
Print to file – save the output for later use
Print to File is one of the most rarely used Excel print features underestimated by many. In short, this option saves output to a file instead of sending it to a printer.
Why would you want to print to file? To save time when additional printed copies of the same document are needed. The idea is that you configure the print settings (margins, orientation, page breaks, etc.) only once and save the output to a .pdf document. Next time you need a hard copy, simply open that .pdf file and hit Print .
Let's have a look at how that works:
- On the Page Layout tab, configure the required print settings and press Ctrl + P .
- In the Print Preview window, open the Printer drop-down list, and select Print to File .
Print preview in Excel
It's always a good idea to preview outputs before printing to avoid unexpected results. There are a couple of ways to access print preview in Excel:
- Click File > Print .
- Press the print preview shortcut Ctrl + P or Ctrl + F2 .
Excel Print Preview is an extremely helpful tool in terms of saving your paper, ink and nerves. It not only shows exactly how your worksheets will look on paper, but also allows making certain changes directly in the preview window:
- To preview the next and previous pages , use the right and left arrows at the bottom of the window or type the page number in the box and hit Enter . The arrows only appear when a selected sheet or range contains more than one printed page of data.
- To display page margins , click the Show Margins button in the bottom-right corner. To make the margins wider or narrower, simply drag them using the mouse. You can also adjust the column width by dragging the handles at the top or bottom of the print preview window.
- Though Excel Print Preview does not have a zoom slider, you can use a common shortcut Ctrl + scroll wheel to do a little zooming . To get back to the original size, click the Zoom to Page button in the lower-right corner.
Excel print options and features
Apart from configuring page margins and paper size, here you can insert and remove page breaks, set print area, hide and show gridlines, specify the rows and columns to repeat on each printed page, and more.
Note. The Page Setup dialog box can also be opened from the Print Preview window. In this case, some of the options, for example Print area or Rows to repeat at top , may be disabled. To enable these features, open the Page Setup dialog from the Page Layout tab.
Excel print area
To ensure that Excel prints a specific part of your spreadsheet and not all the data, set the print area. Here's how:
- Select one or more ranges that you want to print.
The Print Area setting is saved when you save the workbook. So, whenever you print this particular sheet, a hard copy will only include the print area.
How to add a print button to Excel Quick Access Toolbar
If you frequently print in Excel, it may be convenient to have the Print command on the Quick Access Toolbar . For this, just do the following:
- Click the Customize Quick Access Toolbar button (the down arrow at the far-right of the Quick Access toolbar).
How to insert page breaks in Excel
When printing a huge spreadsheet, you can control how the data is split over multiple pages by inserting page breaks. Here's how it works:
- Click on the row or column that you want to move to a new page.
- On the Page Layout tab, in the Page Setup group, click Breaks > Insert Page Break .
If you'd like to change the position of a certain page break, move it wherever you want by dragging the break line.
How to print formulas in Excel
To get Excel to print formulas instead of their calculated results, you just need to show formula in a worksheet, and then print it as usual.
How to print a chart in Excel
Tips and notes:
- To print all the contents of a sheet including the chart, press Ctrl + P without selecting anything on the sheet, and make sure the Print Active Sheets option is chosen under Settings .
- It's not possible to adjust the scaling of a chart in the Print Preview window. If you wish the printed chart to fit the full page , resize your graph to make it bigger.
How to print gridlines in Excel
By default, all worksheets are printed without gridlines. If you want to print Excel spreadsheet with lines between your cells, here's what you need to do:
- Switch to the Page Layout tab.
How to print titles in Excel
In a multi-page Excel sheet, understanding what this or that data means can be tricky. The Print Titles feature lets you show the column and row headers on every printed page, which will make reading a printed copy a lot easier.
To repeat header row or header column on every printed page, carry out these steps:
- On the Page Layout tab, in the Page Setup group, click Print Titles .
- On the Sheet tab of the Page Setup dialog box, under Print titles , specify which rows to repeat at top and/or which columns to repeat at left.
How to print comments in Excel
In case your notes are no less important than the spreadsheet data, you may want to get comments on paper too. For this, do the following:
- On the Page Layout tab, in the Page Setup group, click the dialog launcher (a small arrow in the lower-right corner of a group).
- In the Page Setup window, switch to the Sheet tab, click the arrow next to Comments and choose how you want them printed:
How to print address labels from Excel
You may also be interested in.
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Table of contents
Is there a way in Excel to print two different cell ranges of same sheet i.e. A1 to G30 in potrait form (1st option) & A1 to Z30 in Landscape Form (2nd Option).
When printing my 2 page spreadsheet, page 2 does not print starting at the top of the page but halfway down towards the middle. How do I remove all this extra space? There are no hidden or added blank rows. I have added and removed a page break. I also moved page 2 to another tab, it still prints starting halfway down the page. Any help would be so appreciated.
This is great, something I knew how to do 22 years ago in Excel and haven't had to until now. You've got to love these forums for assistance.
Is there a way to ensure those printing preferences selected & saved in a soft copy file, will work when other users open the same file. We are trying to excel for a company wide document, I have set all of the printing preferences, margins, headers / footers, page breaks, orientations etc etc etc and when others open the same file, none of those settings are present.
Good day, I have set my margins all 4 sides to zero, still my print leaves a larger margin to the right, I am loosing that space, which end up in more pages. Please help. Thanx.
I tried to print my worksheet in excel format but the printout appears plain without the chart it was looking as if the job was done on Microsoft Word. I need you to guide me on the right step
My sheet prints with huge right margin, squeezing the sheet to the left and unreadable. Something is overwriting the steps I set according to your instructions.
Hi! You may have activated the Fit Sheet on One Page option. Your table is too large for one page.
Thank you for your great blog post. In this article, you provide website for print on demand and the best practice tools.
Great post, I really like the way to describe Printing and design, thank you for sharing blog all the Ideas and resources from the conference.
how can i print in one shot for different criteria in one sheet
like 1. apple 12 27/03/2021 2. apple 13 27/03/2021 3. apple 14 27/03/2021 4. orange 15 27/03/2021 5. orange 16 27/03/2021 now i want without any selection i want print for seperately apple and orange in one shot.
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Print a worksheet or workbook
Before you print, print one or several worksheets, print one or several workbooks, print all or part of a worksheet, print an excel table, print a workbook to a file.
You can print entire or partial worksheets and workbooks, one at a time, or several at once. And if the data that you want to print is in a Microsoft Excel table, you can print just the Excel table.
You can also print a workbook to a file instead of a printer. This is useful when you need to print the workbook on a different type of printer from the one that you originally used to print it.
Before you print anything in Excel, remember that there are many options available for an optimal print experience. Such as preview pages, set page margins, add headers and footers ...
Some formatting, such as colored text or cell shading, may look good on the screen but not look how you expect when it prints on a black-and-white printer. You may also want to print a worksheet with gridlines displayed so that the data, rows, and columns stand out better.
- Select the worksheets that you want to print. You can select multiple worksheets by holding down CTRL and clicking on the worksheet names.
- Select File > Print , or press CTRL + P .
- Select the Print button or adjust Settings before you select the Print button.
All workbook files that you want to print must be in the same folder.
- Select File > Open .
- Hold down CTRL click the name of each workbook to print, and then select Print .
- Click the worksheet, and then select the range of data that you want to print.
- Select File , and then click Print , or press Ctrl + P .
If a worksheet has defined print areas, Excel will print only those print areas. If you don't want to print only the defined print area, select the Ignore print area check box.
- Select a cell within the table to enable the table.
- Select File , and then select Print , or press Ctrl + P .
- Select Print .
- In the Save Print Output As dialog box, enter a file name and then select OK . The file will be saved in your Documents folder
If you print the saved file on a different printer, the page breaks and font spacing may change.
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Scale the sheet size for printing
You can reduce or enlarge the sheet size for printing to fit the page width, or on a specified number of pages.
Print a sheet to fit the page width
On the Page Layout tab, select Page Setup .
On the Page tab, select the Fit To check box.
In the Page wide by box, enter 1 (for one-page wide).
In the Tall box, enter 0 so that the number of pages tall is unspecified.
On the File menu, click Print .
Note: Excel ignores manual page breaks when you use the Fit To option.
Print a sheet on a specified number of pages
In the Pages wide by and Tall boxes, enter the number of pages on which you want to print the sheet.
Note: Excel ignores manual page breaks when you use the Fit to option.
Reduce or enlarge a sheet to fit the page
On the Page tab, select the Adjust to check box, and select the percentage to reduce or enlarge the sheet.
Note: Printed data never exceeds 100%.
Print a sheet to page width
On the Layout tab, under Print , select the Fit To check box.
In the page(s) wide box, enter 1 (for one-page wide).
In the page(s) tall box, enter 0 so that the number of pages tall is unspecified.
In the page(s) wide and page(s) tall boxes, enter the number of pages on which you want to print the sheet.
On the Layout tab, under Print , in the Scale box, enter the percentage to reduce or enlarge the sheet.
Set page margins
Change column width or row height
Fix data that is cut off in cells
Print with landscape orientation
Print headings or titles on every page
Insert, move, or delete page breaks in a sheet
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How to Print Multiple Tabs/Sheets in Excel
Excel has the option to print the active sheet, any selection on the active sheets as well as the entire workbook.
But what if you want to print multiple sheets in Excel but don’t want to print the entire workbook?
Of course, you can choose to print one single sheet at one time and repeat the process, but you don’t have to.
There is a way to print multiple sheets/tabs in Excel (not the entire workbook) and even print the same selection of cells on multiple sheets.
Let me show you how!
Table of Contents
Print All Tabs/Sheets in the Workbook (Print Entire Workbook)
If you want to print all the worksheets in the active workbook, it’s pretty straightforward (the option is baked into Excel).
Here are the steps to print all the worksheets in the workbook:
- Click the File tab and then click on the Print option. Alternatively, you can also hold the Control key and press the P key (or Command + P if you’re using a Mac)
- In the Print Preview window that opens, in the Settings option, click on the Print Active Sheets option. This will show a drop-down with more options.
- Select the ‘Print Entire Workbook’ option.
- Select the Printer from the drop-down.
- Click the Print button.
Print Multiple Sheets in Excel (But Not All)
Suppose you have five sheets in the Excel workbook, and you only want to print the first three (or any other combination of sheets).
Below are the steps to do this:
- Select the sheets you want to print. To do this, hold the control key and then click on the tab where you have the sheet name.
- Hold the Control key and press the P key (or Command + P if you’re using a Mac)
- In the Print window that opens, under the Settings option, select Print Active Sheets.
- Select the Printer from the drop-down
This will print all the selected sheets, as now, Excel considers all the selected sheets as active sheets and uses all of them while printing.
Pro Tip : In case you have sheets that are not contiguous, you need to hold the Control key and then use the mouse to select the sheets. In case these sheets are contiguous (i.e., all adjacent to each other), you can hold the SHIFT key, click on the left-most sheet and the right-most sheet, and it will select all the ones in between as well.
Caution : When you select multiple sheets, these are grouped together. When sheets are grouped , any changes you make will be made to all the grouped sheets. So make sure you ungroup the sheets once you’re done with printing.
Print a Specific Selection on Multiple Sheets
In case you want to print multiple sheets in Excel, but not the entire worksheet – only a specific part, you can do that too.
Note that this would work only when you need to print the same range from all the selected sheets.
Below are the steps to print the same selection from multiple sheets:
- Select all the sheets that you want to print. To do this, hold the Control key and select the sheets (or Command key if you’re using Mac)
- In the active sheet, select the range of cells that you want to print
- Hold the Control key and press the P key (or Command + P if using Mac)
- In the Print window, under the Settings option, click and then select Print Selection
- Click on the Print button.
The above steps would only print the selected range of cells in the selected sheets.
VBA Code to Print Multiple Sheets in Excel
If you want to do the printing in Excel using a VBA, you can use the various codes provided in this section.
When you run any of the VBA macros covered below, it will send the worksheets to your default printer for printing.
VBA Code to Print Active Worksheet Only
The above VBA code would only print the active sheet (i.e. the tab that is active when running the code)
VBA Code to Print Entire Workbook
The above code would print all the sheets in the active workbook.
VBA Code to Print Specific Worksheets
In some cases, you may only want to print some of the sheets in your workbook.
In that case, you can use the VBA macro code given below, where I have specified the sheet names that I want to print.
Here, I’m printing Sheet1 and Sheet3. You can adjust the code by specifying the names of the sheets you want to print
VBA Code to Print Sheets with Specific Word/Phrase in the Tab Name
One useful scenario where VBA could be useful when printing sheets is when you want to print only those sheets that have specific words in the name.
For example, say I only want to print sheets where it has the word Sales in the name. The below VBA code would do that:
So these are the ways you can use to print multiple sheets in Excel. You can either use the inbuilt print options that are available in the print preview window, or the VBA macro codes.
I hope you found this tutorial useful!
You may also like the following Excel tutorials:
- How to Center the Worksheet Horizontally on the Page in Excel
- How to Print Row Numbers in Excel
- 3 Ways to Duplicate Sheet in Excel
I am a huge fan of Microsoft Excel and love sharing my knowledge through articles and tutorials. I work as a business analyst and use Microsoft Excel extensively in my daily tasks. My aim is to help you unleash the full potential of Excel and become a data-slaying wizard yourself.
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How to Print Part of an Excel Spreadsheet
Last Updated: June 26, 2023 Tested
Printing from a Selection
Using a print area, printing individual sheets from a workbook, things you'll need.
This article was co-authored by wikiHow Staff . Our trained team of editors and researchers validate articles for accuracy and comprehensiveness. wikiHow's Content Management Team carefully monitors the work from our editorial staff to ensure that each article is backed by trusted research and meets our high quality standards. The wikiHow Tech Team also followed the article's instructions and verified that they work. This article has been viewed 319,246 times. Learn more...
Excel sheets can compile a lot of data, and it’s not always convenient to print it all at once. You can print certain sections of a spreadsheet by highlighting the target area, going to the print settings, and choosing the ‘print selected area’ option. A similar process can be used to print selected sheets in a workbook. “Print Areas” can also be used to for those who wish to adjust their formatting before entering the print menu.
Things You Should Know
- You can select the cells you want to print and then go to File and then Print and select Print the selection .
- You can edit the print area of the sheet to only print the part you want by going to the Page Layout tab.
- By selecting Print Active Sheets in the print menu, you will only print the sheets you have selected in a larger workbook.
- The “Orientation” button switches between landscape and portrait orientation.
- The “Margins” button adjusts the margins on a printed page.
- “Scale to Fit” chooses how many pages you want to fit your printed content into.
- You can clear, overwrite or add to the print area from the same dropdown menu.
- Note that “Print the selection” means that any newly highlighted selection overrides your designated print area.
- If you previously set a print area but decide against using it, select “Ignore Print Areas” to ignore.
Video . By using this service, some information may be shared with YouTube.
- Once you've set the print area Print Preview will show you what you've selected to print. Thanks Helpful 14 Not Helpful 4
- To Print the Whole document after setting the print area just select Page Layout -> Print Area -> Clear Print Area. Thanks Helpful 6 Not Helpful 3
- You can only set one Print Area at a time. Thanks Helpful 2 Not Helpful 0
- If you set multiple areas of a worksheet, as one Print Area, you will get each area being printed on a separate paper. Thanks Helpful 2 Not Helpful 0
- Printer, to print the document.
- Paper, to print on.
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Print Worksheet in Excel
MS Excel is powerful spreadsheet software that is widely used across the world. This is quite common when users share data from a spreadsheet or an entire workbook with others. Although there are many sharing options in Excel, there may be cases when we may need to print the data on paper to share with someone. Also, there may be other reasons to print one or worksheets from the workbook.
Generally, it seems much easier to print a worksheet using the Print button. However, this does not always mean that a beautifully formatted sheet that looks good on a monitor will also print beautifully. In reality, it’s a mess in most cases because Excel spreadsheets are primarily designed for viewing and editing on a computer screen, not for printing comfortably on a sheet of paper. However, Excel provides us with various customization options before finalizing our prints. We can make our worksheets fit perfectly on the paper sheet using precise settings.
This article will discuss how to print worksheet data on paper appropriately. Using the appropriate knowledge, we can decide whether to print a specific area of the worksheet, the entire worksheet, multiple worksheets, or all worksheets at once.
How to print in Excel?
It is quite easy to print one or more worksheets in Excel. Let us first understand the steps to print the worksheet in Excel, and then we will discuss more details on each essential feature of printing. The following steps must be performed to print any Excel worksheet:
Quick Print: Adding a Print button on Quick Access Toolbar
We can use the Quick Print option if we don’t want to change default printer settings but print a copy instantly. There are two following ways to use this option:
- We can use the keyboard shortcut Ctrl + P and press the Enter key. We don’t need to use a mouse this way.
- We can use the Print shortcut or button from the Quick Access Toolbar (QAT). However, the shortcut must be added to QAT before using it.
Adding a Print tool on QAT
We can perform the following steps to add a quick print shortcut button on the quick access toolbar:
The Print button on the quick access toolbar is useful to print in Excel frequently. We only need to add the Print Tool shortcut on the Quick Access Toolbar once, and it will be available for all Excel workbooks, whether existing or new.
Print Preview in Excel
After giving the print command in Excel, it displays the Print Preview window to see various print settings and a preview pane. It is always recommended to check the preview pane before finalizing the print to ensure that it looks similar to the way we want it on paper. This can help us save paper, inks, and time.
The print preview pane displays the virtual copy of the print to help us understand how the worksheet contents will look on paper. Additionally, we can adjust certain settings directly from the Print Preview window.
Unfortunately, the Excel Print Preview pane does not provide a zoom-in and zoom-out button. However, we can use the common shortcut Ctrl + mouse scroll wheel to adjust the zoomings to some extent. To remove the zooming and go back to the normal view, we can click on the ‘Zoom to Page ‘ button from the bottom right corner of the print preview pane. In addition, we can use the previous and next buttons to check the print preview in multiple print pages.
Choosing Printing Options: What to print?
When we need to adjust settings to choose which data and objects need to be printed from the worksheet, we must click the drop-down arrow next to ‘ Print Active Sheets ‘ text under the Settings option:
Let us understand each option present in the above image:
Print Entire worksheet(s)
When we want to print the entire worksheet in the view area (active sheet from the Sheet tab), we must click the ‘ Print Active Sheets ‘ option.
If we want to print specific worksheets (or multiple worksheets) from the workbook, we must select all the desired sheets with the mouse while holding the Ctrl key. After selecting the effective sheets, we must click the ‘ Print Active Sheets ‘ option.
Print Selection/ Range
When we want to print the specific area (a cell or range of cells) of the worksheet, we need to select/ highlight the particular area and click the ‘ Print Selection ‘ option. We can also select the no-adjacent cells to print. To select non-adjacent cells or ranges, we can press and hold the Ctrl key while selecting the desired cells.
Print Entire Workbook
When we need to print all the worksheets present in a workbook, we must click the ‘ Print Entire Workbook ‘ option.
Print Excel table
When we want to print an Excel table from the worksheet, we need to click or highlight any cell of the table and click the ‘ Print Selected Table ‘ option. The option ‘Print Selected Table’ will only appear after selecting the table or part of the table on the worksheet.
Printing the same range in multiple sheets
When we have a workbook containing several similarly structured worksheets, such as a sales report or invoice, we may need to print the same specific range from each worksheet. Excel enables us to print the same desired range from all the worksheets in the same workbook. We need to follow the below steps:
- First, we have to select the first sheet and select or highlight the specific range of cells required to print.
Adjusting Print Properties
When we give print command to excel worksheet, Excel displays various settings which we can adjust to make excel worksheet look good on paper. The following are some essential settings or properties to ensure that our worksheets look the way we want them on paper:
When we need to print multiple copies of a worksheet, we can use the up-and-down arrows to increase or decrease the number of copies to be printed. If there are multiple pages in a single copy, we can keep them collated or uncollated.
For instance, if we print 5 copies, the Collated option helps us print the entire first copy, the entire second copy, etc. Besides, the Uncollated option will print 5 copies of page 1, 5 copies of page 2, and so on.
Excel allows us to choose the orientation of the printout between portrait and landscape. Portrait orientation displays more rows but fewer columns on paper, while landscape orientation does the opposite. Landscape orientation displays more columns but fewer rows on paper.
We can choose the desired orientation of the printout under the Settings option, as shown below:
Excel enables us to adjust the page margins in various ways. We can either select any default margins, such as normal, wide, and narrow, or adjust them as desired using the drag-drop method via the mouse.
To choose a predefined margin style, we need to click on the drop-down arrow icon next to Margins and choose the desired margin setup.
To manually adjust the margins, we need to click on the ‘Show Margins’ icon from the bottom right corner of the print preview window. This will enable lines to margin with markers. We can then drag-drop the lines accordingly using the mouse to adjust the page margins manually.
If we have multiple pages in our worksheet and we need to print a specific range in a sequence, we can specify the pages to print. We have to enter the range of pages from the starting page to the last page, and all the pages of the given range will be printed. Moreover, when we need to print a specific worksheet page, we can enter the page number in the first box and give the print command.
Excel usually prints worksheets as per their actual sizes. This means that the more data we have in the worksheet, the more pages it will take for printouts. However, we can print an Excel worksheet on a single page by adjusting the Scaling settings. The scaling options can be accessed from the bottom of the print preferences/ settings from the Print Preview Pane.
The Scaling options are as follows:
- No Scaling : This option helps remove scaling.
- Fit Sheet on One Page : This option shrinks the worksheet contents to fit on one page.
- Fit All Columns on One Page : This option prints all columns on one page while rows can be split across multiple pages.
- Fit All Rows on One Page : This option prints all rows on one page while columns can be split across several pages.
We must be careful while printing worksheet data on a single page as huge data can be shrunk to become unreadable. Excel does not give any error even if the data is unreadable.
Before finalizing the printout, we must ensure that the correct printer is selected as the default. To choose a printer, we need to click the drop-down arrow icon under Printer, as shown below:
If no printer is connected to the computer, Excel allows us to save a worksheet to a file, such as PDF, XPS, etc. The file is saved with the worksheet data and can be printed later when the printer is available on the computer.
Printing a worksheet to file: Saving for future use
Printing to file is one of the essential features of Excel. It helps us create a PDF copy of the Worksheet, Selected Range, or entire Workbook. However, it is rarely used or underestimated by many. But, it can be very helpful sometimes. We can save the output to a PDF file instead of sending it to be printed by the printer. That way, we don’t have to modify the settings whenever we want to print it on paper. We need to open the PDF version and give the print command to the printer. In addition, it allows us to easily share the non-editable copy of the worksheet with others as it is not easy to edit the PDF version of the worksheet.
We can perform the following steps to print a worksheet to a file (PDF):
Inserting Page Breaks to Worksheet
When we need to print large spreadsheets, we can control the way the contents of a worksheet are divided (or printed) across different pages. For this, we need to insert page breaks in certain areas. We must perform the following steps to insert page breaks in Excel:
- First, we must select the specific row or column to move to a new printed page.
To remove page breaks, we can go to Page Layout > Breaks > Remove Page Breaks after selecting the same cell that we selected while applying page breaks.
If we have multiple formulas within the worksheet that we want to print instead of their calculated values, we need to enable the ‘Show Formula’ option in an Excel worksheet. To enable the formula, we must go to the Formulas tab and click the ‘ Show Formulas ‘ tool from the Formula Auditing group.
After that, we can print the worksheet as usual.
Printing Worksheet Chart
When we only need to print a specific chart from the Excel worksheet, we need to select the particular chart and press the quick print shortcut key Ctrl + P . After that, we need to choose the ‘ Print Selected Chart ‘ option under Settings from the Print Preview window . If the preview looks good in the Print Preview pane, we can finalize the printout by clicking the Print button. We can change other print settings as usual.
It is not allowed to change the scaling of the chart from the Print Preview pane. So, we need to resize the chart from the sheet window and make it bigger to fit the whole page.
Printing worksheet with Gridlines
By default, the gridlines are not printed when we print anything in Excel. However, we can choose whether to include gridlines and heading to print. We need to go to the Page Layout tab and select/deselect the checkboxes before the Print option under Gridlines from the Sheet Options group.
After selecting the checkbox for the Gridlines Print option, the gridlines will be printed along with the worksheet contents.
Likewise, we can tick/ untick the checkbox for Headings to include or remove them to a printed copy of the worksheet.
Important Point to Remember
- Excel does not display any errors when the print becomes unreadable on paper. So, we must check the print preview window before finalizing the printout.
- It is very difficult to adjust margins from the print preview window.
- It is recommended to print worksheets with gridlines or borders so that it is easier to differentiate cell boundaries and read the data correctly.
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How to Print Multiple Sheets (or All Sheets) in Excel in One Go
- -- By Sumit Bansal
Excel gives you a lot of options when you’re trying to print your work. You can choose to print the entire worksheet, a specific area in the worksheet, print multiple sheets, or all sheets at one go.
In this tutorial, I will show you how you can print multiple sheets in Excel at one go. These could be some selected sheets or all the sheets in the workbook.
And in case you want to print a specific area in multiple/all sheets, you can do that too with a little bit of VBA magic.
So let’s get started!
This Tutorial Covers:
Print All Sheets at One Go
Excel has an inbuilt feature that allows you to specify to print all the sheets at one go.
Below are the steps to print all the sheets in the workbook:
The above steps would print all the sheets in the workbook. In case you have a print area set in some of the sheets, then only that print area will be printed.
You can also see what will be printed in the Print preview on the right. You can also change page numbers and see what will be printed on each page.
Now, what if you only want to print only some specific sheets and not the entire workbook.
Print Multiple Sheets (Selected Ones) at One Go
This is again quite easy to achieve.
All you need to do is selected those specific sheets that you want to print and then print it!
Below are the steps to print some specific sheets in a workbook in Excel:
- Click the File tab
- Click on the Print option
- In the Print page, click on the Print setting drop-down
- Click on Print
When you select multiple sheets, these all act as active sheets while printing.
Print Multiple Sheets With a Specific Print Area
This one is a little more complex than the previous two.
Suppose you have a workbook with multiple sheets, and you want to print a specific area from each sheet.
Maybe there is summary data in each sheet and you only want to print this data and not the entire worksheet.
This can be done by setting a print area in all the sheets and then printing these (as shown in the above two methods).
Now when it comes to setting the print area:
- You need to do it manually for each sheet (especially if the print area is different for each sheet)
- Or you can use a simple VBA code to set the same print area in all the sheets at one go.
Once you have set the print area, you can then use any of the above methods to print the sheets.
So let me quickly show you how to set the Print area manually and using VBA.
Setting the Print Area manually
Below are the steps to do this:
- Select the cells that you want to be covered in the print area
This would set the print area to the selected cells and when you print this sheet, only the print area will be printed.
You need to do this manually for each sheet. So if you want to print specific areas in Sheet1, Sheet4, and Sheet5, you will have to do it for each sheet separately.
Setting the Print Area using VBA
In case you have a lot of worksheets, setting the print area manually can be time-consuming.
In that case, you can also use VBA to quickly set the print area in one sheet, and then run the code to replicate it to all the other sheets.
Note: This method works well when you have the same range of cells that you want to use while setting the Print Area.
Below is the VBA macro code that will do this:
The above code uses the print area from the active sheets, goes to all the sheets in the workbook and sets the same print area in each of these sheets.
Once you have this set, you can now print all the sheets (or some selected sheets), and only the print area will be printed.
You can put this VBA macro code in a regular module and run it from there .
So these are some scenarios where you can print multiple sheets in Excel in one go.
Hope you found this tutorial useful!
You may also like the following Excel tutorials:
- How to Print Comments in Excel
- How to Print Excel Sheet on One Page
- How to Insert Page Numbers in Excel Worksheets
- How to Compare Two Excel Sheets (for differences)
- How to Unhide Sheets in Excel (All In One Go)
- How to Print the Top Row on Every Page in Excel
- How to Change Page Orientation in Excel?
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1 thought on “how to print multiple sheets (or all sheets) in excel in one go”.
I’m sure it is because I’m new to VBA, but I’ll ask a stupid question. Don’t you have to designate a range of cells to set a print area in each worksheet? If that’s what you are trying to accomplish.
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How to Print Excel Spreadsheet on Windows 10/11
This post offers a guide for how to print Excel spreadsheet. Learn how to set print area in Excel like selecting pages, how to print Excel with lines, how to print labels in Excel, and more. To recover deleted or lost Excel sheets or other files from Windows computer, USB, memory card, etc. you can use MiniTool Power Data Recovery .
Microsoft Excel is often used to calculate and display information in formatted spreadsheets. Sometimes you may want to print the Excel spreadsheet on paper. In this tutorial, you’ll learn how to print Excel spreadsheet with a step-by-step guide.
How to Print Excel Spreadsheet
How to print in excel.
- Open the Excel file. Click File -> Print or press Ctrl + P keyboard shortcut to open the Print window.
- Next, you can select the printer device, enter the print copies, adjust the printing settings like choosing the pages, setting the page margins/orientation/paper size, etc. Then you can click Print button to send the sheets to the printer.
Here are the 8 ways for how to repair corrupted Excel files on Windows 10/11 for free. Some online tools are included. Check the detailed guides in this post.
How to Set Print Area in Excel
- Still, open the Excel file and click File -> Print .
- In Print window, you can click the drop-down icon next to Print Active Sheets. Then you can select an option to set the print area in Excel . Four options are provided: Print Active Sheets, Print Entire Workbook, Print Selection, Print Selected Table . After selecting the area, you can click Print button to start printing the selected sheets or area in Excel.
How to Print Excel Sheet in One Page
- Open the target Excel file, click File -> Print .
- Under Settings , click the drop-down icon next to No Scaling .
- Choose a scaling option. Fit Sheet on One Page option will shrink the sheet to fit on one page. Fit All Columns on One Page option will print all columns in the Excel sheet in one page while the rows may be split into several pages. Fit All Rows on One Page option will print all the rows on one page while the columns may be split into several pages. No Scaling option will remove the scaling and print the excel sheets at the actual size.
How to Insert Page Breaks in Excel
- In the Excel file, you can click the row or column that you want to print on a new page.
- Click Page Layout tab and click Breaks -> Insert Page Break to insert a page break. You can drag the break line to change the position of a page break if you want.
Guide for how to print Word document on Windows 10/11 or Mac computer. Free way to recover deleted/lost documents is also introduced.
Best Free Way to Recover Deleted/Lost Excel Files
If you mistakenly deleted an Excel file, you can use MiniTool Power Data Recovery to easily recover the deleted Excel file .
MiniTool Power Data Recovery is a professional data recovery program for Windows 11/10/8/7. It let you recover any deleted or lost files, photos, videos, etc. from Windows PC or laptop, USB flash drive, memory card, external hard drive, SSD, etc. You can use this program to recover data from various data loss situations. It equips an extremely intuitive interface and features a simple operation. You can just select the target drive or device to scan, check the scan result to find wanted files, click Save button to store the recovered files to a safe location.
You can find some best photo printers for PC/iPhone/Android in this post to let you easily print photos/images with high quality.
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How to print a worksheet with comments in excel.
You’ve added comments to your worksheet, and now you want to print it out--with those comments intact.
You’ve added comments to your worksheet, and now you want to print it out--with those comments intact. However, Excel doesn't print comments by default. Here are two ways to do it.
Related: How to Hide Comments, Formulas, Overflow Text, and Gridlines in Excel
Before printing comments on a worksheet, you must be sure the comments are not hidden using these instructions . Once your comments are showing on the worksheet, click the “Page Layout” tab.
Click the “Sheet Page Setup” dialog button in the lower-right corner of the “Sheet Options” section of the “Page Layout” tab.
The “Sheet” tab on the “Page Setup” dialog box automatically displays. To print comments on your worksheet, select an option from the “Comments” drop-down list in the “Print” section.
To print the comments at the end of the worksheet on a separate sheet of paper, select the “At end of sheet” option. The comments are not linked to the cells, but the cell reference and the name of the person who wrote the comment are included with the comment. To print the comments as they are displayed on the screen, select the “As displayed on sheet” option. This option preserves any formatting applied to the comments when you print them, such as bold, underline, italics, and colors.
Click "OK" to accept your change and close the dialog box. The next time you print this worksheet, any comments you have showing on the screen will print in the selected format.
If you want to change the way comments are printed while on the “Print” backstage screen, right before printing the worksheet, click the “Page Setup” link. When opening the “Page Setup” dialog box from this location, the “Page” tab automatically displays. So, you will have to click the “Sheet” tab on the “Page Setup” dialog box to access it. Then, change the “Comments” setting and click “OK”.
The option you select in the “Comments” drop-down list is applied to each worksheet in your workbook separately, meaning if you turn it on for one worksheet, it will not be on for the other worksheets in the workbook. So, before selecting an option in the “Comments” drop-down list, make sure the worksheet containing the comments you want to print is the active sheet.
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How to Print Worksheets with Displaying Formulas in Excel?
In Microsoft Excel, a formula can be defined as an expression that performs calculations, manipulates data, or returns a specific value based on the inputs provided. Formulas in Excel typically start with an equal sign (=) and can contain a combination of numbers, operators, functions, cell references, and constants.
To understand more precisely consider the below given Excel formula elements:
Numbers: these values can be directly written in a formula. An example includes any number such as 5, 1. 5, -3, etc.
Operators: these can be defined as the mathematical symbols used to perform calculations. Examples include addition (+), subtraction (-), multiplication (*), division (/), exponentiation (^), etc.
Functions: these are the Built-in functions of Excel that perform some specific calculations. Functions are generally used to simplify complex calculations. Examples of functions include SUM, AVERAGE, IF, VLOOKUP, CONCATENATE, etc.
Cell References: References to cells or ranges in a worksheet. Cell references allow users to use the values in specific cells within their formulas. For example, A1 refers to the cell in column A and row 1, while C2:D5 refers to a range of cells from C2 to D5.
Constants: Fixed values that are used within formulas. They can be numeric values, text, or dates. For example, "Hello" is a text constant, and 2/12/2023 is a date constant.
Example 1: To print the formula, to the current worksheet, by using available options.
This example is designed to allow the user to make the formula visible to all the cells that contain a formula. It is useful for cases where users need to view all the formula cells at a time. To understand the task, consider the below provided Excel sheet.
Go to the D2 cell, and type “=B2*C2” as a formula. Consider below provided snapshot:
Press the “Enter” key. This key will display the multiplication result of cell B2(2) with C2(1), that is 2*1=2, to the D2 cell. consider below provided snapshot for reference:
Drag the fill handle to the 6 th row, to ensure that the same formula will be copied to other rows as well. final obtained result is provided below:
After that select the D column. To do so, click on the column header D. This will highlight whole column with grey color, as shown below:
To display the formula, click on the “Formulas” tab, then under the “Formula Auditing” tile, choose the option “Show Formulas” . Consider the below-given image for reference:
The above step will print or display all the formula, used in the excel sheet. For example, refer the below depicted image for proper reference:
Go to the file tab and select the option for “Print” . Consider the below-depicted image for proper reference:
The above step will ultimately display a “Print Preview” . This print preview displays a formula. Consider below guided snapshot for proper reference:
Example 2: To print the formula, to the current worksheet, by using the kutools.
In this example, we will learn the process of displaying the formula to the cells by using the kutool option. To understand this example, will take the same Excel sheet. Consider the below-depicted image for reference:
Select D column, by clicking on the column header for D. This will highlight the option, as depicted below:
After that go to the “Kutools” tab, and under the “view” section, select the option “Show/Hide” . Further, choose the option “View Option” . For proper reference select the below depicted image:
The above step will display a view options dialog box, in the window option section, tick the check box for “Formulas” . Finally, click on the “OK” button.
The above step will print or display all the formulas used in the excel sheet. For example, refer the below depicted image for proper reference:
Displaying a formula in an Excel sheet refers to the act of showing the actual formula present in a cell instead of its calculated result. This feature is useful to understand the process of calculations, troubleshooting errors, and making modifications to formulas. Excel provides multiple methods for displaying formulas, including using the Formula Bar, cell editing, and the "Show Formulas" option. By being able to view and manipulate formulas, users can gain a better understanding of their data and ensure the accuracy of calculations in their Excel sheets. After the successful completion of this article, the user can easily understand the process of highlighting the cells that contain the formula.
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Worksheet.PrintOut method (Excel)
- 5 contributors
Prints the object.
expression . PrintOut ( From , To , Copies , Preview , ActivePrinter , PrintToFile , Collate , PrToFileName , IgnorePrintAreas )
expression A variable that represents a Worksheet object.
"Pages" in the descriptions of From and To refers to printed pages, not overall pages in the sheet or workbook.
This example prints the active sheet.
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Microsoft Introduces Python in Excel
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Some members of the Microsoft 365 Insiders program can now try out the combination of Python's data analysis and visualization libraries, Excel's features and the Anaconda Python repository.
Python in Excel is now available on a rolling basis for Microsoft 365 Insiders program beta channel members, the Redmond tech giant announced on Tuesday. This change allows those Excel users to execute Python analytics within their worksheets. It pairs Python’s data analysis and visualization libraries with Excel’s features, plus the ability to call Python analytics from Anaconda’s enterprise-grade Python distribution hub.
More information about when Python in Excel will be generally available is expected soon.
What is Python in Excel?
How to get python in excel, how to use python in excel.
With Python in Excel, users will be able to type Python code directly into an Excel cell. The Python calculations will run on Microsoft’s cloud servers and be delivered back to the Excel sheet.
Python plots and libraries will be capable of manipulating and exploring data in Excel . From there, users can apply Excel’s formulas, charts and PivotTables to the data they have calculated in Python ( Figure A ).
With its Anaconda Distribution for Python running in Azure, Python in Excel will call common Python libraries, including pandas (data manipulation), statsmodels (advanced statistical modeling), and Matplotlib and seaborn (data visualization).
“Python’s integration in Excel marks a significant leap forward for data science, combining the popularity of both tools to address a long-standing gap between the capabilities of Python for data science and Excel’s familiar interface,” Guido van Rossum, distinguished engineer at Microsoft and the creator of Python, told TechRepublic in an email.
“The ability to run Python in Excel simplifies McKinney’s reporting workflows,” said Greg Barnes, executive director of data and analytics at McKinney, in Microsoft’s blog post about this news . “We used to manipulate data structures, filter, and aggregate data in a Jupyter Notebook and build visuals in Excel. Now we can manage the entire workflow in Excel.”
Teams and Outlook users will be able to view Python calculations from Excel
Microsoft Teams and Microsoft Outlook will also have newfound Python functionality; both can be used to share workbooks and Python analytics with Python in Excel. If you’re collaborating with a teammate who doesn’t have Python in Excel, they’ll still be able to see the analytics and comment on the data in Teams or Outlook.
SEE: Microsoft’s generative AI assistant, Copilot, may be the next big thing in the 365 suite. Here are all the applications it will touch . (TechRepublic)
Limitations of Python on Excel
There are limitations to running Python in Excel. Because the Python calculations are done in Microsoft’s cloud, any customizations a user may have made to their local Python installation will not be automatically applied to Python in Excel. Like most collaborative applications of this type, Python in Excel can only be used with an internet connection.
To sign up for the Public Preview, you need to join the Microsoft 365 Insiders program Beta Channel; you also need to be running Excel for Windows build 16818 or later. Some members may not see Python in Excel as an option yet; Microsoft stated this beta will be rolled out in waves.
Users with the Public Preview will be able to see Python in the Excel ribbon menu. Those users can bring external data into Python using Power Query and built-in Excel workflows.
While Python in Excel is in beta, members of the Insider community may expect to see fixes and tweaks to the following:
- Enhanced editing features like autocomplete and syntax highlighting.
- Default repairs.
- Updated error behaviors.
- Improved help menus and documentation.
Microsoft expects Python in Excel to be expanded to platforms beyond Excel for Windows, such as Excel for the Mac or for mobile devices, at a later time.
If you have the latest build of the Insider version of Excel installed, take the following steps to open Python in Excel:
- Open a blank workbook.
- Navigate to Formula in the ribbon menu.
- Choose Insert Python.
- Choose the Try button when a dialogue box appears.
There is an alternate way to open Python in Excel.
- Enter =PY into an Excel cell.
- Select PY from the function AutoComplete menu.
- Enable the preview using the dialogue box.
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Printable drafting cheat sheet for 2023 PPR fantasy football leagues
Your PPR drafting tiers for 2023 fantasy football leagues are here!
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Ranking fantasy football players is tough. Sometimes you have to dig down into the nitty gritty to try and decide between two or more players. Due to this difficulty, the tiers system has been implemented. Rather than your typical 1-400 ranking of players, they are now separated into tiers of players so you can see who is being grouped by talent level. This could make it easier when trying to decide between two or more players, or at least takes out the stress of picking the correct player.
When it comes down to it, I always draft with tiers instead of straight rankings. You get a separate rankings column for each position and have a more fluid way of comparing players in smaller sections. Compartmentalizing is soothing to the brain and we just want to soothe your gray matter here at DKNetwork!
Here are our draft tier lists for 2023 fantasy football leagues that utilize PPR scoring.
8/15 Update: Dalvin Cook has signed with the Jets and Ezekiel Elliott with the Patriots to mess up my rankings and only for that reason. Their presence will impact touches for Breece Hall and Rhamondre Stevenson. Both of these backs remain good picks, but they do become a little riskier, especially the Jets backfield, as Cook has shown more ability of late.
PPR Drafting Tiers — PDF Download
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Your fantasy football 2023 draft cheat sheet
Searching for fantasy sleepers ? Not sure what to do with the No. 1 pick? Have questions about whether to use the Zero RB strategy , which top players are at high risk of injury or what to do with your flex spot to give you an edge ? Or just need some draft tiers to help you decide what position to target next ? You’ve come to the right place. Our cheat sheet will guide you through your 2023 fantasy football draft, whether you’ve been preparing for weeks or just started last night.
Check out our perfect draft rosters
To make our “perfect draft,” we keep an overall outline based on average draft position but modify that picture based on injury concerns, strength of schedule and opportunity. Our rosters should outperform an average team in any given week . (You can read an in-depth explanation of our methodology here .) Remember: This is the perfect draft based on our 2023 projections, so some players will have more or less projected value than the public perceives. Use this to your advantage.
Use draft tiers to make the most of your picks
Top-200 lists aren’t as useful after the first couple of rounds because your initial picks strongly influence which positions you may want to target in the middle and later rounds. Draft tiers can help you choose which position to target when your turn comes up. Use them to see when strong candidates for a specific position are rapidly drying up or when there are enough good options left that you can be confident about scooping one up in the next round. Use our draft tiers for quarterback, running back, wide receiver and tight end .
Forget the Zero RB strategy and get a strong RB early
The popular Zero RB strategy involves de-emphasizing running back early in the draft and focusing on top-tier wide receivers, tight ends and perhaps a quarterback to avoid the uncertainty of volatile running back performances and injuries. But as fantasy football drafting strategy and offenses have changed, we recommend drafting an elite running back in the first three rounds because of their scarcity and value. Call it the Hero RB strategy, and follow it this year.
Be wary of these high-risk players
Beyond raw talent and statistics, injuries, aging and opportunity can shape a player’s fantasy potential — and his risk of disappointing. We analyzed the top 50 or so players on fantasy football draft boards, examining the potential dangers, based on a 12-team point-per-reception league. We chose nine players with the highest risk because of injury, age or opportunity .
Use our list of late-round sleepers
Blowing a late-round pick doesn’t matter much for your fantasy team’s chances, but hitting big on one can boost your championship outlook. We’re defining “late-round” sleepers as players taken after the 144th pick by average draft position, which works out to 12 full rounds in a 12-team league. We identified some deep-sleeper late-round best bets for quarterback, running back, wide receiver and tight end .
Target wide receivers for your flex spot
Your flex spot could be the key to your season, and we recommend targeting wide receivers. Why? Running backs are often heavily reliant on volume and touchdowns to achieve high fantasy point totals, and most tight ends are too touchdown-dependent to be counted on. Meanwhile, wide receivers can make impactful contributions through receptions (in PPR leagues) and yards to offer consistent value. Here is our full analysis about why this should be your flex-spot strategy .