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Project Management Assignment

Develop a project that will introduce Rotomotion to a more ‘electronic’ way of doing business. It will be required to consider carefully what IT solutions could be used to help make Rotomotion’s systems more integrated

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Sample Undergraduate Project Management Assignment

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Project Management – A Designated Project of Building a Hotel within the Airport’s Proximity

Introduction.

This report’s major aim is to fulfill the duties of a project manager for the designated project of building a hotel within the airport’s proximity to reduce the problem faced by the airline about transporting the crew between the airport and hotels during the time of congestion. In the first part of this report, the project’s scope is discussed concerning the case provided.

In terms of discussing the project’s scope, all the relevant details required to discuss the scope with the project’s stakeholders are covered in this section. In this section of the report, all the project requirements are also communicated to the stakeholders. The next part of the project is related to the risk assessment of the undertaken project.

In this section of the report, the project’s relevant risks are identified along with their respective likelihood and impact of the risks. Moreover, the mitigation strategies and contingency plans about the risks are also stated. The third and final section of the report discusses the project’s milestones by the scope and risks stated in the previous sections.

Task 1 – Project Scope

One of the most important aspects of project management is planning the project, including defining the scope. Project scope management includes the processes, resources, and procedures required to complete the project following the goal and objectives (Guide, 2001). According to PMBOK, there are six steps to be followed to manage the scope of the project (Fitsilis, 2008). To explain the content of this project to the stakeholders, the technicalities of PMBOK are followed.

Plan Scope Management

In this step, the scope management plan is created. In this part, the scope management planning is carried with the project members to assess the approaches that can be used to fulfill the project’s objectives (Sheng, 2018). Initially, with the project team’s help, the scope management plan is designed, which includes the requirements that will help define the needs of the stakeholders, create a Work Breakdown Structure (WBS), validate, and control the scope.

Collection of Requirements

There are several stakeholders of this project, and it is essential to discuss their needs and stake following the completion of this project (Eskerod and Jepsen, 2016). Being the project manager, this task has been carried out with interviews, meetings, and surveys. The first stakeholder of this project is the company itself. By carrying out meetings with the senior management of the company, their stake will be discussed. This project will help the company cut down its cost of partnering up with hotels in Paris to accommodate their 68 crew members every day for a layover.

Moreover, the efficiency will also be increased as the crew will reach the airport in time as the Hotel will be situated within the 10 km proximity of the Hotel. Crew members are also a stakeholder of this project because, via this Hotel, they will not have to travel long routes to reach a place for accommodation as they do it now. This will ultimately increase their productivity.

In this regard, the crew’s major need is to have a hotel near the airport with comfortable rooms to rest. Passengers of the airline traveling from Paris to or via Paris are also the project stakeholders. The new Hotel can be accommodated if the flight is overbooked or if they have missed their connecting flight.

Definition of Scope

Following the objectives of this project and the requirements of the stakeholders, the following is the scope statement of the project:

“To build a hotel in the proximity of Charles de Gaulle Airport to facilitate the accommodation of crew members during the time of layover and the passengers in case of overbooking of airlines and missed flights in two year time period within the provided budget and constraints.”

Work Breakdown Structure

According to the needs of the stakeholders, objectives of the project, and the project’s scope statement that has been discussed in the above section, the following is the WBS that has been designed to facilitate the tasks and activities required to complete the project.

Validation of Scope

This is among one of the final steps of the scope management of the project. The scope statement of the project has already been defined in the preceding section. The management of the airline company, cabin crew, and the contractor appointed for the construction of the Hotel will be provided with the scope statement for validation. Through this process, the scope can improve, improving how the project is carried out.

Controlling the Scope

According to Eskerod, Hueman, and Savage (2015), the project scope needs to be well-defined and well-controlled. In this regard, it is ensured that the scope creep does not happen during this project to ensure that there are no unwanted outcomes of the project. For this project, the scope of the project will be validated by the shareholders of the project to make sure that the project is carried out according to the requirements and expectations of the shareholders.

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Task 2 – Risk Assessment

For a project to work efficiently, it is essential to avoid and mitigate any potential risk that can harm its successful completion (Haimes, 2015). Before commencing ant project, the project manager’s prime responsibility is to ensure that the risks are identified at the project’s planning phases (Hopkinson, 2017). To ensure that the risks are identified and mitigated efficiently, a risk assessment matrix is formed. This section of the report identifies eight of the significant risks faced by the hotel construction project.

The following table shows the likelihood matrix that explains the probability of the occurrence of the risk during the tenure of the project:

Table 1: Likelihood of Risks

Table 2: Impact of Risks

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Task 3 – identification of key milestones.

One of the critical aspects of project management is determining the milestones and planning them so that the project is completed according to its scope, budget, and cost (Kerzner and Kerzner, 2017). Milestones are responsible for indicating the progress of the project (Lock, 2017). Critical discussion points, completion of the project tasks, and ending of the project’s various phases include the project’s milestones (Heldman, 2018). In this section of the report, the milestones of the hotel construction project for the Airline company are stated, which are essential for the completion of the project.

Milestone 1

The first milestone of this project is the completion of the business case documentation and the project charter. This will help the project manager explain to the project’s stakeholders what the project aims to achieve. For this project, the business case will be developed to consider the costs incurred every year for accommodating the cabin crew in different hotels for layovers. With the completion of this milestone, the feasibility of this project will be formed, which will help assess the project’s objectives.

Milestone 2

The second milestone of this project is completing the entire planning phase, which is considered the most important phase because, in this phase, the whole project is planned out. After completing the planning phase, all the requirements related to the project, its costs, resources, and budget will be finalised.

Milestone 3

The third milestone is the completion of the budgeting and costing of the activities involved in the entire construction of the Hotel. This milestone will be completed when the budget is decided and finalised based on the General contractor’s estimation techniques with the project manager.

Milestone 4

Finalising the general contractor and the site for building the Hotel is a significant milestone of this project. It will be ensured that the site is within 10 km proximity with the airport.

Milestone 5

Starting date of the Hotel’s construction is a significant milestone because it will officially start the execution phase of the project. It is considered to be the milestone of the project because it will begin the project.

Milestone 6

Design approval is considered a significant project milestone because it is a prerequisite to starting the hotel construction execution phase. The design will be received from the architecture and designers on board with the project, and then it will be discussed with the relevant stakeholders of the project.

Milestone 7

Completion of hiring all the relevant vendors of the contract is an essential milestone of the project. Some vendors will be a part of this project, such as a vendor for transportation, a vendor for furniture, a vendor for raw materials, etc. Finalising the contractors of all the vendors is an important task to be completed for the project.

Milestone 8

After completing each of the five phases, there will be a communication update meeting of the project manager, contractors, and the project team to ensure that all the hotel construction objectives are fulfilled. The completion of each communication meeting is a milestone of the project

Milestone 9

Like other projects, the hotel construction project also follows the five phases: initiation, planning, execution, monitoring, and closure. Completion of each phase will mark a milestone of the project. By completing each phase of the project, the activities for the subsequent phase will start, making the project progress.

Milestone 10

The most important milestone of the project is completing the last phase of the project, which is closure. This phase will be ended when the general contractor will hand over the project to the client, i.e., Transworld. The last phase of the project will include feedback from different stakeholders as well as lessons learnt. The final milestone will also mark the end of the project.

Thus the stages above and phases of the project are milestones of the hotel construction project for Transworld Airlines. With the completion of each milestone, the company will take the project one step further.

Thus, this report includes all the relevant and important information regarding the hotel construction project for the company Transworld. In the first part of the assignment, the project’s scope statement has been mentioned, showing that the Hotel aims to provide accommodation for the cabin crew and passengers during layovers and missed or overbooked flights, respectively.

Moreover, several risks are being faced by the project with different likelihoods and impacts. The project manager needs to ensure that there are mitigation strategies and contingency plans to ensure that the project is not impacted negatively. In the last section of the report, various milestones of the project have been stated.

Eskerod, P. and Jepsen, A.L., 2016. Project stakeholder management. Routledge.

Eskerod, P., Huemann, M. and Savage, G., 2015. Project stakeholder management—Past and present. Project Management Journal, 46(6), pp.6-14.

Fitsilis, P., 2008. Comparing PMBOK and Agile Project Management software development processes. In Advances in Computer and Information Sciences and Engineering (pp. 378-383). Springer, Dordrecht.

Guide, A., 2001. Project Management Body of Knowledge (PMBOK® GUIDE). In Project Management Institute.

Haimes, Y.Y., 2015. Risk modeling, assessment, and management. John Wiley & Sons.

Heldman, K., 2018. Project management jumpstart. John Wiley & Sons.

Kerzner, H. and Kerzner, H.R., 2017. Project management: a systems approach to planning, scheduling, and controlling. John Wiley & Sons.

Lock, D., 2017. The essentials of project management. Routledge.

Pheng, L.S., 2018. Project Scope Management. In Project Management for the Built Environment (pp. 63-77). Springer, Singapore

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Project Management Fundamentals

“ Library Management System”

A Project can be a short-lived, unique and innovative endeavor or endeavor to provide a fairly the final tangible or intangible result can be products, services, benefits, positive advantages, etc. Project management is the application of knowledge, skills, tools, deliverables, and process technology to project activities to ensure a solid path to project success by meeting objectives and requirements. We come across projects in daily, business and family life. Think about the project: at work, you may be building or contributing deliverables (such as reports, websites, tools or products, or even buildings), while at home, you may be preparing meals and planning few holidays, even committed to improving the family. These are real projects, with clear start and end dates, goals, scope, and resources. All of these require a certain level of management. In the business focused on in this chapter, a project is usually a one-time operation performed to achieve a specific goal. Projects may include developing Software to improve employee productivity, build a building to host community events, or design a website to reduce the number of calls to the company. The list can go on. All of these kinds of projects need a crew to handle dissimilar features of the delivery. For example, you force understand a trendy, creator, and copywriter occupied on a web site design undertaking. In many cases, the undertaking supervisor will team of workers those initiatives to make certain that the group gives you the undertaking on time and on finances and achieves set goals. So what's project management? It is not a instrument or a somebody, nevertheless a rehearsal.

Libraries depend on library management systems to control collection of assets and the relationship with their members. Library control structures can help libraries maintain their documents and borrowing collections, membership subscriptions and personal data occasionally for more than one bodily location. This kind of software program may be utilized by instructional institutions’ libraries, in addition to public or personal libraries. Library buyers use library control structures to discover, and keep documents and mortgages consistent, even when library staff designates to control the acquisition, cataloging, and existence of documents. Library management systems are often combined with virtual statistical databases to allow access to digital resources. Library control structures additionally desires to combine with accounting answers to control bills and different monetary dealings. To succeed for addition with inside the Library Management category, a product must: Include a database that can be used to store and monitor statistical data on content material assets (books, magazines, movies, song records, etc.) in a single format (print, digital, video, etc. . .) in a single format. Manage customer and member statistics Data and profiles, grants and excess loans, invoices and penalties allow customers to discover publicly reiterated statistics from OPAC (Public Online Access Directory) or World Cat, etc.Stock, overdue returns or misplaced files.

The library management system is also a software program used to control the principle cleansing features of the library. The library is predicated at the library control device to control its series belongings and its courting with members. The library control device allows the library tune the popularity of books and their payment, in addition to club subscriptions and private information. The library control device additionally consists of retaining a database for registering new books and recording books that have been used for checked out and their respective due dates.

There isn't any single manner run all tasks. You will discover that many agencies spend a number of time making errors and adjusting their technology to make it just right, and the most effective is to find that they have to modify it again after they think it’s “just right”. Factors such as changing the company's desires and goals, new or special labor, experience, evolution, or a new generation are often one of the reasons why the strategy needs to be changed. But most importantly, an organization or group has a simple framework for how the mission works. When you study business management, you may find that Peak Fashion has achieved 3 simple stages (with various Names, tasks, and deliverables) to put together for activities: research, discovery, and planning, Executing, Testing, and measuring, iterating

The library management system refers to the network application program of the library system. The librarian uses to manage the library, use a automatic system, wherein you may document diverse transactions, consisting of publishing, returning books, including new books, new college students addition, etc. Books and seek modules Students also are covered with inside the system, preserving a document of college students the usage of the library, in addition to special description of the book. With this automatic system, there's no lack of club or accounting records, which generally occurs whilst the usage of a non-automatic system more importantly, the library management system also contains report modules such as viewing and borrowing books. Compared with non-computerized library systems, all these modules can help librarians to manage the library more comfortably and efficiently.

Library Management System (LMS) provides access and management of library resources. The carefully selected system will improve the efficiency of the library, save valuable management time, provide students with a better educational experience, and help cultivate self-directed learning. A typical computerized LMS has the following functions/modules as a standard: Cataloging circulation. This involves not only borrowing and returning materials, but also updating, backlog management, and reader records. Various library activities, reports, and generating statistics, Management: So you can configure the system according to the needs of the school, for example. For example, create an ID and password, set user categories, and set borrowing period. OPAC (Online Public Access Catalog).This is an online database containing all public library materials so that users can search and locate books for reading guidance and learning. The OPAC also lists the number of items available, regardless of whether they are in library or on loan, and their classification numbers.

The scope of the Online Library Management System includes:

• Generate different produce operators created on parts and approvals.
• Verification users when they log in.
• Provide a list of books patrons can borrow.
• Book reservation facilities available.
• For all users to see the status page of the books they have reserved.
• Books that have been reserved in advance can be canceled.
• A status page for all patrons to see the books they have checked out, their personal deadline and your personal penalties (if any).
• Interface to vision and manage your own configuration files.
• Provides methods Adjust account settings (such as passwords).
• A mechanism to reset the password when the user forgets the password.
• Provide a line to enhance or remove books to employees.

The main objectives of the library management system are to control the information of Address, Members, Issues, Books, Students. It manages all of the records approximately Librarian, Student, Address. This undertaking is totally constructed at managerial stop and so simply the administrator is confident the access. The aim of this undertaking is to construct utility application to lessen the guide paintings for dealing with the Address, Member, Librarian, Issues. It trails all of the information about them.

Assumptions

The project’s library management system focuses on developing databases for libraries. The project is to maintain the student’s history and the availability of books, magazines and newspapers, as well as the names and identifications of the students delivered for specific books. The portal helps students understand the availability and specific location of books. This project helps to obtain statistics about books and their availability. The system helps to maintain the library and organize it in a simple way. The librarian module, membership module and book module are the three main modules of the library management system.

Work breakdown structure (WBS)

Work breakdown structure (WBS) is a deliverable-located amassing of the work related to a challenge that characterizes the entire quantity of the library to offer clean gets right of entry to a fact database. Issues with factual structure include security, availability, privacy, and maintaining the integrity of information. Since peak events involve different people and many expectations, it is important to classify paintings and divide them into coherent parts according to the way they are made. When viewed as the basis for organizing and monitoring mission plans, expenses, assets, and changes, WBS is the current status document on the mission board. The motivation behind the part breakdown structure is to help build cooperation across multiple market segments.

Fig-1 (Work Breakdown Structure)

Deliverables for Tasks

Preliminary Analysis:

The first step is to define a plan with the aid of using specializing in an unserved want, i.e., a marketplace in which the call for is extra than supply. Make sure the software program has an excellent lead. Once the length of the market and its differentiating factors are readable, decide if there are any significant entry restrictions (i.e. excessively high consumer acquisition prices, push and pull marketing, etc.).

Draw financial projections:

Start with expected income, constant and variable costs, hobby prices and taxes, and gradually reach the expected income. Once you have obtained the benefits, you can determine the financing you want to obtain.

Market Survey:

Market survey or marketplace studies can provide you with an concept of the scale of the marketplace for the software program these days and could provide you with a flavour of your marketplace percentage with inside the marketplace. This will be finished with the aid of using thorough studies available in the marketplace or with the aid of using hiring a consultant. Some topics to consider are the geographic influence, demographics, competitors, monopoly / oligopoly characteristics, marketplace rates, elasticity and what their percent can be, and if it promotes their openness to expansion (that is, the reaction to their product) venture.

Plan Business Organization/ Operations / Functions:

Once these foundations have been laid, it is necessary to establish organizational, operational and assistance capacities. This should be comprehensive, including start-up costs, ongoing investment, and operating costs. The costs to consider include machinery, rent, personnel, utilities, and various administrative expenses. Once you have this feeling, you should prepare a liquidity function statement or a draft stability table. This includes estimates of assets, liabilities and equity. To do this, create a list of items, sources, prices, and financing.

Make a Go/No-Go Decision:

You’re now on the factor to decide approximately whether or not the venture is viable or not view the deliverables of the previous steps, including the income statement, and review them along with your expenses and responsibilities. Make sure that the estimates are as practical as possible without bias. Analyze the threat in addition to the want for contingency plans.

Project managers carry out a whole lot of roles and duties of their daily activities. At its core, however, the process is ready coordinating the efforts of anybody worried in a venture in order that shared desires may be achieved. This calls for that a venture supervisor is professional in amassing statistics and share with the right people in your team. Communication is the most critical thing in company control, because most of the time company managers do talk to coordinate work. In order to coordinate their work, they need to accumulate a lot of statistical data and distribute it to all groups that follow the company. Without this kind of verbal communication, hard work is feasible is probably duplicated with the aid of using a couple of humans or groups worried with inside the venture, that critical desires and milestones is probably missed, that assets come to be misallocated, or that the venture’s scope starts off evolved to creep out of doors of the world of what changed into initially intended. The quit end result is that tasks can screech to a halt, or worse: fail altogether. Hence, verbal exchange is one of the maximum crucial components in a hit venture control and abilities that a venture supervisor has to have.

Tabular Risks for the library management system must address financial, managerial and technical risks.

Libraries should take a look at their financial plan of the project board. If the project leader does not know how to store the batch in all other associated expenditure plans for this factor, they will simply explain the interactions they will use to determine the danger that will constitute.

Containment / contingency plans

Project schedule

Fig-2 (Project Plan Sheet)

Effort Estimates:

Effort = A*Size B * M

= 2.4*3.371 1.14 *1.25

Development Time

TDEV= 3* (PM) (0.33+0.2*(B-1.01))

=3.5 Months

Actual Cost

Average Cost

• Hardware Cost: 20,000
• Software Cost:1000
• Substantial Cost:700
• Worker Cost:10,000

Actual Cost = Effort * Total cost

= 3,80,400 Rs.

Network Diagram

Fig-3 (Network Diagram)

Project Monitoring Plan

The Internet of Things transforms the traditional library system into a smart online library solution. The Internet of Things realizes the connection of physical objects (such as books or other types of text) with communication technologies in real time through the use of RFID tags and miniature sensors. Continuous real-time tracking of books and monitoring of geotagged items are a number of an appropriate feature which might be accomplished thru the usage of IoT tags. These traits of the Internet of Things permit the implementation of a web library deliver chain, integrating it with unique sorts of technology including databases, records series and cloud systems. The Internet of Things also can offer a huge range of global links to libraries and universities at any time. Most importantly, an Internet of Things-based library management system will be a promising structure that can help researchers, designers, and administrators organize human data and acquire knowledge more effectively and intelligent way.

Fig-4 PV curve (performance measurement baseline)

GANTT CHART

Fig-5 (Gantt chart)

Considerate the WBS Project Plan:

The complete Project, i.e., “Library System” is the Project Summary Task which is shown in the start of the hierarchy.

• The Phases/Deliverables/Work Packages which corresponds to Summary Tasks
• The Milestones are of zero duration (days) and they're represented as crammed up diamonds. Milestones want now no longer be of 0 Though a milestone isn't always wished at the same time as developing a WBS, it is a great concept to have.
• WBS Codes: The codes that are appended for every paintings bundle and hobby are called WBS Codes. However, you may have your very own tailored WBS codes, that are utilized in huge scale agency

<business_account_name>.<domain_name>.<group_name>. <project_name></project_name></group_name></domain_name></business_account_name

Progress Report

As technology advances, all systems need to be updated to be user-friendly. Library Management System (LMS) is a tool for transforming traditional libraries into digital libraries. In traditional libraries, students / patrons have to search for books,which is a cumbersome process, and the database on issues / fines is not properly maintained. Overall job progress is slow and reports cannot be generated quickly. Librarians should assign work to organize and organize books at the book sale. At the same time, they must check and monitor the details of the loaned / loaned books and their fines. Working in different departments at the same time is a tedious process. LMS will help librarians to work with ease. LMS helps librarians find all problems at the same time. Patrons can return or borrow books from the library without long queuing. A single PC contains all the data. The librarian must evaluate the system and provide input. Through LMS, the librarian can find the book on the shelf. LMS is designed with basic functions for librarians to add / view / update / delete books and student details. Once you enter the system, you can modify any data in the database. The complete model is developed using Dot net technology, the front-end application is constructed using C# language, and SQL server is used as the database development. Authorized persons can simplest get entry to the LMS machine and ought to log in with their very own consumer call and password. As noted above, the LMS is designed in a consumer-pleasant way, so the administrator can easily prompt the machine without professional advice. All data is stored and retrieved from a SQL database, so it has a high degree of security. Therefore, our system helps you to establish a new method of digital library.

Fig-6 (RACI Chart)

The workflow mechanism for the aforementioned approach is shown within a posterior vision and incorporating later entities:

• Accept or maintain a response through the person's
• The application server is an application server that controls the fleet record between that person and a registration mining engine.
• Register the mining engine to request
• Database, which grips the asked information.
• Administrators in the database are characters that adjust the database over time.

Fig-7 (Work Flow)

Library Management System the executive framework is an asset programmed and programmed by the travel manager for work and handling of the large amount of information brought from the library. In addition, it is also used to track invoices, books and customers who buy books in libraries.

Fig-8 (Framework)

HonghaiKan,Zhimin Yang, Yue Wang, Nana Qi, “Research on Library Management System for CDs Attached to Books Based on Cloud Computing”, in Proceedings of the 14th International Conference on Computer Supported Cooperative Work in Design 2010.

Bao Sun, JiangweiFeng and Ling Liu, “A Assignment on How to Construct the Prediction Model of Library Lending of University Library”, International Conference on Information Science and Technology March 26-28, 2011 Nanjing, Jiangsu, China.

Erxiang Chen,Minghui Liu,“Research and Design on Library Management System Based on Struts and Hibernate Framework”, WASE International Conference on Information Engineering2009.

JianhuZheng, YunqingFeng, Yun Zhao, “A Unified Modeling Language-Based Design and Application for a Library Management Information System”, in cybernetics and information technologies.

Michael Hitchens, Andrew Firmage,“The Design of a Flexible className Library

Management System”, in IEEE conference 1998. WeihongYang,“Design and Implementation of Library Management System”, International Conference on Management Science and Innovative Education (MSIE 2015).

Bretthauer, D. “Open source software in libraries. Library Hi Tech News, 18 (5), 8-9(2001).

Barve, S., &Dahibhate, N. B.,“Open source software for library services”, DESIDOC Journal of Library & Information Technology, 32(5)(2012).

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Assignment 1 overview

Assignment 1 – project proposal.

This assignment is worth 15% of your total grade.

• Due date: Friday, Week 5 by 5:00 pm (Darwin time)
• Word limit: Maximum 2000 words
• Name, student number and page number if the footer of every page (excluding title page)
• No attachments will be accepted
• No emailed submissions will be accepted

You work for a large organisation that has recently introduced PRINCE2 as a required method for managing projects. Several policies, templates and other resources have not yet been developed, which means that you might be required in this, and future assignments to provide information that covers more than one component outlined in PRINCE2.

Your employer wants to improve their profile as being more socially responsible and has decided to allocate up to $50,000, spent over the next 12 months to achieve this goal.

You and several colleagues have been asked to individually design a proposal for a project that meets the criteria stated below. Later, in assignment 2, you will evaluate your proposal against your colleagues and determine which mutually exclusive proposal is to be selected.

To receive the funding, the project must meet the following criteria:

• It is to benefit a community in the Northern Territory or a target audience in the NT. External students can use the home State or Territory.
• It is to be a unique endeavour
• It is to be completed within one (1) year
• It is to be limited to a budget between $25,000 and $50,000
• It can create income; however, proceeds are to be donated the cause
• It should relate to your area of study (degree program). If not negotiate with your lecturer.
• It is not to include additional sponsorship, grants, donations beyond the $50,000. If the organisation’s staff are required to volunteer in the project during normal work hours the opportunity costs to the organisations normal work must be included as an expense.
• All statements must have legitimate references. (Harvard Style)

Project Proposal

1.    Title page

• Project title
• Name and student number

2.    Table of Contents

3.    Executive Summary

4.    Overview

a.        Purpose or objectives of this proposal

i.    Identify the problem to be solved or need to be filled.

ii.    What will be in scope and what is not going to be included.

iii.    Explain how the project will be conducted. Will it be managed by embedding and tailoring PRINCE2 to suit the project or will you use /create another methodology? You should explain any alternative methodology in detail or provide some information to show that you understand the process embedding and the detail of your tailoring.

b.        Describe how you believe is the best way to measure the success of the project and explain why your suggested measures are appropriate over alternative measures.

5.    Expected Benefits and Dis-benefits

a.        Context and analysis

i.    To provide context, briefly explain corporate social responsibility, why your organisation might want to raise its profile and how the proposed project will align

ii.    Provide a SWOT analysis to improve a reader of your proposal a balanced understanding.

iii.    Provide further analysis using a weighted scoring model.

1.    You are to determine the criteria. The criteria should consider the way you would expect the success of the project will be measured

2.    To conduct a weighted scoring analysis, you will need to have an alternative to compare it with. You can create an alternative proposal if it can be quickly summarised, or your alternative could be the act of not doing the project.

iv.    Include more context by explain how / why you developed the idea

b.        Identify the expected benefits and dis-benefits, ensuring they are informed by the strategic context (social responsibility context you have explained above).

i.    This paragraph is an opportunity to sell the value of your project to decision makers.

6.    Project requirements

a.        List and describe the requirements needed to carry out this project.

i.    Include human resources

b.        List and describe the possible assumptions for this project.

c.         List and describe the constraints for this project.

7.    Costs

a.        Estimate how much it will cost.

i.    Breakdown to major milestones

b.        Explain how you estimated costs.

i.    e.g. If you used a three-point method, explain what it is and show a couple of examples of how you did your calculations

8.    Major Risks

a.        Identify five (5) risks and quantify their potential likelihood and severity.

b.        Indicate how each of the above-mentioned risks will be managed

i.    This could include, Avoid, Transfer, Mitigate or Accept, but you will need to explain what is meant by the terms that you use and why you plan to use them. You are not required to use all four.

9.    Timescale

a.        How long is the estimated time to complete the project?

b.        List and describe the major milestones.

10.  Conclusion

11.  References

Project Management Copyright © by Tony Allan. All Rights Reserved.

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Project Management Business Assignment

Introduction

Project management is set of activities those are performed to achieved desired objectives. These activities may be application of processes, methods, talents, experience and other useful knowledge. The report will discuss the basics of project management and then viability of project for its success or failure. Key principles and practices of project management will be discussed in report along with key factors to influence the project accomplishment. Report will also determine the most acceptable form of organizational structure and procedures so that project can be accomplished successfully. Later report will conclude the project control and coordination techniques along with role and plan to manage leadership and human resource management . The report will also prepare the project plan and calculates the estimation on time and cost. The performance management will be used on project for high quality results. The report will define project change control procedures and effectiveness of prepared project in business processing of A2Z Construction. A2Z construction has four story building in present and planning to expand the structure in United Kingdom.

1.1 Background and principles of Project Management

Project management refers to planning of the project, coordinating the project and controls the project from starting till end of the activities (Gido.et.al.2014). For both the projects A2Z construction has to follow these principles of Project management that are:

• Project Structure- For any project there are three main points i.e. quality, time and available resources in the project. The structure of a project can be prepared by getting answer to the following question i.e. what has to be done in the project of renovation, when should be done and in which order and what is the status of the project.
• Definition Phase- In this phase the project activities are defined and the resources required to complete the activities is defined. In this stage, the cost for completing each activity is defined. Budgeting is part of this phase.
• Clear goals- the goal should always be defined, clear, measurable, and realistic and time bound in both the alternative projects. The project manager is held responsible for the achievement and failure of the goals of the projects.
• Transparency- the status and goal of both the project should be transparent. There should not be any hidden information which affects the project at the end activity. Transparency could be achieved by giving a short discussion on cost and timeline in the meetings.
• Risk recognition and responsibility of managers-  every project whether it is a renovation of building or extending of building has an inherent risk inbuilt and this is normal. It is the responsibility of the project manager to calculate the risk and report to the management on timely basis.

1.2 Viability of project

The feasibility study is required to determine the profitability and scope of the project in business. Present business conditions and possible profits with strategies should be identified to measure the feasibility of project. There are two options available for A2Z constructions:

• Project A: Extending the current four story building to a five story building
• Project B: Buying and renovating an additional small office building space nearby

Feasibility for the above project would be calculated using NPV and Payback period.  NPV is the difference between the cash inflows and cash outflows. Payback period is the time period in which the initial investment for the project would be required.

Payback Period: 3.467 years

Discounted Payback Period: 3.739 years

Return for the Cash Flow: 21.35% per year

NPV: $275,316.89

Payback Period: 4.133 years

Discounted Payback Period: 4.540 years

Return for the Cash Flow: 13.35% per year

NPV: $175,316.89

From the above tables it is clear that Project A is more feasible than Project B as it has lesser payback period and higher NPV.

Causes for Project Failure There are several reasons for a project failure. Some of the notable reasons are:

• Poor Planning: For successful completion of project it is important that the planning for the project is appropriately done. The activities should be given sufficient time and resources to complete.
• Poor Tracking: If tracking is poor, then a project manager would not be able to identify delay in project and would lead to project delay (Finnerty, 2013).
• Poor leadership: Project manager is completely responsible for the success and failure of project. During the critical situations in the project, manager has to lead by example and make sure that the project is completed as per the expectation of the stakeholders.
• Poor Communication:   For a successful project, there should be proper communication between the management and project team.    

1.3 Principles behind Project Management systems and Procedures

Project management involves principles, practices, guidelines and procedures to achieve project objectives (Turner 2016). It involves various activities such as scheduling, cost and budget, proper resource utilization, quality management, risk management, decision making . These all activities are basically the principles of project management. Every organization has project management involve in their business operations. Without project management the firm would be disorganize and will not function properly. And every firm or industry has their own management of project team which functions according to the need of the project. For this, the managers should know the importance of project management which helps them to achieve the cost and quality of the project.

The importance of project management in both the project of A2Z construction is:

Project management provides vision and direction to the managers (Newton 2015). The project management team is held responsible for the achieving the objectives of the projects. It includes identifying what the project required and its objectives with keeping in minds the demand of the stakeholder. The project management is also important for controlling the cost, providing better quality with time limits. The main reason for the growing importance is that of high competition among companies which delivering a unique product or service quality within the budgets.

The project management at A2Z construction will have a project team which will comprise of all the necessary team members required for planning and execution of the project. The team would be headed by a project manager. A project steering committee would comprise of the project stakeholders, project sponsor and project manager. Project steering committee would review the work on timely basis to avoid any problems in future, review the budget standards on monthly or quarterly basis depending upon the time of the project, reschedule the project when necessary, review the schedule situation according to schedule and if not completed take the help of the staff who are assigned to see the activity, evaluate the critical path, adjust the work plan and communicate the schedule and risk associated to the projects for the future references (Turner 2016). Following is the project structure for the A2Z constructions.

1.4 key elements involved in terminating projects and conducting Post Projects Appraisal

 The last phase in the project is project termination. It starts after the completion of the project and ends after finishing up of certain actions to close the project. Termination of project is important for gaining the experience for the future projects so that the same mistakes are not repeated. The key elements involved in terminating the project are organizing and filling project repots, making up of final payments, conducting the meeting with contractors and the organization for post evaluation of project.

The filling in terminating the project is an important element as it comes in checklist form where criteria are met with the desired outcomes. The filling should be in the form of flowcharts, schedules and diagrams, reports and data etc to be used for future projects in cost estimation and scheduling. Another important element is payment clause in both the projects for these terms and conditions of the projects should be properly framed in the beginning of the projects.

Post project appraisal involves determination of the project time, budget and deliverables to meet the standard of the project. Post project appraisal is done by the project manager and he identifies the final cost of the project then compares it with the authorized or standard cost. He also appraises the actual completion date of the project with the actual date given by the management and variances and explanations if any. The actual deliverables is to be compared with given standard deliverables. And any other important element in the project which should be necessary and how it is to be embedded for future projects

2.1 organisational structures, roles and responsibility of participants within a project

A2Z construction firm involves both job roles and operating and reporting link between and within these roles. The common organisational structures are- functional design structure, departmental horizontal structure, inters departmental structure and last directional communication structure. The most appropriate structure would be functional design structure in this firm. This structure is an example of traditional hierarchical structure. It involve separation of departments and their functions and controlling, well defined top down communication. For example the duties flow in particular direction from owner to management team to project manager and finally to construction employee. The main purpose to use this structure is requires same knowledge of skills and expertise and increases operating efficiency.  Following figure shows the functional design structure:

The roles and responsibilities of the participants in the given project of A2Z construction are:

• Role of Project Manager-  In construction firm, the role of project manager is to initiate the planning process of the project and then plan and define the scope of the project, execute the planned project to the lower level i.e. to workers and other staff, validate the project and last evaluate the project with the desired outcomes (Kerzner, 2013)
• Role of suppliers- in the construction industry the role of suppliers is of vital importance. The supplier’s delivery of construction materials etc at the given time, payment schedule, lead time periods etc should be kept in the mind. There should be proper tie ups with the supplier company’s.
• Role of workers- worker participant play the major role. They are the people who give expected result to the planned work. The key asset to construction industry without them the work could not be completed. In short the productivity of the firm would be affected greatly.

The role of the project manager for job specification:

Qualification

• Bachelor’s degree
• Having experience of 1 year or more on construction related projects

Requirements

• Co-ordinate the construction activity
• Decision making
• Manages time restrictions
• Have skills on cost control and maintaining quality of the project.

2.2 Control and Coordinate a Project

The project to design new building which is extension to present structure needs effective control and coordination technique. One of control and coordination technique which can be used by A2Z construction is critical path analysis (CPA) in which all the project activities are identified for their durations and efforts. A2Z construction needs to determine the longest and time consuming activities of projects so that plan can be changed to complete such activities into modules. Modularization in CPA helps to reduce the complexity of plan of project activity and increases the success rate of activity. Longer activities in project may result in indeterminate business effort, time and cost (Mubarak, 2015).

A2Z construction can use CPA to find the critical paths in accomplishment of project. Top management can break the large activities into manageable sub groups so that proper utilization of human resources and other assets can be made. Module also helps to manage the work quality and performance effectively. A2Z Construction needs to coordinate the business with critical path analysis to reduce the cost and time to accomplish the project. It also sequences the activities according to their priority and significance in development work (Herrer?.et.al.2011).

2.3 Requirements and qualities of project leader

The project leader of A2Z construction should possess the following qualities:

• A leader should have excellent communication and qualified skill
• Leader should be competent to take any responsibility in ever changing environment. It’s should not be necessarily based on the technical abilities only of the leader (Hwang.et.al 2013).
• Leader should have ability and skills to delegate the work and responsibility to the workers. The workers should trust the leader. Without trust a leader is often failed as a leader.
•  In contingencies leader rise up with new opportunities and brings a new picture that pulls the project. Leader should be cool under pressure (Hwang.et.al 2013).
• A leader should possess the quality of problem solving skills. For example, in A2Z construction, if the workers are on leave or absent on any day due to any reason and there is a deadline to complete the work on the same day in that situation the leader should immediate give a fresh  and creative response to the problem.
• Leader should be team builder. The purpose of the team is to achieve the common objective of the project. He should know the capability of each worker and assign them the right work in their hands (Hwang.et.al 2013). For example, in A2Z construction, a leader should assign the work to that worker who has capability of doing the task faster and efficiently.
• Leader should be enthusiastic and confident in his work. if the leader shows his enthusiasm in his work and ready for any challenges then automatically worker and his staff would also accept the changes in the firm. For example, in the given A2Z firm, there is a change in technology due to which the staff cannot adapt the changes as early. The leader has to show enthusiasm in learning the new technology and provide the training through technical staff to other staff to use the technology ( Garton and McCulloch, 2012).

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2.4 Plan and specify the human resources and requirements for a project

There are many resources required for the project such as capital, equipment, material, information and the most important human resource with skills and competencies. The lack of resource would limit the flexibility of the project. Allocation of resources can be done through key factor or critical path technique by giving priorities to the resources. The main aim is to minimise the project duration and maximise the use of resource available.

The most important resource for the construction project is human resource. The project would require following human resources:

• Project Manager
• Civil Engineer
• Skilled Labour
• Unskilled Labour
• Back office staff

A2Z construction requires experienced human resource that can be hired through placement agency or third party vendor. Today hiring and retaining the human resource is a main critical process of the project. Human resource management can use the technique of Responsibility assignment matrix to ensure each project activity with specified resources. The technique focus on RACI chart that stands for Responsible, Accountable, Consult and Inform. The chart shows the project activities and individual accountable to each activity. For large construction there may be more than one individual to the project. Multiple individual or group should be consulting and informed to the respective management team.

3.1 Project Plans and establish the Project Organisation

The organization may follow the project plan to achieve the desired results with investment. The project plan is developed using Microsoft project. Gantt chart will be used for project plan. Gantt chart shows the list of activity with expected start and completion time (Kerzner, 2013). Project plan is shown below:

The network diagram for the project is shown below:

The project can be organized in number of activities those can be sequence according to their priority and significance in development work. A2Z construction can calculate the earliest start time and latest finish time on each activity to determine the network diagram for project (Krähmer and Strausz, 2011). Network diagram helps to achieve high performance within given time as activities are manageable and sequential according to requirement. Following network diagram can help the organization to organize the project effectively           

3.2 Project Scheduling, Estimating and Cost Control techniques

The project can be scheduled according to defined project plan. The cost and time estimation is required to achieve the project within budget and efforts so that market advantages can be meet. Organization may use project plan to start the project effectively with desired outcome. The estimation of cost and time can be achieved with the control technique like PERT (Program Evaluation and Review Technique). PERT helps to control the project under the three main factors: time, cost and technical effort. Most of time, PERT is compared with critical path analysis for effectiveness and high productivity (Larson and Gray, 2011). Organization can use PERT on each activities in plan to determine the cost and time estimations in project.

Activities those are time consuming and costly can be analysed in between to replace with alternatives so that project’s overall performance can be managed. PERT helps organization to take appropriate decision with proper use of time and resource in workplace for performance. With the help of PERT organization can reduce the probability of failures in project as each activity can be measured accurately for time and cost. Time is at core of PERT to estimate the success of project whereas activities are treated as milestone of project to achieve within time (Vanhoucke, 2012). The bad performance is one activity influence the overall time and cost in project. Following formulas can be used to manage the time:

• Time = (P + M + O)/3 where P for pessimistic, m- most likely and O-optimistic
• Average time= (P+ 4M + O)/6
• Standard deviation= (P – O)/6
• Variance= [(P – O)/6]2

3.3 Methods to measure project performance

The performance of the project can be measured with two types of methods:

• Revenue over Investment (ROI):  it determines the success of project on the basis of investment. The revenue from the project must be higher from the investment for its success in business. This method is effective to determine the financial strengths and investment with projects. Al though, this is not so effective because the outcome from the project is most of time unpredicted during development and the success rate also depends upon the market conditions. Still, it provides good analysis for financial profits and benefits from project (Sprecher, 2012).
• Stakeholder Support & Engagement:  The success of project can be measured with the engagement of stakeholders and their support to carry it in market advantages. A2Z Construction can use this method to determine the success of project more accurately because the contribution of stakeholders can be measured in investment and interest with project. However, it is difficult to gather the required information correctly (Kerzner, 2013).

Both the project performance measurement methods are effective. Organization can select later one to determine the success more effectively as it includes all the important aspects of projects as part of contribution in success. 

3.4 Project Change Control Procedures and Project Evaluation

The changes and enhancement in projects are controlled by change management board of organization. Board of organization needs to determine the changes those can enhance the performance as well as quality of project. Board of change management is liable to control the procedure of changes in project as project changing in between the development may ruin the already done work. Changes must be identified and evaluated before the starting of procedures on plans so that cost and time can be saved. Expected changes should be submitted to board of change management and then review carefully for the scope and benefits with changes (Stark, 2015). The return form changes must be higher than cost on changes so that changes can be made effectively.

The project is implemented successfully under the estimated cost as there was no rollback and time consumption on decision making for lengthier activities. The activities are divided into manageable tasks so that performance is achieved according to plan. A2Z organization has achieved the desired benefits with project as the cost of project was under estimation and possible throughputs from project over time. The project is effective in term of human resource management and business regulations. Organization has achieved the efficiency in business process control and liability as task in organization are grouped to control under specific departments and leaders. Management has provided effective support and engagement in project success (Wysocki, 2011).

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The report has discussed the basics of project management along with viability of project to develop. Key project management principles and procedures are identified with the description on key factors to influence the project success. The report has concluded the contribution of organizational units along with role of control and coordination techniques. Human resource managemen t and project leaderships are analysed related to project. Later report has prepared the project plan and defined the schedule and estimation to complete the project. Cost and performance is measured with techniques like PERT. Also the project has been evaluated for its success in organization. Project change control management has been discussed along with the role of management of A2Z Construction.

References                

Books and Journals Deffuant, G. and Gilbert, N. eds., 2011. Viability and resilience of complex systems: concepts, methods and case studies from ecology and society. Springer Science & Business Media. Finnerty, J.D., 2013. Project financing: Asset-based financial engineering. John Wiley & Sons. Garton, C. and McCulloch, E., 2012. Fundamentals of Technology Project Management . MC Press, LLC. Gido, J. and Clements, J.P., 2014. Successful project management. Nelson Education. Herrer?, J.M., Herrer?, R. and Van Dorp, J.R., 2011. Revisiting the PERT mean and variance. European Journal of Operational Research, 210(2), pp.448-451. Hwang, B.G. and Ng, W.J., 2013. Project management knowledge and skills for green construction: Overcoming challenges. International Journal of Project Management, 31(2), pp.272-284. Kerzner, H.R., 2013. Project management: a systems approach to planning, scheduling, and controlling. John Wiley & Sons. Kerzner, H.R., 2013. Project management: a systems approach to planning, scheduling, and controlling. John Wiley & Sons. Krähmer, D. and Strausz, R., 2011. Optimal procurement contracts with pre-project planning. The Review of Economic Studies, p.rdq033. Larson, E.W. and Gray, C.F., 2011. Project management: The managerial process.

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Sample Masters Project Management Assignment

Published by Robert Bruce at December 13th, 2022 , Revised On July 7, 2023

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Sodor project management

Introduction:.

This paper is an exhaustive investigation of the venture of the executives of the task at the Sodor Oil Terminal, including project design and execution. Sodor is a multi-supporter activity involving numerous pupils of designing, for example, structural designing, underlying designing, mechanical designing, electrical designing, firefighting and working of planes.

This incorporates a venture director who is more than a structural designer but has insight in different angles, for example, HR, monetary bookkeeping, time the board, a combination of the executives, sourcing of cost the board and quality administration (Edum-Fotwe, 2000).

The paper gives a basic assessment of the association of venture authority by the group. It likewise tended to how the group dealt with the task from start to finish. The instruments, techniques and systems utilized in the task are likewise examined. After the group was set up, the association of the administration of the Sodor project by Team One started, and the real task contextual analysis was acquired the multi-week before the undertaking started. To effectively deal with this venture, the group began by considering the contextual task analysis and distinguished its order in this undertaking.

Project planning stage – Session 1

The use of the plan, arranging and development of the Sodor Oil Terminal started with the task group’s definition. In Session 1, Project Brief, the venture order and the power to begin the task were gotten. A paper was drawn up by the group illustrating how the group wanted to execute the proposition.

The Sodor project outline has been recorded in this paper. Notwithstanding, the Project Initiation Paper [PID] precluded fundamental documentation, for example, a business case, which is an imperative archive for any task since it delineates the benefits of the undertaking.

In the wake of perusing the undertaking brief and allotting assignments to the four colleagues, the group set up the task plan utilizing MS Project at the weekly meeting. Occupation Break down Structure [WBS] activity readiness mode was utilized hypothetically reformist by arranging exercises. Comparable assignments were frequently bunched for each stage under indicated stage headings with clear terms.

Nonetheless, there was no data about providers and contract-based workers at this stage, so the asset use sheet in the MS venture couldn’t be loaded up with complete undertaking information. A benchmark has been put something aside for the venture plan. To oversee, control and track the venture, the benchmark is fundamental.

The undertaking plan was created given the information introduced in brief in Session One. Assignments, their expenses and estimated length in weeks and the request wherein such errands were to be finished were the subtleties introduced. The capacities and their archetypes were allotted in their consecutive request. Such cutoff times, for example, ‘Undertaking Launch’,’ Board Acceptance’ and ‘End of Project’, were likewise allotted to the task plan.

The task plan was saved as ‘Meeting 1.1-Original Benchmark’ for a ‘Unique Baseline’ was done. The group built up the Cost Model and a Critical Path from the saved undertaking plan that was caught against the underlying benchmark. Notwithstanding, it was not practical to choose if the expense was past the assigned financial plan if no spending plan was apportioned. With project stages alluded to as stages that permit the venture supervisor to deal with the task, the last undertaking was planned. In Bosnia and Herzegovina, during the survey of tasks the executives in building projects,

For meeting 1, the underlying undertaking plan had a general task time of 111.5 weeks beginning on 7 June 2021 and an expense of £ 5,781,000.

Project initiation- stage 2

The usage of the undertaking endless supply of meeting 2 of the venture brief, which included more task detail, for example, seller data, additional costs, the necessary normal length of the task of 98 weeks, the motivator because of requirement and the discipline for rebelliousness with the venture term. After the group’s conversations at the subsequent task meeting, it was concluded that to urge the group to execute the subsequent meeting, it was critical to pick the providers, the requirement for a technique and necessities for merchant choice.

Duties were characterized and chosen, the group chief sent the work unit to the group for meeting 2, and the assignments were appointed as every individual performed Vendor choice from the task group. The group chose an examination condition. The score sheet of the seller examination was organized to quantify the merchant’s dependent on acknowledged credits. In light of their importance, the credits were weighted as follows:

Position [Country] = Rating x 3.3

percent Price = Rating x 10.0 percent

Delivery time = Rating x 13.3 percent

Provider Rating = Rating x 6.7 percent

The rating for each trait depended on a Likert scale going from 0 to 3, where0 = most exceedingly awful and 3= most elevated. The amount of the things are applied, and the delicate is granted to the merchant with the most noteworthy score. Each piece of the group evaluated every provider of materials and every contractual worker.

For each property, the positioning depended on a Likert scale with a rating of 0 to 3, where 0= most noticeably terrible and 3= most noteworthy. The amount of the merchandise is summed up, and the delicate was granted to the seller with the most noteworthy score. Each group member scored every supplier of material and every temporary worker.

The undertaking plan was likewise changed with the expense and span subtleties of all the picked supply providers and contractual workers until the providers were chosen and given an honor letter joined by an agreement. As a marketable strategy, the undertaking plan was saved – 2.1 Session ‘Baseline2’ (preceding extra time) and another of ‘Benchmark 3: Baseline 3′(after additional time). The Session 2 merchandise were Vendor Selection Process Paper, Matrix Document for Vendor Selection, Revised Project Proposals, Environmental Impact Assessment[EIA], and Session Cost Model2.

Controlling the Stage – The 2nd session

The venture plan was adjusted and refreshed with all the new proof after the local area evaluation of Session 1 and amendments were discovered. The undertaking length stretched from 111.5 weeks to 142.7 weeks at the expense of £ 6,252,433.75. The group brought down the task time by applying some additional time as a component of undertaking control, which brought the term down to 96.7 weeks at the expense of £ 6,603,028.75.

Since adding the additional time with ‘Pattern 3’, the current undertaking plan was saved. It likewise changed the cost model and assessed the fluctuation. In meeting 2, the significant review assignments for the task are Project Start, Head Office Work, Board Acceptance, Jetty Design, Tank Design, Material Supply, Fabrication, Implementation, Testing, Painting and Project Finish.

The degree to which additional time is utilized in this undertaking isn’t determined because the venture has no spending limits. The group consented to keep the length of the task well under 98 weeks altogether, not to additional raise costs by additional lessening the time.

Management of Stage Boundary – 2 and 3 sessions

In a task plan, the stage limit is the time between two simultaneous meetings. Stage limit control implies following the venture by standing out the past stage from the real undertaking timetable to the normal one. The stage limit additionally requires adding limitations to a flee project that helps keep the undertaking on target regarding cost, project length and scale under affirmed limits.

Additionally, the advantage examination is completed, and a therapeutic move is made. Spontaneous venture end is likely if, after executing controls, the task turns out to be non-feasible and the undertaking gets unreasonable. The cost model is updated during the stage limit, and the cost vulnerability diverges from the appraisals of the foreseen business situation.

Controls help keep the venture back on track during stage limit the executives. Any challenges are found, discussed, and contemplated when the timetable for the following meeting is created. The group made a complete timetable for meeting 3 in the wake of following and overseeing meeting 2, which incorporated all the essential changes, all new activity focuses, and new expenses and assets. The undertaking schedule was saved as a ‘3.1 meeting’.

Controlling the Stage– Session 3

The group handled all the shortcomings discovered during the starter meeting after the stage of the board. With an updated project plan, the group got the undertaking preparation for meeting 3. The new short has one new errand; temporary electrical workers, painters, and mechanical get-together preparation.

The group actualized the new exercises and the board and modified the Session 3 task plan with the new determinations. What’s more, the arrangement for the undertaking is put away as Session 3.1.– And for a pattern. The cost model was likewise a date put something aside for every past benchmark and saved.

The length of the task diminished to 92.7 weeks, and the cost additionally diminished to £ 6,156,833.00. Since executing slippage just as the cover of the two shipments for the acquisition of lines by 25%, the vital supporter of the decrease of both length and cost was that.

Management of Stage Boundary –3 and 4 sessions

Meeting 3 issues were characterized and discussed, so the group made a venture plan for meeting 4 that assembles all task changes with their going with tasks and stores the undertaking plan as Session 4.1 and makes a cost model. Meeting 4 venture preparation was acquired by the group. Altered the undertaking plan as ‘Meeting Saved 4.1 ‘. The cost model is additionally worked to show the expenses at the ideal opportunity for every gauge and the differences for every segment, just as the whole project.

Controlling the Stage – Session 4

The group handled all the shortcomings discovered during the primer meeting after stage the board. For a changed undertaking plan, and with 25 weeks, Session 4 is into the venture. If they had low scores, for example, 0 or 1, the item producers and contractual workers have some slippage time, so on the off chance that they were positioned 3, they would be no slippage, so sellers appraised 4 they would be in front of the timetable.

To urge them to recuperate providing time, there was a decision between paying providers either 5 percent or 25 percent. The group did a money-saving advantage examination and found that the other option (a) they will pay 5 percent premium is the correct choice.

These progressions were incorporated in the bundle that was put aside for a standard as Session 4.1. During every benchmark, the cost model was likewise worked to catch costs. From 92.7 weeks in meeting 3, the venture length changed insignificantly to 95.40 weeks, while the cost rose to £ 6,481,634.75.

Regulation of Level – Session 5

When stage limit control from Session 4 to 5 was done, and the task brief for Session 5 was gotten, all issues found in the past meeting were amended by the venture group and the most recent upgrades in the undertaking brief were likewise presented. Meeting 5 is week 45 into the undertaking.

Due to the choice of Mitsui, who is a rating 2 as a provider to supply line and valve, the undertaking additionally postponed the decision of Saipan as a rating 2 provider to do the Jetty by about fourteen days. The task was deferred by about a month and a half more. This drove the length of the task to increment to 100.29 weeks and the cost to increment to £ 6,591,032.00.

The group consented to add some additional time to different undertakings on the pivotal course to lighten this, and the task diminished to 77.05 weeks at the expense of £ 6,806,273.37. The choice of utilizing a lot of extra time was to cater for meeting 6 with the goal that the multi-week stipend would be in handy on the off chance of further slippage. The group modified the undertaking timetable and cost model and saved the proposition as meeting 6.1.

Regulation of the Stage – Session 6

The project was still complete at this stage, but the final project length rose to 95.74 weeks and the final cost to £ 6,514,468.14 after a delay due to vendor ranking for implementation. The project was also less than the preferred 98-week duration. However, as no budget is committed, there are no comparative expenses.

A Project Closure

The venture end measure starts with the Project Manager telling the task board that the undertaking is prepared for fulfilment. The task supervisor is needed to give up the undertaking to its chief. The papers to be turned over by the venture supervisor are the underlying undertaking usage paper, the task plan, specifically the first and last, the library of challenges and the exercises log.

These records will permit the venture board to survey how well the task has been. It is possessed and prepared upon the board’s permission for shutting. The group made an undertaking end. Because of the absence of a timetable, it is one of three drivers (Budget, Time and Scope) for an excellent item, with the expansion of a Benefit examination.

Conclusion:

The Sodor project was a colossal task, including multi-discipline groups that elaborate a ton of group gatherings on the field. Yet, the group had extremely restricted contact with the creation groups in the present circumstance. (Edum-Fotwe, 2000) The nonattendance of a spending plan was a critical stream in this task since three things followed cost (financial plan), time and unpredictability (highlights objectives) for the venture group to deal with the undertaking progress.

The group didn’t do an extensive advantage investigation plan, so the undertaking was driven exclusively by degree and length. It is suggested that a particularly significant exercise ought to be done in a close. The undertaking brief proposed that the Project Manager was knowledgeable in underlying designing, steel, and electrical works, which couldn’t be the situation.

Eventually, before the task started, the primary execution measurements were more likely than not to be caught. These will be debilitating guidelines for one or the other purpose of the task. It will likewise assist with following and incorporating the important and proper controls to keep the venture on course.

In the equipped venture, the board is prescribed to be given to tasks of such size. The board’s utilization of talented development projects, known as Construction Supervision (CS), was actualized in 1998 because of the fast development of the development business in China (Liu, 2004).

Appendix 1- Original Baseline

Appendix 2- Closeout plan

References:

Edum-Fotwe, F.T., and McCaffer, R. (2000) International Journal of Project Management 18 pp. 111-124 Developing project management competency: perspectives from the construction industry.

Kaiser, M.G., Arbi, F.E., and Ahlemann, F. (2014) Successful project portfolio management beyond project selection techniques: Understanding the role of structural alignment International Journal of Project Management

Kartama, N.A. (2001) Corresponding author contact information, E-mail the corresponding author, Saied A. Kartamb Risk and its management in the Kuwaiti construction industry: a contractors’ perspective International Journal of Project Management Volume 19, Issue 6, August 2001, pp. 325 –335

Liu, G., Shen, Q., and Shen, L. (2004) Factors constraining the development of professional project management in China’s construction industry, International Journal of Project Management 22 pp. 203– 211.

Ljevoa, Ž., Vukomanoviü, M. (2014) Project Management practised in Public Project Stream of Bosnia and Herzegovina, Procedia – Social and Behavioral Sciences 119 pp. 692 – 701.

Lyons, T., Skitmore, M. (2004) Project risk management in the Queensland engineering construction industry: a survey International Journal of Project Management 22 pp.51– 61

Pheng, S. (1998) Back to the basics: biblical wisdom for effective construction project management, Low International Journal o/’ Project Management Vol. 16, No. 4, pp. 209 214,

Sambasivan, M., Soon, YW (2007) Causes and effects of delays in the Malaysian construction industry, International Journal of Project Management 25 pp. 517 – 526.

Frequently Asked Questions

What are the key points to remember while project planning.

Key points for project planning: 1. Define clear objectives. 2. Identify tasks and milestones. 3. Set realistic timelines. 4. Allocate resources effectively. 5. Communicate and collaborate with the team. 6. Monitor progress regularly. 7. Adapt and adjust as needed. 8. Prioritize risk management. 9. Document and track all project details. 10. Review and learn from each project.

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Introduction

According to PMBOK, a project is a temporary endeavour that has a beginning and an end and it has a defined objective for delivering a unique service, result, or product. Every project is a multi-faceted process and needs effective planning and monitoring of various operations. Talking about project management assignment help , it is the process that is characterised by initiation, planning, executing, controlling, and closing the teamwork. The project manager must have a broad perspective and understanding of project management, especially the core activities and aspect. There are some qualities that are required in the project manager. These are effective communication skill, technical skills, decision-making, leadership, team building, and cool under pressure. In this report, a launch project of QA Higher Education (QAHE) is discussed that aims at publicising the university and attract students through updated teaching rooms and computing labs. In addition to this, the other purpose of this event is to gain a competitive edge in the education sector.This report covers the project initiation document, wherein the objectives of this launch project, budgetary information, timelines of each activity, and more information are provided. In addition to this, the key stakeholder’s analysis is also done. A risk entry and mitigation plan is also provided along with work breakdown structure, and a discussion on project sponsor and methodologies used in completing the project.

Project Initiation Document (PID)

The objectives of this launch event project are:-

• To organisation the world-class launch event to highlight the facilities provided by QAHE in its teaching classes and computing labs
• To attract the attention of local and global students to take admissions
• To improve the competitive position of the QAHE in the education industry of the UK.

Budgetary Information

Budgeting is one of the most crucial aspects of the launching event project. It is given that there is a budget limit of 51000 euros. Therefore, the project manager needs to plan the activities in accordance with the budget limit. It is important to determine the initial and ongoing cost of operations. It is important for the project manager to make a realistic budget in order to have a better articulation of expenses. The budget provided below is prepared while keeping the objectives of the process in mind (Fernandez& Fernandez, 2015). Since the main objective is to publicise the education institution, the main focus is given to publicity. Hence, the major share of the launch project budget is dedicated to publicity. The organisation of the event would be needing a place where the majority of guests comprise the students. In addition to this, the cost of operation staff comprises the salary of the staff, administration, facility maintenance, resident care, food, and transportation. One thing to note here is that there some costs that might change in the due course due to inflation. This might comprise property expense, resources, and material. Hence, it is better for the project manager to book them in advance in order to keep the expenses within the budget (Alleman, 2015).

As it is given here that the launch event will commence in the month of September, the project will span in 8 months in total. The project management plan is incomplete without a timescale that will provide the visual idea of commencement of the project and completion of the project and the activities that takes place in between. There are many processes that will take place between the eight months of time (Koskela& Howell, 2013). The organisation is expecting a great launch event that will attract the students to take admission. Hence, the project manager is putting efforts into making the launch recognised in the local and international education market. Therefore, it is required to carry out certain marketing related activities and other sorts of planning measures. These have been shown in the Gantt chart shown below.

As the deadline is fixed that the launch event will take place in the month of September, there is no option for moving it. Therefore, project management is the most efficient tool. For organising a launch event. An effective project manager needs to have strong organisational skills, communication, and over them the ability to get the task done well on time within budget and the scope of the project. The approach used for getting this project done well on time is PRINCE2. This management tool will provide a standard set of guidelines and processes to achieve the goals. Being a process-based and scalable tool, it can be easily tailored as per the scope of this launch event. The principles of the PRINCE2 can be used at all the processes of project management.

The above-shown diagram gives a brief idea of the PRINCE2 process. Talking about the pre-project process, the whole project work is established around three key elements, such as ensuring availability of information required for the execution of the project, forming a team, and developing initiation plan for the project. PRINCE2 provides a well-established and formulated set of guidelines to conduct a project stepwise and get things done well on time (Pons, 2018).

The key staff required for this process comprises Project manager, HR director, operation manager, admin staff, electrician, marketing manager, content developers, security, etc.

Stakeholder Analysis Table

It is important to understand the impact of the project on the stakeholders. This can be done in many ways. The best method is having a stakeholder analysis. It is a method used for stakeholder determination and analysis of their demands and needs. It is used to determine the primary and secondary stakeholders. The aim of the stakeholders' analysis is to establish an analytic and strategic view of the landscape of human and institution (Dingsøyr, et.al, 2015). There are many benefits to stakeholders' analysis. The first and foremost is that it helps in determining the potential risks and challenges that could affect the project and the other is it helps in reducing negative challenges and impact and manage them for the stakeholders (Nicholas &Steyn, 2017).

Risk Register

One of the major aspects of top-notch project management is risk management and analysis. It is vital to comprehend the risk management process which is characterised by identifying, evaluating, and monitoring the risks associated with a project. The risks, in this case, are associated with the technical, operational, environmental, organisational, and human resource. By making use of a risk register or risk management plan, the project manager can control the side-effects or consequences (Poppendieck&Cusumano, 2012). PMBOK has given its own project risks management strategy that comprises seven processes as shown below

In the plan risk management stage, all the risks are categorised and itemised for the assessment and their probability of occurrence is calculated. For this particular stage, the risk management plan, stakeholder analysis, project operations, timelines, and environmental factors that might affect the launch event. In addition to this, identifying risks is all about creating a checklist of all the risks and challenges that might affect the project. The first and foremost of them are lack of training, employees’ poor efficiency, and much more. Looking into the project risk management plan provided, it can be seen that risk probability has been divided into different categories as per their probability of occurrence. For instance, low occurrence risk is given a rating of 0.25, medium, and large risk occurrence are given 0.5 and 0.75 accordingly. In addition to this, the risk impact has been rated as 2.5, 5, and 7.5 based on the risk impact intensity. Talking about the project performance quantitative management, this stage needs a deep understanding of empirical and mathematical knowledge in order to work out the baselines, schedules, cost, and milestone list.

Work Breakdown Structure

A work breakdown structure permits the manager to plan the project related operations efficiently and that too without any complexity. This would help in arranging the activities according to their importance and time availability. Once all the tasks in the WBS are accomplished, the project is called complete. The launch programme requires a lot of planning and management skills from the project manager's end. The WBS helps the project manager in making the project management plan and other associated plans consistent and carry out effective execution of the project plan (Hilton &Sohal, 2012). It helps in creating a measurable and Independent task. In addition to this, PM can track the progress of each task and also keep a check on the cost and resource consumed by the individual task. Some researcher says that WBS can be very useful in visualising the scope of the project. Moreover, the project manager can very easily assign responsibility as per the tasks and expertise of the employees. This way they can carry out the task more effectively and in a better way.The WBS for the following launch project has been shown below:-

Report for Project Sponsor

This report highlights the significance of quality leadership in an organisation and for any project. In addition to this, a small discussion on the role of project management for the success of the project is done. The last part talks about the positive and the negative sides of the PRINCE 2 methodology that is used in carrying out the project.

The need for Leadership and Role of PM

Leading a project is not everyone’s cup of tea. One needs to walk an extra mile in order to make a project a success story. The project manager has to take the team members and guide them at each and every aspect in order to get the project completed effectively and efficiently. For that purpose, the PM needs to have a clear vision and objectives. The application of the leadership, especially the transformational leadership style can help in motivating the team members and get a large and complex task done in a proper way (Brioso, 2015). However, the leadership style might get changed with the scope of the project. Hence, it is the job and responsibility of the manager to make use of the leadership style after understanding the scope of the project. As per the top manager, the leadership style has to be sharing, flexible, and innovative so as to bring success to the project (Hilton &Sohal, 2012). In addition to this, leadership focuses on motivation and team building. This way the leadership can make the diverse team member work as a team.

Talking about the project manager’s role in the success of the project, MPMM (2018) highlights the key functions of a PM. These are initiation, planning, design, execution, and closure. To carry out these functions, the project managers must have some set of skills, such as conflict management, problem-solving, and management skills.

The project manager has employed PRINCE 2 method in order to have better control over the project tasks. The reason for using this tool is predictability of PRINCE2. The project can be broken down in many stages. This means that the project manager can be easily monitored. In addition to this, it makes use of the best practices in order to give the best outcomes. Another advantage of using PRINCE2 is that it standardise each and every task of the project. This reduces the chance of misdirection or miscommunication. Furthermore, it is time effective and budget-friendly method. In case, any discrepancies occur, it can be dealt with timely and in an efficient way. However, this tool is not widely used due to some use of some empirical fundamentals.

In this report to the sponsor, the project management tried to showcase the need for leadership in carrying out a successful project. In addition to this, project manager’s role are also reflected in the report. Furthermore, the advantages and disadvantages of PRINCE2.

In the following report, the project management plan had been discussed in detail. In addition to this, risks management plan, wherein the possible risks and their probability of occurrence had been mentioned and the actions taken to handle those risks are illustrated. The project initiation document was formulated, wherein the objectives of this launch project, budgetary information, timelines of each activity, and more information were provided. In addition to this, the key stakeholder’s analysis was also done. A risk entry and mitigation plan was also provided along with work breakdown structure, and a discussion on project sponsor and methodologies used in completing the project was done.

• Alleman, G. B. 2015. Agile project management methods for IT projects.   The story of managing projects: An interdisciplinary approach , 324-333.
• Brioso, X. 2015. Integrating ISO 21500 guidance on project management, lean construction, and PMBOK. Procedia Engineering ,   123 , 76-84.
• Dingsøyr, T.,Nerur, S.,Balijepally, V., & Moe, N. B. 2015. A decade of agile methodologies: Towards explaining agile software development.
• Fernandez, D. J., & Fernandez, J. D. 2015. Agile project management—agilism versus traditional approaches.   Journal of Computer Information Systems ,   49 (2), 10-17.
• Hilton, R. J., &Sohal, A. 2012. A conceptual model for the successful deployment of Lean Six Sigma.   International Journal of Quality & Reliability Management ,   29 (1), 54-70.
• Howell, G. A., &Koskela, L. 2012. Reforming project management: the role of lean construction.
• Kahn, K. B., Barczak, G., Nicholas, J., Ledwith, A., & Perks, H. 2012. An examination of new product development best practice.   Journal of product innovation management ,   29 (2), 180-192.
• KnowledgeTree Training, 2015. A Brief Introduction to 7 PRINCE2 Principles. Available at: https://project-management.com/a-brief-introduction-to-7-prince2-principles/ [Accessed on: 16/02/2019].
• Koskela, L. J., & Howell, G. 2013. Reforming project management: the role of planning, execution and controlling. In   Proceedings of 9th International Group for Lean Construction Conference. (pp. 185-198).
• MPMM, 2018. Project Management Best Practices. Available at: http://www.mpmm.com/project-management-best-practices.php [Accessed on: 09.09.2018].
• Nicholas, J. M., &Steyn, H. 2017. Project management for engineering, business, and technology. Routledge.
• Pons, D. 2018. Project management for new product development. Project management journal, 39(2), 82-97.
• Poppendieck, M., &Cusumano, M. A. 2012. Lean software development: A tutorial. IEEE Software, 29(5), 26-32.
• Six Sigma, 2016. Defining CTQ Outputs: A Key Step in the Design Process. Available at: https://www.isixsigma.com/methodology/voc-customer-focus/defining-ctq-outputs-key-step-design-process/ [Accessed on:16/02/2019].
• Špundak, M. 2014. Mixed agile/traditional project management methodology–reality or illusion?.Procedia-Social and Behavioral Sciences, 119, 939-948.
• Timmons, W., Antony, J.,Ahaus, K., & van Solingen, R. 2012. Implementation of Lean Six Sigma in small and medium-sized manufacturing enterprises in the Netherlands. Journal of the Operational Research Society, 63(3), 339-353.

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