set task for outlook

Microsoft 365 Life Hacks > Organization > Using Outlook tasks with Microsoft To Do

Using Outlook tasks with Microsoft To Do

Outlook and To Do are essential tools for communication, organization, and getting things done. Learn how you can integrate Outlook Tasks and To Do to streamline your task management.

An agenda that says #ToDo

Outlook Tasks and To Do are helpful for your personal projects or work projects. Both Tasks and To Do can help you visualize what you need to complete. They can also give you reminders to stay on top of tasks.

Your Outlook can change everything Banner

Your Outlook can change everything

Spend less time organizing your life and more time enjoying it with Outlook

If you’re a student or a professional, submitting projects late can have major consequences. Even your day-to-day personal tasks may have deadlines. Learn how you can make Tasks and To Do work together.

Syncing Tasks with To Do

To Do is automatically integrated with Outlook, so any items that you put in your To Do list will also appear in Outlook. However, you’ll need to use the same Microsoft account in both Outlook and To Do to streamline them. If you use one Microsoft account for Outlook and a different one for To Do, you won’t be able to see the items on both platforms.

How to find Tasks and To Do in Outlook

To find Tasks and To Do in Outlook, open Outlook and click the three dots towards the bottom left of the screen. Next, click Tasks. This will open both your To Do list and Tasks . If you’d like, you can also pin Tasks and To Do to the top ribbon of Outlook. This will make it easier and faster to access them. To add Tasks and To Do to the top ribbon of Outlook:

  • Right-click the ribbon.
  • Click Customize the Ribbon .
  • Under the dropdown, choose All Commands .
  • Click New Group and name the group.
  • Select Tasks , then add it to your new group.
  • Select To-Do Bar , then add it to your new group.
  • Click OK . To Do and Tasks will now appear in your Outlook ribbon.

What’s the difference between Tasks and your To Do List?

There aren’t many significant differences between Tasks and your To Do List. You can easily create reminders, set due dates and priority levels, and update how far along the project is using percentages in both Tasks and your To Do list. If you’d like, you can use Tasks for work-related projects and To Do for personal projects, or vice-versa. This can help keep your important projects organized.

The main difference between Tasks and your To Do list is that when you flag an email in Outlook, it will automatically be added to your To Do list, not Tasks. However, if you want to make an email a task, you can select it and drag it into the Tasks icon.

Tips for organizing your tasks

  • At the end of each week, go through any old or completed items and delete them. Having too many items in your To Do List will make it harder to stay organized and create visual clutter.
  • You can create categories for each of your task items. To set a category, right-click an item on your list, then click Categorize . You can use different categories for home projects, work projects, and more.
  • Set different priority levels for your To Do items. If they are all high priority, this can cause unreasonable stress or make you indifferent towards items that are genuinely urgent.
  • Set reminders for each of your tasks a few hours or days before they are due to keep you on track. To set reminders in Outlook, double click a To Do or Tasks item. You’ll need to set a due date in order to set a reminder. Select your due date for the item, then check the box next to Reminder . You can use the calendar to choose when you’d like to receive a reminder.
  • To set a reminder in To Do, simply click the task, and then click Remind me . You can choose a time and date to receive the reminder.

Adding items to Tasks and To Do will help you stay on track toward meeting your goals. Explore more ways to stay organized with Microsoft 365.

Get started with Microsoft 365

It’s the Office you know, plus the tools to help you work better together, so you can get more done—anytime, anywhere.

Topics in this article

More articles like this one.

set task for outlook

How to run an effective project kickoff meeting

Learn what a project kickoff meeting is and how you can run one.

set task for outlook

Eight corporate buzzwords you need to know

Learn corporate buzzwords with this guide to office slang.

set task for outlook

What is macromanagement?

Macromanagement stands in stark contrast to micromanagement. See how it focuses on providing a broader perspective through trust and progress.

set task for outlook

How to organize your desk for maximum productivity

Remove clutter from your desk to improve your productivity. Implement organizational strategies for your workspace to minimize stress and stay focused.

Microsoft 365 Logo

Everything you need to achieve more in less time

Get powerful productivity and security apps with Microsoft 365

LinkedIn Logo

Explore Other Categories

Guiding Tech

We explain and teach technology, solve tech problems and help you make gadget buying decisions.

5 Ways to Create a Task in Microsoft Outlook

set task for outlook

Maria is a Content Writer with a keen interest in Technology and Productivity Tools. Her articles can be found on sites such as Onlinetivity and Delesign. Outside of work, you can find her mini-blogging about her life on social media.

For most people, a new day brings about a set of fresh tasks to complete. These tasks may be personal, study, or job-related. When you are dealing with just one task, you can easily rely on your memory to ensure it gets completed. However, if you have several tasks to complete, it would be best to write them down to ensure you do not miss any.

N_Ways_to_Create_a_Task_in_Microsoft_Outlook

Microsoft Outlook is one productivity tool you can use to create and monitor tasks. You can easily turn an email into a task or create a non-email task using Microsoft Outlook. Here’s how to do so:

How to Create a Task from an Email in Microsoft Outlook

When you receive an email in Outlook with an activity to complete, you can create a task from the email. Here are the different ways you can do so:

By Flagging the Email

Microsoft Outlook has a flagging feature that you can use to remind yourself to take action or follow up on an email. Here’s how it works:

Step 1: Open the Microsoft Outlook app from your PC’s Start menu or Taskbar.

Step 2: From your Inbox folder, hover on the email from which you want to create a task. You should see a flag show up beside the email.

how to create tasks in microsoft outlook 1

Step 3: Click the flag, and it should turn red.

how to create tasks in microsoft outlook 2

Step 4: Right-click on the red flag and select a due date for the flagged email from the following options:

how to create tasks in microsoft outlook 3

The flagged email will be added to your Task list. To know how to access your Task list in Outlook, read on.

By Dragging an Email to the Task Icon

You can drag an email to the Outlook Task Icon on the Navigation side panel of Outlook to include it in your list of tasks. Here’s how to do so:

Step 2: From your Inbox folder, hover on the email from which you want to create a task.

Step 3: Click the email and drag it to a clipboard icon on the side panel of the Outlook app. This will launch another Outlook window.

how to create tasks in microsoft outlook 4

Step 4: Confirm or edit the following details of your task on the new window:

  • Reminder Time

how to create tasks in microsoft outlook 5

Step 5: Click Save & Close to add the new task to your Task list.

how to create tasks in microsoft outlook 6

How to Create a New Task or Non-Email Task in Microsoft Outlook

You do not have to rely on emails to create tasks in Microsoft Outlook. You can create a new task in Microsoft Outlook using the following ways:

By Using Shortcut Keys

You can launch the Outlook window with shortcut keys to create a new task. Here’s how to do so:

Step 2: On your keyboard, tap the following keys: Ctrl+Shift+K. This will launch the Outlook Task window.

how to create tasks in microsoft outlook 9

Step 3: Enter the following details of your task on the new window:

Step 4: Click Save & Close to add the new task to your Task list.

how to create tasks in microsoft outlook 10

By Creating a New Item

You may be familiar with the New Items button on the Outlook Ribbon, which can be used to create new emails or meetings. Here’s how to use it to create a new task on Microsoft Outlook:

Step 2: On the Microsoft Outlook Ribbon, click the New Items button in the Home tab.

how to create tasks in microsoft outlook 7

Step 3: Select Task from the dropdown. This will launch another Outlook window.

how to create tasks in microsoft outlook 8

Step 4: Enter the following details of your task on the new window:

By Using the To-Do Bar

The Microsoft To-Do app is also a feature on Microsoft Outlook. You can create To-Do’s on Outlook using this feature. Here’s how to do so:

Step 2: On the Microsoft Outlook side panel, click the To-Do icon which is a blue checkmark. This will open the To-Do page on Outlook.

how to create tasks in microsoft outlook 11

Step 3: Select the Add a task box and enter the task description.

how to create tasks in microsoft outlook 12

Step 4: Click the icons beneath the task box to:

  • Add due date
  • Add a reminder
  • Set recurrence

how to create tasks in microsoft outlook 13

Step 5: Press enter or click Add to save the task.

how to create tasks in microsoft outlook 14

Recovering Deleted Items in Microsoft Outlook

If in the process of creating a new task or flagging an email, you accidentally delete it, don’t panic. You can easily recover accidentally deleted items in Microsoft Outlook. All you have to do is visit the Deleted Items folder in Outlook to move the email back to your Inbox. Having said that, let us know if you were able to successfully create tasks in Outlook by using the tips mentioned in the article.

Was this helpful?

Last updated on 24 January, 2024

The above article may contain affiliate links which help support Guiding Tech. However, it does not affect our editorial integrity. The content remains unbiased and authentic.

set task for outlook

The article above may contain affiliate links which help support Guiding Tech. The content remains unbiased and authentic and will never affect our editorial integrity.

DID YOU KNOW

set task for outlook

Maria Victoria

More in internet and social.

How to Change YouTube Playback Speed

How to Change YouTube Playback Speed on Desktop and Mobile

Scan a Snapcode on Snapchat

How to Scan a Snapcode on Snapchat Using iPhone and Android

Join the newsletter.

Get Guiding Tech articles delivered to your inbox.

Sign up for our daily newsletter

  • Privacy Policy
  • Advertise with Us

4 Ways to Turn Emails Into Tasks in Microsoft Outlook

Sandy Writtenhouse

If you’re looking for a way to be more productive, consider turning emails into tasks. Without manually copying and pasting all of the details you need, you can create a task from an email in Outlook. This guide shows you four options.

1. Drag an Email to Outlook Tasks

2. drag an email to tasks using extra options, 3. follow up on an email with a reminder, 4. set up a quick step to create a task from an email, frequently asked questions.

Drag-and-drop is a great way to move items quickly, and the same applies to turning emails into tasks in Outlook.

  • Select the email in your inbox, drag it to the “Tasks” tab, and release.

Drag email to the Tasks tab

  • You’ll see the new task box appear with the subject of the email as the task name and the message within the body of the task.

New Task window after dragging an email to Tasks

  • Complete the remaining fields, as desired, for the task. You can add start and due dates, set a priority, and pick a status. Select “Save & Close” on the top left when you finish.

Save and Close in the new Task window

You’ll see the task in your list in the “Tasks” tab and the email remains in your inbox.

If you want to create the task with the email as an attachment or move the email to your tasks instead of copying it, you can add an extra step to the above drag-and-drop option.

  • Select the email in your inbox using your right mouse button, drag it to the “Tasks” tab, and release.

Actions when right-clicking and dragging an email to Tasks

  • You’ll see a small pop-up window with three options. You can copy the email to tasks with text or with an attachment or move it to the tasks with an attachment. Choose the action you want to take.

Like the simple drag-and-drop method earlier, you’ll see the new task window open, ready for you to complete any additional fields and save when you finish.

Maybe you don’t use Outlook Tasks for your to-dos. You can use the Follow-Up feature with a reminder to perform what you need on an email instead.

  • Select the email in your inbox and head to the “Home” tab. If you have the message open in its own window, go to the “Message” tab. Open the “Follow Up” drop-down box in the Tags section of the ribbon.

Follow Up in the Outlook Tags menu

  • Select “Add Reminder” from the list. Alternatively, you can choose a time for the follow-up instead; however, this won’t automatically populate the reminder for you.

Add Reminder in the Outlook Follow Up menu

  • In the Custom pop-up window, you’ll see the “Reminder” box checked at the bottom. Use the drop-down boxes beneath to choose the date and time for the reminder.

Follow Up Add Reminder settings

  • You can also select the options at the top of the box if you would like. You can pick the type of flag, a start date, and a due date. When you finish, click “OK.”

Follow Up Tag settings

  • On the date and time you selected, you’ll receive an Outlook reminder for you to take the action connected to the email. You should also see emails you flag for follow up on the “Tasks” tab.

Outlook Follow Up reminder

Note: you can also schedule emails in Outlook and set up automatic forwarding .

One more way to turn an email into a task in Outlook is using the Quick Steps feature. You can set up a Quick Step to create a task, then select that Quick Step or use a shortcut you assign to it.

  • Go to the “Home” tab in Outlook and click the “More” arrow at the bottom of the Quick Steps box in that section of the ribbon or use the Quick Steps drop-down menu if your ribbon is condensed.

Quick Steps on the Home tab

  • Move to “New Quick Step” and select “Custom.”

Custom in the New Quick Step menu

  • At the top of the Edit Quick Step window, give your new Quick Step a name.

Name a new Quick Step

  • In the Actions section, open the drop-down list and go to the “Categories, Tasks, and Flags” section. Choose either “Create a task with attachment” or “Create a task with text of message.”

Quick Step Task action options

  • If you want to assign a keyboard shortcut to the Quick Step, open the “Shortcut key” drop-down box near the bottom and pick the combination you want to use.

Quick Step Shortcut Key drop-down list

  • Click “Finish” to save the Quick Step.

New Quick Step Finish button

  • The new Quick Step appears in the Quick Steps box on the “Home” tab. To use it, select an email in your inbox and click the Quick Step you set up to create a task or use the keyboard shortcut you assigned.

New Quick Step selected

  • When the new task box opens, complete the fields and save the task.

New Task from the Quick Step

Can I convert flagged emails to tasks in Outlook?

When you use the Follow Up feature described above, you can convert those flagged emails to tasks in Microsoft To-Do if that’s your preferred task application. Be sure you’re signed in to Microsoft To-Do and Outlook with the same account.

Click the “To-Do” tab in Outlook and select the gear icon to view the settings. In the “Connected Apps” section, turn on the toggle for “Flagged email.” Use the “X” on the top right to close the settings, and you’ll see a folder for “Flagged email” in the list.

How do I convert an email to a task in the Outlook web application?

In Outlook on the Web, you can use the My Day feature to turn an email into a task.

Select the “My Day” button in the toolbar on the top right to open My Day. Drag the email from your inbox to the “To Do” tab or the “Add as a task” area.

Can I assign emails I turn into tasks?

When the new task box is opened using one of the above methods, select “Assign Task” on the “Task” tab. Enter the assignee’s name in the To field and click “Send” to assign them the task.

For a follow-up email, go to the “Tasks” tab, select the email task in the list. Use the “Assign Task” button on the “Task” tab, then send the task to the assignee.

Image credit: Pixabay . All screenshots by Sandy Writtenhouse.

Our latest tutorials delivered straight to your inbox

Sandy Writtenhouse

With her BS in Information Technology, Sandy worked for many years in the IT industry as a Project Manager, Department Manager, and PMO Lead. She wanted to help others learn how technology can enrich business and personal lives and has shared her suggestions and how-tos across thousands of articles.

Microsoft Drop Trasnfer Files Feature

set task for outlook

How to Use Microsoft Outlook Tasks Effectively? Here’s What You Need to Know

Are you looking for a way to stay organized, prioritize tasks, and increase your productivity? Microsoft Outlook Tasks is the perfect solution! In this article, we’ll take a look at how to use Outlook Tasks effectively, from setting up tasks in Outlook to categorizing tasks and assigning them to other users.

We’ll show you how Outlook Tasks can help you stay organized, set reminders, and help you reach your goals.

So if you’re ready to get organized and maximize productivity, let’s get started!

Table of Contents

Short Answer

Microsoft Outlook Tasks can be a great tool to help you manage your workload.

To use it effectively, create a task for each task that needs to be done and assign a due date and priority.

Break larger tasks into smaller tasks that can be completed in one sitting.

Use the calendar view to keep track of upcoming tasks and be sure to mark tasks as complete when they are finished.

Finally, review your tasks regularly to ensure that you are staying on top of your workload.

What are Outlook Tasks?

Microsoft Outlook Tasks offer a powerful way to manage your workload and stay organized.

They are essentially to-do lists that you can create and store in your Outlook account .

You can use Outlook Tasks to create tasks for yourself or assign tasks to other Outlook users.

With Outlook Tasks, you can easily keep track of your responsibilities and make sure that you meet all of your deadlines.

When you create an Outlook Task, you can assign a due date, category, priority level, and even assign the task to another Outlook user.

You can also set reminders so that you won’t forget to complete the task.

By creating tasks and assigning specific deadlines, you can ensure that you stay on top of all of your obligations.

With the ability to categorize tasks, set reminders, and even assign tasks to other Outlook users, you can effectively manage your workload and stay on top of your daily activities.

Outlook Tasks also allow you to share tasks with other Outlook users.

When you share a task, you can assign it to one or more people and give them the ability to mark it as complete or assign it to someone else.

This feature is especially useful if you’re working on a project with multiple people and need to keep track of who is responsible for what.

It can also help you keep everyone accountable and make sure that all tasks are completed on time.

Overall, Outlook Tasks are a great way to stay organized and keep track of your responsibilities.

By creating tasks and assigning deadlines, you can make sure that your work is completed on time and that you stay on top of all of your obligations.

How to Set Up Tasks in Outlook

Microsoft Outlook Tasks is a great way to stay organized and on top of your daily activities. Setting up tasks in Outlook is easy and straightforward. Here are the steps to get started:

1. Open Outlook and select the Tasks tab.

2. Click the New button to create a task.

3. Enter a description of the task and any important notes about it.

4. Set a due date for the task and any reminders youd like to receive.

5. Assign the task to someone else, if applicable.

6. Categorize the task to help you keep track of your various tasks.

7. Click Save to save the task.

Once youve set up your tasks, you can easily view and manage them from the Tasks tab.

You can view all tasks, overdue tasks, and tasks assigned to others.

You can also filter the tasks by category or search for specific tasks.

By setting up and managing your tasks in Outlook, you can easily organize and prioritize your life.

You can ensure that you stay on top of your daily obligations and increase your productivity.

With the ability to assign tasks to others, you can also collaborate with colleagues, family, and friends on projects and tasks.

The Benefits of Using Tasks in Outlook

Using Microsoft Outlook Tasks effectively can provide a number of benefits to users.

For one, tasks can help users stay organized and prioritize their daily tasks and activities.

By creating tasks and assigning specific deadlines, users can ensure that they stay on top of their obligations and complete tasks in a timely manner.

Furthermore, Outlook tasks can be categorized, allowing users to easily keep track of different projects and tasks that need to be completed.

Additionally, Outlook tasks can also be set to remind users of upcoming deadlines, so that they can stay on top of their work and remain accountable.

Finally, Outlook tasks can also be assigned to other Outlook users, allowing users to collaborate on projects and tasks more effectively.

Setting Reminders and Deadlines in Outlook Tasks

Using Outlook Tasks is a great way to stay organized and on top of your daily activities.

One of the most important aspects of using Outlook Tasks is setting reminders and deadlines.

With reminders and deadlines in place, you can make sure that you complete tasks on time and do not let any task slip through the cracks.

When setting reminders and deadlines in Outlook Tasks, you can choose from a variety of options.

The most basic option is to set a recurring reminder.

You can set a reminder to appear at a certain time on certain days or at a specific date and time.

This is a great option for tasks that need to be completed regularly, such as weekly reports or monthly goals.

You can also set a deadline for completing a task.

When a task has a deadline, you will be notified when the deadline is approaching.

This is a great way to keep yourself accountable and make sure that you complete tasks on time.

Finally, you can set a reminder to appear when a task is overdue.

This is a great way to stay on top of tasks that may have slipped through the cracks or that you may have forgotten about.

With Outlook Tasks, you can make sure that all of your tasks are completed on time.

Categorizing Outlook Tasks

The categorization of tasks is an important part of effectively using Microsoft Outlook Tasks.

By categorizing your tasks, you can easily organize and manage your workload.

With categories, you can sort tasks by priority, assign tasks to different people, and even track progress on each individual task.

To categorize your Outlook Tasks, start by creating a new task folder.

This folder will act as a container to house all of your tasks.

Once your folder is created, you can create categories for specific tasks.

You can assign tasks to different categories, such as Urgent, Important, or Long-term.

By categorizing your tasks, you can easily and quickly identify which tasks require your immediate attention.

Additionally, you can assign colors to each category.

This will help you quickly identify which tasks belong to which category.

You can also assign flags to tasks to indicate their priority.

This will help you focus on the tasks that need to be completed first.

Finally, you can assign custom fields to each task.

These fields can be used to track progress, assign due dates, or even store notes about the task.

This will help you quickly identify tasks that are incomplete or overdue.

By categorizing your Outlook Tasks, you can efficiently manage your workload and ensure that all of your tasks are completed on time.

With Outlook Tasks, you can stay on top of your obligations and increase your productivity.

Assigning Outlook Tasks to Other Users

One of the most helpful features of Microsoft Outlook Tasks is the ability to assign tasks to other Outlook users.

This is especially useful in a business setting where tasks need to be completed quickly and efficiently.

With Outlook Tasks, you can easily assign tasks to other users, set due dates, and even assign priority levels.

To assign a task to another user, first select the task and click the Assign Task button.

This will open a dialogue box where you can enter the email address of the person you want to assign the task to.

Once you have entered their email address, you can select the due date, priority level, and any other settings that you want to be associated with the task.

You can also assign tasks to multiple people at once.

Simply select the Multiple Assignments option in the dialogue box and enter the email addresses of all the people you want to assign the task to.

You can also assign tasks to yourself, which can be useful for setting reminders and tracking your progress.

Once a task has been assigned to someone, they will receive an email notification letting them know that you have assigned them a task.

They will also be able to view the task within their Outlook Tasks list.

They will be able to view all of the details associated with the task, such as the due date and priority level.

Microsoft Outlook Tasks makes it easy to assign tasks to other users.

With this feature, you can quickly and easily delegate tasks to other people and ensure that they are completed by the due date.

You can also keep track of all of the tasks assigned to you, allowing you to stay on top of your workload and increase your productivity.

Increasing Productivity with Outlook Tasks

Using Microsoft Outlook Tasks effectively can be a great way to boost your productivity.

By setting deadlines for tasks, you can ensure that youre staying on top of all of your obligations and that tasks dont get forgotten.

With the ability to organize tasks into categories, you can easily find the tasks that need to be completed and prioritize them accordingly.

You can also use Outlook Tasks to assign tasks to other Outlook users, allowing for collaboration and accountability.

When creating Outlook Tasks, be sure to give yourself realistic deadlines and adjust them accordingly.

Its important to be realistic about the amount of time it will take to complete the task, and to be honest about how much time you have available.

By creating tasks with realistic deadlines, you can avoid feeling overwhelmed and ensure that youre staying on top of your workload.

In addition to setting deadlines, be sure to set reminders for yourself.

Outlook Tasks allows you to set reminders for tasks, which can help you stay on top of tasks even when youre not actively working on them.

Reminders can be set for specific days or times, or they can be recurring reminders.

This is especially helpful if youre working on a long-term project, as you can set recurring reminders to ensure that youre making progress.

Finally, if you need to collaborate with other Outlook users, you can assign tasks to them and keep track of their progress.

This is a great way to ensure that everyone is on the same page and that tasks are being completed in a timely manner.

By assigning tasks, you can also help keep yourself accountable and ensure that tasks arent forgotten or neglected.

By following these tips, you can effectively use Outlook Tasks to increase your productivity and stay on top of your daily activities.

With careful use of Outlook Tasks, you can ensure that tasks are completed on time and that youre staying organized.

With the ability to categorize tasks, set reminders, and assign tasks to other Outlook users, you can ensure that youre always on top of your workload and that tasks dont get forgotten.

Final Thoughts

With Microsoft Outlook Tasks, you have the power to take control of your life and prioritize your tasks.

By setting up tasks, categorizing them, assigning them to other users, and setting reminders and deadlines, you can make sure nothing slips through the cracks.

By using Outlook Tasks effectively, you can increase your productivity and stay on top of your daily obligations.

So go ahead and try it out you won’t regret it!

James Wilson

James Wilson has extensive knowledge in the information technology industry.His second love, besides dealing with computers, is smart home technology. He is continually updating information to better comprehend this problem and has a deep understanding of the apartment’s support system.

Recent Posts

How Scalable is Airtable? Unpacking its Suitability for Businesses of All Sizes

Airtable is highly scalable due to its flexible structure and customizable features. It can accommodate small teams as well as large enterprises, making it versatile for businesses of any size. With...

Is Airtable Better Than Notion? Find Out Which Tool Takes the Lead!

When comparing Airtable to Notion, it ultimately depends on your specific needs and preferences. Airtable is great for organizing and managing data in a flexible spreadsheet-like interface, while...

How-To Geek

How to customize the to-do pane in outlook.

Outlook's To-Do pane adds useful information right alongside your email. Here's how to make the most of it.

Quick Links

Enable the to-do pane, the to-do pane options, customizing the to-do pane.

The Outlook client comes with several different panes that you can show and hide. These include panes that you see by default, like the Navigation pane and others that you might not be familiar with, like the To-Do and People panes. Here's how to customize the To-Do pane.

The To-Do pane isn't visible by default, so first, we need to show it by clicking View > To-Do Bar.

In the above screenshot, you can also see the Folder Pane, Reading Pane, and People Pane options. A pane is a " section of a window that provides the user with additional information or quick access to features commonly used in a software program ," and it's common terminology in programming and user interface design. Why the To-Do pane is labeled as "To-Do Bar" we have no idea, as Microsoft themselves call it a pane in their documentation.

So to stay consistent, we'll be referring to it as a pane as well.

Clicking View > To-Do Bar will display four options: Calendar, People, Tasks, and Off.

  • Calendar shows the current month and your upcoming appointments.
  • People shows the contacts that you've marked as Favorites.
  • Tasks shows your Outlook tasks in due date order.

You can choose to display the Calendar, People, Tasks item, a combination of two of these, or all three. They all exist in the To-Do pane, which sits in the right-hand side of Outlook.

The items appear in the order in which you turn them on in the To-Do Bar options. We've added them in the order in which they appear in the menu---Calendar, People, Tasks---but if we remove Calendar by clicking View > To-Do Bar > Calendar, and then add it in again, it will appear at the bottom under Tasks.

If you don't want to show the To-Do pane at all, click View > To-Do Bar > Off, or untick all of the other options.

There are no customizations available for the Calendar or People items in the To-Do pane. These just display your upcoming appointments and your favorite contacts, respectively. The People item lets you search your contacts, but that's it.

The Tasks item has a lot more customizations available. In fact, it acts like a regular email folder, which means you can customize it just like any other folder. By default, your tasks are arranged by Due Date in ascending order.

If you click the black arrow next to "Today," the sort order will reverse and show your tasks in descending order.

Right-click anywhere on the header, and you'll see a context menu of customization options.

The first three options---"All Mail," "Unread Mail," and "Mentioned Mail"---are, somewhat oddly, completely useless within Tasks. These options are three standard filter options in a mail folder and have no use in your Tasks.

The "Arrange By" option lets you sort by different criteria from the default "Due Date."

Your options are:

  • Categories:  Sort the tasks alphabetically by the category you've assigned them.
  • Start Date:  Sort the tasks by the date the task was started.
  • Due Date:  Sort the tasks by the date on which they're due to be completed.
  • Folder:  Sort the tasks by the name of the folder they're in (tasks can be created in, or moved to, any folder in Outlook).
  • Type:  Sort the tasks by whether they're a mail or a task (you can drag emails into Tasks to create a to-do item).
  • Importance:  Sort the tasks by the Importance flag - High, Normal, or Low.

Under "Arrange By," you've got the option to "Reverse Sort," which does the same as clicking the black arrow in the top right corner. You can also enable "Show in Groups," which toggles between showing your tasks in groups (the default) and showing them in a simple list.

Finally, you've got "View Settings," which opens up the folder customization window.

We've covered customizing folders and how to make an item stand out using conditional formatting before, so if you want to change the visible columns or make your tasks appear in different formats, take a look at those articles and make some changes. You can always hit the "Reset Current View" button to get back to the default view if you make changes you're not happy with.

The To-Do pane is one of the most useful features of Outlook, as it adds appointment, contact, and task information right on the front page alongside your email. Outlook is definitely a productivity app, not just a mail client, and the To-Do pane is an integral part of that.

set task for outlook

Outlook Tips: How to Create Repeating Tasks & Reminders

How to create a task in microsoft outlook.

In Microsoft Outlook, it’s easy to create appointments and tasks that repeat or recur. To create a task that repeats, first choose one of these ways to add a task in Outlook:

Outlook tasks, Outlook tips, Outlook tips and tricks

  • From any view, press  [Ctrl] + [Shift] + K  -OR-
  • Move to the  Tasks view and click once on the  New Task button -OR-
  • From the  Tasks view, press  [Ctrl] + N .

Tasks can also be created from the To-Do Bar and by dragging an email message to the Tasks folder.

How to Repeat Outlook Tasks

To repeat a task created in Microsoft Outlook:

  • Set a reminder for the first occurrence of the task.
  • Pick  Recurrence from the  Task tab.
  • Define the  Task Recurrence pattern, such as the 1st day of the month or every Wednesday.
  • Choose OK and Save & Close to complete the task.

Why Reminders for Repeating Tasks Don’t Work

When you create a recurring task with a reminder, you may notice the first reminder works, but it doesn’t repeat again for future tasks even when you enable the task recurrence. During an Outlook email productivity training session with an executive team, one of the participants shared that she no longer creates recurring tasks because the reminders stop working. The solution isn’t obvious due to a “flaw” in the display of reminders, but there is a way to continue seeing reminders for repeating tasks in Outlook.  Here’s the trick: Don’t Dismiss Tasks!

task reminders in Outlook, repeating tasks in Microsoft Outlook, Outlook tips

To get the reminder for the task to repeat, you’ll first have to mark the previous task as completed. Outlook will then automatically create a new task based on your recurrence pattern.

To mark a task as complete, don’t pick  Dismiss from the Outlook Reminder window. Instead, right-click on the task and choose Mark Complete . This would certainly be easier and more intuitive if the Reminder window had a Mark Complete button or even a more generic Actions button.

Tip: Tasks have a checklist icon at the front, while appointments have a mini calendar icon. You can still use Dismiss for appointment reminders.

How to Reset Reminders for Repeating Tasks

To restore reminders for tasks you have already created, move to the Tasks folders from the button in the Mail/Navigation Pane or press  [Ctrl] + 4 . Select the recurring task and mark the recent occurrences with Mark Complete on the Ribbon or by right-clicking the task and choosing  Mark Complete  or by clicking the check box next to the task. You may also want to open the current task to make sure the Reminder option is still selected.

Save time and leverage the power of Outlook by creating tasks with repeating reminders.

Discover more Outlook shortcuts, tips, and techniques  here .

© Dawn Bjork, MCT, MOSM, CSP®, The Software Pro® Microsoft Certified Trainer, Productivity Speaker, Certified Speaking Professional

' src=

Related Posts

Microsoft Outlook: How to Use the FindTime Add-In to Save Time Scheduling Meetings June 16, 2022

Outlook Tips: Email Best Practices for Writing Effective Messages May 5, 2022

Outlook Email Tips: Taming the Inbox Monster May 27, 2022

Join Our Tips Newsletter

Receive 477+ shortcuts & more!

set task for outlook

How to use Outlook Groups and tasks to collaborate more effectively

Outlook can bring teams together in ways well beyond replying to an email. Here's how you can start to collaborate more effectively.

set task for outlook

As well as you may think your team or colleagues produce and exceed, there's always room for growth. Outlook 2016 has a few features available that can help centralize your team communication, tracking, scheduling, and resources. Here is how you can get started.

What are Groups in Outlook?

Managing groups and assigned tasks in outlook, getting started with groups in outlook.

set task for outlook

Outlook 2016 taps into the Groups feature of Office 365. It gives users a shared place where teams can work and collaborate. Not to be confused with a distribution list, this group is truly a means to see how all pieces contribute towards a common goal. You have a shared inbox, calendar, and even a document library. Even without groups, you can still manage projects through tasks.

How to create a group task

set task for outlook

To create a Group task:

  • Click the Home tab in the navigation ribbon.
  • Click on New Items in the New group.
  • Select Task from the dropdown list.
  • Enter in details of the task, including due dates, reminders, and priority.
  • Click Save & Close to create the task.
  • Click on Tasks in the navigation pane.
  • Select Folder tab in the navigation ribbon of the Task window.
  • Select Share Tasks in the Share group.
  • Select recipient(s) or a distribution group.
  • Select or deselect the Request permission to view recipient's Tasks folder option.
  • Select or deselect the Allow recipient to view your Tasks folder option.
  • Click Send .

How to open shared tasks

To open your shared tasks:

  • Click the Folder tab in the navigation ribbon.
  • Click Open Shared Tasks in the Share group.
  • Click Name in the name dialog box.
  • Find the name of the person in the address list.
  • Click OK to return to the name dialog box.
  • Click OK to accept.

It is possible to send a shared task access request to an individual if they have yet to grant you permission. If you choose to send a request, the recipient will receive an email, which also includes an option to have your default tasks folder shared with them.

How to remove a shared task folder

To delete a folder:

  • Select Tasks from the navigation pane.
  • Select the task folder under the "My Tasks" list.
  • Select the Folder tab from the navigation ribbon.
  • Click on Delete Folder in the Actions group.
  • Click Yes to confirm.

How to assign a task

set task for outlook

To assign a task to an individual:

Get the Windows Central Newsletter

All the latest news, reviews, and guides for Windows and Xbox diehards.

  • Click New Task in the New section of the Home tab.
  • Click on the Task tab in the navigation ribbon.
  • Select Assign Task in the Manage Task group.
  • Enter the recipient's name or email address in the To field.
  • Fill out the subject, due or start date, status and priority fields.
  • Ensure the checkbox for Keep an updated copy of this task on my task list is checked.
  • Ensure the check box for Send me a status report when this task is complete is checked.

How to accept or decline a task

To accept or reject a task:

  • Open the task.
  • Click on the Task tab in the navigation menu.
  • Choose Accept or Decline in the Manage Task group.
  • Choose to send your response now or edit the response first.

How to see the status

To track the status automatically:

  • Click on the File tab in the navigation ribbon.
  • Click Options .
  • Click Tasks in the left pane in the Outlook options window.
  • Select the check box for the Set reminders on tasks with due dates option.
  • Choose a reminder time.
  • Select the check box for the Keep my task list updated with copies of tasks I assign to other people option.

To manually view the status of assigned tasks:

  • Click the View tab in the navigation ribbon.
  • Click Change View in the current view group.
  • Click Assigned .

set task for outlook

How to create a Group in Outlook 2016

To create a Group:

  • Click on the Home tab in the navigation ribbon.
  • Select New Group in the Groups section.
  • Enter a name for the Group in the Choose a name field.
  • Enter in a Group ID in the Group ID field.
  • Select Public or Private as the privacy level for the group.
  • Select a classification for the group.
  • Select or deselect the check box for the group conversation notification to appear in the inbox for each member.
  • Select members of your organization to add.
  • Choose a photo to represent the group.
  • Enter a description for the group to help others understand the purpose of it.
  • Click OK to finish.

How to delete an Outlook Group

To delete a Group:

  • Select the Group in the Groups section of the left navigation bar.
  • Select Edit Group .
  • Select Delete Group .
  • Select the check box for the I understand that the Group will be permanently deleted warning.
  • Click OK to confirm and delete.

How to add a member to an Outlook Group

To add a member:

  • Select the Group from the left navigation bar.
  • Select Add members .
  • Enter the name of the individual to be added.

Adding an external user to the group is the same process as adding a member. You will be warned that the guest will have access to the content of your group. They will receive calendar items and group conversations in their inboxes, but they will have limits placed on their access including contact cards for group members or the list of group members.

How to remove an Outlook Group member

To remove a group member:

  • Click on the Group in the left navigation bar.
  • Click on the member in the Members list.
  • Click the X next to their name to delete.

How to begin a Group conversation in Outlook

To start a conversation:

  • Select the Group in the left navigation screen.
  • Select the Home tab in the navigation ribbon.
  • Select New Conversation in the New group.
  • Compose your message.
  • Click Send to generate an email to the rest of the group.

With conversations that you receive, you can also reply to the group or to the sender. You can also choose to like a message.

How to schedule group meetings in Outlook

To scheduling a meeting:

  • Click the group in the left navigation screen.
  • Click on Calendar in the navigation ribbon.
  • Click New Meeting .
  • Enter meeting details such as subject, location and the start or end times for the meeting.
  • Enter any important details in the meeting section.

Wrapping up

Outlook is a wellspring of resources and results. How is your team using Groups? What are your favorite features? Let us know in the comments.

Microsoft Office 101: Help, how-tos and tutorials

Ryan Blundell

  • 2 DesktopGPT brings GPT-3.5 Turbo, GPT-4, and GPT-4 Turbo to Windows 11's backyard, potentially giving Microsoft's Copilot AI a run for its money as the best alternative
  • 3 Clippy, the infamous paperclip, is here to debloat Windows 11 and save you from ads
  • 4 Microsoft says most company execs won't hire anyone without an AI aptitude, prompting "a 142x increase in LinkedIn members adding AI skills like Copilot and ChatGPT to their profiles"
  • 5 World of Warcraft Dragonflight's final major update, Patch 10.2.7 "Dark Heart", is now available

set task for outlook

set task for outlook

Contribute to the Outlook forum! Click  here  to learn more  💡

April 9, 2024

Contribute to the Outlook forum!

Click  here  to learn more  💡

·         How to recover a hacked or compromised Microsoft account - Microsoft Support

February 27, 2024

Hello! Are you trying to recover or access your Microsoft Account?

  • Search the community and support articles
  • Outlook.com
  • Search Community member

Ask a new question

Set Outlook Task TIME Due?

Is it possible to set a time due for a task in Outlook? I understand I can set a DATE due, but I'd like to go even further by setting a time.

I've been searching the internet and just can't find a way to do this. It seems like a common thing.

Thanks for anyone's help here!

Report abuse

Reported content has been submitted​

Diane Poremsky M365 MVP (slipstick.com)

  • Volunteer Moderator |
  • Article Author

Tasks don't use a due time, if you need to do it at a specific time, create an appointment. The best you can do for times is to set a reminder at a specific time.

2 people found this reply helpful

Was this reply helpful? Yes No

Sorry this didn't help.

Great! Thanks for your feedback.

How satisfied are you with this reply?

Thanks for your feedback, it helps us improve the site.

Thanks for your feedback.

Replies (8) 

Question info.

  • Norsk Bokmål
  • Ελληνικά
  • Русский
  • עברית
  • العربية
  • ไทย
  • 한국어
  • 中文(简体)
  • 中文(繁體)
  • 日本語
  • Create an email message
  • Suggested recipients
  • Use @mentions
  • Create a signature
  • Add attachments
  • Check spelling
  • Add a reaction
  • Out of office replies
  • Delay or schedule
  • Recall a message
  • Automatic forwarding
  • Read receipt
  • Save a file or draft
  • Create a folder
  • Use inbox rules
  • Conditional formatting
  • Use Favorites
  • Use dark mode
  • Message font size
  • Message list view
  • Focused Inbox
  • View as conversations
  • Filter and sort messages
  • Number of messages
  • Chat with recipients
  • Share an email
  • Status in Outlook
  • Phishing and suspicious behavior
  • Blocked senders
  • Protected messages
  • Open a protected message
  • More to explore

set task for outlook

Use inbox rules in Outlook

Use rules to automatically perform specific actions on email that arrives in your inbox. For example, you can create rules that will change the importance level of messages as they come in, automatically move them to other folders, or delete them based on certain criteria.

Select a tab option below for the version of Outlook you're using. What version of Outlook do I have?

Note:  If the steps under this New Outlook  tab don't work, you may not be using new Outlook for Windows yet. Select the Classic Outlook tab and follow those steps instead.

In Outlook, you have the option to:

Create a rule  |   Edit a rule  |   Delete a rule  |   Set rule order  |   Run rules

Create an inbox rule for new Outlook for Windows

Rules are applied to incoming messages and can be created from any folder.

To quickly create a rule that moves all email from a specific sender or a set of senders to a folder, right-click a message in your message list that you want to create a rule for, hover over Rules  and then select Create rule .

Choose the folder where you want all messages from that sender or set of senders to be moved, and then select OK .

After selecting  OK , the rule will be applied to all incoming messages.

If you'd like to do more than just move the message from a specific sender or set of senders to a folder, select More options . The rules settings menu will open.

A screenshot of the rules settings page

Every rule needs at least three things: a name, a condition, and an action. Rules can also contain exceptions to conditions. You can add multiple conditions, actions, and exceptions at each step by choosing Add a condition , Add an action , and Add an exception .

If you don't want any more rules to run after this one does, select the Stop processing more rules check box. For more information, see Stop processing more rules in Outlook on the web .

Press Save to create your rule or Discard to cancel rule creation.

Edit an inbox rule in new Outlook for Windows

At the top of the page, select Settings   .

Select Mail > Rules .

edit

Press Save to save your edited rule.

Note:  Some rules created in other versions of Outlook can't be processed by Outlook on the web. You won't be able to run or edit the rule in Outlook on the web.

Delete an inbox rule in new Outlook for Windows

Delete

Tip:  If you just want to turn the rule off for a while, select the toggle next to the rule.

Set the order in which inbox rules are applied to incoming messages in new Outlook for Windows

Inbox rules are applied to incoming messages based on the order they're in within the Inbox rules list. You can arrange the order in which the rules you create are applied to messages coming into your inbox.

Select a rule, and then use the Up arrow or Down arrow to change the order in which the rule is applied to incoming messages.

Run inbox rules on existing messages in New Outlook for Window

By default, an inbox rule runs on incoming messages after you've created the rule. To run a rule on existing messages:

Run rule now

Create a rule   |  Create a rule from a template   |  Edit a rule   |  Delete a rule   |  Run rules

Create a rule on a message in classic Outlook for Windows

Right-click an existing message and select Rules > Create Rule .

Select a condition, and what to do with the message based on the condition.

For example, to move messages with a certain title to a specific folder, select the Subject contains condition, select Move the item to folder , select or create a New folder, and then select OK .

When you're done creating the rule, select OK.

To use the rule right away, select the Run this new rule now on messages already in the current folder checkbox, and then select OK .

The message now appears in that folder.

Create a rule from a template in classic Outlook for Windows

Select File > Manage Rules & Alerts > New Rule .

Select a template.

For example, to flag a message:

Select Flag messages from someone for follow-up .

Edit the rule description.

Select an underlined value, choose the options you want, and then select OK .

Select Next .

Select the conditions, add the relevant information, and then select OK .

Finish the rule setup.

Name the rule, setup rule options, and review the rule description. Click an underlined value to edit.

Select Finish .

Certain rules will only run when Outlook is on. If you get this warning, select OK .

Select OK .

Edit a rule in classic Outlook for Windows

If you’ve set rules to organize your incoming mail but they’re not all working as you expect them to, these steps might help you find and fix the problem.

To fix a broken rule:

Click File > Manage Rules & Alerts .

If you see a message that says you have a broken rule that needs to be modified, click OK.

Check the box next to the rule in red.

Click the links under Rule description and edit the rule as needed, and then click OK .

Fix a broken rule

To change the settings, name, location or behavior of a rule:

Check the box next to the rule that you want to modify.

Click Change Rule , click the type of change you want to make, and then complete the steps.

Change rule options

Note:  To delete a rule, in the Rules and Alerts dialog, check the box next to the rule, and then click Delete .

Delete a rule in classic Outlook for Windows

You can delete a rule when it's no longer necessary.

On the File tab, choose Manage Rules & Alerts .

In the Rules and Alerts dialog box, on the E-mail Rules tab, choose the rule you want to delete.

Delete icon

Run rules manually in classic Outlook for Windows

You can manually run one or more rules.

On the File tab, choose Manage Rules & Alerts , and on the E-mail Rules tab, choose Run Rules Now .

In the Run Rules Now box, under Select rules to run , select the check box for each rule that you want to run.

In the Run in Folder box, to select a different folder, choose Browse , choose the folder, and then choose OK .

Select the Include subfolders check box to include all folders under the folder you chose in step 3.

In the Apply rules to list, accept the default setting of all messages, or change to read or unread messages.

Choose Run Now .

Create a rule  |   Edit a rule  |   Delete a rule  |   Change rules order

Create an inbox rule in Outlook on the web

Settings icon

Select Mail . Then under Mail , select Rules .

The Add icon

Type a name for the inbox rule in the Name your rule box and then select a condition and action from their respective drop-down lists. You can add additional conditions or actions by selecting Add a condition or Add an action .

Add exceptions to the inbox rule by selecting Add exception and then choosing one from the Add exception menu.

By default, the Stop processing more rules option is turned on. With this option on, when a message arrives in your inbox that meets the criteria for more than one rule, only the first rule will be applied. If you don't select this check box, all inbox rules that a message meets the criteria for will be applied.

Stop processing rules

Edit an inbox rule in Outlook on the web

Edit pencil icon

Delete an inbox rule in Outlook on the web

Outlook mobile browser delete icon

Set the order in which inbox rules are applied to incoming messages in Outlook on the web

Inbox rules are applied to incoming messages based on the order they appear in within the Inbox rules list. You can arrange the order in which the rules you create are applied to messages coming into your inbox:

Move rule up or down in list

Note:  If you use a work or school account to sign in to Microsoft 365, you're using Outlook on the web. If you're using an Outlook.com, Hotmail, Live, or MSN account, please go to the Outlook.com  tab.

Create a rule  |   Edit a rule  |   Delete a rule  |   Change rules order  |   Run rules

Create an inbox rule in Outlook.com

To quickly create a rule that moves all email from a specific sender or a set of senders to a folder, right-click a message in your message list that you want to create a rule for, select Rule , then  Create rule .

If you'd like to do more than just move the message from a specific sender or set of senders to a folder, select More options .

To create a completely new rule, at the top of the page, select Settings   > Mail > Rules .

Select  Add new rule .

Tip:  Every rule needs at least three things: A name, a condition, and an action. Rules can also contain exceptions to conditions. You can add multiple conditions, actions, and exceptions at each step by choosing Add a condition , Add an action , and Add an exception .

If you don't want any more rules to run after this one does, select the Stop processing more rules check box. For more information, see Stop processing more rules in Outlook.com .

Edit an inbox rule in Outlook.com

Edit

Select Save to save your edited rule.

Note:  Some rules created in other versions of Outlook can't be processed by Outlook.com. You won't be able to run or edit the rule in Outlook.com.

Delete an inbox rule in Outlook.com

Delete

Set the order in which inbox rules are applied to incoming messages in Outlook.com

Run inbox rules on existing messages in outlook.com.

Currently, you can't run inbox rules on existing messages in the Outlook.com beta. A new rule is applied only to messages you receive after the rule was created.

However, you can use Archive, Move to, and Sweep to automatically move or delete messages in your inbox. To learn more, see Organize your inbox with Archive, Sweep, and other tools in Outlook.com .

What else do I need to know about Outlook.com

You might have created a rule to forward or redirect messages you receive to another email address. If so, it's important to know the difference between forwarding and redirecting.

A forwarded message appears as a message you received and then forwarded to another recipient. When the recipient replies, the reply will go to the address the message was forwarded from.

A redirected message keeps the original sender on the From line. When a recipient that a message was redirected to replies, the reply will go to the original sender.

Related articles

Create a rule in Outlook for Mac

Facebook

Need more help?

Want more options.

Explore subscription benefits, browse training courses, learn how to secure your device, and more.

set task for outlook

Microsoft 365 subscription benefits

set task for outlook

Microsoft 365 training

set task for outlook

Microsoft security

set task for outlook

Accessibility center

Communities help you ask and answer questions, give feedback, and hear from experts with rich knowledge.

set task for outlook

Ask the Microsoft Community

set task for outlook

Microsoft Tech Community

set task for outlook

Windows Insiders

Microsoft 365 Insiders

Was this information helpful?

Thank you for your feedback.

IMAGES

  1. How to make task in outlook

    set task for outlook

  2. How to see completed tasks in outlook

    set task for outlook

  3. How to move email to task in outlook

    set task for outlook

  4. How to create a new task in outlook

    set task for outlook

  5. How to Assign A Task in Outlook 2019

    set task for outlook

  6. How to set a task in outlook

    set task for outlook

VIDEO

  1. myTask2do Outlook Add-In

  2. How to Create a Task in Outlook in Tamil

  3. Microsoft Outlook

  4. 👩🏼‍💻 Learn How You Can Use Microsoft Outlook for Task Management! ✅

  5. Sync Outlook 2007 & 2003 Mail, Calendar, Contact, Task.wmv

  6. Outlook's Best-Kept Secret: The Task Feature

COMMENTS

  1. Assign and track tasks

    Track tasks you've assigned to someone else. On the navigation bar, click Tasks. Click View > Change View > Assigned. Assigned tasks are missing. If you're not seeing tasks you've assigned, Outlook might not be set up to keep copies of tasks you assign. Click File > Options > Tasks. Under Task options, check the Keep my task list updated ...

  2. Create tasks and a to-do list in Outlook

    Try it! Creating tasks builds a to-do list in Outlook to help you stay organized. Select Tasks in the navigation pane and choose New Task. Add a subject, date, and priority. Select the Reminder checkbox if you'd like to set a reminder. Select Save & Close. From anywhere in Outlook, hover over the Tasks icon to see your to-do list.

  3. Using Outlook tasks with Microsoft To Do

    To set reminders in Outlook, double click a To Do or Tasks item. You'll need to set a due date in order to set a reminder. Select your due date for the item, then check the box next to Reminder. You can use the calendar to choose when you'd like to receive a reminder. To set a reminder in To Do, simply click the task, and then click Remind ...

  4. Beginner: How to Create and Manage Tasks in Outlook 2013

    To start, you'll notice that there's one task folder group call My Tasks and two sub task folders: To-Do List and Tasks. If we right-click on the top-most folder, we can create a "New Folder Group" that we'll name Work Tasks. You can add a quick task by clicking on "Click here to add a new Task" or you can click "New Task" on ...

  5. Create tasks and to-do items in Outlook

    Create tasks and to-do list items in Outlook to help you stay organized. Learn more at the Outlook Help Center: https://support.office.com/outlook

  6. 5 Ways to Create a Task in Microsoft Outlook

    Step 1: Open the Microsoft Outlook app from your PC's Start menu or Taskbar. Step 2: On your keyboard, tap the following keys: Ctrl+Shift+K. This will launch the Outlook Task window. Step 3 ...

  7. How To Use Tasks In Outlook To Stay Organized (With Tips)

    Here are the steps to create a new task in the classic Outlook Tasks version: Open Outlook. Select "New Item". Select a task. Enter a name for the task in the "Subject" box. Set the start date and due date. Set a priority and a reminder. Click "Task," "Save" and "Close". 2.

  8. How to Create and Manage Tasks in Outlook

    How to Create and Manage Tasks in Outlook - Office 365. This video explains how to create tasks and how to manage them.

  9. 4 Ways to Turn Emails Into Tasks in Microsoft Outlook

    1. Drag an Email to Outlook Tasks. Drag-and-drop is a great way to move items quickly, and the same applies to turning emails into tasks in Outlook. Select the email in your inbox, drag it to the "Tasks" tab, and release. You'll see the new task box appear with the subject of the email as the task name and the message within the body of ...

  10. How to Use Microsoft Outlook Tasks Effectively? Here's What You Need to

    Setting up tasks in Outlook is easy and straightforward. Here are the steps to get started: 1. Open Outlook and select the Tasks tab. 2. Click the New button to create a task. 3. Enter a description of the task and any important notes about it. 4. Set a due date for the task and any reminders youd like to receive.

  11. How to Customize the To-Do Pane in Outlook

    Folder: Sort the tasks by the name of the folder they're in (tasks can be created in, or moved to, any folder in Outlook). Type: Sort the tasks by whether they're a mail or a task (you can drag emails into Tasks to create a to-do item). Importance: Sort the tasks by the Importance flag - High, Normal, or Low. Under "Arrange By," you've got the ...

  12. How to Create Repeating Outlook Tasks and Reminders

    To create a task that repeats, first choose one of these ways to add a task in Outlook: From other views such as Mail or Calendar, pick New Items from the Home tab and then Task -OR-. From any view, press [Ctrl] + [Shift] + K -OR-. Move to the Tasks view and click once on the New Task button -OR-. From the Tasks view, press [Ctrl] + N.

  13. How to use Outlook Groups and tasks to collaborate more effectively

    Click on Tasks in the navigation pane. Click New Task in the New section of the Home tab. Click on the Task tab in the navigation ribbon. Select Assign Task in the Manage Task group. Enter the ...

  14. Can I change the default folder that my Outlook Tasks are stored in

    Thanks for your clarification. It is an expected behavior that tasks will automatically save into default Task fold when you create task via shortcut key and save it via clicking Save & Close button, and it is not feasible to change the default task folder to subfolder. To save task to subfolder when not in Task view, you may click File-> Move ...

  15. How do I add my Calendar and Tasks to "New Outlook" so that I can see

    Mark, In the upper right corner near the minimize and "X" to close options, see if you have a calendar icon with a checkmark (called My Day), just to the left of the bell (Notifications) icon. If you click on that, it should open the calendar view next to your email and previews pane, similar to docking the calendar in the old outlook.

  16. How to assign task to someone with reminder on in outlook 2016?

    I have created a task and set the reminder for it. When I assign the task to my team mate and send, it popup with message "Since you are no longer the owner of this task, the task reminder has been turned off". ... As far as I know, when we assign the task with a reminder, it is expected behavior that Outlook would remove the reminder before ...

  17. Use Tasks in Outlook on the web

    Settings for To Do are on their own page. From the To Do page, select Settings > To Do Settings at the top of the page to see all options for To Do.. You can switch back to the classic Tasks by selecting The new Outlook toggle at the top of the To Do page.. If you've switched to classic Tasks, you can switch back by selecting the Try the new Outlook toggle at the top of the Mail page.

  18. Flagged emails not appearing in the tasks in Outlook

    tasks list in Outlook. Have you using a local folder method in Outlook where you save/flag emails? Kindly implement the steps below. 1.Right-click on the (Local) data file and select Properties. 2.Turn on the option "Display reminders and tasks from this folder in the To-Do Bar."

  19. Set Outlook Task TIME Due?

    It seems like a common thing. Thanks for anyone's help here! Tasks don't use a due time, if you need to do it at a specific time, create an appointment. The best you can do for times is to set a reminder at a specific time. My specialty is Outlook and Microsoft 365 issues. Mark Yes below if it helped or resolved your issue.

  20. Use inbox rules in Outlook

    Set the order in which inbox rules are applied to incoming messages in new Outlook for Windows. Inbox rules are applied to incoming messages based on the order they're in within the Inbox rules list. You can arrange the order in which the rules you create are applied to messages coming into your inbox. At the top of the page, select Settings .