how to organize keys for business

• PRO Courses Guides New Tech Help Pro Expert Videos About wikiHow Pro Upgrade Sign In
• EDIT Edit this Article
• EXPLORE Tech Help Pro About Us Random Article Quizzes Request a New Article Community Dashboard This Or That Game Popular Categories Arts and Entertainment Artwork Books Movies Computers and Electronics Computers Phone Skills Technology Hacks Health Men's Health Mental Health Women's Health Relationships Dating Love Relationship Issues Hobbies and Crafts Crafts Drawing Games Education & Communication Communication Skills Personal Development Studying Personal Care and Style Fashion Hair Care Personal Hygiene Youth Personal Care School Stuff Dating All Categories Arts and Entertainment Finance and Business Home and Garden Relationship Quizzes Cars & Other Vehicles Food and Entertaining Personal Care and Style Sports and Fitness Computers and Electronics Health Pets and Animals Travel Education & Communication Hobbies and Crafts Philosophy and Religion Work World Family Life Holidays and Traditions Relationships Youth
• Browse Articles
• Learn Something New
• Quizzes Hot
• This Or That Game
• Train Your Brain
• Explore More
• Support wikiHow
• About wikiHow
• Log in / Sign up
• Home and Garden
• Housekeeping
• Home Organization

How to Organize Keys

Last Updated: December 20, 2023

This article was co-authored by Caitlin Jaymes . Caitlin Jaymes is a Closet Organizer and Fashion Stylist based in Los Angeles, California. With a background in Fashion PR and Fashion Design, she specializes in creating wardrobes for her clients with pieces they already own. She has experience working with celebrities, editorial shoots, and men and women of all ages. Caitlin uses fashion and organization to help instill and influence confidence, ambition, and stress-free lifestyles for all her clients. She runs her business by two guiding principles: “fashion has no rules, only guidance on how to look and feel your best” and “life has too many stressors, don’t let clutter be one of them.” Caitlin’s work has been featured on HGTV, The Rachael Ray Show, VoyageLA, Liverpool Los Angeles, and the Brother Snapchat Channel. This article has been viewed 110,737 times.

Keys accumulate quickly and you may find yourself weighed down before too long. Keeping keys organized can be a difficult task, but a streamlined key organization system will ensure that you know the function and location of all your keys. Learning how to organize keys is a matter of appropriately sorting your keys and storing them consistently.

Sorting Keys

• You may find that a neighbor has given you an extra key to their home that you might have forgotten about. Therefore, exercise caution before disposing of an unknown key.
• Most metal recycling centers accept keys or you can always reuse your old keys in an art project. [1] X Research source

• Keys that are used on a daily basis include car, house, or mailbox keys.
• Keys that are used only a few times a month might be keys for gym lockers or bike locks.
• Infrequently used keys include safety deposit keys or keys to another person’s home.

Decluttering Your Keychain

• You may find that you have keys from old homes or workplaces that are no longer necessary for you to own.

Getting Creative

• For example, you might differentiate keys by color for your home, for other people’s homes, or for work.
• You can also color code at home by painting the tops of keys with nail polish. [2] X Research source

• Labeling keys will also ensure that you do not keep keys that are no longer needed. For example, if you throw out an old jewelry box with a lock, the corresponding key's label will remind you to throw the key out as well.

• Don’t enjoy bulky, noisy keys? Look for a speciality key system that will store your keys compactly and without any noises.
• If you’re feeling crafty, make a key storage system yourself by removing the tops of keys and storing them in a swiss army knife. [4] X Research source
• Some keychains come with a part that detaches so you can easily add or remove another set of keys to it. This might be a good option if you want to be able to attach or remove keys that are used more infrequently to your daily keychain.

• If you have sensitive keys, such as one for a personal or bank safe, place your keys out of sight in a drawer.
• Label lovers can place labels on key hooks for different members of your household.

Expert Q&A

Things You'll Need

• Pen or marker
• Key organizing rack

You Might Also Like

• ↑ https://www.cityofmadison.com/streets/recycling/guidelines.cfm
• ↑ https://brightnest.com/todos/color-code-your-keys
• ↑ https://lifehacker.com/four-ways-to-minimize-your-keychain-1602026503
• ↑ https://www.goodhousekeeping.com/home/organizing/g2832/car-key-solutions/?slide=2

About This Article

• Send fan mail to authors

Reader Success Stories

Boitumelo Boihang

Aug 22, 2020

Did this article help you?

Featured Articles

Trending Articles

Watch Articles

• Terms of Use
• Privacy Policy
• Do Not Sell or Share My Info
• Not Selling Info

Don’t miss out! Sign up for

wikiHow’s newsletter

How to Organize Keys for an Office

By: Author Michael Scott

Posted on Published: September 13, 2021  - Last updated: January 23, 2024

Offices tend to have a lot of keys that multiple people need access to. It’s hard to keep track of these keys, and you don’t necessarily want everyone to have copies of all the keys. With so many people handling the office keys, they can quickly become lost, misplaced, and disarranged.

Organizing, and more importantly, keeping the office keys organized, does not have to be a headache! With a few inexpensive products and a bit of time out-lay, you can say goodbye to hunting for the right key, making new copies, or replacing door locks.

Inherited Office: Match Keys to Locks

When you inherit an office space from previous tenants, then you are usually provided with a whole bunch of keys. Depending on how the last people handled their keys, you could get anything, including a box full of loose and unlabeled keys!

The first task to set yourself is to match each key to its lock, whether this is a drawer, a window, a door, or the kitchen cabinets. Make a note of any lock that does not have a matching key and put aside the keys that do not apparently open anything.

For the locks without keys, if you believe it is necessary for them to be locked, then replace the locks. You can even opt for keyless options ( privacy handles ) in places like the bathroom, to minimize the number of keys you have to look after.

Just remember, if you are going with the privacy door handles, get ones that do not require a specialized unlocking tool to open them from the outside (safety feature), otherwise you will have to keep track of that tool anyway.

For the unknown keys, tag them as unknown and keep them; you never know.

Tag Keys From the Start

Tag all the keys as soon as you match them to a lock, buy them, or copy them. This is not something you should delay or assume you’ll remember what lock they belong to. Firstly, “I’ll remember” are famous last words—for me, anyway. But secondly, in an office, you are unlikely to be the only person who will need to know what each key is for.

Write out the Labels Clearly

Getting to and writing on that small piece of paper in windowed key tags can be quite frustrating, or at least tedious when you are doing it on an office scale. However, I recommend that you spend the time labeling all your keys clearly and carefully; it will really be worth your while.

• 😊【GREAT VALUE】: Come with 220pcs, measures 2x0.1x0.8 inches each.
• 😊【PORTABLE】: Made of tough PP material, Lightweight and Durable.
• 😊【CONVENIENT】: Each one has a label paper which can be Self-replaced easily and Reused many times.
• 😊【Perfect for home or business】：These tags are very convenient and organizes every key drawer in you home or business. There’s enough room to write and are the perfect bright colors.

Last update on 2024-03-27 / Affiliate links / Images from Amazon Product Advertising API

Colors are a good enough indicator for a household, but for an office, there are not likely to be enough colors to allow each key to have its own. Furthermore, the more keys and colors you have, the harder it is to remember which color is for which lock.

Another pointer I would give is to make sure the little plastic cover is over the paper to protect the label from water.

Write the label clearly and give as much detail as required.

Tag the Spares and Store Separately

I am always quite surprised how many people keep spare office keys with the original! This completely defeats the purpose of a spare key.

The spares should be tagged from the start, along with the main key. They should also be labeled as spares. If you lose the main key and have to switch to the spare, you want everyone to know this.

If the main key does not show up after a certain amount of time, then it will be safer to cut a new key.

Color-Code Groups

While colors are not ideal to designate individual keys, they can be great for grouping keys together.

For example, all the kitchenette keys can be labeled red, the internal office doors blue, the bathrooms yellow, etc. Or, if you have a bigger outfit, you can assign a color to each department or floor.

Grouping Keys on a Key Chain

If the nature of your office space requires the keys to be kept on a big key chain handled by one person, then I still recommend color coding and clear labeling.

Then, for each color group, attach a smaller ring onto the big main ring so that you know if you are heading to office D, you need to look on the ring with all the red tags, for example.

You can even look at using colored key rings to make the smaller keyrings the same color as their group.

• 2mm THICK wire cable is Tactile and Tough.
• Cable Length: 4 inches(10cm)
• Material: Stainless steel wire w/ plastic cover. No chemical smell
• Quantity: 12PCS(2PCS of each color). Colors: Black, Silver, Red, Light Blue, Green, Magenta

Hang the Keys Up

Use a key box, such as the BARSKA Adjustable Key Cabinet Lock Box (amazon link) , to hang up your keys and keep them all visible. It makes it easy to see what’s missing or in use, keep them from getting tangled together, and minimize the change of keys going missing.

Furthermore, with the space for a complementary label in the box, there is no excuse for hanging a key in the wrong place.

Alternative options are a pegboard and adhesive wall hooks (amazon link) .

Have a Sign-out Book

If multiple people require access to the same keys, then instead of making copies for each, you have one set hanging up and a record book to log who has the key, when they took it, and when it was returned.

This can save you a good bit of time. Instead of panicking and searching for ages, you see who had the key last. Likely they stuffed it into a pocket and forgot to put it back.

Keep a Record of Who Has a Copy

If multiple people have to have a copy of a key, for example, if you need each employee to have a building key so that they can get into the office, then make a note on how many copies there are and who has them.

Then, when there is staff turnover, you know where all the keys are, and you don’t have to keep making more copies. The more copies of the keys there are, the greater the security risk.

Related Posts We love helping our readers find the answers they are looking for and even some of the answers they didn’t know they were looking for! If you found this article helpful, then you may also benefit from reading these related posts. How to Organize Kitchen Utensils Without Drawers How to Organize Clothes in Deep Drawers

Amazon and the Amazon logo are trademarks of Amazon.com, Inc, or its affiliates.

Home › Blog › 18 Brilliant Ways to Keep Track of Your Keys

18 Brilliant Ways to Keep Track of Your Keys

By Donella Crigger

Published Nov 11, 2022

Have you lost your keys  again ? Don’t know which key goes to which lock? We’ve all been there. Here is a rescue plan for you. If you implement some of these key organization ideas, you’ll never have to dig through your purse, the kids’ toy box, or the refrigerator (yes, seriously) looking for your keys again.

It can get frustrating trying to trace them, especially when in a hurry to catch a flight or attend that important meeting. These small things can cause you to have migraines. We got a solution for all your key troubles with our 18 genius ways to keep your keys collection organized.

From key holders to key finders and an easy way to distinguish keys from each other, you’ll find lots of helpful tips here! Hop into these crazy organizational ideas for your keys!

Key Organization Ideas

1.old drawer for key organization.

Repurpose an old drawer to create a key storage station. Paint it (or don’t), and then screw cup hooks into the bottom before hanging the drawer on the wall. This DIY is cheap and uses readily available items that just lie in your home. With this key organization hack, you need not worry about where you have placed your keys as it can accommodate as many single or bunched keys as you’d want.

2. Washi Tape Code For Key Organization

Want to easily tell one key from another? Code them with washi tape . There are so many fun patterns and colors that even if you have as many rings as a janitor, you’ll easily keep up with them. You can have your garage keys, main house keys, and office keys all designed differently with this washi tape hack.

3. Succulent Key Holder

Want a key holder that doesn’t detract from your décor? This succulent keyholder is gorgeous and easy to make. It adds a nice touch of color and nature to your entryway. And the plant aesthetic is just pure bliss. Who, together with me, is saying goodbye to turning your house upside down to look for your keys?

4. Key Finder Organization Hack

Tired of misplacing your keys especially when you need to hurry outside? Get a key finder! This setup includes four key finders. For a family of four everyone in your home can have one. And it is so easy to use. Simply press the color-coded buttons to locate your keys, up to thirty meters away. What a Savior we have got here!

5. Custom Board For Key Organization

Design a custom board to fit your space. It can be made in a nice frame that matches your wall color or in a different color that makes it stand out. Be creative as you wish. There’s enough room for that with this idea. Plus you can give each key (or set of keys) its own labeled area so that way, there’s never any confusion about which set to grab. It helps in identifying which set of keys is with someone else.

6. Divided Basket Key Organizer

Do you live with roommates? Set a divided basket near the door with everyone’s names to sort keys and electronic devices. This way everyone is able to keep their items in their designated area and even further divide them into each item’s area.

7. Color-Coded Key Organization

Use nail polish to color code your keys. You can have your favorite colors and place them on as many keys as you have and want. It is a way of being crafty while at the same time finding solutions for your numerous keys to be easily traceable.  This is such a simple hack, but very effective! I will be trying this and can’t wait to see the results.

8. Bluetooth Key Tracker

Want to be able to find your keys anywhere? A Bluetooth tracker is a definite answer to your problem! You can attach these trackers to other things, too, such as your backpack, purse, or wallet. Since the tracker is linked to your phone it is so easy to locate the keys whenever you need them.

9. Key Caps Organizers

Of course, keycaps are a great option if you don’t mind spending a few bucks. And they’re reusable, too. Get similar keycaps here and do away with unneeded keys. Those that are for the current locks in your home can enjoy being wrapped around these labeled caps that are expandable to fit any size of key-head.

10. Felt Key Covers For Key Organization Idea

Felt key covers are another gorgeous option to have your keys easily identifiable and locatable. Have a mix of colors for each key cover knitted and then tie the key to a string and place all of them in a key ring. Each color can be made to represent a room’s key or a place’s key. Your office key could be in blue whereas your garage key could be in pink.

11. DIY Keychain to Organize Keys

How about a super cool DIY keychain that’s hard to lose? Use some of your kid’s old animal figurines to make a colorful keychain for yourself. After all, an elephant never forgets (his keys)! These are brilliant crafts that not only allow you to be creative but also help keep your keys tracked and in place. You have no time to keep on thinking of where you might have placed your guests’ room keys.

12.  Click and Dig Keys Tracker

The click n’ dig system comes with six receivers and a color-coded remote to track all your keys. Its range is 60-80 feet.  Everyone in the family has a chance to get their own receiver and thus making it easier to trace whose bunch is lost whenever one is missing. Alternatively, a one-individual home can have all six receivers for different keys depending on the number of rooms in his/her space. Whenever the need to trace a certain room’s keys arises, a click of the system helps with finding it.

13. Tennis Ball As Key Holder

Make a tennis ball friend hang by the door. You could design the ball to have holes that represent eyes and a mouth and store your keys in the “mouth”. They’re also great for stashing papers, pens, and other things on the fly. See our more tennis ball ideas here. Now that your keys are in a safe place you can chill with your kids and have an exciting afternoon on the back porch.

14. Hidden Key Storage

Don’t like the idea of your keys being in plain sight? You could have hidden key storage for your keys behind a wall painting or a framed photo.  No one will ever suspect that your keys are behind the frame! Your private keys’ life is well guarded and there is no need to worry oneself.  I love this new idea for a hidden key!

15. Magnetic Key Organizer

There are common places that are just right and easy to remember around the house. These ones are always used and never missed. They are just the right locations for your keys. Stick your keys by the light switch in your entryway so you’ll never forget where they are. Here is how you place a magnet behind the light switch plate to keep your keys in place. You never lose sight of them.

16. Old Cutlery As Key Hangers/Organizers

Your key organization material doesn’t have to be something new or common. It can be out of the ordinary ways of being creative. Anyone will be awed by this trick. Simply use old utensils and wooden blocks to create these easy peasy key holders. They make your space look super rustic and also solve your key tracing problem. Plus the wooden blocks can be spray painted into the colors of one’s liking.

17. DIY Wall Mail Key Organizer

A multipurpose space is a genius idea to economize on space. Creatively keep your keys, mail, and bags all in one place with a DIY wall mail and key organizer . Below the mailbox, you can have numerous hooks as the wooden space can hold and use them to hang your keys on. Say goodbye to the frustrating morning of searching for keys that don’t want to be found by having this mailbox come key organizer on your wall.

18. Hooked Action Station For Key Organization

This action station is gorgeous, and it has enough hooks for all your keys, scarves, and bags. Simply paint a wooden plaque, and screw in all shapes and sizes of painted hooks for a chic (albeit somewhat haphazard) look. This can be placed right in your doorway and even act as a lightweight mud space hanger. The colors bring with them the aesthetics that your doorway needs.

Loved these 18 organization ways to keep track of your keys? Here are more organization hacks for you!

• 15 Ways to Get Rid of Paper Clutter RIGHT NOW
• 16 DIY Cases to Keep Your Earbuds Tangle Free
• 18 Clever Hidden Storage Ideas to Hide Clutter
• 15 Life-Changing Fridge Organization Hacks

Be chilled and hang your troubles at the door – Unknown

You Might Also Like

15 Deck Ideas for an Amazing Outdoor Space

17 Clever Organizing Tricks You’ll Wish You’d Known Sooner

17 Ways You’ve Never Thought to Reuse Old Shutters

15 Essential Tips & Tricks for Your Hardwood Floors

For the House Organization Ideas

Leave a comment Cancel reply

Your email address will not be published. Required fields are marked *

Save my name, email, and website in this browser for the next time I comment.

FEATURED BY

©2024 DIY House Hacks - One Crazy House. All rights reserved. Privacy Policy • Cookie Policy • Disclosure Policy • Powered by CultivateWP .

Closed on July 4th

Guide to Master Key Systems and Commercial Key Management

Table of Contents

For being so small, keys play a large part in the overall security of your company. Keys give us access to facilities, entire buildings, equipment, machinery, vehicles, and secure areas. Proper key management is critical to commercial security and supports smooth business operations.

Though an increasing number of companies are upgrading to electronic access control systems , many facilities still rely on traditional keys. Learn how you can ensure access for employees with different levels of authorization while maintaining a high level of security for your commercial facility. Here, we explain how master key systems and key management operations work together to achieve these goals.

Implementing a Master Key System

From greatest access to least, we’ve described the keys you may use within your master key system here:

• Great Grand Master Key – This key will open all subsequent key systems under it, including grand master, master, and change keys.
• Grand Master Key – This key will give you access to the multiple master keys and the subsequent change keys under those.
• Master Key – The master key is able to lock and unlock all of the change key locks prioritized below it within a given system.
• Change Key – Also referred to as a sub-master key, this key will open only one lock. The change key’s corresponding lock can also be opened by the master key.

How Master Key Systems Work

At a very basic level, you need to know that a master key system allows two or more keys to open one lock. To make this system work, pin tumbler locks are often used. These pin tumbler locks include a driver pin and a key pin. When the appropriate key is inserted, both pins are lifted so that they rest on opposite sides of the shear line.

To lift the key pins to the correct height, a key must have the right set of grooves in it. Changing a standard pin tumbler to accommodate a master key system, requires adding a master wafer which is placed between the key pin and driver pin.

Advantages of Master Key Systems

These are the benefits our clients enjoy the most:

• Increased security – Master key system design allows you to give different employees different levels of security authorization and access.
• Simplified access – Cleaning staff and managers, for example, can access multiple departments and facilities with single keys, eliminating the need for heavy key rings.

Implementing a Key Management System

Standard commercial security hardware continues to be widely used today. Key management systems include logical hardware keying design, access permissions policy, tracking and storage systems for all the various keys used throughout large facilities or campuses .

Advantages of Key Management Systems

The benefits of this type of organization system are clear. Businesses can locate the key needed at a given time quickly and conveniently. Management systems make it easy to understand how to give the appropriate access permissions to any visitor, service provider, staff, faculty or facility director. This type of system also facilitates hardware maintenance, changing the locks , making replacement keys or duplicates.

Key management systems help business owners ensure that only authorized individuals are in possession of specific keys. Managers can find information about users and track down keys that have not been returned.

How Lock Organization and Key Management Systems Work Together

Master key systems can be complex and include hundreds and thousands of separate keys. Effective key management systems have four important parts that allow businesses to keep track of all the keys required to lock and unlock hardware in the facility.

• Hardware Keying Design – creating a logical order which organizes the doors in the facility and determines the level of security for each area.
• Access Permissions Policy – outlining an organizational structure for users with the appropriate access permissions or restrictions. This includes users who will hold master keys and change keys.
• Key Tracking – maintaining accurate records to track key issuance, returns, and loans, as well as the creation of duplicates.
• Key Storage – organizing the keys for every level of access and every lock included, plus duplicates and emergency backup copies.

Hardware Keying Design

The first step in designing a key management system is related to the facility structure. Designing a hardware keying system involves mapping out the various entry points which will have keyed locks in the facility and creating a security hierarchy that includes each. An experienced commercial locksmith or architectural hardware consultant can help determine which entry points will allow access to the general public, restricted users, or require high-security access control.

The hardware keying design for the facility will correspond to the access permissions organization. The resulting keying chart will impact each door with a lock on the facility and determine its access level.

Access Permissions Policy

The second part of setting up a key management system applies to the key holders and users. The company will need to outline the various categories of employees, staff, visitors, and other users who will require access through the various entry points. It’s also necessary to assign access restrictions; specifically, what type of user won’t be permitted into restricted and high-security areas.

Key Tracking

Traditional keys can be stamped with unique serial numbers. Each one in the master key system should have its own number and be assigned to a particular security access level. Using serial numbers allows the business to keep a record of that key’s access permissions and track the person responsible for it.

A record should be kept of key issuances. Along with the serial number, this log will track:

• Who keys are given to,
• Who approved the access permissions,
• The dates of issuance and return.

Key Storage

Key storage cabinets provide a single secure place where keys, duplicates and backup copies can be kept. There are different storage cabinet styles available depending on the number of keys included in the facility structure. These cabinets make it possible to locate keys quickly, identify which keys are missing or need to be returned, and track who is responsible for each.

Many companies are now turning to electronic key management systems . These cabinets are used for safe key storage, as they are made of steel and require an entry code or proximity access card in order to unlock the door. In addition, they also keep a time-stamped digital record of key issuances and users. Advanced features include automatic notifications when keys aren’t returned on time.

Key Management Tips for Effective Commercial Security

This is our advice to office buildings and commercial businesses looking to make security tighter by using a key management system.

• Every company should develop its own policies for key issuance and requesting access permissions. These policies should be enforced at all times.
• Access privileges should be given to employees based on everyday work needs and not exceptions. This will help keep security tight. Then, with a clear access request procedure, staff can gain higher-level permissions when necessary for work purposes.
• Staff should be required to turn in their key and/or access card upon leaving the company.
• Staff should be required to report lost or stolen keys immediately.
• Only authorized staff members should be allowed to have duplicate keys made when needed.

Get more expert advice here: How to Increase Commercial Security .

If you are interested in a key management system for your commercial facility or university campus, Great Valley Lockshop is here to provide you with professional suggestions and help find the perfect management system. Call us at (610) 644-5334 or request a free quote online to learn more about your commercial security options.

Written by Chris Strauss

Chris is a Locksmith by trade and the owner of Great Valley Lockshop in Malvern PA. Chris is a volunteer firefighter and "Life Member" for East Whiteland Township Volunteer Fire Company and a huge Nascar fan who loves to go camping and enjoys the outdoors.

Chris Strauss frequently blogs for Read other articles written by Chris Strauss

May 2, 2024 How to Fix a Loose Door Knob or Handle Loose doorknobs or handles are something all homeowners and businesses have to deal with at some ... Learn More May 1, 2024 Will a Locksmith Copy a Do Not Duplicate Key? The truth is there’s no law regarding “do not duplicate” keys. The engraved message found on many... Learn More April 2, 2024 Knock, Knock! Do Locksmiths Install Door Knobs? Locksmiths are experienced individuals we turn to when we need a door opened. But did you know th... Learn More April 2, 2024 Doorway Dilemmas: Signs You Need a Locksmith If you have ever been locked out of your car or home, you need a locksmith. These professionals s... Learn More Let’s Get You A Free Estimate

Discover what thousands of our customers already know: When you hire Great Valley Lockshop you can expect us to be prompt, passionate and genuinely enthusiastic about your project!

We are serious about privacy. We will never share your information with third parties. Please read our Privacy Policy for more information.

Copyright © 2024 Great Valley Lockshop

• Residential
• Commercial Doors
• High Security Locks
• Keyless & Biometric Entry
• Exit Doors & Devices
• Master Key Systems
• Lock Rekeying
• New Construction
• University & Campus
• Window Films & Tinting
• Emergencies
• Service Area
• Warranty Policy
• Brands We Carry
• Service Request
• Free Estimate
• Request an estimate

• Skip to primary navigation
• Skip to main content
• Skip to primary sidebar
• Skip to footer

The Modest Man

Complete this reader survey by Feb 29th for a chance to win a prize. 🎉 ×

13 Best Key Organizers for 2023: KeySmart, Keybar, Orbitkey, Jibbon & More

Published on November 17, 2022 by Brock McGoff · Everyday Carry (EDC) May contain affiliate links ( what's this? )

So you’re looking for the best key organizer? I tested the most popular key organizers to see which ones are worth your money!

Table of Contents

In case you don’t have time to read the full list, here are our top three picks for the best key organizers you can buy right now:

The Orbit Key Organizer is a great little product that has a high quality look and feel.

I found Bellroy Key Covers to have a premium feel, which makes them a pleasure to use. They also feel great in the pocket.

Keybar is a heavy duty key organizer. Its minimal design is great for anyone who wants something simple and bulletproof.

Jibbon is a great key organizer if you want a leather finish and prefer cleaner design. It uses a spring locking mechanism instead of the standard screw-through bolt mechanism.

Read on for the complete list…

Why Use a Key Organizer?

Editor’s Note

I first published this article toward the end of 2018. Since then, I’ve tested and heard about several other great key organizers (see the “Other Options” section toward the end of the article).

I’ve also experimented with carrying my keys on a small carabiner , which you can see in this EDC video .

That said, my top picks and rankings below still stand. These are great choices for 2023, and I really don’t think you can go wrong any of them.

This article and its links have been updated for 2023. Enjoy!

If you’re on the hunt for the best key organizer, you’re probably not happy with your current key situation.

I feel your pain. Keys are one of the most important parts of your everyday carry (EDC) , and the traditional setup – loose keys on a key ring – is less than ideal for several reasons:

• Your keys poke into your leg
• They cause excessive wear on your pockets
• They they create an ugly bulge
• Keys shift around as you walk

If this loose key situation annoys you, you’re not alone. Since guys don’t typically carry bags, we keep our stuff in our pockets.

And if the stuff in our pockets is causing discomfort throughout the day, it can be super annoying (even if it’s just mild discomfort).

The solution, of course, is to use a key organizer to “tame” your key situation and make them easier to carry around all day.

How to Choose a Key Organizer

Now, there are many different key organizers available for purchase online. Some are made from brands that specialize in accessories and EDC, while other are made by companies that focus specifically on key organization.

If you search Google for any variation of “best key organizers” you’ll find a bunch of round up articles that list the top 5, 10 or 20 options.

The problem is, in my research, I couldn’t find anyone that actually tested all of the most popular options to see which one is really the best.

Since I’m extremely particular about my EDC and possible a bit obsessive about organization, I decided to get to the bottom of this, once and for all.

My Review Process

My plan went as follows:

• Identify the most popular key organizers on the market
• Unbox and set up each organizer 3-4 times
• Use each organizer every day for at least one week
• Share my results with you

I’m happy to say that this plan went off without a hitch. But before we dive into each key organizer, you need to know a couple of general points:

#1: These are all great options

The products I tested are the best of the best. There are hundreds of key organizers out there, including many “me too” products and rip offs.

The brands included in this article are consistently rated very highly. They’re all great options that will stop your keys from jingling around in your pocket.

#2: You’ll sacrifice some convenience

Key organizers make your keys more comfortable to carry, but they don’t make your keys easier to use.

When it comes to actually using your keys (taking them out of your pocket and unlocking a door), all of these organizers add an extra step.

In this regard, some organizers are better than others (more on this later), but they all add this extra step.

#3: It depends on your key setup

In general, less keys is better. Most of these organizers work better for people who either don’t own a car or who drive a modern car with keyless entry.

If, like me, your car has a thick plastic key and a fob, some of these organizers will be harder to use.

On the other hand, if you don’t have any car key, or you have a car that only requires a fob (or has the buttons built into the key), these products will work better.

I found that most key organizers weren’t designed to work with my setup – a thick plastic car key, separate fob and a couple of loose keys.

#4: These don’t work with fobs

No key organizer will “hide” a bulky fob. Most of these organizers have a ring for your fob, which means it will dangle off of one end.

So, if you only carry a fob and, say, 1-2 keys, a key organizer may be necessary.

#5: These work great with multi-tools

If you’re the type of guy who like to carry a small knife , bottle opener, USB stick or multi-tool, you’ll love using a key organizer.

Many of these products can accommodate EDC extras like multitools and knives, without adding any bulk to your setup.

The Best Key Organizers Right Now

Now, let’s take a closer look at each product, in no particular order…

Bellroy Key Cover Plus

If you search the web for the best key organizers, you’re sure to come across Bellroy .

Their Key Cover Plus is the larger version of their always popular Key Cover .

I tested both sizes, and the bigger version accommodates my bulky car key nicely.

There are several things I like about the Bellroy Key Cover Plus . First, it has a magnetic closure that makes it easy to use with one hand.

Second, it’s very easy to set up. The only organizer I tested that was easier to set up was the Campbell Cole Key Wrap.

This comes in handy when you need to lend your key to a friend or take it with you when you go running.

I found both Bellroy Key Covers to have a premium feel, which makes them a pleasure to use. They also feel great in the pocket.

For all of the reasons, the Bellroy Key Cover Plus is among my top two picks for the best key organizer of 2018.

Orbitkey Key Organizer

The Orbitkey Key Organizer is also a great little product that has a high quality look and feel.

Unlike the Bellroy options, the Key Organizer is available in a variety of materials, including leather, canvas and rubber.

For the sake of comparison, I went with leather.

The Orbitkey is slightly harder to set up than the Bellroy and Campbell Cole, so it takes a little longer to get your keys on and off.

That said, it’s not as hard to set up as the Keybar or KeySmart organizers.

My one complaint with the Orbitkey is the length. It’s just a tiny bit too short to accommodate my car key.

The only solutions are to force the key into the slip or put the key on the outer ring, which sort of defeats the purpose or a key organizer.

Of course, Orbitkey does sell extras like their multitool, which fits nicely with your keys and doesn’t add any extra bulk to your EDC.

Overall, I think the Orbitkey Key Organizer is a great mix of simplicity and functionality, and it’s easy on the eyes too!

Plus, Orbitkey has a bunch of fun, unique designs, including collaborations with iconic brands like Star Wars.

Update: Jibbon may have improved on Orbitkey’s design by eliminating the plastic screw on the outside of the key organizer. Click here for our full review .

Campbell Cole Key Wrap

There are things I love about the Campbell Cole Key Wrap . I love its simple design and high quality components.

I love how easy it is to set up and remove keys – something that comes in handy when you don’t want to take your whole keychain with you (like when you take a walk to go for a jog).

But it’s a little bulky for my needs. I think the whole thing could be smaller, especially the metal loop.

Also, since it has a button closure, it’s not very convenient to use (compared to the Bellroy’s magnetic closure, for example).

It’s almost impossible to use the Campbell Cole Key Wrap with just one hand, start to finish.

This is definitely one of the best looking key organizers you can buy, but (in my opinion) it’s not the most practical choice for daily use.

Keyport Slide

Keyport makes two fundamentally different organizers: the Slide and the Pivot (covered next).

The Slide is definitely the most unique organizer on this list, and it’s the only one that makes one-handed use an absolute breeze.

It’s also highly customizable. You can easily add a knife, flashlight , multitool or USB drive to this device, without adding very much weight or bulk.

This innovative little key organizer is surprisingly small for how functional it is. It doesn’t feel bulky in your pocket like you’d expect.

Of course, the Keyport Slide isn’t perfect. It’s definitely the most difficult organizer to set up, as your normal keys won’t fit into the slots.

You have to go to a hardware store or locksmith to get new keys made specifically for the Slide.

It’s also not the prettiest product on the list. The design aesthetic is unapologetically functional. It’s not trying to win any beauty pageants.

The Keyport Slide is not for everyone, but it’s perfect for some people. If you value function over form and convenience over all else (even if it means extra set up time), you’ll love  the Slide.

Keyport Pivot

The Pivot is Keyport’s answer to Orbitkey and Keysmart. It’s the same basic layout as most organizers – a solid chamber in which your keys rotate in and out of.

Unlike the Slide, the Pivot will work with your existing keys.

Like the Slide (and unlike Orbitkey or Keysmart), the Pivot can be easily customized by adding a pocket knife, mini flashlight, pen, multitool, etc.

Also, while the set up isn’t as straightforward as something like the Campbell Cole Key Wrap, the instructions that the Keyport Pivot (and Slide ) came with were very easy to follow.

After a frustrating set up experience with Keybar and, to a lesser extent, Keysmart, I really appreciated the thoughtful packaging and instructions from Keyport.

Like the Slide, the Pivot isn’t the most handsome organizer you can buy, but if you’re all about function over form and want plenty of customization options, you’ll love this product.

Keybar is a no nonsense, heavy duty key organizer that’s made right here in the U.S.A. Its patented, minimal design is great for anyone who wants something simple and bulletproof.

Other than the Keyport Slide, which requires a trip to the hardware store, I found the Keybar to be the most difficult organizer to set up.

The instructions that came with the product weren’t super helpful, and getting the perfect key order and spacing took a steady hand and lots of patience.

Other products with similar designs, such as the KeySmart Pro, came with better instructions and were easier to set up.

That said, once I got Keybar set up, I really enjoyed carrying  it, mostly because of its innovative attachable pocket clip.

Keybar gets extra points for the pocket clip, even though the set up was kind of frustrating.

I’m actually surprised that products like Orbitkey, Keysmart and Keyport don’t have pocket clips. This makes your keys easy and comfortable to carry.

It’s also worth mentioning that, even though all of these products seem very durable, the Keybar seems like it could stop a bullet.

KeySmart Pro

The KeySmart Pro is definitely one of the best key organizers out there, which is why it’s so popular.

KeySmart Pro is the version with Tile built in for “find my keys” tracking using your smartphone. It’s a nice feature, but I probably wouldn’t pay extra for it since I don’t often lose things.

I’d also rather not have to worry about charging my key organizer. I have enough battery operated devices to keep track of!

If you lose your wallet or keys a lot, having Tile tracking built into your key organizer could be a life saver!

KeySmart Pro is very similar to Keybar and Keyport Pivot. It’s a hard shell with space for your keys and various tools, plus a ring on the outside for your FOB and anything else that doesn’t fit inside.

KeySmart executes this design nicely. The keys rotate smoothly, and the bottle opener / FOB ring is a very practical touch.

Two drawbacks are the design and size. The KeySmart Pro is slightly bulkier than some of the other hard shell options, and the branding is a little loud (at last for my taste).

When it comes to KeySmart vs. Keybar vs. Keyport Pivot , it’s really up to personal preference.

All three of these do the same basic thing in slightly different ways, and they all do it well.

Jibbon Key Organizer

The Jibbon is similar to the Orbitkey, but it uses a spring locking mechanism to instead of the standard screw-through bolt mechanism that most key organizers use.

This means you don’t need any tools to assemble or swap keys, and it doesn’t have any hard plastic or metal on the outside (just leather).

Having used both the Jibbon and Orbitkey, I can say that Jibbon is a great alternative to Orbitkey if you want a leather finish and prefer cleaner design.

At the time of writing, the Jibbon is available in four colors and can be purchased with a small selection of accessories (which cost extra).

Carbocage Keycage

I actually had a couple of readers tell me to check this one out, after the original publishing of this article.

With over 2,000 reviews on Amazon and a 4.5 star rating, it seems like an excellent option.

Made in Germany from carbon fiber, it’s lightweight, as the only real weight comes from your keys (up to 14 of them).

As an aspiring minimalist, I really like this option. It’s simple, no frills design gives you only what you need, and nothing more.

It’s similar to the all metal KeyBar, but slightly more compact (which is a good thing).

QuietCarry Shorty Titanium

If you like carrying a knife but want to keep your EDC simple, the titanium QuietCarry Shorty is perfect for you, as it lets you combine your knife and keys in one compact package.

It holds 3-5 keys and has a loop for your car fob, so it’s best for minimalists who only carry a couple of keys and want to have a small knife or multitool on them at all times.

If you want something a bit larger but with the same form factor, consider the QuietCarry Q3 Titanium .

Screwpop Tether

This is a toolless key holder made from anodized aluminum, and it has a stainless steel bottle opener built in (which is pretty sweet).

At the time of writing, it’s only $20 on Amazon , and it has 4/5 stars. It doesn’t have any loose parts and holds 24 keys.

It’s also been featured on popular everyday carry sites as one of the top choices for this year.

Phigvel Leather Key Case

Made from oiled horsehide, this is a slim and durable solution that’s great for guys who prefer a more rugged aesthetic.

It has a snap button closure for easy access, as well as embossed labels (home, office, car, etc.) to help you identify your keys.

I’ve heard great things about this key case. It also has solid customer reviews , although some people have had problems with loose screws.

Ridge Royal Black Keycase

If Orbitkey and KeyBar had a little key organizer baby, it would look like the Ridge KeyCase .

Like The Ridge wallet , the KeyCase is made out of metal. But its form factor is basically the same as Orbitkey or Jibbon .

It holds 2-6 keys and can accommodate a fob on the end ring.

If you love The Ridge’s metal wallets , you can even get a matching KeyCase.

Personally, I’d like to see a version of the KeyCase with more subtle branding, or no visible branding at all.

Direct Comparisons

Maybe you’ve already decided which key organizer is best for you, or maybe you’ve narrowed it down to two choices.

Here are some common comparisons among the top key organizers:

KeySmart vs. KeyBar

There are three big differences here. First, the KeySmart Pro has Tile built in, which lets you find your lost keys.

Second, the Keybar comes with an optional pocket clip.

Third, the Keybar (metal version) is substantially heavier than the KeySmart Pro (which is made mostly out of plastic).

For some people, one of these features will be the deciding factor.

KeySmart vs. Keyport

The KeySmart Pro and Keyport Pivot are very similar. The biggest difference between these two products is the customization options you get with the Pivot.

If you’re trying to decide between the KeySmart and Keyport Slide , that’s a different story. The Slide will take more effort to set up, but it’s highly customizable and can be used with one hand.

On the other hand, Keysmart is easy to set up and can be used with your existing keys.

Both of these make your keys easier to carry around all day.

Orbitkey vs. KeyBar

There are three important difference to consider:

First, the Orbitkey is made from soft materials (leather, canvas, etc.). This means it’s very light and flexible, which makes is easy to carry but harder to turn (when you actually use your keys).

Second, the Orbitkey is easier to set up and add/remove keys.

Third, the Keybar has a pocket clip, while the Orbitkey does not.

Orbitkey vs. Bellroy Key Cover

Unlike the hard shelled products that are made from metal or plastic (Keysmart, Keybar, Keyport, etc.), the Orbitkey and Bellroy Key Cover are made from soft materials like leather and canvas.

This is why these two organizers are so comfy to carry in your pocket, and also very stylish.

Both products are very easy to use and can be used with one hand, although the Bellroy is noticeably easier, which is important if you often have your hands full with work stuff, groceries or kids.

If you really like carrying a multi-tool or knife, Orbitkey may be a slightly better option for you.

FAQs About Key Organizers

Here are answers to some of the most frequently asked questions about key organizers:

What’s the Best Way To Organize Your Keys?

The best way to organize your keys is by using a key organizer. These nifty little gadgets secure your keys and stop them from jingling in your pocket and scratching your phone.

Is a Key Organizer Worth It?

A key organizer is only worth it if you carry more than 2 metal keys or if you like carrying EDC extras like pocket knives and multi-tools.

If you just have one house key and a car fob, a key organizer is not worth it for you.

How Many Keys Does Keysmart Pro Hold?

KeySmart Pro holds up to 14 keys.

How Long Does the Keysmart Battery Last?

The KeySmart Pro battery lasts 30-45 days before needing to be recharged. The “Max” version lasts up to 60 days, depending on how much you use the built in LED flashlight.

How Many Keys Can You Fit on an Orbitkey?

You can fit up to 7 keys on an Orbitkey Key Organiser.

Where Is Orbitkey Made?

Orbitkey is based in Melbourne, Australia. They don’t reveal where their products are made, but based on what I could find, Orbitkey products are most likely made in China.

Closing Thoughts

Like I said at the beginning of this review, these are all great products. If you’re unhappy with your current EDC and hate the feeling of loose keys in your pocket, any of these key organizers will be an upgrade.

You will sacrifice some functionality when you put your keys on an organizer. It adds an extra step to the process of actually using your keys to turn on a car or unlock a door.

To minimize this inconvenience, you can go with the Bellroy Key Cover or Keyport Slide . But even then, you have to factor in setting up and removing keys.

I recommend buying your top 1-2 choices and testing them out in the real world. You’ll figure out very quickly which key organizer is best for your needs.

If you have any questions or comments, please leave them below!

Related Posts

About Brock McGoff

The Modest Man founder, Brock is an aspiring minimalist who enjoys working out, spending time with his family, discovering new brands and creating great content. Background: Brock McGoff has a bachelor's degree in psychology and a professional background in digital marketing. He believes that men's fashion is just one facet of self-improvement, and he started The Modest Man to help regular guys feel more confident by improving their appearance. An east coast native, Brock currently lives in Arizona with his wife and daughter. When he's not working, he spends time with family, training BJJ, reading/listening to books and podcasts, and unsuccessfully trying to decide which movie to stream. Expertise: Brock has built a men's lifestyle YouTube channel with over 400k subscribers. He's also worked as the creative marketing manager in a men's apparel startup. Brock has been quoted in, mentioned by or featured in publications like Esquire, Huff Post, Men's Health, WWD and Forbes.

More Articles by This Author

Join the Club

Never miss a post, plus grab this free guide (instant download). No spam. Ever.

Reader Interactions

Ask me anything cancel reply.

Got questions? Want to share your opinion? Comment below!

October 11, 2023 at 5:06 pm

Great review of the top key organizers! My similar research confirmed that the only organizer able to enclose an older style large ignition key (auto and moto) requires about 3.25″-3.5″ internal key storage length. That narrows the choice down to the Bellroy Plus leather key organizer……..

August 11, 2022 at 10:54 am

The OrbitKey with the multi-tool is the best an urban man can get. Slick, stylish and compact. If you are prone to losing things the Chipolo tracking add-on would be great and if you want to steal any possible “job promotion” pics from your boss’s PC the flash drive add-on would be great for blackmail.

If I were living in the deep dark woods then the KeySmart Max may be more useful and practical. More gadegty and add-ons that would come in daily use. Flannel shirt not included.

May 6, 2021 at 1:39 am

I’ve gone through 2 keyport pivots in 4 years. The flashlight attachment fails the first 6 months (twice now), and new batteries don’t fix it. The end of the pivot eventually rips out and the whole thing comes apart, with keys falling out. Customer service is great, fast and courteous, but I don’t think the pivot is built well enough to handle my keys. I’d suggest they replace the aluminum parts with titanium throughout, raise the price to compensate, and either ditch the flashlight or improve its quality/find a new flashlight vendor.

December 7, 2019 at 1:52 pm

You are missing one very important detail about the Keyport Slide…the weight reduction. Even if you are using the newer metal version, a Keyport Slide will reduce the overall weight of your keys and thus the sag in your pockets. I’m still using my original 2.0 I got when t debuted and my wife has the 3.0 when it made it’s debut. The initial set up is worth the reduced weight plus the one handed use.

A few of the “favorites” in the article seem to be key covers versus a true organizer. Something to wrap around your keys so they don’t dig into or destroy your pockets versus truly organizing your keys.

June 13, 2022 at 9:59 pm

I think a very important detail about the Keyport Slide is that…they break. Putting that much torque on a component that is internally plastic isn’t a great design…clever, but the materials need to be addressed. Someone said something about the pivot. I’m going to agree. Love the idea of the Keyport products, but the guts need better materials.

September 10, 2019 at 6:04 pm

I’m a big fan of the Keyport Slide. I’m actually still using the older Slide 2.0, which is plastic, but I like it because it is lighter and slightly less bulky. FWIW, you can get that Honda key converted to a Keyport blade and chip that goes in the side panel. That is where Keyport really shines. I carry two Toyota keys in mine. If I were using these other options, I would probably have to split off the vehicle keys to a separate keychain just because Toyota makes such huge keys.

July 28, 2019 at 7:41 pm

This is easily the best article I’ve read in a long time. I especially appreciate the vs parts at the bottom, I’m a research junkie, thank you!!!

May 13, 2019 at 3:34 pm

Thank you for showing the fat plastic covered car key within the Bellboy Plus cover!!! I have a similar moto key and needed to see the coverage [vs] the too small standard size.

January 8, 2019 at 1:47 am

It’s a great post. It’ time for me to get one of them.

November 15, 2018 at 7:20 am

Why is orbitkey listed second in the table when it has a score of 11, 1 greater than the Belroy ? Having used both, I’ve found the orbitkey to be superior.

November 15, 2018 at 10:26 am

They’re not listed in order of score, but you can sort by any column.

November 15, 2018 at 12:07 am

This is helpful as I am in need of a stylish organizer. Currently using a basic metal clasp that serves its purpose, but the Bellroy looks like a much more stylish alternative.

November 14, 2018 at 1:43 pm

Hi Brock, besides the zipper and slightly smaller size what makes the Bellroy case any different than the old leather key holder case my Dad and Grandpa used to carry?

November 14, 2018 at 1:32 pm

Did you review Orbitkey 2.0?

Yes, this was the 2.0 version.

November 13, 2018 at 2:16 pm

The Bellroy broke on me in 4 months. Three regular keys on one side and a kryptonite bike lock on the other side. Very disappointed in the quality. I now use a Phigvel Makers & Co key case and it is great. You can even pick one up off amazon now

November 13, 2018 at 1:17 pm

What early 2000s Honda are you rocking? I’m in an S2000 and noticed we have the same key and fob. A video on looking stylish and dressing for your convertible would be appreciated. Probably not the click machine you are looking for though.

November 13, 2018 at 1:18 pm

I drive a total beater dude. Accord with almost 200k miles, still going strong.

November 15, 2018 at 12:01 am

I just sold my ’01 Accord, lasted me many great years, but recent inspection wanted 1,800 in repairs, thus I had to say good bye. These vehicles are incredibly long lasting, though.

November 13, 2018 at 1:14 pm

I love my orbitkey. I use it for almost 2 years now with 6 keys plus car key and titanium dangler. I’ll never go back to normal pile of keys.

Home • Blog  • Resources • Contact  •  Advertise

Privacy Policy & Affiliate Disclosure • Terms & Conditions • Sitemap

As an Amazon Associate I earn from qualifying purchases.

Copyright © 2024 The Modest Man (Registered Trademark)

Email: [email protected]

Phone: 888.645.2299 (Toll-Free USA)

Effective Key Management Procedures

Introduction

Despite the widespread use of electronic card access control systems, most facilities still make extensive use of traditional locks and keys at their facilities. It is still much less expensive to equip a door with a standard lock than it is with any type of electronic access control device. For these reasons, most organizations equip only a small percentage of their doors with electronic access devices, and install traditional locks on the majority of their other doors.

Because traditional locks and keys continue to be widely used, it is important that effective security management procedures be put into place to effectively control them.

Lock System Selection

The first step in effective key management begins with the initial selection of the lock system. The first decision is what type of lock system should be used, a "standard security lock system", or "high-security lock system". A standard security lock system is less expensive, widely available,  and offers more flexibility in the way that keys can be duplicated. High-security lock systems offer much greater security but are more expensive, available through fewer channels, and generally require that duplicate keys be obtained only through authorized distributors. (See related article High-Security Locks for more information).

Once the type of lock system has been decided upon, the next decision is to choose a lock manufacturer. In many cases, selecting a lock manufacturer also chooses the type of lock cylinders and key that will be used. For example, a series of locks manufactured by the "XYZ Lock Company" probably comes with XYZ lock cylinders and XYZ keys. Cylinders and keys are generally not interchangeable between brands, so once an organization picks one brand of lock and key, they usually need to stick with it.

(High-security lock systems can be the exception to this rule - high-security lock cylinders can often be installed in locks produced by other manufacturers. This allows locks to be upgraded to use high-security keys without requiring that the lock itself be replaced.)

Lock System Design and Keying

Once a type and brand of lock system has been chosen, the next step is to design the system and to determine how it will be "keyed". This process is normally facilitated by the architectural hardware consultant who is specifying the lock system. The process generally involves creating a matrix that shows all doors in the building, identifying all of the categories of employees that require access through these doors, and establishing which categories of employees need access through each of the doors.

Once this process is completed, the hardware  consultant will design the keying system and create keying chart. This chart may be simple or complicated depending on the type of facility and total number of doors to be controlled. An example of a simple keying chart is shown below.

The chart shows three levels of keying. The keys at the lowest level are known as "Change Keys". These keys typically allow access to only a single area or department. For example, in the chart above, the Accounting change key would only allow access into the Accounting Department, and the Human Resources change key would only allow access to the Human Resources department.

The keys at the next level are known as "Master Keys". These keys allow access to all of the areas or departments shown below them on the keying chart. For example, in the chart above, the Administration Master Key would allow access to both the Accounting Department and Human Resources Department.

The key at the top of the chart is known as the "Grand Master Key". This key would typically allow access to all areas and all departments in the facility.

The design of a keying system can be a very complex subject and this article just touches on some of the basics. However, when designing a keying system, the following should be considered:

There is always a trade-off between security and convenience. While it is very convenient for a manager to have a grand master key that opens every door on the premises, consider the damage that would be caused if this key fell into the wrong hands. Also, having such a key lost or stolen would require rekeying the entire facility - a very costly proposition.

When using standard security lock cylinders, master keying makes the lock more susceptible to both "picking" and "bumping".

High-security areas in the facility sometimes should be keyed so that they are not part of the master key system. This is sometimes called keying "off-master". In some cases, this may be mandated by regulatory requirements. For example, regulations in some states say that, in hospitals, only registered pharmacists are allowed access to pharmacy areas - even the top executives of the hospital are not allowed to enter the pharmacy unless a pharmacist is present. However, keying locks off-master should be done sparingly, otherwise you may end up with a complicated and unwieldy key system.

The keying system should be designed to accommodate future growth. For example, if you are constructing one building in a campus that is expected to eventually have three buildings, the keying system should be designed with this in mind.  

Using Keys in Conjunction With Electronic Access Control Systems

Doors that are equipped with card readers or other access control devices often have lock cylinders on them to allow them to also be opened with a key.

It is our recommendation that these lock cylinders not be keyed to any key that is routinely carried by employees, including master keys. Having the ability to open an access-controlled door with a key causes false door-forced-open alarms and defeats the accountability feature provided by the access control system.  (See related article Solving the False "Door-Forced-Open" Alarm Problem )

We recommend that lock cylinders on access-controlled doors be keyed to a special "emergency key" that is used only in the event of system failure. These keys should be kept in a secure location and only issued in the event of an extended access control system failure.

Determining Who Gets Which Keys

Determining who has access to which areas in the facility is an important decision. Some security or facility managers feel pressure to give keys out to anyone who requests them, regardless of need. This is particularly true when the request is being made by a senior executive or manager.

We recommend the following:

Written policies and procedures for key issuance and management should be developed and approved by the company's senior leadership. Once these policies and procedures have been approved, they should be consistently applied.

Keys should be issued strictly based on job responsibilities and not seen as a symbol of rank within the organization. Not every manager, director or vice president needs to have a grand master key.

Access privileges should be based on normal needs and not exceptions. For example, an employee may be assigned to the Accounting Department and work a majority of his time there, but once or twice per year, he may be called in to work in the Payroll Department. This employee should be assigned a key that works only in the Accounting Department. A key that works in the Payroll Department should be temporarily assigned to the employee only while he is working there and returned when he goes back to his regular job.

Many employees request keys that provide access beyond what they need on a daily basis just so that they can respond “in an emergency”. For example, a nighttime supervisor in the Manufacturing Department may claim he needs a master key for the Administrative Offices so that he can get in case of a fire or a water leak. Again, the rule should be to issue access privileges based only on routine needs, and have a procedure in place to allow special access in an emergency.  

Key Authorization and Issuance Procedures

Good key authorization and issuance procedures are an essential part of any effective key management system. The following is recommended:

All requests for keys should be made on a written Key Authorization Form. Electronic forms may be used as an alternative provided that a reliable method is used to authenticate signatures. An example Key Authorization Form is shown below.

Key requests should always be submitted and approved by a second party. In most cases, this will be the employee's supervisor or manager. An employee should never be able to request and approve a key for himself.

Keys that provide access to high-security or hazardous areas should have the approval of the manager that "owns" that area in addition to the employee's supervisor. For example, a request for a maintenance employee to have access to a Lab area might require the approval of both the Maintenance Manager and the Lab Director.

Keys are always issued to individual people, not to departments or companies. For example, if all employees of the IT Department need access to a specific room, each employee should be individually assigned a key. It should never be acceptable for a department head to say "send me up five keys for my people" or to maintain a local stock of unassigned keys that he can hand out at his discretion.

All keys should be stamped with a unique key identifier and serial number. The serial number of each key issued to an employee should be recorded on the Key Authorization Form.

All employees should be required to personally sign for keys when they are issued.  

Getting Keys Back from Employees When They Leave

The biggest key management problems that many organizations face involves getting keys back from employees when they leave the organization. Some typical problems include:

Employee quits or is terminated and fails to return keys at the time of their departure.

Employee fails to return to work and is terminated but keys are never retrieved.

Employee leaves company and turns keys in to departmental supervisor or manager. Keys are kept in department and never returned to person responsible for managing the key system.

Employee is promoted or transferred to another department or site and is issued keys for new job but fails to return keys from previous job.  

Solving these problems requires close cooperation with your Human Resources (HR) Department. HR is normally involved in every employee resignation, termination or transfer and usually conducts an exit interview with employees on their last day of work. HR should have access to key records so that they know which keys have been issued to each employee. Retrieving the employees keys (as well as access card and other company-owned property) should be an integral part of the exit interview process. When HR receives returned keys, they should be forwarded to the person or department that manage the key system for the organization.

Reporting Lost or Stolen Keys

Employees should be encouraged to report lost or stolen keys immediately. Sometimes, an employee may misplace his or her key and not report it missing right away, thinking that the key may have been left at home or in another place. This can allow several days to transpire between the time a key is first missed and when it is reported lost.

Some organizations charge employees for replacement keys or even make employees pay for all or part of the expense of rekeying locks when a key is lost. In our opinion, this is a poor practice as it often discourages employees from reporting lost or stolen keys. We think it is better for an organization to know that a key has been compromised and bear the expense of rekeying rather than not to know about it at all.

Dealing With Exceptions

Procedures need to be in place to get keys to those who need them under special circumstances. Examples can include employees who temporarily need a key to an area other than their normal workplace, and contractors or service technicians who need keys to work on a specific project.

It is recommended that some type of secure key storage system be used. These can include wall-mounted key cabinets, file cabinets with hanging key files, and drawers used to store keys that have been sealed in small envelopes.

The key storage system should provide the ability to identify and locate each of the keys quickly, and to identify keys which are missing or have not been returned. A written key issuance log should be kept that tracks who each key has been issued to, who approved it, when the key was issued, when it is expected to be returned, and when it was actually returned.

The key issuance log should be periodically audited to identify keys that are missing or which have not been returned at the agreed upon time. Audits should be conducted by the person managing the key system on at least a weekly basis. In addition, independent audits should be conducted by an outside party (such as the security manager) on at least a monthly basis.

To more effectively manage the key storage and issuance process, there are automated key cabinets available. These cabinets store and dispense keys and maintain an electronic record of which key has been issued to who and when. The cabinets also allow alerts to automatically be sent by email when a key isn't returned as expected. Automated cabinets typically require the use of a numeric PIN code in order to remove or return a key. Some cabinets are also capable of using the employee's proximity access card to operate the cabinet and remove a key.

Automatic key cabinets are fairly expensive and not right for everyone, but can be a good choice for larger organizations who sign in and out a large number of keys on a daily basis

Emergency Access

Many fire departments now require that that keys to the building be kept in a fire department key boxes (often called "Knox Boxes") located outside of the building. These key boxes are exclusively for the use of emergency responders and cannot be used by company employees. (See related article Security Vulnerabilities Created by Fire Department Key Boxes )

There are cases where employees may need emergency access into areas where they are not ordinarily allowed. If the facility has security officers on duty 24/7, emergency access to locked areas usually can be provided by the on-duty officer.

For facilities without 24/7 security, the best choice is to use an emergency key box. These key boxes are locked but have a breakable glass front. When emergency access to a key is needed, the glass is broken and the key inside removed. The emergency key box should be kept is an area that is secure but accessible to employees who may need to use it. A tamper switch connected to the building's intrusion alarm or security management system should be provided so that an alarm signal is received anytime a key is removed from the emergency key box.

A written security report  should be required anytime that a security officer unlocks a door to provide emergency access or whenever an emergency key box is used.

If you have questions about anything in this article, or need help in planning effective key management procedures for your organization, please contact us .

Like this article?

Visit our Security Tips page for more than 75 additional articles on a variety of topics related to physical security

Follow us on Twitter to be notified when new Security Tips are published

Did You Know?

Silva Consultants is an independent security consulting firm and does not sell security equipment or products

Silva Consultants can assist you in the design and planning of an effective security program and in the selection of security products and services

Please contact us for further assistance

Thinking about becoming an independent security consultant yourself?

Buy Michael A. Silva's book on Amazon

" Becoming an Independent Security Consultant – A Practical Guide to Starting and Running a Successful Security Consulting Practice"

Published May, 2016

• Who We Serve
• Meet the Team
• Our History
• InstaKey vs. BEST Key Cores
• InstaKey vs. IC Core Competitors
• Key Tracking Software Comparison
• Eliminating Locksmith Callouts
• Eliminating Core Swaps
• Helping Out the Maintenance Department
• Organizing and Managing Key Distribution
• Standardized Key Management
• Key Record Ownership
• Master Key System Efficiency
• Outsourced Key Management Administration
• Unauthorized Key Duplication
• Key Holder Accountability
• Immediate Rekey
• What is InstaKey Key Control?
• Our Key Control Program
• User-Rekeyable Cylinders & Hardware
• Restricted Keyways
• Key Tracking Software
• Outsourced Key System Management
• InstaKey Help Center
• Training & Education
• Hardware Troubleshooting
• SecurityRecords.com Releases
• Contact Customer Support
• Distribution Partners

There's an Easier Way to Keep Track of Keys and Keyholders

Whether your job is to track a few or a few thousand employees and an equal number of keys it can be an overwhelming task. If you’re using excel spreadsheets or a log book to keep track of who has what keys, you know it takes a significant amount of time to keep everything organized. Even the most diligent record keepers can’t ensure that keyholders have their issued key or that a key has not been copied and given to an unauthorized person. And what happens if someone other than the record keeper needs access to keyholder records? You’ll have to spend time getting that info where it needs to go.

There’s a simple way to add time back to your day and keep tighter control on your mechanical key system. A key receipt system tied to a software platform will do the trick!

It should be easy to know exactly what key was issued to a keyholder and when, along with what those keys open. This can be done simply through key serialization or stamping each key with a unique identifier and in-turn recording these identifiers on key receipts. In addition, using restricted keyways will allow you to be sure that an issued key doesn’t get copied, potentially ending up in the wrong hands. Manufacturers of restricted keyways don’t allow key blanks needed for making copies to be available at retail outlets where keys are typically copied.

Although key restriction and serialization can significantly improve security and key trackability, these are not required to simplify key management. Maybe you already have a key control system that’s been working for you. That may include engraving, key caps, color-coded keys or key rings, lanyards or coils linking keys to employees and/or departments. There’s no need to reinvent the wheel. SecurityRecords.com is flexible enough to handle just about any method to support the management of any key system. Whether you prefer to manage them digitally or on paper, you can streamline the process of issuing and collecting keys using Key Receipts.

Simply have a key holder sign for the keys they are issued, acknowledging procedures and penalties (as they exist) for losing keys or not returning them upon separation, and you will have an official record of who has what key(s). This information is then stored in a cloud-based platform to be accessed in the future on-demand. Do you need a key receipt as part of an investigation? Find it in seconds with SecurityRecords.com.

After checking out our system for key receipts and control, you might want to consider taking advantage of InstaKey’s total key management system .

The complete InstaKey proprietary system includes serialized keys. A unique number on each key makes it easy to match it with an employee, door, department, or location. Only InstaKey and our authorized dealers have access to our key blanks. That eliminates unauthorized copies.

InstaKey also supplies user-rekeyable lock cylinders. What happens if an employee loses a key? Insert our step change key into the cylinder, turn it 180 degrees and the lock is changed. Think of the money saved compared to calling a locksmith or managing a core swap program.

We have the solutions you need to get organized, stay organized , save money and harden security - no matter the type of key system. Our entire system is built around industry best practices that have been proven to work for more than 30 years.

You will find our products in more than 148,000 locations across the U.S., helping to control access to nearly 400,000 doors. See what InstaKey can do for you. Check out our website or call our trained staff at 1 (800) 316-5397. We’ll show you how to tame the task of key management.

Not sure if switching to InstaKey will provide the ROI you expect?

Check out the Loss Prevention Research Council's latest research on lock programs across Retail for some insight.

What is a Master Key System and How Does it Work

Every organization wants to maintain the security of their employees, goods, and facilities....

Master Key Lock: How Key Cores Fit into a Master Key System

For commercial organizations, the choices made to keep your products, people, and facilities safe...

4 Things You Didn’t Know About Master Key System Security

There are many benefits to key control systems that include master keys . Particularly for...

The Tech Edvocate

• Advertisement
• Home Page Five (No Sidebar)
• Home Page Four
• Home Page Three
• Home Page Two
• Icons [No Sidebar]
• Left Sidbear Page
• Lynch Educational Consulting
• My Speaking Page
• Newsletter Sign Up Confirmation
• Newsletter Unsubscription
• Page Example
• Privacy Policy
• Protected Content
• Request a Product Review
• Shortcodes Examples
• Terms and Conditions
• The Edvocate
• The Tech Edvocate Product Guide
• Write For Us
• Dr. Lynch’s Personal Website
• The Edvocate Podcast
• Assistive Technology
• Child Development Tech
• Early Childhood & K-12 EdTech
• EdTech Futures
• EdTech News
• EdTech Policy & Reform
• EdTech Startups & Businesses
• Higher Education EdTech
• Online Learning & eLearning
• Parent & Family Tech
• Personalized Learning
• Product Reviews
• Tech Edvocate Awards
• School Ratings

Key Roles of a School Superintendent: Everything You Need to Know

Why learners cheat: everything you need to know, top issues in education: everything you need to know, duties of a school principal: everything you need to know, private vs. public education: everything you need to know, choosing the perfect college: everything you need to know, common college freshmen fears: how to overcome them, how to fix it when brightness is not changing on windows 10, motherboard chipset: what it is and what to look for, brain hemispheres and learning: everything you need to know, how to organize keys: 10 steps.

Keys are an essential part of our daily life. They grant us access to our homes, cars, and workplaces. However, it’s easy for the numerous keys we possess to become tangled and disorganized. Here are ten steps for organizing your keys and making them easily accessible.

1. Assess your collection: Begin by gathering all of your keys in one place and evaluating their necessity. Dispose of any unneeded or obsolete keys, since they only contribute to clutter.

2. Color-code your keys: Assign a specific color to each keygroup, such as house keys, car keys, or office keys. You can use colored key caps, plastic tags, or even nail polish to mark the top of each key.

3. Use a keyring system: Purchase a quality keyring designed for holding multiple keys, such as a KeySmart or Orbitkey system. These devices reduce jangling noise and keep your keys compactly organized.

4. Prioritize your keys: Arrange your keys based on frequency of use with the most frequently used ones easily accessible. This will save time when searching for specific keys.

5. Label your keys: Label each key with a small piece of tape or mark them using a permanent marker to identify their purpose quickly.

6. Utilize a key holder at home: To avoid misplacing your keys, designate a spot near your entrance where you can hang or store the keys when they are not in use. You can use wall hooks or a small tray.

7. Implement a duplicate system: Create extra sets of important keys and store them safely in strategic locations outside your home or office for emergency access.

8. Keep backup copies secure: Store any extra copies of critical documents like car registration and other important papers in a safe place to avoid losing them.

9. Maintain an inventory list: Create a list detailing all the various keys you have and their respective purposes. This will help you to quickly identify and replace any lost or damaged keys.

10. Routinely clean and maintain your keys : Keys accumulate dirt, grime, and rust over time, which can reduce their functionality. Regularly clean your keys with a soft cloth and mild detergent, then lubricate them with a graphite-based spray to extend their life.

By following these ten organizational steps, you’ll no longer need to waste time searching for keys among a cluttered pile.

How to Plant Lettuce: 14 Steps

How to tie dye a hoodie: 12 ....

Matthew Lynch

Related articles more from author.

11 Easy Ways to Know if Your Boyfriend Is a Sex Addict

How to Paint Ceramic Pots

3 Ways to Cut Molding for an Impeccable Finish

How to Make a Torch in Minecraft

5 Ways to Choose a Tattoo Design

3 Ways to Do Endnotes

• Coaching Team
• Investor Tools
• Student Success

Real Estate Investing Strategies

• Real Estate Business
• Real Estate Markets
• Real Estate Financing
• REITs & Stock Investing

How To Manage A Business In 8 Simple Steps

How to manage a business: The 8 keys

The 4 M’s of business

The biggest reason why businesses fail

Every would-be real estate entrepreneur has the dream of starting their own flourishing business venture. Still, inevitably they are all confronted with the challenge of learning how to manage a business .

The key to managing a company effectively is having a clear plan for how the business will operate and ultimately become profitable. After that, it’s about setting up systems for business success and constantly looking for areas to improve both the company and yourself as an entrepreneur.

Here are four keys to learning how to unequivocally answer a fundamental question: What can I do to learn how to manage my own business ?

How To Manage A Business: The 8 Keys

Learning how to manage a business is something that will take time to master. While you may have experience leading a team, managing a business will require new knowledge, skills, and strategies. Here are the 8 keys to managing a business:

Back to Basics

1. Back to Basics

Long before you turn the lights on in your new business, it’s important to know exactly what this business will look like and how it will make money. As a real estate entrepreneur , this means doing the following:

Developing a thorough business plan: What need in a particular market are you filling? How do you plan to fill it? How will you acquire customers/leads? What’s your compelling reason for having the business? Include as many details as you can.

Identifying your customers: Be as specific as you can. Not just “homebuyers,” but “first-time homebuyers looking for starter homes in Imperial County, California.” Create an avatar of your ideal customer containing both demographic and psychographic information.

Planning your finances: It’s key you understand the numbers of your new ventures so you can confidently answer an essential question: What can I do to learn how to manage my own business? How will you generate income in your business? By when? How will you finance your start-up business costs? How do you intend to grow the business from a fiscal standpoint?

2. Build Your Infrastructure

Luckily, as a real estate entrepreneur, there aren’t the huge start-up costs associated with many other types of businesses. However, there are certain business expenses that we should be aware of before plunging head-first. And they include:

Business entity set-up: As a real estate investor, this will likely be in the form of a Limited Liability Corporation (LLC), which helps protect you and your estate from potential issues down the road (it also helps tremendously come tax time).

Marketing materials: This includes things like your website , a credibility packet, direct mail postcards, and even the email database tool you use to communicate with potential leads. Though you may not need every item of your marketing funnel completed before you get started, you must get as much set up as possible before you hit the ground running.

Team members: You may be just a one-person show at first, which is okay, but whether it’s hiring a part-time graphic designer or outsourcing your social media to a starving college student, it’s important to budget for additional members on your team.

3. Set Yourself Up For Success

Plunging into the deep end of the real estate business management pool can be daunting, especially at first. It can feel like you’ve got thousands of items on your to-do list, with just a few hours each week to accomplish them. Here are some keys to help you stay on track both personally and professionally:

Document as you go: No matter how small or large the business task, document the steps taken to execute it. This will make it easier to delegate the task later if desired and help you become more efficient.

Keep your marketing focused and targeted: One of the biggest mistakes that new businesses make is to try to market to everybody under the sun. This can make your marketing costs prohibitively expensive and quite ineffective. Make your marketing as targeted and segmented as possible and expand as required.

Set specific, realistic goals: The biggest reason entrepreneurs don’t reach their objectives is that their goals are too vague and unrealistic. Set actionable goals with a defined time period to help motivate you every day.

Go left, when everybody goes right: If the competition in your local market is communicating to clients and leads in a specific way, do your best to try something different. Take risks. Stand out. Don’t be afraid to be unconventional, yet still professional in attracting would-be customers and clients.

4. Tweak And Improve

It may take a little while, but once you’ve got your business up and running, it’s time to look for areas where you can improve and optimize the business. Learning how to manage a business means learning how to improve constantly.

Budget weekly time for education: It’s important to keep tabs on your industry. Whether it’s gathering more data about market trends, or mastering the latest social media marketing strategy, always be open to learning new things that can help your business. According to Nathan Kelsey, Managing Director at Make Me Local , aspiring entrepreneurs need to have a belief in their plan. Still, they also need to be smart enough to know that the learning never stops. “Take time out for self-development on topics that might not be what you are used to – e.g., managing cash flow. Invest in systems early; it’s easier to build these from the start rather than unravel them later,” says Kelsey.

Look for minor improvements: It can be tempting to look for huge, earth-shaking improvements that will radically boost your business. But the key to long-term success, whether improving your website conversion rate or simply shopping around for a cheaper graphic designer, is to look for opportunities for small tweaks, which can lead to consistent efficiency and improvement when put together.

Make time for life: Working non-stop on your business without a break is not only a recipe for burnout but deprives you of the chance to realize huge business gains found outside your industry. Make time for recreational activities and charitable functions (anything that helps you re-charge your battery). You might find it’s a new pipeline to a whole new side of your business.

5. Manage, Don’t Micromanage

When managing a business, your job should be to listen, delegate, and assess progress. Never be a micromanager. Delegating effectively will always provide better results than trying to control every aspect of your team. Provide a hard copy of any training required and an involved orientation so employees know what to expect right from day one. Incentive-based systems are also useful motivators you can implement. If ever a problem arises, communicate solutions calmly with your team as maintaining a “no-problem” attitude will reduce the stress on your team and yourself.

Your team will be essential when collaborating on ideas. When managing a business, think of your team as advisors who can help you achieve greater accomplishments. Do your best to also be good on your word no matter what the task at hand is.

6. Effective Communication

Effective communication is the key to successful relationships. When you’re building your own business, your success is contingent upon building good relationships with partners, clients, and contractors. Strong communication will help you convey your message clearly so that the person you’re working with understands exactly is needed without any confusion. This helps create trust and minimize errors and misunderstandings. Don’t forget that good communication is a two-way street. A secret to success is always summarizing key points and ensuring that everyone is on the same page.

7. Opportune Brainstorming

Brainstorming is a creative process that could result in your brightest of ideas. Be sure to schedule intentional brainstorming sessions, where you freely think about ideas and flesh them out. Try to do so without judgment and without limitation, as some of your best ideas might seem far-fetched at first. When you’re running a company, engaging your employees in the brainstorming storming process is valuable as well. Not only will employees feel engaged and valued, you might actually glean some amazing ideas from them. They key is to facilitate a brainstorming space in which your team feels safe expressing their ideas without feeling ridiculed or shot down.

8. Creating A Dynamic Environment

As a leader, it’s critical to remain flexible. Change is constant, especially in business. Model the way for your employees and contractor by reflecting a flexible, dynamic approach to business. That way, when change occurs or unexpected events happen, your employees will look to a leader who is cool, calm, and collected.

The 4 M’s Of Business

There are a number of moving parts within an organization — but the success of a business often comes down to four key resources. These can best be summarized by looking at the 4 M’s of business:

Manpower: Manpower refers to the people involved in a company, including, employees, customers, stakeholders , retailers, etc. Manpower includes every human resource involved in making a business run.

Money: Finances are crucial to keep a business running, and an effective budget is crucial to keep a business running smoothly. Money includes costs and profits, as well as the management of finances within a company.

Materials: Materials refers to any physical product or material associated with business operations. Materials are key in deciding how money is managed, where resources are best allocated, and what reaches the customer.

Machinery: In this case, machinery refers to the intelligence behind a business plan. Machinery encompasses business technology, plans, ideas, and more. These are crucial to keep the company innovative and relevant.

Utilizing The SBA

The SBA, or Small Business Association, offers multiple programs to help new business owners get started. One of these programs is called an “SBA Guaranteed Loan”. An SBA guaranteed loan will help you secure the financing that you require to get your business up and running. You don’t actually receive financing from the SBA in this arrangement, but they offer the bank a guarantee on the loan. You will receive the loan from a bank, and then make direct payments to that bank like you would for any other loan. There is a major difference between getting an SBA guaranteed loan and not, however, especially for the bank who facilitates the loan. If you happen to default on your payments with an SBA guaranteed loan the government will actually step in and pay off the rest of the loan up to the amount agreed upon in the initial guarantee.

If you are looking for more assistance from the SBA, you will find that they have a very robust website, online training courses, and training programs offered at their nearly one thousand Small Business Development Center locations across the United States. There is also a valuable program called SCORE, or Service Corps of Retired Executives. This program will match you with a retired executive who volunteers their time to help business owners grow and improve their knowledge and business.

The Biggest Reasons Why Businesses Fail

There are several reasons why a business can fail: lack of funding, bad business climate, mismanagement, and more. However certain factors impact small businesses on a larger scale, especially when it comes to customer service. Small businesses have a leg up over larger companies in terms of customer interaction. Often when customers select a small business, it is because they want that connection. Unfortunately, as businesses get busier and loose focus of their customers it is easy to lose out.

Similarly, small businesses can occasionally suffer from a failure to scale up. As your business grows, you need to be prepared to grow with it. This means adopting new systems, hiring more workers, and doing what it takes to keep orders fulfilled and revenue coming in. Many small business owners get stuck on the original way of doing things, but you need to be ready to grow and change as your business does.

A common challenge facing businesses of all sizes relates to funding. Estimate your operating costs, profits, and losses in advance to ensure you have the money to keep going. Many small businesses start out underfunded, and struggle to expand due to a lack of resources. As you raise funding or apply for loans to start your business, make sure to account for set up costs and the first few months of business. This will help give you a chance to establish yourself in the market.

Running your own real estate business can be rewarding in more ways than one: not only can you work for yourself, but you can also achieve financial goals you never thought were possible. That being said, it will take determination to get there. If you are reading to learn how to manage a business , start by reviewing the steps above. Then, when you’re ready to start developing your very own business plan, you might be surprised how easy managing a company comes to you.

Click the banner below to take a 90-minute online training class and get started learning how to invest in today’s real estate market!

What is an STR in Real Estate?

Wholetailing: a guide for real estate investors, what is chain of title in real estate investing, what is a real estate fund of funds (fof), reits vs real estate: which is the better investment, multi-family vs. single-family property investments: a comprehensive guide.

• Popular Professionals
• Design & Planning
• Construction & Renovation
• Finishes & Fixtures
• Landscaping & Outdoor
• Systems & Appliances
• Interior Designers & Decorators
• Architects & Building Designers
• Design-Build Firms
• Kitchen & Bathroom Designers
• General Contractors
• Kitchen & Bathroom Remodelers
• Home Builders
• Roofing & Gutters
• Cabinets & Cabinetry
• Tile & Stone
• Hardwood Flooring Dealers
• Landscape Contractors
• Landscape Architects & Landscape Designers
• Home Stagers
• Swimming Pool Builders
• Lighting Designers and Suppliers
• 3D Rendering
• Sustainable Design
• Basement Design
• Architectural Design
• Universal Design
• Energy-Efficient Homes
• Multigenerational Homes
• House Plans
• Home Remodeling
• Home Additions
• Green Building
• Garage Building
• New Home Construction
• Basement Remodeling
• Stair & Railing Contractors
• Cabinetry & Cabinet Makers
• Roofing & Gutter Contractors
• Window Contractors
• Exterior & Siding Contractors
• Carpet Contractors
• Carpet Installation
• Flooring Contractors
• Wood Floor Refinishing
• Tile Installation
• Custom Countertops
• Quartz Countertops
• Cabinet Refinishing
• Custom Bathroom Vanities
• Finish Carpentry
• Cabinet Repair
• Custom Windows
• Window Treatment Services
• Window Repair
• Fireplace Contractors
• Paint & Wall Covering Dealers
• Door Contractors
• Glass & Shower Door Contractors
• Landscape Construction
• Land Clearing
• Garden & Landscape Supplies
• Deck & Patio Builders
• Deck Repair
• Patio Design
• Stone, Pavers, & Concrete
• Paver Installation
• Driveway & Paving Contractors
• Driveway Repair
• Asphalt Paving
• Garage Door Repair
• Fence Contractors
• Fence Installation
• Gate Repair
• Pergola Construction
• Spa & Pool Maintenance
• Swimming Pool Contractors
• Hot Tub Installation
• HVAC Contractors
• Electricians
• Appliance Services
• Solar Energy Contractors
• Outdoor Lighting Installation
• Landscape Lighting Installation
• Outdoor Lighting & Audio/Visual Specialists
• Home Theater & Home Automation Services
• Handyman Services
• Closet Designers
• Professional Organizers
• Furniture & Accessories Retailers
• Furniture Repair & Upholstery Services
• Specialty Contractors
• Color Consulting
• Wine Cellar Designers & Builders
• Home Inspection
• Custom Artists
• Columbus, OH Painters
• New York City, NY Landscapers
• San Diego, CA Bathroom Remodelers
• Minneapolis, MN Architects
• Portland, OR Tile Installers
• Kansas City, MO Flooring Contractors
• Denver, CO Countertop Installers
• San Francisco, CA New Home Builders
• Rugs & Decor
• Home Improvement
• Kitchen & Tabletop
• Bathroom Vanities
• Bathroom Vanity Lighting
• Bathroom Mirrors
• Bathroom Fixtures
• Nightstands & Bedside Tables
• Kitchen & Dining
• Bar Stools & Counter Stools
• Dining Chairs
• Dining Tables
• Buffets and Sideboards
• Kitchen Fixtures
• Wall Mirrors
• Living Room
• Armchairs & Accent Chairs
• Coffee & Accent Tables
• Sofas & Sectionals
• Media Storage
• Patio & Outdoor Furniture
• Outdoor Lighting
• Ceiling Lighting
• Chandeliers
• Pendant Lighting
• Wall Sconces
• Desks & Hutches
• Office Chairs
• View All Products
• Designer Picks
• Side & End Tables
• Console Tables
• Living Room Sets
• Chaise Lounges
• Ottomans & Poufs
• Bedroom Furniture
• Nightstands
• Bedroom Sets
• Dining Room Sets
• Sideboards & Buffets
• File Cabinets
• Room Dividers
• Furniture Sale
• Trending in Furniture
• View All Furniture
• Bath Vanities
• Single Vanities
• Double Vanities
• Small Vanities
• Transitional Vanities
• Modern Vanities
• Houzz Curated Vanities
• Best Selling Vanities
• Bathroom Vanity Mirrors
• Medicine Cabinets
• Bathroom Faucets
• Bathroom Sinks
• Shower Doors
• Showerheads & Body Sprays
• Bathroom Accessories
• Bathroom Storage
• Trending in Bath
• View All Bath
• Houzz x Jennifer Kizzee
• Houzz x Motivo Home
• How to Choose a Bathroom Vanity

• Patio Furniture
• Outdoor Dining Furniture
• Outdoor Lounge Furniture
• Outdoor Chairs
• Adirondack Chairs
• Outdoor Bar Furniture
• Outdoor Benches
• Wall Lights & Sconces
• Outdoor Flush-Mounts
• Landscape Lighting
• Outdoor Flood & Spot Lights
• Outdoor Decor
• Outdoor Rugs
• Outdoor Cushions & Pillows
• Patio Umbrellas
• Lawn & Garden
• Garden Statues & Yard Art
• Planters & Pots
• Outdoor Sale
• Trending in Outdoor
• View All Outdoor
• 8 x 10 Rugs
• 9 x 12 Rugs
• Hall & Stair Runners
• Home Decor & Accents
• Pillows & Throws
• Decorative Storage
• Faux Florals
• Wall Panels
• Window Treatments
• Curtain Rods
• Blackout Curtains
• Blinds & Shades
• Rugs & Decor Sale
• Trending in Rugs & Decor
• View All Rugs & Decor
• Pendant Lights
• Flush-Mounts
• Ceiling Fans
• Track Lighting
• Wall Lighting
• Swing Arm Wall Lights
• Display Lighting
• Table Lamps
• Floor Lamps
• Lamp Shades
• Lighting Sale
• Trending in Lighting
• View All Lighting
• Bathroom Remodel
• Kitchen Remodel
• Kitchen Faucets
• Kitchen Sinks
• Major Kitchen Appliances
• Cabinet Hardware
• Backsplash Tile
• Mosaic Tile
• Wall & Floor Tile
• Accent, Trim & Border Tile
• Whole House Remodel
• Heating & Cooling
• Building Materials
• Front Doors
• Interior Doors
• Home Improvement Sale
• Trending in Home Improvement
• View All Home Improvement
• Cups & Glassware
• Kitchen & Table Linens
• Kitchen Storage and Org
• Kitchen Islands & Carts
• Food Containers & Canisters
• Pantry & Cabinet Organizers
• Kitchen Appliances
• Gas & Electric Ranges
• Range Hoods & Vents
• Beer & Wine Refrigerators
• Small Kitchen Appliances
• Cookware & Bakeware
• Tools & Gadgets
• Kitchen & Tabletop Sale
• Trending in Kitchen & Tabletop
• View All Kitchen & Tabletop
• Storage & Organization
• Baby & Kids
• Housekeeping & Laundry
• Pet Supplies

• View all photos
• Dining Room
• Breakfast Nook
• Family Room
• Bed & Bath
• Powder Room
• Storage & Closet
• Outdoor Kitchen
• Bar & Wine
• Wine Cellar
• Home Office
• Popular Design Ideas
• Kitchen Backsplash
• Deck Railing
• Privacy Fence
• Small Closet
• Stories and Guides
• Popular Stories
• Renovation Cost Guides
• Fence Installation Cost Guide
• Window Installation Cost Guide
• Discussions
• Design Dilemmas
• Before & After
• Houzz Research
• View all pros
• View all services
• View all products
• View all sales
• Living Room Chairs
• Dining Room Furniture
• Coffee Tables
• Home Office Furniture
• Join as a Pro
• Interior Design Software
• Project Management
• Custom Website
• Lead Generation
• Invoicing & Billing
• Landscape Contractor Software
• General Contractor Software
• Remodeler Software
• Builder Software
• Roofer Software
• Architect Software
• Takeoff Software
• Lumber & Framing Takeoffs
• Steel Takeoffs
• Concrete Takeoffs
• Drywall Takeoffs
• Insulation Takeoffs
• Stories & Guides
• LATEST FROM HOUZZ
• HOUZZ DISCUSSIONS
• SHOP KITCHEN & DINING
• Kitchen & Dining Furniture
• Sinks & Faucets
• Kitchen Cabinets & Storage
• Knobs & Pulls
• Kitchen Knives
• KITCHEN PHOTOS
• FIND KITCHEN PROS
• Bath Accessories
• Bath Linens
• BATH PHOTOS
• FIND BATH PROS
• SHOP BEDROOM
• Beds & Headboards
• Bedroom Decor
• Closet Storage
• Bedroom Vanities
• BEDROOM PHOTOS
• Kids' Room
• FIND DESIGN PROS
• SHOP LIVING
• Fireplaces & Accessories
• LIVING PHOTOS
• SHOP OUTDOOR
• Pool & Spa
• Backyard Play
• OUTDOOR PHOTOS
• FIND LANDSCAPING PROS
• SHOP LIGHTING
• Bathroom & Vanity
• Flush Mounts
• Kitchen & Cabinet
• Outdoor Wall Lights
• Outdoor Hanging Lights
• Kids' Lighting
• Decorative Accents
• Artificial Flowers & Plants
• Decorative Objects
• Screens & Room Dividers
• Wall Shelves
• About Houzz
• Houzz Credit Cards
• Privacy & Notice
• Cookie Policy
• Your Privacy Choices
• Mobile Apps
• Copyright & Trademark
• For Professionals
• Houzz vs. Houzz Pro
• Houzz Pro vs. Ivy
• Houzz Pro Advertising Reviews
• Houzz Pro 3D Floor Planner Reviews
• Trade Program
• Buttons & Badges
• Your Orders
• Shipping & Delivery
• Return Policy
• Houzz Canada
• Review Professionals
• Suggested Professionals
• Accessibility
• Houzz Support
• COUNTRY COUNTRY

How to Start a Profitable Organizing Business [11 Steps]

By Nick Cotter Updated Feb 02, 2024

Business Steps:

1. perform market analysis., 2. draft a organizing business plan., 3. develop a organizing brand., 4. formalize your business registration., 5. acquire necessary licenses and permits for organizing., 6. open a business bank account and secure funding as needed., 7. set pricing for organizing services., 8. acquire organizing equipment and supplies., 9. obtain business insurance for organizing, if required., 10. begin marketing your organizing services., 11. expand your organizing business..

Before launching an organizing business, it's crucial to understand the market you're entering. A thorough market analysis will help you identify potential customers, understand the competition, and carve out a niche for your services. Here's how to get started:

• Research the demand for organizing services in your target area by looking into demographic data, such as income levels and household sizes, which can influence the need for such services.
• Analyze competitors by examining their services, pricing, and marketing strategies. Identify any gaps in the market that you can fill with your unique selling points.
• Understand the trends in the organizing industry, such as the growing interest in minimalism or eco-friendly organizing solutions, to align your services with what potential clients are seeking.
• Survey potential clients to gather firsthand information on what people are looking for in an organizing service, how much they are willing to pay, and what their main challenges are.
• Evaluate the indirect competition, such as do-it-yourself organizing resources and technology apps, to anticipate how they might affect your business model.

Are Organizing businesses profitable?

Yes, organizing businesses can be highly profitable depending on the services and products offered, the target market, and the pricing structure. Successful organizing businesses can generate a good return on investment and can provide a good income for the business owners.

Creating a business plan is a critical step in launching your organizing business. It will serve as a roadmap to guide you through setting up, managing, and growing your venture effectively. Here's a concise guide to help you draft an essential business plan for your organizing business:

• Define your organizing services, target market, and unique value proposition to differentiate your business from competitors.
• Establish your business goals and objectives, including short-term and long-term milestones.
• Conduct market research to understand industry trends and identify potential clients' needs and preferences.
• Outline your marketing and sales strategies, including branding, pricing, advertising, and customer acquisition tactics.
• Develop a financial plan that includes startup costs, pricing structure, revenue streams, and projections.
• Identify required resources, such as organizing supplies, transportation, and technology tools needed to operate efficiently.
• Create an operational plan detailing your service delivery process, client onboarding, and quality assurance measures.
• Assess potential risks and challenges, and devise contingency plans to address them.
• Include an appendix with supporting documents like resumes, references, legal documents, and any other relevant materials.

How does a Organizing business make money?

Organizing businesses make money by charging clients an hourly rate or a flat fee for services. They may also offer additional services such as decluttering, home staging, or interior design for an additional fee.

Creating a strong brand for your organizing business is crucial as it communicates your identity, values, and professionalism to potential clients. A well-defined brand helps you stand out in the market, creates a memorable impression, and fosters trust. Here are some key points to consider when developing your organizing brand:

• Define Your Brand Personality: Choose attributes that represent your business ethos – whether it's friendly, sophisticated, or eco-conscious, your brand should reflect your unique approach to organizing.
• Select a Memorable Name and Logo: Your business name and logo are often the first things people will notice. Make sure they are catchy, easy to remember, and visually represent your brand's personality.
• Establish Your Unique Selling Proposition (USP): Identify what sets you apart from competitors, such as specialized services or unique methods, and highlight this in your branding.
• Choose a Color Scheme and Typography: Consistent use of colors and fonts can enhance brand recognition. Select a palette and typography that align with your brand's mood and message.
• Create a Professional Website and Social Media Presence: In today's digital age, a sleek website and active social media profiles are key to reaching your audience and showcasing your brand.

How to come up with a name for your Organizing business?

When it comes to naming your organizing business, the best way to come up with an original and catchy name is to brainstorm ideas. Think about what values you want to represent and incorporate them into the name. Think about words that evoke the qualities and services you offer, and then use a thesaurus to find alternative versions of those words. Finally, check to make sure the name is available and not taken by another business.

Embarking on your journey to establish a professional organizing business involves several crucial steps, with formalizing your business registration being a pivotal milestone. This process lays the legal foundation for your company and varies depending on your location and business structure. Below are the essential steps to ensure your business is properly registered and compliant with local regulations:

• Choose a Business Structure: Decide whether your organizing business will be a Sole Proprietorship, Partnership, Limited Liability Company (LLC), or Corporation. Each has different implications for taxes, liability, and ongoing compliance requirements.
• Register Your Business Name: If you're using a name other than your own, you'll need to register a Doing Business As (DBA). Ensure the name is unique by checking with your state's business registry.
• Obtain an Employer Identification Number (EIN): If your business structure requires it, apply for an EIN via the IRS website. This number is necessary for tax purposes and to open a business bank account.
• Register with State and Local Agencies: Depending on your location, you may need to register your business with state and local agencies, securing necessary permits and licenses to operate legally.
• Understand Tax Obligations: Familiarize yourself with the tax obligations associated with your chosen business structure, including sales tax, self-employment tax, and any other applicable state and federal taxes.

Resources to help get you started:

Explore crucial resources designed for home organizing entrepreneurs aiming for insights into market trends, operational excellence, and strategic business expansion:

• NAPO's Annual Conference: National Association of Productivity and Organizing Professionals offers an annual event for networking, education, and exposure to the latest industry trends. https://www.napo.net/page/annual_conference
• Organize 365 Podcast: A weekly podcast offering strategies for home organization, time management, and business productivity for professional organizers. https://organize365.com/podcast/
• The Home Edit Blog: Provides innovative organizing tips and visual inspiration for making the most of any space, crucial for both DIY enthusiasts and professional organizers. https://www.thehomeedit.com/blog/
• The Institute for Challenging Disorganization (ICD): Offers resources and courses for understanding chronic disorganization, a valuable niche for home organizing professionals. https://www.challengingdisorganization.org/
• Minimalism Life: A website and newsletter offering insights into minimalist living and organizing, which can provide fresh approaches for home organization services. https://minimalism.life/

Starting an organizing business requires compliance with various legal regulations to operate smoothly and legally. Here's a rundown of the essential licenses and permits you might need to acquire:

• Business License: Obtain a general business license from your city or county clerk's office to legally conduct business in your area.
• DBA Filing: If you're operating under a name different from your legal name, file a 'Doing Business As' (DBA) with your local government.
• Professional Organizer License: Some regions require a specific license for professional organizers, so check with your local licensing board.
• Home Occupation Permit: If you're running your business from home, you may need this permit to comply with zoning laws.
• Insurance: Not a permit or license, but it's essential to have liability insurance to protect your business from potential claims.

Remember to renew these documents as required to ensure your organizing business remains in compliance with local, state, and federal laws.

What licenses and permits are needed to run a organizing business?

Licenses and permits required to run an organizing business may vary depending on the location, but in general they may include a business license, a tax ID number and any permits required by local or state regulations. Depending on the services offered, additional specific licenses and permits may be required.

Securing your financial base is essential when starting your organizing business. A dedicated business bank account will help you manage your finances effectively, while securing funding can provide the necessary capital to grow your venture. Follow these steps to ensure your business is financially prepared:

• Research banks and credit unions to find the best business banking options. Look for low fees, good customer service, and any benefits tailored to small businesses.
• Gather required documents to open your business bank account, such as your business license, EIN, and any incorporation paperwork.
• Consider the need for a business credit card to help manage expenses and build your business credit profile.
• Assess your funding requirements and explore options like business loans, lines of credit, investors, or crowdfunding platforms.
• Prepare a solid business plan to present to potential lenders or investors, demonstrating the viability and profitability of your organizing business.
• Keep personal and business finances separate to simplify accounting, tax preparation, and to protect your personal assets.

Setting the right price for your organizing services is crucial as it affects your marketability and profitability. It's important to consider your costs, the value you provide, and your target market's willingness to pay. Below are some key points to consider when setting your prices:

• Research Competitor Pricing: Look at what other organizers in your area are charging to get an idea of the market rate.
• Cost-Plus Pricing: Calculate your costs (travel, supplies, labor) and add a markup for profit. This ensures you cover expenses and earn a living.
• Value-Based Pricing: Set prices based on the value you bring to clients, such as time saved, stress reduction, and the quality of your service.
• Package Deals: Offer bundled services at a discount to encourage larger commitments from clients.
• Hourly vs. Project Rates: Decide whether to charge by the hour or by the project. Hourly rates are straightforward, while project rates align with completing a task regardless of time spent.
• Adjust for Experience: As you gain experience and a portfolio of successful projects, increase your rates to reflect your expertise.
• Clear Communication: Be transparent about your pricing structure to avoid misunderstandings and build trust with clients.

What does it cost to start a Organizing business?

Initiating a organizing business can involve substantial financial commitment, the scale of which is significantly influenced by factors such as geographical location, market dynamics, and operational expenses, among others. Nonetheless, our extensive research and hands-on experience have revealed an estimated starting cost of approximately $3350 for launching such an business. Please note, not all of these costs may be necessary to start up your organizing business.

To ensure your organizing business operates smoothly, it’s vital to acquire the right equipment and supplies. These tools will not only help you stay organized yourself but will also enable you to offer professional services to your clients. Consider the following essentials for your organizing toolkit:

• Label Maker: A label maker for clear, consistent labeling of files, bins, and other organizational systems.
• Quality Storage Solutions: Invest in a variety of storage containers, shelving units, and drawer organizers to suit different clients' needs.
• Measuring Tape: Essential for planning spaces and fitting organizing systems correctly.
• Inventory Management Software: Helps in tracking your supplies and managing clients' inventories.
• Office Supplies: Stock up on pens, notebooks, clipboards, and other office supplies for planning and note-taking.
• Protective Gear: Gloves and masks for handling dusty or dirty items during decluttering sessions.
• Cleaning Supplies: Basic cleaning products to tidy spaces as you organize.
• Transportation: A reliable vehicle large enough to transport your supplies to and from clients' homes or offices.

List of Software, Tools and Supplies Needed to Start a Organizing Business:

• Organizing software (e.g., time tracking, project management, task management, etc.)
• Financial software (e.g., accounting software, invoicing software, etc.)
• Advertising and marketing materials (e.g., business cards, flyers, postcards, etc.)
• Business forms (e.g., contracts, order forms, etc.)
• Office equipment (e.g., fax machine, printer, scanner, etc.)
• Website and email hosting services
• Office supplies (e.g., pens, paper, folders, etc.)
• Organizing tools (e.g., labels, storage containers, shelving, etc.)

Securing the right business insurance is a critical step in safeguarding your organizing business from various risks and liabilities. It not only protects your financial stability in the event of unexpected circumstances but also adds credibility to your enterprise. Here’s how to go about obtaining business insurance:

• Identify the types of insurance relevant to your industry, such as general liability insurance, professional liability insurance, and property insurance.
• Consult with an insurance broker or agent who specializes in small businesses to get advice tailored to your specific needs.
• Compare quotes from multiple insurance providers to find the best coverage options at the most reasonable rates.
• Consider the scope of your services and any potential risks to determine the appropriate level of coverage for your business.
• Review the insurance policies periodically to ensure they remain aligned with the growth and changes in your business operations.
• Keep all insurance documents organized and accessible, and familiarize yourself with the process for filing a claim should the need arise.

Launching your organizing business into the public eye is crucial for attracting clients and establishing your brand. A strategic marketing plan can help you reach potential customers where they are and highlight the unique benefits of your services. Here are some ways to effectively market your organizing services:

• Develop a Strong Online Presence: Create a professional website and engage with potential clients on social media platforms. Use before-and-after photos of your work to showcase your skills.
• Networking: Join local business groups, attend community events, and connect with related businesses such as real estate agents or home stores to build referrals.
• Content Marketing: Write blog posts or create videos with organizing tips and tricks to demonstrate your expertise and provide value to your audience.
• Offer Workshops or Seminars: Host local events to share your organizing knowledge and attract potential clients interested in learning more about your services.
• User Testimonials: Collect and share testimonials from satisfied clients to build trust and credibility with prospects.
• Paid Advertising: Consider using targeted ads on social media and search engines to reach a broader audience specifically interested in organizing services.

Taking your organizing business to the next level requires strategic planning and a clear vision for growth. Whether it's by diversifying your services, reaching new markets, or leveraging partnerships, expanding your business can create new opportunities for success. Here are some key strategies to consider:

• Explore Niche Markets: Identify and cater to specific niches within the organizing industry, such as corporate offices, downsizing seniors, or clients with special needs.
• Offer Additional Services: Add related services like virtual organizing, productivity coaching, or workshops to provide more value to your clients.
• Develop a Product Line: Create and sell organizing products or starter kits that complement your services.
• Franchise Your Concept: If your business model is successful, consider franchising to allow others to carry your brand to new locations.
• Collaborate with Related Businesses: Partner with moving companies, interior designers, or home stagers to cross-promote services.
• Invest in Marketing: Boost your online presence with a professional website, SEO, and social media advertising to reach a broader audience.
• Train and Hire Staff: As demand grows, hire and train additional organizers to maintain service quality and expand your reach.

Dollar softens after claims data, pound recovers from BoE-led low

• Medium Text

Sign up here.

Reporting by Chuck Mikolajczak; Editing by Paul Simao and Diane Craft

Our Standards: The Thomson Reuters Trust Principles. New Tab , opens new tab

Markets Chevron

Stocks enjoy a bounce from rate-cut fever

Global shares rose to one-month highs on Friday while the dollar held steady, giving commodities a boost, after softer U.S. jobs data gave investors confidence that interest rates will start to decline this year.

Worried about a hawkish Fed, over-valued stocks, teetering debt piles, volatile currencies, cliffhanger elections or rancorous geopolitics? Relax and don't over-think it.

Opinion | Micky Horstman: The key to CTA’s rebound is…

Share this:.

• Click to share on Facebook (Opens in new window)
• Click to share on X (Opens in new window)
• Click to print (Opens in new window)
• Click to email a link to a friend (Opens in new window)
• Clarence Page

Opinion | Micky Horstman: The key to CTA’s rebound is boosting business, not taxes

The CTA’s woes have political rivals Ald. Andre Vasquez, 40th, and Ald. Brendan Reilly, 42nd, agreeing on removing Dorval Carter Jr. as leader of the CTA. 

Mayor Brandon Johnson’s response? Appoint another political insider to the CTA board with no transit expertise. But problems facing the CTA are bigger than one person or agency. Filling Chicago’s business vacancies and recovering ridership are the best steps forward. 

Chicago lags other major cities in trying to recover its pre-pandemic ridership. The CTA’s new dynamic scheduling lacks meaningful, consistent trains. Under Carter , the CTA saw a decade-high crime wave, numerous operator vacancies and a rise in “ghost trains” that suddenly disappear from the CTA’s online tracker. Worse, it faces a $577 million budget shortfall by 2026.

Illinois lawmakers are seemingly taking the problem into their own hands by introducing legislation to consolidate Chicago’s transit agencies, including the CTA, Metra and Pace, based on a recommendation from the Chicago Metropolitan Agency for Planning.

Combined, the Chicago transit agencies face a $730 million deficit. If consolidation moves forward, the city could save $200 million to $250 million a year, after upfront costs.

But CMAP’s proposal includes a $1.5 billion funding request for transit and at least $400 million annually in complementary capital investments — recommending new fees on drivers and expanding the sales tax to pay for it. 

New fees might include a “congestion” or transit tax in Chicago — a fee on drivers passing through high-congestion areas of the city. Vasquez has previously supported this type of tax, and the Chicago City Council Office of Financial Analysis has already recommended it. 

Consolidation is flashy, but this proposal may cost the city more than it saves. Ultimately, transit funding isn’t the problem; it’s spending.

The 2024 CTA budget is already the largest ever, as was Metra’s . Instead of finding ways to make the city more affordable and attractive to new residents and businesses, the city wants to continue spending as if nothing has changed. At the rate the city is spending, even after consolidation, Chicago’s public transportation will likely have to raise rates, cut services or get new tax revenue from the city to offset the growing deficit.

All of these “solutions” ultimately punish Chicagoans, especially low-income residents , and existing riders. Everyday Chicagoans feel the pinch from higher transportation fares, fines and fees far more than a guy making more than $375,000 to lead the CTA into a hole.

Consolidation could help cut administrative fat such as Carter’s — who has one of the highest salaries among public leaders in the city — but the state needs to think about its transit problem as an extension of Chicago’s record-high office vacancies. Chicago’s high taxes are driving out residents and businesses , derailing hopes of recovery. If the city doesn’t lower the cost of doing business in the Loop, public transit may never get back on track.

The city can start by exploring ways to ease Chicago’s high commercial property tax. Effective property tax rates need to come down to put us in line with even the most heavily taxed large cities.

Lowering property taxes will encourage businesses to do their part too. With soaring rent costs, businesses can’t afford to bring employees into the office. When remote and hybrid jobs exist, no one wants to pay to commute. Businesses need to stay competitive. Offering transit stipends is becoming increasingly popular as a low-cost benefit that incentivizes workers. Because it’s often minimum-wage earners and shift workers who don’t have the means to work remotely, transit stipends would alleviate a financial burden.  

An analysis by the Illinois Policy Institute shows that if the CTA recovers pre-pandemic ridership by 2026, that would bring farebox revenue to $544 million and eliminate $163.6 million worth of its projected deficit. However, based on current recovery rates, the agency won’t meet the ridership goal until 2030. Slashing the commercial property tax rate to fill office vacancies would cut this recovery time — the longer it takes to recover riders, the more the deficit will grow. 

The city doesn’t need to tax its residents and workers to fix Chicago’s public transit problems. Instead, cutting city taxes to attract businesses offers a path to safer, more reliable and affordable public transit.

Micky Horstman is the communications associate for the Illinois Policy Institute and a contributor to Young Voices.

Submit a letter, of no more than 400 words, to the editor here or email [email protected] .

More in Opinion

Editorials | Editorial: Why Costco succeeds where others flail

Opinion | Michael Schill: Here’s why I reached an agreement with Northwestern protesters

Commentary | David Greising: Bears pitch for a lakefront stadium fizzled. Here’s how they can move forward.

Opinion | Zaher Sahloul: President Joe Biden, bring a full stop to the catastrophic offensive on Rafah

Trending nationally.

• Cruise ship sails into New York City port with 44-foot dead whale across its bow
• Tesla’s Autopilot drove car into tree, killing Colorado man in fiery crash, lawsuit alleges
• Shohei Ohtani’s ex-interpreter linked to ‘Real Housewives of Orange County’ star
• New COVID ‘FLiRT’ variants are spreading nationwide. Chicago health experts urge up to date vaccination.
• An entire California town is for sale — again. This time for $6.6M