free project scheduling software excel

The 5 Best Excel Project Management Templates

• Last updated March 21, 2024

Fact Checked By Cindy Wong

Looking for Excel project management templates? You’ve come to the right place! I like using pre-designed templates because they save time and help me manage my project more effectively.

If you’re looking for project management templates in Excel, click “ Home ” > “ More Templates .” Then, you can search for an appropriate template that fits your needs.

Table of Contents

Benefits of Using Excel for Project Management

An Excel project management template is handy for several reasons, including:

• Efficiency and Saving Time: Excel templates save you time because you don’t need to create your own from scratch. They’re also dynamic, changing depending on the input, making them very efficient.
• Clear Task Assignment and Management:  Excel project management templates help break down project tasks into manageable components. They assign responsibilities to team members, set deadlines, and track task progress, all aided by helpful features like checkboxes, drop-down lists, and progress bars.
• Communication and Collaboration:  The templates help to establish effective communication between you and your team. Comments, notes, or discussion sections within the template allow team members to communicate and provide feedback on tasks or project components.
• Resource Management: They help you plan for and manage project resources, including human resources, inventory , materials, equipment, and finances. And there are many more for businesses. Check out my expense report templates .
• Quality Management:  They define quality standards and requirements for project deliverables, establish quality assurance processes, and implement quality control measures to ensure that project outcomes meet you and your team’s expectations.
• Change Management: Excel project Templates help you manage changes to project scope, schedule, and budgets, especially when working with a large team. Additionally, you can track document change requests and obtain necessary approvals before implementing changes.
• Progress Tracking and Reporting : Project management templates help you monitor project progress against established milestones and timelines and track key performance indicators (KPIs). They also make it easy to generate progress reports to keep you and your team informed about project status and performance.
• Document Management:  The templates help centralize project documentation, including project plans, schedules, inventories, meeting minutes, and other relevant documents, to ensure easy access and retrieval by your team members.

The most efficient Excel project management templates include the following features:

• Project plans
• Budget sheets
• Risk assessment forms
• Communication plans

How To Find Excel Project Management Templates in the Excel Template Gallery

As mentioned earlier, Excel has a wealth of free Excel project management tracking templates that you can easily access.

If you have never used the Excel gallery before, follow these simple instructions and enter a new world of efficiency.

Here’s how to find a project management template in Excel’s template gallery :

• Open Excel and go to “ Home” > “More Templates .”

• Type “ Project ” in the search bar and hit “ Enter .”

• Scroll and find a template you like.
• This will open a new workbook with your template, and you can start customizing it.

Depending on your version of Excel, you can also go to the “ Home ” menu, click “ New, ” and search for free project management Excel templates from there.

Now, let’s look at some of my favorite project management Excel templates.

Some of my favorite project management templates in Excel are free in the online template gallery. Below is a mix of templates available in Excel’s gallery or my pre-made templates.

If you want to use any of these templates, you download and customize the template rather than making one from scratch.

Just make sure you click on “ Edit a copy ” in the top right corner or “ File ” > “ Save as ” > “ Download a copy .”

1. Project Planner Template

Access the Template

The Project Planner Gantt template is a free Excel project management template that you can find in the template gallery.

This template has a simple table for inputting your activities and periods and a Gantt chart dashboard for visualizing the timelines for each activity.

I particularly like this template because it is excellent for tracking the timelines of tasks in a project. However, the downside is that it uses periods for intervals instead of dates, which might not suit your project (that’s why I’ve included a custom Gantt chart in this list, too).

The template has the following features:

• Columns for activity names, statuses, planned start, start duration, and end duration.
• A Gantt chart to visualize the timeline for each activity in the project
• Visual indicators, such as color-coded cells or icons, indicate the progress of the project statuses  (e.g., plan duration, actual start, completed).
• Filters and sorting options to organize projects by status, priority, or deadlines.

2. Custom Project Management Spreadsheet Template

Access Template

If you’re looking for an all-rounder Excel Gantt chart template for project management, this template is for you.

Our Project Management spreadsheet template is versatile and suitable for various project management components.

It’s similar to the standard Microsoft Excel library, but I’ve made it easier to track calendar dates. I have also included more room for project details.

The best features of this template include:

• Detailed task list with columns for task names, descriptions, assigned resources, start dates, end dates, durations, and statuses.
• Drop-down function to highlight overdue tasks, upcoming deadlines, and completed tasks.
• Filters and sorting options to organize tasks based on various criteria.
• A Gantt chart to visualize the timelines for each task.
• Automatic calculation of task durations and end dates based on start and end dates.
• Task tracking for complex projects.

3. Project Tracker Template

This project plan template is simple and easily customizable, with features that let you track multiple projects.

It is a straightforward solution for maintaining a centralized list of projects. This project-tracking Excel template is designed to help project managers monitor and oversee the progress of multiple projects simultaneously and divide labor throughout the projects’ workload.

The key features include:

• A comprehensive table view to track multiple projects simultaneously.
• Columns for project names, descriptions, statuses, start dates, end dates, and assigned employees and project managers.
• A color-coded progress bar to track the progress of each task.
• Work breakdown structure for several projects as part of
• Interactive features, such as drop-down menus, for user-friendly navigation and data entry.

4. Project List Excel Template

This template is also part of Excel’s online template gallery. It is a simple table with columns for different aspects of the project you want to track.

This Project List Excel template is the best for beginners since it’s easy to understand and edit.

One thing to note is that there is no Gantt chart or other visualization, making it more appropriate for smaller projects with fewer stakeholders or employees.

It offers a structured approach to task management, enabling users to create task lists, prioritize activities, assign responsibilities, and track progress seamlessly.

It includes the following features:

• Customizable spreadsheet with columns for different project management components (e.g., task name, assigned to, duration, and work hours).
• Standardized formats for documenting project information.
• Built-in formulas for automatic calculations, data analysis, and reporting.
• Conditional formatting to flag work hours under specific values.
• A “setup” tab will allow you to alter drop-down lists.

5. Project Timeline Excel Template

The Project Timeline template is another Excel template available in the online template gallery.

Using timelines as project management tools makes it easy to visualize the business plan throughout the entire project.

It provides a clear and concise overview of project milestones, deadlines, and critical events, enabling you to understand project progress and milestones at a glance. This task management Excel template is an excellent asset for time-sensitive projects.

• A simple list format to track basic project information such as activities, start dates, end dates, and notes.
• An editable timeline to highlight critical project milestones or deadlines.
• Various sorting options to arrange projects alphabetically, by start date, or by status.

Frequently Asked Questions

How can excel be used for project management.

Excel has many useful features for project management. These include:

• Drop-down menus
• Progress bars

These features create an excellent project management template, depending on your needs. I like to incorporate task list tables with a Gantt chart in my templates to keep track of project components, but there are plenty of options in the template library.

Does Excel have a Project Management Template?

Plenty of free project management Excel templates exist in Excel’s template gallery. Alternatively, you can visit Excel’s template gallery to see the full range. Go to “ Home ” > “ More Templates .”

Wrapping Up

In this guide, I’ve explored five of the best Excel project management templates, including some from Excel’s template gallery and some of our own.

These templates are designed to streamline project planning, execution, and monitoring. Each template offers unique features tailored to specific project management needs. Alternatively, look at our guide for the best Excel business templates . I also have a guide especially for project managers who use Google Sheets. You can find that guide here .

Which template did you find most useful? Are there any from the template library you think we should add to our list? Let us know in the comments section below.

• The Best Expense Report Template for Excel [3 Options]
• A Guide to Excel Dashboard + Dashboard Templates

Free Multiple Project Tracking Template for Excel (2 Options)

Most Popular Posts

How To Highlight Duplicates in Google Sheets

How to Make Multiple Selection in Drop-down Lists in Google Sheets

Google Sheets Currency Conversion: The Easy Method

A 2024 guide to google sheets date picker, related posts.

What’s the Issue with Inserting Checkboxes in Excel?

• April 25, 2024

How to Easily Track Changes in Excel [Legacy Guide for 2024]

• Chris Daniel
• March 28, 2024

Master the Excel Consolidate Feature in 10 Mins [Free Guide]

• March 21, 2024

Thanks for visiting! We’re happy to answer your spreadsheet questions. We specialize in formulas for Google Sheets, our own spreadsheet templates, and time-saving Excel tips.

Note that we’re supported by our audience. When you purchase through links on our site, we may earn commission at no extra cost to you.

Like what we do? Share this article!

The 9 Best Project Management Templates for Excel (Free)

Project managers are known for their decisiveness and time management.

A project’s success depends on how a project manager identifies, plans, and employs the resources available for any given project (especially the timespan).

If you, too, have a complicated project ahead of you that requires sophisticated planning – don’t sail all the way along alone. 😃

Bringing you the best templates, Excel consistently provides a solution for everything. It offers a wide variety of project management templates that make your job all the easier.

To learn what these templates are and how you may use them, continue reading.

Table of Contents

Why Project Management in Excel?

Template 1: Gantt Chart

Template 2: Project Budget

Template 3: Action Item Report

Template 4: Project Dashboard

Template 5: Multiple Project Tracking

Template 6: Status Report

Template 7: Critical Path Method

Template 8: Project Timeline and Budget

Template 9: Content Calendar

There’s no denying the plethora of software for managing projects in the market. A new project management software comes out daily, better than the previous versions.

But even with all the excellence. Not a single software has been able to take the place of Excel project management – and there’s no wonder why.

Microsoft Excel is by far one of the most efficient software for managing tasks. And a huge number of project managers all around the world only use Excel for their work.

Their familiarity with the Excel spreadsheet greatly contributes to the software’s favor. Excel offers so many wonderful project management templates, and a lot of them are for FREE! 🤩

However, know that you can always switch to Microsoft Project software. That is if you prefer more advanced project tracker template options.

Now, let’s see the templates Excel has to offer.

1. Gantt Chart Template

The Gantt Chart template is a very helpful visual tool. It gives you an overview of the project schedule of your team at all times.

A typical example of its use can be a small content creation agency. It needs a system to assign tasks and keep a record of the deliverables. This way, you are never behind schedule.

In the Gantt chart, all the data is represented in color-coded bars. And you can customize them for different teams and individuals by changing the colors, elements, and more.

You can divide the tasks into phases or milestones with a summary of their progress. The chart also offers different layouts, and you can choose any one that suits your needs and appeals to the eye.

Excel has different variations of the Gantt chart template, from simpler ones to advanced charts. One of the most used Gantt chart templates includes the  Vertex42 Simple Gantt Chart .

You can get it from Excel templates as well. And if you don’t understand  how to create a Gantt chart , try watching this YouTube tutorial.

In addition to the simple template, you can also use the  Ultimate Excel Gantt Chart . That is if you are a business that is constantly expanding. This graph can be a bit difficult to understand, but nothing a  YouTube video  can’t solve.

2. Project Budget Template

Finalizing the budget is the first step toward successful project management. And you wouldn’t want to make any mistake here as it sets the base of the project.

You must keep track of all the expenses from start to end, and the project budget template helps you do just that.

It color-codes Balance when you are exceeding your project’s budget. This is your cue to reconsider the expenses. The best part is that you can set expenses per team, phase, equipment, travel, and others using this.

You can get the all-in-one Project Budget template from  the Project Manager . It can even help you set an estimate for all the project resources and costs. The template comes with two sheets, including a how-to guide.

But it isn’t limited to that. You can explore other options. And even customize a project budget template using  SmartSheet .

3. Action Item Report Template

The Action Item Report is one of the most useful Excel templates. Every company has a to-do list of items assigned to its team.

The Action template lets you organize the tasks and keep the workflow going swiftly. It lets you set the task status as high, low, or medium and shows each task’s progress in one glance.

You can rank tasks, update deadlines and pay special attention to team members who need help.

It is the perfect template for effective project management. You can get the Action template from Excel or from  Vertex 42  – both work wonderfully. 😉

4. Project Dashboard Template

The project dashboard template gives you a bird’s eye view of all the tasks and their statuses.

It gives you a visual representation of where your team stands. And gives you the latest key performance metrics every time.

You can also choose the layout or style you want in your Excel project management template. This makes it easy to understand the project phases.

And the best part is that this  Project Dashboard template  is 100% free – the only fee is your Email.

Protip: Check out my top-6 dashboard templates here !

5. Multiple Project Tracking Template

Being a project manager is not an easy task. Managing multiple tasks and supervising the team spells difficult. And on top of that, sending daily reports to authorities is enough exertion.

A little help in the form of a reliable project planning timeline template is necessary. It can be a tad bit complex to understand, but once you get a hold of it, you should be able to do it with your eyes closed.

The  Multiple Project Tracking Template  lets you manage all the tasks in one go. You can add as many projects as you like, manage over 40 tasks at once, and you get all this for free! Isn’t that amazing?

Download yours today and manage your daily tasks with a few clicks only. 😃

6. Status Report Template

There is nothing more embarrassing than being the project manager and not having the correct project details. Luckily, we have the Status Report template to save the day.

It lets you keep an eye on your progress as a team and identify challenges. So you can prepare for the next project while keeping the data compact and concise.

You can also keep strict and clear intel on the workflow. And this is so important while managing different projects.

If you are not already using the  Status Report template , you are working blind-eyed. And the resources of the project are subject to threat.

Using the Project Status Report template, you will know where the team members lack and how you can help them. This helps construct more relevant and purposeful follow-ups than simply increasing the bottlenecks.

7. Critical Path Method Template

CPM has a special place when it comes to project management.

With the Critical Path Method, you can pay special attention to tasks that are long overdue. Provide extra resources, and determine which task requires more consideration with increased proficiency.

Usually, you’d need specialized software to keep track of such details. But now all you need is the CPM software.

The best part is that it’s so simple you don’t need to learn any new formulas or terms to perform a critical analysis. Moreover, you can simply copy and paste data acting upon a few guidelines.

The CPM uses a Gantt chart that works like a bar chart . But offers more benefits with increased ease of use and low cost.

Creating and designing a CPM is truly a challenging task. But with this new, free version of  Critical Path Method , provided by Vertex42, you can set it up in minutes. 😀

8. Project Timeline Template

Project timelines are great for having an overview of all important tasks. They give you an insight into the project plan that you and your team can follow timely.

This way, there are no communication gaps. And everyone is well aware of their tasks and the deadlines approaching. It really adds to a more peaceful and organized working environment.

You can also customize the template as you like. You change the color bars from 6 different colors. And quickly insert and delete milestones.

Although this template is very resourceful, creating it can be tedious. This is why we’ve brought you the  free Project Timeline template  that has everything prepared for you. Just erase the existing text and add your own – you’re good to go!

9. Content Calendar Template

If you’re a blogger or a social media person, a content calendar is your go-to tool. And without a calendar, you’re knee-deep in trouble. 😬

But thank God we have Excel to our rescue.

The brilliant  Content Calendar template  of Vertex42 is tailor-made for your needs. It will take you through all the chaos – from planning content to publishing it.

It will not only help you plan your content but also track its progress and schedule content to post.

Once you get a hold of it, it will really be your best friend in times of urgency. A single glance at your calendar in the morning, and you’re well prepared for the tasks of the day.

And the best part is that it’s free to use, unlike the other expensive, good-for-nothing project management software. So get your free Content Calendar template today!

That’s it – Now what?

This article helped us learn a lot about project management Excel templates. And how they can help you better organize and manage your projects.

But it doesn’t end here. You can choose any project schedule template from the Microsoft Excel templates. And even customize one to fit your needs.

If you are new to Excel, try our Excel course designed specifically for you. Where you learn some core Excel functions like the VLOOKUP, IF, and SUMIF functions.

To become a pro at these functions (and others),  enroll in my 30-minute free email course  today. 😃

Other resources

Excel has been a major hub of project management templates for years now. And it is improving with each passing day.

All these advancements make it a more reliable software for managing project tasks.

You can use Excel not only for project management but also to create  Dashboard ,  Budget , and  Power BI templates .

To read more such interesting articles, head on to our website. See you there! 😉

How To Use Excel For Project Management (+Free Templates)

Small teams and businesses prefer using excel for project management for its availability, familiarity, and cost-effectiveness. Further, templates make it easy to get started with Excel project management quickly.

But what are the best practices when using Excel for project management?

That’s what you’ll learn in this article. Here’s what we’ll cover:

When Should You Use Excel For Project Management?

Disadvantages of managing projects in excel, create a project timeline.

• Manage tasks

Plan & Manage Resources

• Effort Tracking
• A Better Alternative to Excel Project Management

Ready to get started? Let’s begin.

You don’t always need project management tools to manage projects. Sometimes a simple spreadsheet can do the job. Here are some situations where project management in Excel makes sense:

• You work on simple projects: If you work on projects with very few dependencies and team members, you may not need project management software. A simple spreadsheet to track project tasks is perfect for such simple projects.
• You work on one project at a time: If you work on multiple projects simultaneously, you’ll need to share team members across projects. Shared resources create complex dependencies. But if you work on a single project at a time, spreadsheets are often enough.
• You already have access to Microsoft Office: Almost everyone already has access to Microsoft Office. You, too, can consider using Excel for managing projects if you have easy access to it. 

Even if you have access to Excel and manage simple projects, Excel still may not be the right choice. These are some of the disadvantages of Excel project management:

• No communication features: All spreadsheets, including Excel, lack communication features. Communicating with clients and other team members can be a big challenge.
• No collaboration features:   There’s no way to share files or documents via Excel. You’ll have to use a file hosting service to share files. On the other hand, most PM tools come with built-in file sharing.
• Information overload: Over time, Excel spreadsheets accumulate a lot of information. Clients and most team members rarely need access to all this information. As a result, time is wasted looking for information.
• Hard to ensure data integrity: When everyone is updating the same sheet, it’s easy for someone to update or remove information accidentally. Plus, project information can get lost as we discuss tasks over chat or email.
• Expensive in the long run: Most PM tools have a free plan. Paid plans often cost less than $10 per user per month. Considering the above disadvantages, using Excel for project management can be expensive in the long run.

Excel Project Management Use Cases

So far, you’ve learned about the kind of work you can manage with Excel. You’ve also learned about the disadvantages of Excel project management.

Next, let’s look at the project use cases you can manage with Excel.

A timeline is a simple way to visualize plans — whether it’s a high-level project roadmap or a detailed project schedule. Using Excel or other spreadsheet software like Google Sheets, you can easily create a project timeline . 

Typically, a project timeline is created using a Gantt chart. 

The Gantt timeline helps your team members visualize the project’s schedule.

Excel and other spreadsheets are not meant to be used as project planning tools . They don’t have an in-built Gantt chart feature. Instead, you can customize the horizontal bar chart to look like a Gantt timeline. Check out these tutorials on how to create a Gantt timeline in Excel and Google Sheets .

Other than the above-mentioned disadvantages:

• Excel timelines are hard to keep up to date. 
• There’s no way to add milestones to an Excel Gantt timeline.
• And, it’s almost impossible to work collaboratively on an Excel project timeline.

Gantt Timeline Template For Excel

If you want to use Excel, despite its disadvantages, use this simple template or choose from the project timeline templates available here.

Manage Tasks

Once the project plan is ready, the next step is to start executing and tracking day-to-day tasks.

Using a spreadsheet, it’s fairly easy to track task status. 

List down all the start with their start and end dates. Assign tasks to team members. And, finally include a column to track task status. You can either create a simple to-do list using checkboxes or include more task statuses in a dropdown.

Tracking task progress using Excel suffers from the same disadvantages mentioned above. Also:

• You cannot create custom task workflows.
• Unlike Kanban boards, it’s not easy to visualize task progress in Excel.

Project Task List Template

You can use the same timeline spreadsheet template given above or use this simple spreadsheet template to track task progress. 

Planning resource availability and allocating them to projects is the next use case for Excel project management.

Before you allocate resources to a project or a task, you need to know if a resource is available. For example, you cannot plan for a team member who’s on vacation or busy with another project. 

You’ll need two separate spreadsheets — one to track off-days and another to track project allocation.

Using Excel to manage resources is hard. You’ll have to update the spreadsheet constantly based on inputs from team members and other project managers.

Resource Management Templates

These templates cover all team resource management use-cases, including:

• Track team availability
• Allocate resources to projects
• Plan project resources
• Plan resource capacities

You can copy these from File > Make a copy or download as Excel from File > Download as > Microsoft Excel (.xlsx) .

Learn more about how to use these resource planning templates .

Track Project Efforts

Finally, using Excel, you can track your team’s actual number of hours into a project. This is a critical step in project management, especially if you bill clients by the hour.

You can calculate the total number of hours put in by each team member in a project. Also, you can set the rate for each team member and calculate the billable amount.

Tracking project efforts in Excel is fairly easy. But, it’s cumbersome to record the time spent on each task. 

Excel Timesheet Template

Use this simple Google Sheets template to track time spent on a project. You can make a copy of it from File > Make a copy or download it as an Excel from File > Download as > Microsoft Excel (.xlsx) .

Toggl Plan: A Better Alternative to Excel Project Management

Considering the use cases above, it’s definitely possible to manage projects using Excel. But keeping information up to date in all these spreadsheets can be quite a task. 

That’s where using a project management tool like Toggl Plan can help.

Toggl Plan is a beautifully simple tool that helps you with project planning, task management, and managing team workloads.

Here are some ways you can use Toggl Plan to manage projects:

Project Planning

With Toggl Plan, you can create unlimited project Plan Timelines. 

Creating a Gantt timeline is as simple as dragging and dropping tasks on the timeline. Also, you can add color-coded milestones to keep track of critical dates.

You can zoom in to a week to look or zoom out to get a bird’s eye view of the entire year.

Also, you can share a read-only view of the timeline with clients and other stakeholders to keep them up to date.

Tasks can be assigned right from the timeline. Plus, you can import tasks to the timeline from a spreadsheet.

Task Management

You can manage tasks in Toggl Plan from timelines and task boards. 

With Toggl Plan, task workflows are customizable. You can assign tasks to one or more team members, record task estimates, and categorize tasks using tags.

Also, team members can collaborate on tasks using file attachments and task comments. 

Using task boards, your team can visualize task progress. And update task status by just dragging the task across the board.

Team Management

Along with Plan Timelines, you can also create unlimited Team Timelines. Team Timelines can be created with people across your organization, including shared team members.

On the Team Timeline, you can visualize your team’s availability and workloads. 

If you find overworked team members, you can rebalance work right from the timeline.

Any changes you make in one timeline or board automatically are reflected everywhere.

Toggl Plan Pricing

Solo users can use Toggl Plan for free.

Paid plans range from $9-$15 per user per month and have a 14-day free trial. Toggl Plan paid users get Team Timelines, multiple assignees for a task, and recurring tasks.

Get started with Toggl Plan for free .

Jitesh is an SEO and content specialist. He manages content projects at Toggl and loves sharing actionable tips to deliver projects profitably.

Join 30,000+ subscribers getting the best tips on productivity, work management, hiring and more!

We promise we won't spam you and you can unsubscribe anytime.

You might also like...

Related to Project Management

Project Controls: The Complete Guide For New Managers

Trello vs Asana vs Toggl Plan: What’s the Best Project Management Tool (2022)

How To Create A Project Management Calendar Without Feeling Overwhelmed?

Take a peek at our most popular categories:

Filter by Keywords

10 Free Excel Project Management Templates

Wes Brummette

Head of Email Operations

January 17, 2023

Want to know more about managing projects with Excel? 

Or are you looking for a helpful Excel project management template?

You’ve come to the right place!

Microsoft Excel is an incredibly versatile tool that you can use for a number of different tasks. However, it’s not without its drawbacks. 

In this article, we’ll review using Excel for project management and give you some handy Excel templates to use right away.

Is Excel Project Management Useful?

1. excel gantt chart template, 2. excel project timeline template, 3. excel task list or project tracker template, 4. excel multiple project tracking template, 5. excel swot analysis template, 6. excel project budget templates, 7. excel cost-benefit management template, 8. excel agile project planning template, 9. excel burnup chart template, 10. excel workflow template, challenges of using excel templates for project management, excel project management template alternatives.

Let’s start.

Microsoft Excel is a handy tool that can do many different things to help you and your project team. And on its good days, Excel can function as a basic project management tool. 

Here’s what it can offer you:

1. Detailed spreadsheets  

This is the most obvious reason to turn to Excel.

Excel is great for crafting detailed spreadsheets with tons of project data. Categorize information easily, highlight important sections, and even create separate sheets within a spreadsheet. 

For example, Excel is perfect for a long list of prospects to keep track of their details. 

You can also create a timesheet in Excel to keep your team accountable or maintain expenses on a budget template. 

When it comes to data logging, Excel is still one of the best tools in the business!

2. Conditional formatting

Another great Excel feature is conditional formatting .

You can turn simple project data into powerful insights. 

There are tons of Excel formulas you can employ to automate the data logging process and create detailed calculations. With the right formula, you can organize large amounts of data within seconds.

Say bye to that complicated scientific calculator !

For example, Excel can manage your project budget or timesheet a piece of cake with its advanced mathematical formulas. 

The only issue with conditional formatting is that it’ll take some time to get used to .  

3. Data storage and recovery

Excel can handle all project-related data. 

From your project budget to your timeline, you can store it in Excel without worrying about losing it. 

Additionally, like most other Microsoft tools, Excel has built-in data backup functionality. So if, for example, your timeline data gets accidentally deleted, you can always recover it!

10 Excel Project Management Templates & Use Cases

Excel is pretty much the Superman of basic project management, powerful enough to take on most tasks you’d otherwise have to struggle with manually. 

Here are some examples of Excel project management templates and use cases:

Your brain responds better to visual stimuli, and a Gantt chart is nothing but that !

It gives you a complete overview of a project, all at once. 

A Gantt Chart project template makes it easy to map out a project’s course. 

Use it to keep on top of all the project milestones, dependencies , and project tasks that are left before your end dates.

Once the project begins, all anyone will think of is deadlines. 

But how do you track them?

A project timeline template is similar to a project milestones sheet .

Use it for tracking project progress as you move towards completion. With an accurate project timeline, you’ll be able to know what stage a project plan is in at all times.

You won’t go shopping without a shopping list. 

So why not carry around a task list for your project too?

A task list gives you a list of deliverables for completion, along with their deadlines. 

Use this task tracking template for tracking the Work Breakdown Structure (WBS) and project phases to keep track of your project schedule .

But what’s WBS anyway? Check out this detailed breakdown of a project scope document to learn about your WBS. 

This multiple project tracking template in Excel allows you to get an overview of all the current projects underway.

Super helpful to manage a business’s project portfolio or implement your organization’s enterprise project management !

You can enter all the project’s data in the Data Sheet, and view the overall progress of the project plan in a dashboard. Furthermore, you can filter by individual columns and see all the tasks in a Gantt chart.

Simple pros-cons lists may help you decide on your next vacation.

But you need more when it comes to project management.

In project management, you need to SWOT things!

A SWOT (S trength, W eakness, O pportunity, and T hreats ) analysis template is used for tracking a project’s strengths and weaknesses when evaluating your project plan. 

After you’ve conducted this analysis, reformulate your project activities, project phases, and deliverables to align with your findings.

This project budget template itemizes your WBS. You can input the projected cost of each task depending on which column it fits under.

With this template, you can keep track of labor, materials and fixed costs, as well as keep a pulse on actual spend.

When the actual cost is incurred, the handy formulas of this template will let you know whether you are over or under budget.

The cost-benefit management template lets you gauge a project’s success before you start it. Because if something costs more than it gains, it’s already a loss. 

Remember, doing a cost-benefit analysis isn’t needed for all software developmen t projects. 

However, it does have applications in some industries which use Agile project management . Moreover, this chart in Excel is important for senior leaders in charge of project accounts and budgets.

Calculate the value of a project’s deliverables vs. what the project budget is and use this project information to schedule a cost-effective Work Breakdown Structure ( WBS ) with correct project phases.

Want to say goodbye to traditional project management methods like Waterfall and enter the Agile realm?

Good for you. You’re about to deliver better results, faster. 

And isn’t that what every project planner wants?

However, that’s possible only if you do it on a project management tool that supports and enhances your team’s agility throughout the project lifecycle. 

While we’d never recommend doing it on Excel, the right template might just do the trick for you. 

Catch up on Agile project management and Agile software development . 

In an Agile project , a burnup chart is an essential part of your arsenal. 

It helps you keep track of all you’ve accomplished in each sprint and keeps you well within the project scope . 

But here’s the thing. 

Setting a burnup chart requires careful calculations about each aspect of your sprint. 

So you can either start setting aside some time each day to deal with numbers. 

Or you can download a simple burn up chart template for Excel. 

Microsoft Excel’s SmartArt Flow Chart template is a helpful instructional list of graphics that you can effortlessly manipulate and customize to build out your diagram. By selecting the Insert tab, users unlock an array of vibrant color-coded visuals they can add text, shapes, and other formatting elements to in order to develop their desired workflow sequences quickly and effectively.

While Excel templates add some functionality to your standard Excel file, they aren’t ideal project management solutions . 

Here are three significant reasons why:

A. Not a dedicated project management software

Remember, Excel wasn’t built for project management. 

It’s an excellent data management tool that can supplement your project management. 

But that’s about it. 

So why use an Excel report template when you have access to far better tools for managing projects for free?

From creating your project charter to managing projects and analyzing your breakdown structure , the ClickUp management tool can handle it all!

B. An Excel project management template is difficult to customize

Working on Excel templates is like shoe shopping. 

There’s no customizing it once you’ve bought them. 

So you don’t have a lot of flexibility when it comes to customizing the templates for Excel as per your project’s needs. 

For example, you may be using a sales invoice template or budget report template but can’t tweak it to reflect the project budgeting interface you want accurately. 

C. There’s no automatic data entry

All the templates in Excel require manual inputs at all points . 

There’s no way to schedule automated updates or create team-wide notifications like project management tools can. 

For example, if you’re using an Excel schedule template, you won’t be able to readjust task dependencies and deadlines automatically after schedule changes.

Remember, Excel templates can help, but they can’t solve all the issues associated with Excel project management. 

Bonus: Data Entry Software

Let’s explore these limitations and the solutions with a dedicated free project management tool: ClickUp

Excel isn’t always the ideal way to go about managing your project tasks.

Check out these project management templates from ClickUp:

1. ClickUp Project Mangement Template

This ClickUp Project Management Template is a great way to get started quickly with your projects and tasks. By following the pre-made templates, you can streamline your process and make sure all of your tasks are organized and tracked in an efficient manner. The template includes steps for creating a project plan, assigning tasks, tracking progress, monitoring deadlines, and more.

The template also includes helpful views such as a Board View, Gantt Chart, and List View. All of the components are easy to customize so you can tailor the project management system to fit your needs.

2. ClickUp Agile Project Management Template

The ClickUp Agile Project Management Template is the perfect choice for anyone looking to efficiently manage agile projects. It covers all aspects of project management, from sprint planning and story mapping to creating user stories and tracking progress on tasks. This template not only streamlines your workflow but also helps you prioritize requests with clarity, organize sprints in multiple views, collaborate with team members as well as stakeholders seamlessly!

Related Excel Resources:

• Create burndown charts in Excel
• Create a form in Excel
• Create a graph in Excel
• Create a mind map in Excel
• Create a flowchart in Excel
• Create an Org Chart in Excel
• Create a Database in Excel
• Create a Waterfall Chart in Excel

Break Free From Excel Project Management

While Excel has many uses, project management isn’t something it does very well. 

Even with Excel templates, you’re still going to have a tough time managing your projects in Excel.

While there are many Excel alternatives to consider, the smarter choice would be to use a specialized task management tool like ClickUp instead.

That’s because ClickUp is a tool designed for project management . Its features were designed to help you manage your projects more efficiently at a very friendly pricing point!

So why not try ClickUp for free and experience it yourself?

Questions? Comments? Visit our Help Center for support.

Receive the latest WriteClick Newsletter updates.

Thanks for subscribing to our blog!

Please enter a valid email

• Free training & 24-hour support
• Serious about security & privacy
• 99.99% uptime the last 12 months

Gantt Chart Template for Excel

A Gantt chart is a tool for project management developed originally by Henry Gantt in the early 1900s. It is a type of bar chart that shows the start and end times for each task in a project schedule. The tasks are usually categorized using a work breakdown structure with summary tasks for the main project deliverables and sub-tasks that break the project down into a detailed and manageable task hierarchy. If you use Excel or Google Sheets, you can create this type of project schedule with almost no learning curve by downloading Vertex42's free Gantt Chart Template.

For complicated project management activities, you may need a tool such as Microsoft Project or other specialized software. But, if you want to create a simple Gantt chart quickly and easily, you only need some basic Excel skills to use this template (such as knowing how to copy and insert rows).

Excel Gantt Chart Template

"No installation, no macros - just a simple spreadsheet" - by Jon Wittwer

License : Private Use (not for distribution or resale)

This template is the original Excel Gantt Chart created by Vertex42 over a decade ago. Over 3 million downloads so far. That is a LOT of projects.

Over 1 million downloads!

Older Versions

Description.

This template contains the core functionality needed to create a simple Gantt chart easily. Each row of the worksheet represents a separate task. All you need to do is define the start date and duration of each task.

• To add more tasks, you just copy and paste rows (or insert a row then press Ctrl + D to copy formulas down).
• To change the range of dates displayed in the chart area, just slide the scroll bar.
• To track the status of a task, edit the % Complete column. The bars in the chart show the % complete for each task.
• The vertical red line shows the current date.
• To use the automatic work breakdown structure numbering, copy the formula for the appropriate level from the bottom of the worksheet.

While planning a project, you may also want to use a yearly calendar or project budget worksheet.

• Enter Work Days, Calendar Days, or End Date
• Choose Different Colors for the Bars
• Select a Daily, Weekly, or Monthly View
• Create Task Dependencies Easily
• Exclude Holidays from Work Days

Free Gantt Chart Template

This download provides the same functionality as the original free gantt chart template above. The main difference is the formatting. The WBS, End, and Work Days columns are highlighted gray to indicate that they contain formulas.

Note : Gantt Chart Pro version 5.0 uses a design very similar to this free version.

Creating Dependent Tasks in a Gantt Chart with Excel

One of the reasons why Excel is a useful tool for creating Gantt Charts is that task dependencies can be defined by using Excel formulas. Gantt Chart Template Pro is designed to make this easier than entering your own formulas, but here are a few simple examples you can try:

1. Start a Task the Day After a Predecessor Task

   where end_date is a reference to cell (e.g. D10 ) containing the END date of the predecessor task.

2. Start a Task on the Same Day as another task

   where start_date is a reference to cell containing the START date of the other task.

3. Start a Task the next WORK day after a Predecessor task (excludes Sat & Sun)

   Use the WORKDAY.INTL() function in Excel 2010+ to define a custom work week (days other than only Sat & Sun)

The problem with only using formulas is that you can't see the dependencies between tasks when you view or print the chart. Other Gantt chart software may show dependencies as lines connecting the bars in the gantt chart, but I've never found a simple way for Excel to do that (and the lines can get really messy).

The simple approach is to list the WBS number of the Predecessor in another column , like in the critical path example above. In the CPM template and in Gantt Chart Template Pro, formulas calculate the start dates based on what you enter. If you want to try doing this on your own, here is a formula to get you started:

4. Start a Task the next day after a Predecessor task listed in another column

Gantt Chart Pro uses a formula like this, but it allows up to three predecessors and it accounts for work days.

Showing Critical Tasks in a Gantt Chart

Some Gantt charts are designed to show the critical path and available slack or float time for each task. If every task must be done in sequence, every task is critical and there is no slack time (because if one task is delayed, it delays the entire project). However, if some tasks can be done in parallel and have some available slack time, then the project manager may be able to free up some resources to devote to the more critical tasks.

Currently, the only template I have so far that uses the Critical Path Method (CPM) algorithm to show critical tasks and available float time is the CPM Template shown in the image on the left. The Gantt chart in this example shows the critical tasks in red and the available slack time in gray.

The CPM algorithm requires a fully defined task dependency structure, meaning that every task must have a successor (another task that depends on it). A simple Gantt chart may not need to have the dependencies between tasks fully defined, which is why you will see many project schedules with tasks defined only with a start and end date.

More Free Excel Gantt Chart Templates

Commercial Gantt Chart Software

There are hundreds of software applications for creating gantt charts and project schedules. Some of the most popular are those that allow easy online collaboration such as SmartSheet.com and ProjectManager.com. And of course there's Microsoft:

• Microsoft Project - products.office.com - Although a bit pricey, this really is the ultimate software for creating gantt charts and project timelines, partly because it is widely used and you can probably find someone in your office that knows how to use it if you have questions.

Other Free Gantt Chart Spreadsheets

• Simple Project Schedule - vertex42.com - This worksheet may be useful if you want to avoid formulas and just want a way to create a stylish project timeline.
• PeltierTech.com - John Peltier explains how to create a gantt chart in Excel using stacked bar graphs.
• http://hyperthot.com/pm_excel_gantt.htm by James Chapman - This page includes a few free gantt chart downloads for Excel that also calculate spend plan. This is done by including labor costs broken down by employee and the number of hours spent on each task.
• CPM / PERT Spreadsheet - vertex42.com - This template includes a gantt chart for critical path analysis.
• Gantt Chart Definition and History - wikipedia.com
• Project Management Graphics (Gantt Charts) - edwardtufte.com - A detailed academic discussion about the use of gantt charts as project management tools.

Follow Us On ...

Project management.

Project Schedule Template Excel (Free Download Included!)

Table of Contents

What is Project Schedule Template?

Increased efficiency and productivity, reduced risks and errors, boosted team morale and performance, understanding your project needs.

• Popular Project Schedule Template – Types

Additional Considerations

1. define your tasks:, 2. estimate task durations:, 3. manage task dependencies:, 4. allocate resources:, 5. set milestones:, project details:, overall project summary:, task details:, gantt chart:, how to use our free project schedule excel template, best practices for using project schedule templates effectively, conclusion: effectively schedule your project with free schedule template.

Effortlessly Manage Your Projects

120+ project management templates.

Seamlessly manage your projects with our powerful & multi-purpose templates for project management.

Check our 120+ PM Templates :

50+ Excel Templates

50+ PowerPoint Templates

25+ Word Templates

Project management can be a juggling act – deadlines, tasks, resources, all vying for your attention. But what if there was a way to streamline the process and achieve optimal project efficiency? That’s where project schedule templates come in – your secret weapon for organization and success.

This comprehensive guide empowers you to harness the power of these templates, unlocking their potential to:

• Simplify Project Planning: Break down complex projects into manageable chunks with pre-defined structures.
• Boost Resource Allocation: Ensure effective resource utilization for a smooth and efficient project workflow.
• Maintain Clear Timelines: Visualize project schedules with clear timelines to keep everyone on the same page and deadlines within reach.
• Download Your Free Template: Get immediate access to a customizable project schedule template to put theory into practice.
• Master Pro Tips: Learn expert-driven strategies to maximize the impact of your chosen template.

By the end of this guide, you’ll be a project scheduling pro, equipped to create clear, realistic, and adaptable project roadmaps. Free yourself from project management chaos and embrace efficiency with the power of free project schedule templates! Let’s dive in.

A project schedule template is a pre-formatted document that helps you plan and visualize the tasks, timelines, and milestones involved in your project. It’s essentially a roadmap that keeps everyone on the same page and ensures your project stays on track.

Here are some key features of a project schedule template:

• Tasks: It breaks down your project into manageable chunks, outlining all the individual steps required for completion.
• Timelines: It defines the estimated duration for each task and the overall project timeframe. This helps visualize the project flow and identify potential bottlenecks.
• Milestones: It highlights key achievements or checkpoints throughout the project, providing a sense of progress and motivation for the team.
• Dependencies: It clarifies which tasks need to be completed before others can begin. This ensures a logical flow of work and avoids delays.
• Resource Allocation: Some templates allow you to allocate resources (people, equipment, materials) to specific tasks, ensuring efficient utilization.

Why Use a Project Schedule Template?

Feeling the pressure of looming deadlines and scattered tasks? Project schedule templates are your secret weapon for conquering project chaos. In this section, we’ll unveil the top benefits of using these templates, including:

Ditch the chaos and streamline your workflow! Project schedule templates bring order to the project planning process. By providing a clear framework, they help you allocate resources effectively, avoid bottlenecks, and keep your project moving smoothly – meaning more gets done in less time.

• Streamlined planning: Templates provide a clear framework to define project tasks, dependencies, and timelines.
• Improved resource allocation: Allocate resources effectively and avoid overcommitment.
• Enhanced communication: Share the schedule with stakeholders for better project visibility.

Proactive planning is key! Project schedule templates help you identify potential roadblocks early on, mitigate risks, and ensure high-quality deliverables by keeping everyone on the same page.

• Early identification of potential roadblocks: Proactively identify and address potential issues before they derail your project.
• Improved risk management: Mitigate risks by planning for contingencies and alternative solutions.
• Enhanced quality control: Ensure all project deliverables are completed on time and to a high standard.

Clear expectations, improved collaboration, and a sense of progress – project schedule templates facilitate all of this. Your team will be motivated and empowered to achieve project goals!

• Clear expectations: Team members understand their roles and deadlines, promoting ownership and accountability.
• Improved collaboration: Foster teamwork by providing a shared reference point for project progress.
• Enhanced motivation: Visualizing progress keeps teams motivated and focused on achieving goals.

Choosing the Right Project Schedule Template

There’s no one-size-fits-all project schedule template. The best choice depends on your project’s specific needs. Here are some popular options: There’s no magic one-size-fits-all project schedule template. The ideal choice hinges on the specific requirements of your project. Selecting the wrong template can lead to inefficiencies, missed deadlines, and frustration. But worry not! This section will equip you with the knowledge to choose the perfect template to propel your project to success.

The first step is to gain a clear understanding of your project’s unique characteristics. Consider factors like:

• Project Complexity: Straightforward projects with well-defined tasks might benefit from simpler templates, while intricate projects with numerous dependencies might require more advanced options.
• Task Uncertainty: Are task durations well-defined, or is there a significant degree of uncertainty? If uncertainty is high, consider templates that can accommodate probabilistic scheduling.
• Project Team Size: For smaller teams, a basic template might suffice. Larger teams working on complex projects might require more robust features for collaboration and communication.
• Project Management Style: Do you prefer a traditional waterfall approach or a more agile methodology? Some templates cater better to specific project management styles.

Popular Project Schedule Template – Types

Now that you have a grasp of your project’s needs, let’s explore some popular types of project schedule templates:

• Gantt Chart Template: A tried-and-true classic, the Gantt chart offers a visual representation of tasks and their durations along a timeline. It’s ideal for straightforward projects with clear dependencies between tasks.
• PERT Chart Template (Program Evaluation and Review Technique): For projects with uncertain task durations, PERT charts come to the rescue. They incorporate probabilistic scheduling to account for potential variations in task completion times.
• Critical Path Method (CPM) Template: Need to identify the critical path – the sequence of tasks that dictates your overall project timeline? CPM templates are your answer. By focusing on the critical path, you can prioritize tasks and optimize your schedule for efficiency.

Beyond the template itself, consider these factors when making your choice:

• Ease of Use: Select a template that aligns with your team’s technical expertise. User-friendly templates with clear instructions are ideal for teams new to project scheduling.
• Integration with Project Management Tools: If you’re already using project management software, ensure compatibility with your chosen template. This allows for seamless data transfer and avoids the hassle of manual updates.
• Customization: The ability to customize the template to fit your specific project needs is a valuable asset. Look for templates that offer flexibility in terms of adding or removing elements.

Pro Tip: Don’t be afraid to experiment! Try out different templates to see which one best suits your workflow and project requirements. Many project management software options offer a variety of built-in templates to explore.

By carefully considering your project’s characteristics, the available template options, and additional factors like ease of use and customization, you’ll be well-equipped to select the right project schedule template. Remember, the perfect template acts as a roadmap to project success, so invest the time in making an informed choice!

Creating Your Project Schedule: Key Elements

Crafting a robust project schedule is the foundation for successful project execution. It ensures everyone involved understands the roadmap, promotes efficient resource allocation, and helps mitigate potential risks. But what exactly goes into building a strong project schedule? This section delves into the essential elements you need to consider to create a clear, realistic, and adaptable plan for your project.

The first step is to break down your project into manageable units – the individual tasks that need to be completed. Here’s what to consider:

• Granularity: Aim for tasks that are specific enough to be actionable but not so detailed that they become overwhelming.
• Comprehensiveness: Ensure you’ve captured all the necessary tasks to complete the project, leaving no gaps in the overall plan.
• Ownership: Assign clear ownership for each task. This fosters accountability and ensures everyone understands their role.

Once you have your tasks defined, it’s crucial to estimate how long each one will take to complete. Here are some tips for accurate estimation:

• Historical Data: If you’ve undertaken similar projects before, leverage past data on task durations as a reference point.
• Expert Input: Consult with team members or subject matter experts who have relevant experience with the tasks involved.
• Buffer Time: Don’t underestimate potential setbacks. Add buffer time to account for unforeseen delays or resource constraints.

Many projects involve tasks that rely on the completion of others before they can begin. Identifying these dependencies is critical for creating a realistic schedule. Consider these methods:

• Predecessor-Successor Relationships: Specify which tasks must be finished before others can start.
• Flowcharts or Dependency Diagrams: Visually represent task dependencies for a clear understanding of the project workflow.

Resources are the fuel that keeps your project moving – people, equipment, materials, and even budget. Here’s how to manage them effectively:

• Resource Availability: Ensure the necessary resources are available throughout the project timeline to avoid bottlenecks.
• Skill Sets: Match team members with tasks that align with their skills and expertise.
• Communication: Keep stakeholders informed about resource allocation to manage expectations.

Milestones are significant achievements within your project – milestones act as markers to track progress and maintain focus. Consider these points when defining milestones:

• Regular Intervals: Space milestones throughout the project schedule to provide regular checkpoints for evaluation.
• Measurable Goals: Milestones should represent tangible accomplishments that demonstrate progress towards the overall project objective.
• Motivation: Milestones serve as a source of motivation for the team – celebrating achievements keeps morale high.

Pro Tip: Involve your team members in the scheduling process to ensure buy-in and realistic estimates.

Download Now: Free Excel Project Schedule Template

Ready to put your newfound knowledge into action? We’ve got you covered! Click the link below to download a free, customizable project schedule template:

Project Schedule Template

This template includes all the essential elements mentioned above, ready to be tailored to your specific project needs.

Elements of the Free Project Schedule Template

Our free downloadable project schedule template provides a comprehensive framework to manage your projects effectively. Here’s a breakdown of the key sections:

Set the stage for your project by outlining key details. Include the project name, designate a project manager, and provide a concise background summarizing the project’s goals.

• Project Name: Clearly identify your project for easy reference.
• Project Manager: Assign a dedicated individual responsible for project oversight.
• Project Background: Briefly describe the project’s purpose and objectives.

Gain a high-level view of your project’s health. Track overall progress, define the project timeframe, and identify key milestones like start and end dates. Monitor resource allocation (man-days) and task completion status (completed, in progress, not started).

• Overall Progress: Track the overall percentage completion of the project.
• Duration: Define the total project timeframe from start to finish.
• Project Start: Specify the official project start date.
• Project End: Set a realistic target date for project completion.
• Man-days: Estimate the total person-hours required to complete the project.
• Total Tasks: See the total number of tasks involved in the project.
• Completed: Track the number of tasks successfully finished.
• In Progress: Monitor the number of tasks currently underway.
• Not Started: Identify tasks that haven’t begun yet.

Break down your project into manageable tasks. Clearly define each task and assign ownership to team members. Set realistic start and end dates, track progress percentages, and maintain the current status of each task (completed, in progress, not started).

• Task Title: Provide a clear and concise description of each task.
• Assigned To: Assign specific tasks to team members for accountability.
• Start: Define the planned start date for each task.
• End: Set a target completion date for each task.
• Progress: Track the percentage completion of each individual task.
• Status: Indicate the current status of each task (e.g., Completed, In Progress, Not Started).

Pro Tip: Utilize conditional formatting to visually highlight overdue tasks or tasks falling behind schedule.

Visualize your project timeline with ease. The built-in Gantt chart provides a clear graphic illustration of task durations and dependencies (if applicable), offering a comprehensive overview of your project schedule.

• Display tasks and their durations.
• Illustrate task dependencies (if applicable).
• Provide a clear visual of the project timeline.

Get started with our Free downloadable project schedule template excel template! This section provides a step-by-step guide to utilizing all the features and transforming it into your personalized project management powerhouse.

• Download the Template: Click the provided link to download the Excel file.
• Fill in Project Details: Enter the project name, manager, and background information.
• List Your Tasks: Detail each project task, including titles, assignments, planned start and end dates.
• Track Progress: Update the progress percentage and status (completed, in progress, not started) for each task as the project unfolds.
• Overall Project Summary: Key Metrics of Overall Project will be updated automatically based on your data. Yo can see the important KPIs like project duration, start and end dates, and resource allocation (man-days). on top section of the Template.
• Visualize Your Schedules in Gantt Chart : You can clearly track your Tasks and Schedules using Dynamic Gantt Chart.

Pro Tip: Use the built-in Excel formulas to automatically calculate the overall project progress and other summary metrics based on your task updates. With this user-friendly template and these simple steps, you’ll be well on your way to efficient project scheduling and successful project delivery!

Project schedule templates are powerful tools, but to truly unlock their potential, consider these expert tips:

• Regularly review & update your schedule to reflect project progress and changes.
• Communicate clearly with all stakeholders to keep everyone informed.
• Utilize project management tools for progress tracking, resource management, and collaboration.
• Embrace flexibility and adapt when unexpected events occur.
• Build in buffer time to account for potential delays in critical tasks.
• Identify risk factors and develop contingency plans to address them.
• Maintain open communication within your team to encourage timely updates.
• Schedule recurring review meetings to discuss progress and address concerns.
• Leverage automation features in project management tools to streamline tasks.
• Export and share reports based on your schedule for clear stakeholder communication.

Take control of your projects and say goodbye to chaos! This free downloadable Project Schedule Template (Excel) empowers you to streamline workflows, manage resources effectively, and keep your team on track. Download your template today and unlock the secrets to project success: clear timelines, efficient resource allocation, and boosted communication. Embrace organization and watch your projects transform from scattered tasks to triumphant achievements!

Ready to unleash your inner project management pro? Download your free template now and let us know how it helps you conquer project chaos! We’d love to hear your feedback and suggestions in the comments below. What are your favorite project management tips and tricks while Scheduling Projects? Share your wisdom and help others achieve project success too!

Share This Story, Choose Your Platform!

Leave a comment cancel reply.

Save my name, email, and website in this browser for the next time I comment.

© Copyright 2012 – 2020 | Excelx.com | All Rights Reserved

• Support and Contacts

Free desktop project management software

Ganttproject is easy to use, easy to start.

Available for Windows, macOS and Linux. Downloads in seconds, installs instantly and ready to build projects immediately with zero setup.

Easy to use

Simple, intuitive and uncluttered user interface will let you break down the work, build a Gantt chart, assign resources and calculate project costs in minutes.

If you need some guidance into the basics of working with GanttProject, please watch this awesome video tutorial on YouTube:

Easy to export

GanttProject can export documents to Microsoft Project format and import existing documents. If you need custom processing of the project data, export to CSV or Excel is available. Reports and printable charts can be produced with export to PDF and PNG.

Easy to collaborate

With GanttProject Cloud, a commercial cloud-based project and collaboration server built for GanttProject.

GanttProject is mature, popular and trusted

Established in 2003.

GanttProject was born in 2003 and we published countless maintenance and major updates since that time. And you know what? In 2024, GanttProject still can open documents produced years ago.

Thousands of users

A few thousands of people download GanttProject weekly. They can be can be found in nearly 200 countries on all continents and speak 25+ languages.

What do they say?

GanttProject is Free Software

Free as beer.

All GanttProject packages are available for free. There is an option to choose a paid download and pay as much as you wish to support those who work on GanttProject.

Free as speech

GanttProject is an open-source software distributed under GPL3 license. You can download the source code, modify it and redistribute under the terms of GPL3.

• Project Management Software /
• Gantt Chart Software /

16 Free Gantt Chart Template in Excel, PowerPoint & Google Sheet

Table of Contents

Related Posts

• ज़ीरो ट्रस्ट सिक्योरिटी मॉडल: अपनाने की रणनीतियाँ
• How to Use AI for eCommerce Industry: Use Cases & Benefits
• Difference Between Augmented Reality and Virtual Reality: AR vs VR
• SAC Code for Consultancy Charges
• Enhance Online Security with SonicWall DNS Filtering

Summary: Gantt charts are powerful tools to visualize project timelines, tasks, and dependencies. This helps you to efficiently plan, schedule, and track the project progress. Explore our selection of Gantt chart templates and select the best one that suits your project requirements.

If you have ever been involved in project management, then you might have heard about Gantt charts. These charts are an important tool to arrange a task and its subtasks in a visual timeline. They can be used for multiple purposes such as project planning and scheduling, resource allocation, task tracking, and so on.

Instead of creating Gantt charts from scratch, you can use multiple Gantt chart templates to speed up your procedure. In this article, we will look at some of the popular templates that you can use for different project types.

What is Gantt Chart Template?

A Gantt Chart template is a graphical illustration of all the activities that help project managers in maintaining the track of project development. These charts display multiple horizontal lines that illustrate the quantity of work or production done within a specified time frame. The horizontal bars that include timelines are called Gantt bars.

They displays a project’s starting and ending dates, deadlines, schedules, task owners, members, and so on. Once the project is specified via work breakdown structure, these charts are used throughout the projects to represent the anticipated activity against the time taken to complete it.

Here are some of the popular Gantt Chart templates that you can use in Excel, PowerPoint, and Google Sheets to streamline your project management.

1. 4 Quarter Project Schedule for PowerPoint

This 4 Quarter Project Schedule template can be used in PowerPoint to plan visual projects across a one-year timeline of four quarters. With this, you can get an overview of project phases, milestones, and deadlines for every quarter.

2. Simple Gantt Chart Template by Google Sheets

This is the simplest template that you can use in Google Sheets. It can be used to manage multiple tasks along with their starting and ending date.

3. Gantt Chart Template with Dependencies for Google Sheets

This template lets you visually represent all the relationships between different tasks in your project. It will let you show connections between tasks, highlighting which task relies on the completion of other tasks.

4. Roadmap Management for PowerPoint

This template can help you communicate and visualize the strategic direction of your project. Generally, this template is used to manage product planning and development procedures but can also be used by other teams to communicate their project’s vision.

5. Weekly Project Gantt Chart Template for Google Sheets

You can use this template plan to manage your project’s timeline for the upcoming weeks. This makes it easier to manage the weekly schedule of your project.

6. Agile Gantt Chart for Excel and Google Sheets

You can use this template in Excel and Google Sheets to show the sprint’s progress, identify tasks that need to be removed from the sprint, adjust changing requests from the stakeholders, and so on.

7. Date Tracking Gantt Chart Template for Excel

This type of template is used to track important dates related to tasks. The dates that can be tracked include planned project starting dates, target completion dates, projects deadline, actual completion dates, etc. Here is a template that you can consider for this use.

8. Software Development Timeline Template for PowerPoint

This PowerPoint Gantt chart timeline template can be used to maintain a track of a software development timeline such as the project tasks and phases. It offers different colors to distinguish different phases and tasks of a project.

9. Hourly Timeline Gantt Chart Template for PowerPoint

Hourly timeline Gantt chart template tracks and manages activities performed hourly. This template uses different colors to display assigned persons for every task. With this template, you can easily view the hours scheduled for a particular task.

10. Sales Teams Gantt Chart Template for Google Sheets

This free google sheets Gantt chart template helps sales team in recording the sales close on a quarterly or annual basis. It will include all the sales details along with each stage of the sales process and tasks included in each stage.

11. Project Tracker Gantt Chart Template for Excel

This project trackers template for Excel is used to manage all the project details easily, such as task status, deadlines, budget, deliverables, etc. This helps in streamlining the collaboration among stakeholders and employees.

12. Construction Google Sheets Gantt Chart Template

This template helps construction project managers plan, schedule, manage, and track their projects. It helps manage all the construction phases and tasks associated with these phases.

13. Event Planning Gantt Chart Template for PowerPoint

This template lets you maintain and track all the activities related to your event. With it, you can visualize the breakdown of all the planning activities related to an event. It will also include an activity’s start and end date and the number of days required to complete a task.

14. Portfolio Planning Template for Excel

This portfolio planning template is used for managing project portfolios. It will outline the portfolio’s focus areas, target, objectives, etc., required to create a successful project portfolio.

15. Gantt Chart Excel Template with Subtasks

If your project comprises multiple subtasks, then you can consider this Gantt Chart Excel template. It lets you break down the project into more detailed and manageable subtasks along with their information.

16. Marketing Gantt Chart PowerPoint

This one has the monthly timeline that lets you strategically plan your marketing project. You can add marketing tasks, mention start and end dates, group tasks into phases, and so on.

What is a Gantt Chart Used For?

A Gantt chart template is used to visualize multiple tasks and projects done within the organization along with their ongoing status. The management team often uses Gantt charts to plan and schedule projects for distributing the project resources efficiently. These charts also help in ensuring that important projects or tasks are completed before or on the set deadline.

Gantt charts can be used in any field as it is a versatile tool that you can use for determining job dependencies and deadlines of any project.

Why Use Gantt Chart Template?

They help break down complex projects into manageable tasks. Additionally, it helps set realistic deadlines for every task and allocate resources efficiently.

Let’s find out more reasons to use Gantt charts templates for task management:

• Help in tracking the project’s progress
• These charts help in allocating the project resources
• Assists in identifying the delay in the project delivery
• Serves as a communication tool for employees to work on projects
• Offers a clear and concise representation of tasks and their dependencies

Gantt chart templates offer a convenient way for organizing and managing projects easily. Whether you are an experienced project manager or new to the field, these templates are quite easy to use and help to create comprehensive project plans to keep all projects on track.

Download any of the templates provided above and take your project management efforts to the next level.

Varsha is an experienced content writer at Techjockey. She has been writing since 2021 and has covered several industries in her writing like fashion, technology, automobile, interior design, etc. Over the span of 1 year, she has written 100+ blogs focusing on security, finance, accounts, inventory, human resources,... Read more

Still Have a Question in Mind?

Get answered by real users or software experts

Recommended Products

GanttProject

Tomsplanner

Tom's Planner

Trending Posts

21 Best Free Online Typing Software and App in 2024

February 7, 2024

Top 14 Free Bulk SMS Apps for Marketing in 2024

August 29, 2023

10 Best Open Source and Free Library Management Software

March 28, 2024

20 Top Free Bulk WhatsApp Sender Tools Online in India 2024

21 Best Technical Analysis Software for Stock Trading in India 2024

April 18, 2024

Top 27 Gaming Websites for PC, Android & iOS – Download Free Games Online 2024

September 18, 2023

16 Best Stock Screeners in India for Day Trading 2024

January 17, 2024

12 Best Hidden Call Recorder Apps for Android & iPhone in 2024

April 16, 2024

The easiest free gantt chart maker online

TeamGantt is the only plan-first work management platform centered around a visual timeline. Schedule tasks to the right people at the right time with gantt chart software that’s easy to use and fits your team’s workflow. Get up and running in minutes—no steep learning curve to slow you down!

Do more work in less time with fast and accurate planning

Our modern gantt chart software offers a clean and simple interface that’s easy for anyone to use. No training required! Build a project gantt chart in minutes with drag and drop scheduling, and keep your team in sync, updated, and productive all the way to the finish.

Visualize and manage work your way—in or out of a gantt chart

TeamGantt easily adapts to your team’s process so you don’t have to change a thing. Switch from a gantt chart diagram to kanban, list, or calendar views in one click, and manage work across multiple projects in a single gantt chart or custom board. More TeamGantt features

Break down silos with easy access to everything in one place

Keep project files and communication stored in a single centralized hub so everyone can always find the latest documents, chats, and updates. Your team can access tasks from any location and update progress with one click using our online gantt chart software or mobile app.

Balance workloads directly from your online gantt chart

TeamGantt’s built-in resource management software makes it easy to allocate work without overloading your team—because happy people stick around longer. Check resource loads as you schedule tasks so you know who has capacity to take on new work (and who might need a breather).

Collaborate at scale without busting your budget

TeamGantt makes it easy and affordable to keep cross-functional teams and leaders up-to-date and aligned. That’s because you only pay for managers. Invite as many people as you want to collaborate on the project with a 30-day trial of our Pro plan .

Spot delays and overages before they drain your budget

Get integrated time tracking software that doesn’t disrupt your workflow, and see how work is pacing directly from your gantt chart. Our project health report shows you which tasks are at risk or running behind at a glance.

How to make a gantt chart online

Work management tools for next-level planners

In-app RACI assignments

Ditch project confusion—and the need to keep up with a separate spreadsheet—by using our built-in RACI tool to assign clear task roles and responsibilities.

Flexible resource management

Add equipment and materials to a project without the hassle of extra accounts, and schedule and track non-human resources just as easily as people.

Portfolio management

See the status of all your active projects in a single view, and organize projects into collapsible folders so your portfolio is easy to scan and manage.

Integrations & API

Sync TeamGantt up with apps like Trello, Slack, and Dropbox. Or use our Zapier integration or public API to create your own custom connections.

Baseline comparisons

Use our gantt chart software to compare your original plan to actual progress so you can keep better track of deadlines and deliverables.

Customizable share options

Present updates in a meeting or report with PDF or Excel CSV exports, and send clients a view-only link to your gantt chart so they can check progress anytime.

Hourly estimation & time tracking

Add estimated hours to your gantt chart as you plan, and track billable time from any project view without having to jump into a separate tool.

Time-saving project templates

Make a gantt chart in less time with our pre-built project templates. Or save a favorite project as a template you can use again and again.

Questions about TeamGantt

How do i make a gantt chart online for free.

• Sign up for a free TeamGantt account. Run a simple personal project with our free-forever plan , or get all the bells and whistles free for 30 days with a premium trial . You can cancel anytime.
• Add and organize your task list. List out all your tasks, and arrange them into groups so your online gantt chart will be easy to scan and track.
• Schedule tasks on your project timeline. Use drag and drop scheduling to add start and end dates to each task and easily adjust your timeline.
• Add key milestones and dependencies. Use milestones to highlight important meetings, dates, and deliverables on your gantt chart. Add dependencies to connect related tasks so work happens in the right order.
• Assign tasks, and collaborate on work together. Assign the right people and resources to the work, and use discussions, file-sharing, and progress updates to stay in sync as the project moves along.

Which integrations are currently available for TeamGantt?

TeamGantt's online gantt chart generator has integrations for Trello, Basecamp 2, Slack, Dropbox, and Zapier—and more are on the way!

What are the available export formats for TeamGantt?

You can export your projects as CSV or PDF.

Can I cancel my paid plan anytime I want?

Of course. You can cancel at any time and get a full refund if you cancel within 30 days.

What views are available for TeamGantt projects?

You can easily view your projects as a gantt chart, calendar, task list, or Kanban board.

Are there any system requirements for my team to use TeamGantt?

No system requirements needed. TeamGantt is a cloud-based gantt chart tool. If your computer can browse the Internet, you can run TeamGantt on a Mac or PC with zero problems.

Why use online gantt chart software?

Using online gantt chart software like TeamGantt enables you to invite clients and teammates to work on projects with you in real time and set permissions to allow or restrict editing for each user. TeamGantt’s collaborative gantt chart tool makes it a great alternative to Sharepoint, Excel , and Microsoft Project .

How is TeamGantt different from other online gantt chart software?

We’re the only collaborative project management tool that puts project planning front and center. You’ll have everything you need to deliver projects on time, with easy and intuitive gantt charts that leave feature bloat behind. Best of all, it’s made to fit your team’s work style—with list, calendar, and board views available. Say good-bye to static, outdated plans and hello to more confident project wins!

Can I update TeamGantt from anywhere?

Yes! Remote teams love how easy it is to use our web-based gantt chart program from anywhere with an internet connection. You can even use your mobile phone to access your gantt chart online and update project plans.

Does TeamGantt track changes?

Absolutely. TeamGantt automatically keeps a history of every update and change to your gantt chart. View your gantt chart’s history with a single click, and easily undo changes if needed.

Can I create custom templates?

You sure can! Create your own gantt chart templates , and share them with your team. This helps standardize your project plans and saves time by eliminating the need to make gantt charts from scratch.

Is TeamGantt's gantt chart generator useful for my company?

We believe a solid plan is the backbone of any successful project. Every team and business benefits from having a simple online gantt chart that’s easily accessible and flexible. Here are a few examples:

• Digital agencies
• Event planning
• Construction companies
• Marketing teams
• Manufacturing
• Software developers
• Teams from Fortune 500 companies
• Any business that wants to plan and communicate better on their projects

Free online templates for easy gantt chart creation

Basic project gantt chart

Save time planning with this simple project timeline.

Weekly task list gantt chart

Generate a gantt chart for tracking weekly to-dos.

Construction management gantt chart

Schedule a home build, and track it to completion.

Event planning gantt chart

Make sure no event details fall through the cracks.

Marketing plan gantt chart

Plan your marketing strategy, and hit your big goals.

Software development gantt chart

Track Agile sprints without losing sight of the timeline.

Video production gantt chart

Manage video projects from pre- to post-production.

Create a new website or redesign the one you have.

Start for free.

1 million users around the world work smarter with TeamGantt.

#1 Excel tutorial on the net

Welcome to Excel Easy

We offer a tutorial on how to use Excel. Below you can find an overview of all chapters. Want to learn much more about Excel? You can find related examples and features on the right side of each chapter. We make Excel easy!

[Read More]

Introduction

If you're an Excel beginner, this is the perfect place to start.

Microsoft Excel is one of the most used software applications of all time. Hundreds of millions of people around the world use Microsoft Excel. You can use Excel to enter all sorts of data and perform financial, mathematical or statistical calculations.

1 Range : A range in Excel is a collection of two or more cells. This chapter gives an overview of some very important range operations.

2 Formulas and Functions : A formula is an expression which calculates the value of a cell. Functions are predefined formulas and are already available in Excel.

This section explains the basics of Excel .

1  Ribbon : Excel selects the ribbon's Home tab when you open it. Learn how to use the ribbon.

2 Workbook : A workbook is another word for your Excel file. When you start Excel, click Blank workbook to create an Excel workbook from scratch.

3 Worksheets : A worksheet is a collection of cells where you keep and manipulate the data. Each Excel workbook can contain multiple worksheets.

4 Format Cells : When we format cells in Excel, we change the appearance of a number without changing the number itself.

5 Find & Select : Learn how to use Excel's Find, Replace and Go To Special feature.

6 Templates : Instead of creating an Excel workbook from scratch, you can create a workbook based on a template. There are many free templates available, waiting to be used.

7 Data Validation : Use data validation in Excel to make sure that users enter certain values into a cell.

8 Keyboard Shortcuts : Keyboard shortcuts allow you to do things with your keyboard instead of your mouse to increase your speed.

9 Print : This chapter teaches you how to print a worksheet and how to change some important print settings in Excel.

10 Share : Learn how to share Excel data with Word documents and other files.

11 Protect : Encrypt an Excel file with a password so that it requires a password to open it.

Discover how functions in Excel help you save time. If you are new to functions in Excel, we recommend you to read our introduction to Formulas and Functions first.

1 Count and Sum : The most used functions in Excel are the functions that count and sum. You can count and sum based on one criteria or multiple criteria.

2 Logical : Learn how to use Excel's logical functions, such as IF, AND, OR and NOT.

3 Cell References : Cell references in Excel are very important. Understand the difference between relative, absolute and mixed reference, and you are on your way to success.

4 Date & Time : To enter a date in Excel, use the "/" or "-" characters. To enter a time, use the ":" (colon). You can also enter a date and a time in one cell.

5 Text : Excel has many functions to offer when it comes to manipulating text strings.

6 Lookup & Reference : Learn all about Excel's lookup & reference functions, such as VLOOKUP, HLOOKUP, MATCH, INDEX and CHOOSE.

7 Financial : This chapter illustrates Excel's most popular financial functions.

8 Statistical : An overview of some very useful statistical functions in Excel.

9 Round : This chapter illustrates three functions to round numbers in Excel. ROUND, ROUNDUP and ROUNDDOWN.

10 Formula Errors : This chapter teaches you how to deal with some common formula errors in Excel.

11 Array Formulas : This chapter helps you understand array formulas in Excel. Single cell array formulas perform multiple calculations in one cell.

Data Analysis

This section illustrates the powerful features Excel has to offer to analyze data.

1  Sort : You can sort your Excel data on one column or multiple columns. You can sort in ascending or descending order.

2 Filter : Filter your Excel data if you only want to display records that meet certain criteria.

3 Conditional Formatting : Conditional formatting in Excel enables you to highlight cells with a certain color, depending on the cell's value.

4 Charts : A simple Excel chart can say more than a sheet full of numbers. As you'll see, creating charts is very easy.

5 Pivot Tables : Pivot tables are one of Excel's most powerful features. A pivot table allows you to extract the significance from a large, detailed data set.

6 Tables : Master Excel tables and analyze your data quickly and easily.

7 What-If Analysis : What-If Analysis in Excel allows you to try out different values (scenarios) for formulas.

8 Solver : Excel includes a tool called solver that uses techniques from the operations research to find optimal solutions for all kind of decision problems.

9 Analysis ToolPak : The Analysis ToolPak is an Excel add-in program that provides data analysis tools for financial, statistical and engineering data analysis.

Excel VBA (Visual Basic for Applications) is the name of the programming language of Excel.

1 Create a Macro : With Excel VBA you can automate tasks in Excel by writing so called macros. In this chapter, learn how to create a simple macro.

2 MsgBox : The MsgBox is a dialog box in Excel VBA you can use to inform the users of your program.

3 Workbook and Worksheet Object : Learn more about the Workbook and Worksheet object in Excel VBA.

4 Range Object : The Range object, which is the representation of a cell (or cells) on your worksheet, is the most important object of Excel VBA.

5 Variables : This chapter teaches you how to declare, initialize and display a variable in Excel VBA.

6 If Then Statement : Use the If Then statement in Excel VBA to execute code lines if a specific condition is met.

7 Loop : Looping is one of the most powerful programming techniques. A loop in Excel VBA enables you to loop through a range of cells with just a few codes lines.

8 Macro Errors : This chapter teaches you how to deal with macro errors in Excel.

9 String Manipulation : In this chapter, you'll find the most important functions to manipulate strings in Excel VBA.

10 Date and Time : Learn how to work with dates and times in Excel VBA.

11 Events : Events are actions performed by users which trigger Excel VBA to execute code.

12 Array : An array is a group of variables. In Excel VBA, you can refer to a specific variable (element) of an array by using the array name and the index number.

13 Function and Sub : In Excel VBA, a function can return a value while a sub cannot.

14 Application Object : The mother of all objects is Excel itself. We call it the Application object. The application object gives access to a lot of Excel related options.

15 ActiveX Controls : Learn how to create ActiveX controls such as command buttons, text boxes, list boxes etc.

16 Userform : This chapter teaches you how to create an Excel VBA Userform.

300 Examples

You can find related examples and features on the right side of each chapter at the bottom of each chapter . Below you can find 100 popular examples.

1  Find Duplicates : This page teaches you how to find duplicate values (or triplicates) and how to find duplicate rows in Excel.

2 Drop-down List : Drop-down lists in Excel are helpful if you want to be sure that users select an item from a list, instead of typing their own values.

3 Vlookup : The VLOOKUP function is one of the most popular functions in Excel. This page contains many easy to follow VLOOKUP examples.

4 Histogram : This example teaches you how to make a histogram in Excel.

5 Regression : This example teaches you how to run a linear regression analysis in Excel and how to interpret the Summary Output.

6 Percent Change : The percent change formula is used very often in Excel. For example, to calculate the Monthly Change and Total Change.

7 Pareto Chart : A Pareto chart combines a column chart and a line graph. The Pareto principle states that, for many events, roughly 80% of the effects come from 20% of the causes.

8 Loan Amortization Schedule : This example teaches you how to create a loan amortization schedule in Excel.

9 Random Numbers : Excel has two very useful functions when it comes to generating random numbers. RAND and RANDBETWEEN.

10 Remove Duplicates : This example teaches you how to remove duplicates in Excel.

11 If : The IF function is one of the most used functions in Excel. This page contains many easy to follow IF examples.

12 Lock Cells : You can lock cells in Excel if you want to protect cells from being edited.

13 Standard Deviation : This page explains how to calculate the standard deviation based on the entire population using the STDEV.P function in Excel and how to estimate the standard deviation based on a sample using the STDEV.S function in Excel.

14 Count Unique Values : This example shows you how to create an array formula that counts unique values.

15 Gantt Chart : Excel does not offer Gantt as chart type, but it's easy to create a Gantt chart by customizing the stacked bar chart type.

16 Countif : The powerful COUNTIF function in Excel counts cells based on one criteria. This page contains many easy to follow COUNTIF examples.

17 Budget : This example shows you how to create a budget in Excel.

18 Line Chart : Line charts are used to display trends over time. Use a line chart if you have text labels, dates or a few numeric labels on the horizontal axis.

19 Transpose : Use the 'Paste Special Transpose' option to switch rows to columns or columns to rows in Excel. You can also use the TRANSPOSE function.

20 Correlation : We can use the CORREL function or the Analysis Toolpak add-in in Excel to find the correlation coefficient between two variables.

21 Time Sheet : This example teaches you how to create a simple timesheet calculator in Excel.

22 Offset : The OFFSET function in Excel returns a cell or range of cells that is a specified number of rows and columns from a cell or range of cells.

23 Pie Chart : Pie charts are used to display the contribution of each value (slice) to a total (pie). Pie charts always use one data series.

24 Data Tables : Instead of creating different scenarios, you can create a data table to quickly try out different values for formulas. You can create a one variable data table or a two variable data table.

25 t-Test : This example teaches you how to perform a t-Test in Excel. The t-Test is used to test the null hypothesis that the means of two populations are equal.

26 Advanced Filter : This example teaches you how to apply an advanced filter in Excel to only display records that meet complex criteria.

27 Frequency Distribution : Did you know that you can use pivot tables to easily create a frequency distribution in Excel? You can also use the Analysis Toolpak to create a histogram.

28 Scatter Plot : Use a scatter plot (XY chart) to show scientific XY data. Scatter plots are often used to find out if there's a relationship between variable X and Y.

29 Anova : This example teaches you how to perform a single factor ANOVA (analysis of variance) in Excel. A single factor or one-way ANOVA is used to test the null hypothesis that the means of several populations are all equal.

30 Compare Two Lists : This example describes how to compare two lists using conditional formatting.

31 Compound Interest : What's compound interest and what's the formula for compound interest in Excel? This example gives you the answers to these questions.

32 Sumif : The powerful SUMIF function in Excel sums cells based on one criteria. This page contains many easy to follow SUMIF examples.

33 Bar Chart : A bar chart is the horizontal version of a column chart. Use a bar chart if you have large text labels.

34 Concatenate : Use CONCATENATE, CONCAT, TEXTJOIN or the & operator in Excel to concatenate (join) two or more text strings.

35 Freeze Panes : If you have a large table of data in Excel, it can be useful to freeze rows or columns. This way you can keep rows or columns visible while scrolling through the rest of the worksheet.

36 Weighted Average : To calculate a weighted average in Excel, simply use SUMPRODUCT and SUM.

37 Index and Match : Use INDEX and MATCH in Excel and impress your boss. Instead of using VLOOKUP, use INDEX and MATCH. To perform advanced lookups, you'll need INDEX and MATCH.

38 Delete Blank Rows : This example teaches you how to delete blank rows or rows that contain blank cells.

39 Sumproduct : To calculate the sum of the products of corresponding numbers in one or more ranges, use Excel's powerful SUMPRODUCT function.

40 Merge Cells : Merge cells into one large cell to make clear that a label in Excel applies to multiple columns. Use CONCATENATE, TEXTJOIN or Flash Fill to merge cells without losing data.

41 Subtract : There's no SUBTRACT function in Excel. However, there are many ways to subtract numbers in Excel. Are you ready to improve your Excel skills?

42 Percentage : Calculating percentages in Excel is easy. Percentage simply means 'out of 100', so 72% is '72 out of 100' and 4% is '4 out of 100', etc.

43 Contains Specific Text : To check if a cell contains specific text, use ISNUMBER and SEARCH in Excel. There's no CONTAINS function in Excel.

44 Pmt : The PMT function in Excel calculates the payment for a loan based on constant payments and a constant interest rate. This page contains many easy to follow PMT examples.

45 Calculate Age : To calculate the age of a person in Excel, use DATEDIF and TODAY. The DATEDIF function has three arguments.

46 Wrap Text : Wrap text in Excel if you want to display long text on multiple lines in a single cell.

47 Indirect : Use the INDIRECT function in Excel to convert a text string into a valid reference. You can use the & operator to create text strings.

48 Multiply : To multiply numbers in Excel, use the asterisk symbol (*) or the PRODUCT function. Learn how to multiply columns and how to multiply a column by a constant.

49 Subtotal : Use the SUBTOTAL function in Excel instead of SUM, COUNT, MAX, etc. to ignore rows hidden by a filter or to ignore manually hidden rows.

50 Goal Seek : If you know the result you want from a formula, use Goal Seek in Excel to find the input value that produces this formula result.

51 CAGR : There's no CAGR function in Excel. However, simply use the RRI function in Excel to calculate the compound annual growth rate (CAGR) of an investment over a period of years.

52 If Cell is Blank : Use the IF function and an empty string in Excel to check if a cell is blank. Use IF and ISBLANK to produce the exact same result.

53 Average : The AVERAGE function in Excel calculates the average (arithmetic mean) of a group of numbers.

54 Substring : There's no SUBSTRING function in Excel. Use MID, LEFT, RIGHT, FIND, LEN, SUBSTITUTE, REPT, TRIM and MAX in Excel to extract substrings.

55 Count Characters : Learn how to count the number of characters in a cell or range of cells and how to count how many times a specific character occurs in a cell or range of cells.

56 Sum : Use the SUM function in Excel to sum a range of cells, an entire column or non-contiguous cells.

57 Compare Two Columns : To compare two columns, use IF, ISERROR and MATCH in Excel. You can display the duplicates or the unique values.

58 Divide : There's no DIVIDE function in Excel. Simply use the forward slash (/) to divide numbers in Excel.

59 Remove Spaces : The TRIM function in Excel removes leading spaces, extra spaces and trailing spaces. Use the SUBSTITUTE function to remove all spaces or non-breaking spaces.

60 Move Columns : To move columns in Excel, use the shift key or use Insert Cut Cells. You can also change the order of all columns in one magic move.

61 Hide Columns or Rows : Sometimes it can be useful to hide columns or rows in Excel. Learn how to hide a column, unhide all columns, hide cells, and much more.

62 Check Mark : To insert a check mark symbol in Excel, simply press SHIFT + P and use the Wingdings 2 font. You can also insert a checkbox in Excel.

63 Insert Row : To quickly insert a row in Excel, select a row and use the shortcut CTRL SHIFT +.

64 Comparison Operators : Use comparison operators in Excel to check if two values are equal to each other, if one value is greater than another value, etc.

65 NPV : The correct NPV formula in Excel uses the NPV function to calculate the present value of a series of future cash flows and subtracts the initial investment.

66 Bullet Points : This page illustrates 4 ways to insert bullet points in Excel.

67 AverageIf : The AVERAGEIF function in Excel calculates the average of cells that meet one criteria. AVERAGEIFS calculates the average of cells that meet multiple criteria.

68 Box and Whisker Plot : This example teaches you how to create a box and whisker plot in Excel. A box and whisker plot shows the minimum value, first quartile, median, third quartile and maximum value of a data set.

69 Hyperlinks : Use the 'Insert Hyperlink' dialog box in Excel to create a hyperlink to an existing file, a web page or a place in this document. You can also use the HYPERLINK function.

70 Shade Alternate Rows : This example shows you how to use conditional formatting to shade alternate rows.

71 IRR : Use the IRR function in Excel to calculate a project's internal rate of return.

72 Time Difference : Calculating the difference between two times in Excel can be tricky. Times are handled internally as numbers between 0 and 1.

73 Quick Analysis : Use the Quick Analysis tool in Excel to quickly analyze your data. Quickly calculate totals, quickly insert tables, quickly apply conditional formatting and more.

74 Strikethrough : This example teaches you how to apply strikethrough formatting in Excel.

75 Today's Date : To enter today's date in Excel, use the TODAY function. To enter the current date and time, use the NOW function.

76 Sparklines : Sparklines in Excel are graphs that fit in one cell. Sparklines are great for displaying trends. Excel offers three sparkline types: Line, Column and Win/Loss.

77 Forecast : The FORECAST.LINEAR function in Excel predicts a future value along a linear trend. The FORECAST.ETS function in Excel predicts a future value using Exponential Triple Smoothing, which takes into account seasonality.

78 Slicers : Use slicers in Excel to quickly and easily filter pivot tables. Connect multiple slicers to multiple pivot tables to create awesome reports.

79 Split Cells : To split the contents of a cell into multiple cells, use the Text to Columns wizard, flash fill or formulas.

80 Calendar : This example describes how to create a calendar in Excel (2024 calendar, 2025 calendar, etc). If you are in a hurry, simply download the Excel file.

81 Xlookup : If you have Excel 365, use XLOOKUP instead of VLOOKUP. The XLOOKUP function is easier to use and has some additional advantages.

82 Flash Fill : Flash fill is a great Excel tool. Learn how to use flash fill to automatically extract data, combine data, and much more.

83 Square Root : The square root of a number is a value that, when multiplied by itself, gives the number. The SQRT function in Excel returns the square root of a number.

84 Absolute Reference : An absolute reference in Excel refers to a fixed location on a worksheet. When you copy a formula, an absolute reference never changes.

85 Randomize List : This article teaches you how to randomize (shuffle) a list in Excel.

86 Circular Reference : A circular reference in Excel occurs when a formula directly or indirectly refers to its own cell. This is not possible.

87 Running Total : This page teaches you how to create a running total (cumulative sum) in Excel. A running total changes each time new data is added to a list.

88 AutoFit : You probably know how to change the width of a column in Excel, but do you also know how to automatically fit the widest entry in a column?

89 PDF : This page teaches you how to convert an Excel file to a PDF file.

90 Dependent Drop-down Lists : This example describes how to create dependent drop-down lists in Excel.

91 Add or Subtract Time : Use the TIME function in Excel to add or subtract hours, minutes and seconds. To add up times in Excel, simply use the SUM function.

92 Frequency : The FREQUENCY function in Excel calculates how often values occur within the ranges you specify in a bin table.

93 Trendline : This example teaches you how to add a trendline to a chart in Excel.

94 Not Equal To : In Excel, <> means not equal to. The <> operator in Excel checks if two values are not equal to each other. Let's take a look at a few examples.

95 Weekdays : Use WEEKDAY, NETWORKDAYS and WORKDAY to create cool weekday formulas in Excel. Are you ready to improve your Excel skills?

96 AutoFill : Use AutoFill in Excel to automatically fill a series of cells. This page contains many easy to follow AutoFill examples.

97 Entire Rows and Columns : This example teaches you how to select entire rows and columns in Excel VBA. Are you ready?

98 Combination Chart : A combination chart is a chart that combines two or more chart types in a single chart.

99 Copy a Formula : Simply use CTRL + c and CTRL + v to copy and paste a formula in Excel. Use the fill handle in Excel to quickly copy a formula to other cells.

100 Rank : The RANK function in Excel returns the rank of a number in a list of numbers. Use RANK.AVG to return the average rank if more than one number has the same rank.

Check out all 300 examples .

Follow Excel Easy

About this site

• Want to learn Excel quickly?
• Looking for a fully illustrated tutorial?
• Using Excel 2024-2007?
• Want to learn the basics and more?
• Looking for free Excel training?
• Then this site is for you!

Most Popular

• Pivot Tables
• Formulas and Functions
• Conditional Formatting
• Find Duplicates
• Drop-down List
• Index and Match

Recently Added

• Sort by Date
• Merge Excel Files
• Remove Leading Zeros
• Alphabetize

Free Excel Help • Sitemap • © 2010-2024 Excel is Awesome, we'll show you: Introduction • Basics • Functions • Data Analysis • VBA

10 Powerful Excel Project Management Templates for Tracking Anything

P roject management templates are an essential tool for replicating successful projects. With Microsoft Excel's free templates, you can turn your simple spreadsheets into powerful project management tools.

In this article, you'll find some of the most useful and free Microsoft Excel project management and project tracking templates you'll want to use for your next project.

Microsoft Excel Project Timeline Templates

Let's take a look at the best Microsoft Excel project management templates.

We cover both native and third-party templates here. To find the pre-installed Excel spreadsheet templates, open Excel and search for the respective keyword from the New document screen.

If you're already in Excel, go to File > New to bring up the template search. Check the Managing Microsoft Excel Templates section below for more details.

Excel comes with several timelines and Gantt chart templates provided by Microsoft, but it also integrates templates from Vertex42, one of the most popular third-party resources for spreadsheets.

1. Work Plan Timeline

The Work Plan Timeline template is suitable for a basic project with multiple phases. When you enter your data into the worksheet, the roadmap will update automatically. This template comes pre-installed in Microsoft Excel 2016 and up.

2. Date Tracking Gantt Chart

Gantt charts are a staple in every project manager's toolset. They help you visualize the flow of your tasks and track progress.

With this template, you can create a comprehensive Gantt chart with minimal effort. Just enter each task, complete with a description, who it's assigned to, a percentage to indicate progress, a start date, and allocated days until completion. This template is a Microsoft Excel default.

3. Milestone and Task Project Timeline

If you want to integrate milestones into a basic timeline, this template provided by Vertex42 is ideal. It combines the best elements of a Gantt chart, i.e. the visualization of the task flow, with milestones hovering above the timeline.

Just fill in the respective tables to populate the visual. You can find this template by searching in Excel.

Excel Project Plan Templates

A project plan is a document that may require Excel charts, but is otherwise composed in Microsoft Word. For basic projects, however, you may get away with only a Microsoft Excel document.

4. Simple Gantt Chart

When you search Excel's template repository for project plan templates, you'll mainly find different Gantt chart variations, including this Simple Gantt Chart from Vertex42. What sets it apart from the Gantt chart above is the inclusion of project phases. This template is included in Microsoft Excel.

5. Event Planner Template

A project plan really isn't something you typically put together in Excel. However, if you are planning a small project, like a party, you just need a one-page template that lists the essential tasks and lets you define a schedule and a budget. This template from Office Templates Online is a great start.

Excel Project Tracker Template

A search for a tracker will bring up a wild mix of personal and business-related Excel spreadsheet templates for tracking. However, you can narrow down your search by selecting categories that relate to the project management task you're dealing with.

6. Activity-Based Cost Tracker

This tracking template can help you get an overview of direct, indirect, and general and administrative product costs.

7. Project Tracking Template

This Vertex42 template is essential if you are handling multiple different clients, projects, and/or deliverables. It combines project details, expenses, task statuses, and due dates.

Business Plan Templates

Microsoft Excel 2016 had its own category for business plans. You could search for the keyword business and select the Business Plans category on the right.

In Excel 2019 and onwards, you can perform either query, but the latter misses some templates, while the former might be overwhelming. We recommend looking into the following.

Business Plan Checklist

Creating a business plan can be a complex project in and of itself. This checklist will help you cover all your bases by guiding you through the process using a SWOT (strengths, weaknesses, opportunities, threats) analysis.

Note that you'll find two similar templates in Excel, but they're both identical SWOT analysis checklists, differing only in their formatting.

Startup Expenses

This template is a great starting point for a budding business owner who needs some help with projecting the costs of their endeavor. The template will guide you through the most common assets and services your new business might require.

Once you've filled in all the potential expenses, you'll have a much better idea of how much funding you'll need to raise to get your business up and running. For more business plan templates , take a look at our dedicated article.

Search for Online Templates

Couldn't find the exact project management template you need in Excel? Turn to a third-party online resource for a wide selection of Excel spreadsheet templates. We recommend the following sites.

This website has a few great project management templates for Microsoft Office 2003 and up. The site notes that its templates are mostly related to project scheduling. Anything more complicated might require Microsoft Project or other project management software.

On the page dedicated to project management , you'll find a list of useful material, including, but not limited to, the following:

• Project Budgeting
• Critical Path Method

Each page contains a quick rundown of what the template does, one or more templates, and further tips and tricks for the respective project management tool. It's a great resource for budding project managers.

TidyForm has a respectable selection of Microsoft Excel project management templates. The most popular categories are listed on the homepage. If you can't immediately spot what you need, switch to the Business section or try the search feature.

When you scroll to the bottom of a section, you'll see a list of popular categories and related categories. This can be helpful when trying to find just the right template. We recommend the following pages:

• Project Budget
• Project Proposal
• Work Breakdown Structure

Still looking for the perfect template? You might have to create custom Excel templates to get exactly what you want.

Managing Microsoft Excel Templates

First, let's see what templates you already have installed in Microsoft Excel. For the purpose of this demonstration, we've used Excel 2019, but the procedure is similar in Microsoft Office 2013 and Office 2016.

Default Templates

When you start up Microsoft Excel, the first window you see will contain a search field for online templates. When you're starting from an existing workbook, go to File > New to arrive at the same view.

Microsoft Excel comes with a selection of pre-installed templates. They are listed underneath the search field. You can pin your favorite ones by clicking the respective symbol in the bottom right of the listing.

Search Online for More Project Templates (Excel 2016)

Searching for the type of template you need is the fastest way to locate it. For example, if you search for the term "project," you may also see template categories listed next to the templates that match your search. The category feature no longer appears in Excel 2019.

Narrow Down Your Search (Excel 2016)

A neat feature is that you can narrow down your search by selecting multiple categories. This helps you exclude templates that may match your keyword, but not your desired category. On the downside, you may find that the perfect template is not available in Microsoft Excel.

Preview & Create Your Template

When you click a template, you'll see a preview with a brief description of what the template provides. You can also pin the template from its preview; the symbol sits in the top right.

To download and use a template, click the Create button, which will open a new Microsoft Excel workbook with the template pre-filled.

Template Ready, Set, Go

Now that you have all the project management templates you could ever need, maybe you're interested in additional tools, tips, and tricks. For example, you could build a custom interactive Excel dashboard to manage data within your projects. The possibilities are endless.

12 Best Project Management Planner Apps For Your Business

What are the Best Project Management Planner Apps?

Choosing the best project management planner apps, our favorite project management planner apps.

To answer this question, we must first understand what components the leading project management planner apps need for us to consider them the best. Ease of use, kanban boards, Gantt charts, and basic tools like a space to make lists and a native calendar app are the types of features we would want to see. Plus more advanced tools for software development .

Our obsession with finding the best project management tools led us to doing some deep research, with the aim of finding the top services available. We’re pleased to report that we found 12 apps that all have features to improve the way your business approaches project management. And to help your business reach its objectives and goals, we’re going to share all 12 apps below.

Below is a rundown of the apps we will cover in this article. Our selection is based on comprehensive research and real-world use of the products. We would never recommend a service we wouldn't use, and we’re confident there’s something for everyone, and none of the choices will disappoint.

Flowlu cuts through the clutter of project management with a powerful suite of tools designed to keep your team focused and efficient. Unlike clunky software that weighs you down, Flowlu offers a user-friendly interface that makes even complex projects feel manageable. From brainstorming to invoicing, Flowlu keeps everything organized in one central hub, boosting productivity and reducing wasted time.

Flowlu offers a flexible approach to project management . No matter your workflow, Flowlu adapts. Choose between classic Kanban boards for a visual overview, mind maps to capture ideas, or task lists for a streamlined approach. Gantt charts provide a clear timeline, while time tracking ensures you stay on budget.

Collaboration is effortless with Flowlu. Share files, assign tasks, and keep everyone in the loop with built-in communication tools . Flowlu even integrates seamlessly with popular payment gateways, allowing you to generate and send invoices directly within projects. Integrated time tracking tools help you monitor the amount of time spent on each task, allowing for more accurate project timelines and better resource allocation.

Flowlu integrates with a variety of other tools and platforms, such as Google Drive, Mailchimp, Calendly, messengers and email services, ensuring seamless workflow integration. Track project budgets, expenses, and invoicing within the platform. Flowlu's financial tools help ensure that projects stay within budget and provide detailed financial reports.

Flowlu scales with your business needs. Whether you're a growing startup or a well-established company, Flowlu offers plans that cater to your team size and project complexity. With generous storage space for even the most document-heavy projects, Flowlu empowers teams to work together seamlessly, regardless of location.

2. Monday.com

Monday.com is one of the best project management apps because it found the perfect balance between form and function. Opting for a modern design, and using the app makes even the most tedious project management tasks feel fun to complete, something that’s sure to have a positive impact on your productivity.

The features available depend on the type of plan you use. For business use, it’s best to ignore the basic plan and go straight to either Standard or Pro. Both plans come with Gantt charts and Kanban boards, allowing you to choose your preferred view of your project mapping. You can also go ultrabasic and have a list view of your tasks and objectives, and input meetings into the native calendar.

Users can access up to 1TB of storage space, which is useful for large teams that share files and collaborate on variant document types. Also, it’s possible to divide projects into teams, and you can keep your project map private to each assigned team and its members, ideal for medium-sized businesses.

Our only criticism of monday.com is that the basic plan is so basic, that it’s not worth using. However, all the other plans offer exceptional value for money, and for those who want the best regardless of the price, monday.com is a sound investment to make.

3. Kissflow

Kissflow promises to improve project mapping and all-round workflows throughout your business. The good news is that, unlike many of the empty promises in the project management world, Kissflow actually backs up its promises through its exceptionally good software.

The app uses the popular drag-and-drop method with its project designer tool. Users can map out their projects from start to finish, and insert subtasks within their workflow. It’s possible to assign projects and tasks to multiple users, making it easier for everyone to know their role in the overall execution of the project.

Reducing the risk of human error, Kissflow is also packed with a wealth of automation tools that you can use to generate tasks such as document generation and sending comms on a time and date of your choice. From Google to Dropbox, there are also plenty of third party integrations available, allowing you to use your favorite apps, without having to leave Kissflow’s platform.

Wrike’s core objective is to offer high-quality project management features so there’s no reason to use the other best project management planner apps available. The company is doing a stellar job too as the software is stacked full of features that work well and are simple to use.

As we’re aiming this article towards businesses looking for project management tools, we’ll focus on Wrike’s Business plan. This plan lets you develop your projects via lists, spreadsheets, kanban boards, and Gantt charts Each tool offers different views, allowing you to tailor your project planning to an aesthetic that suits your taste.

Wrike’s normal plans lack features such as reporting and analytical tools. It’s possible to add these features to your subscription through Wrike Add-ons. It’s also possible to connect over 400 cloud and on-premises apps using connected and accessible APIs.

Jira is one of the best project management planner apps for all types of users, but especially those using the agile framework . The software is full of tools that are ideal for long-term project planning and scrum and kanban boards are available to use, depending on which you prefer.

Putting much of its focus on agile project management, Jire suits businesses that specialize or are currently focusing on software development. Terminology like “epics' ' and “user stories' ' are embedded into its agile tools, making it easy for software developers to familiarize themselves with the product.

On top of its tools, 250GB of storage space is up for grabs, which should be more than enough for most users. The free plan –which is one of the best in the space -- offers 2GB of storage as well as some basic project management tools for task tracking, issue monitoring and task completion.

6. TeamGantt

Arguably the best project management planner app when it comes to Gantt charts, TeamGantt is a project management tool for those who aren’t fond of scrum and kanban boards, and may find standard lists too basic.

For some users, Gantt charts can feel overwhelming to develop. TeamGantt will remove any angst you may have as its design is easy to use and highly intuitive. Furthermore, the company has compiled a wealth of tutorial videos that are informative and simple to follow, so should you ever be stuck; you can easily become unstuck.

Inside the Gantt charts you can program how long a task within a project will take to complete, which tasks will run simultaneously, and which tasks you must hold until other work is finished. It’s a fantastic way of optimizing the timeline of your project and keeping clients or upper management in the loop of your progress.

If you don’t have a budget for the paid project management planner apps, Asana has an exceptionally good free plan. You can add as many teams as needed, as well as create as many project plans as you require. Each project, however, is limited to 15 users, so for large-scale projects that require several resources, you’ll likely need to upgrade your plan.

The main plus point we can give Asana is it’s designed in a way that makes it suitable for all levels of experience in the world of project management planner apps. The software is built heavily on traditional list and kanban methods of project planning, and there’s a dedicated “goals” feature so your business can identify and work towards milestones.

Reports are built into the app which allow you to track projects in real-time, and also allow users to monitor project budgets, KPIs, and incomplete tasks within your project. Asana isn’t the most affordable option, and there’s a large jump in cost between plans. However, we can’t deny that in return for your investment, you’re gaining access to a top product.

ClickUp is ideal for businesses on a tight budget. On top of its free plan, it also comes with super affordable paid plans. Don’t equate low cost to a decrease in quality and performance, as Clickup has several credentials that make it one of the best project management planner apps.

There’s a built-in “mind mapping” tool to help you think about and document all the potential steps needed to create your project. Multiple users can use the mind map tool making it excellent for collaboration. A timeline is available so you can track the progress of your project while understanding if and when it will reach completion.

Although there’s no shortage of features, some of them are a little slow in terms of responsiveness. It shouldn’t be a reason not to use the platform, but if you only want the quickest, most responsive app, Clickup isn’t that piece of software.

All the best project management planner apps excel in different ways, and Trello trumps them all when it comes to kanban boards. It’s best in that department and by some margin. Users can create multiple boards for different projects and develop completion timelines while measuring progress through dragging cards across the core steps of your project.

In terms of the Trello product, there’s not much more available than the kanban board style. Those looking for multiple views of their project should turn to our number one choice of the best project management planner apps, monday.com.

There are unlimited third party software integrations available, as well as some Trello-designed app integrations. Integrations can support software development, analysis, and reporting, while also offering project tools designed for specific departments that are common throughout businesses.

California-based software service nTask can boast that it offers one of the best project management planner apps around. Rather than offering a complex, overwhelming product, it has all the basic tools which it integrates into its software at a high standard.

nTask has features and terminology that make it ideal for agile project management and there's a decent kanban board available too. While the features perform well, they’re not as good as either Jira for agile software development or Trello for the kanban method. The Gantt chart is great and almost rivals those on TeamGantt.

The Business plan unlocks capabilities that are perfect for large-scale projects that involve multiple resources and departments. You can set specific tasks to staff members and program permissions to ensure you can segregate projects and steps, making them accessible only to the appropriate teams and users.

11. GoodDay

GoodDay is slowly working its way up the ranks of the best project manager planner apps in 2024. Not only is it loaded with the features you need to plan your projects, it also has a modern design that makes it a joy to use.

What we like about GoodDay is the number of project templates available. To help you save time, you can search through the plethora of template options and select the one that best suits the project you’re developing. Sorting your project goals and milestones is easy with Goodday’s hierarchy system and each user can separate their tasks from others with the “my work” feature.

While GoodDays free plan has many of the same features of the Professional plan, it doesn’t offer customer support. For business use, we’d recommend going with the Professional plan which offers 24/7 technical support, as well as one-to-one training, which you'll need as GoodDay isn’t the easiest tool to use if you’re a novice.

12. Airtable

Airtable isn't a feature-heavy app, especially when compared to some of the other project management planner apps in this article. However, it offers enough substance to help you improve your planning and workflow.

As well as the common project and task views, Airtable provides a spreadsheet view of your projects, something missing from the likes of Asana and monday.com. The app lets you manage multiple projects at once, while also placing them in order of priority. Reporting features are also present, as is the option to track how much time was spent on a task within your project.

Airtable’s limitations become apparent to anyone thinking long-term. There’s no integrated long-term planning app like the one found in Jira, nor can you assign specific tasks to different members of your team. Airtable is for basic, short-term project planning. If that’s not enough, then you should seek out one of the other options mentioned in this article.

After removing all the apps unworthy of your attention, we still appreciate selecting the best one from the 12 above may still feel like a large task. To help choose one of the best project management planner apps, it’s important the decision-makers in your business first ask the right questions.

What do you need your tool for? Do you prioritize functionality over modern design? Do you need advanced tools for software development? Also, the unavoidable question is, how much can your business afford to spend?

The good news is that several options above offer free trials, and they’ll also happily have a member of the team take you through the software with a free demo. It’s also a good idea to try out the free plans on offer. Although the free plans may not offer all the features you require, it’s a good way to gauge whether or not you enjoy using the platform.

To give you some further guidance, allow us to use our experience to share what we believe are the ultimate project management planner apps. All of the above are sound options, but naturally, there’s always going to be the cream of the crop.

As mentioned, Flowlu is the very best of all the project management planner apps. It works incredibly well and should be simple enough to use for all levels of experience. It’s also secure as the company does its best to keep your data safe. On top of that, the pricing is fair, and although there are cheaper options on the market, they don’t offer the same quality.

For content creators–those who create articles or videos–Trello is the project management app you require. It’s simple to use and its kanban style makes listing content and the progress of its creation fun and interactive. It’s also good for those working in teams as it makes it straightforward to achieve fluid communication so you can all keep up to speed with progress.

Now that you know what the best project management planner apps are, and more importantly, exactly what they can do for you and your business, all that’s left to do is sign up for the software of your choice.

Remember, don’t rush into your decision, and open discussion between departments about wants and needs will help you choose the right service. Wherever you land, we’re confident all of the above options will help you develop your projects and execute them to the highest level of your capabilities.

Key features to look for include ease of use, Kanban boards, Gantt charts, task lists, native calendar apps, collaboration tools, time tracking, and integration with other platforms.

Yes, Asana and Flowlu both offer robust free plans that include essential project management tools, though they come with user and feature limitations.

Flowlu stands out due to its user-friendly interface, flexible project management options (Kanban, Gantt, mind maps), integrated time tracking, and seamless collaboration tools, along with strong integration capabilities with other platforms.

Create An Excel Schedule Template in Minutes

By Kate Eby | February 3, 2016

• Share on Facebook
• Share on LinkedIn

Link copied

A schedule is important for every aspect of your life. It not only helps you manage your time, it can also reduce stress, help you evaluate progress as you work, and prepare you for the unexpected. 

From organizing your to-do list to planning an event, a schedule will keep you on track and make sure you never miss a thing.

Using a template is the easiest way to make a schedule. In this article, you’ll find the best daily, weekly, and monthly schedule templates in Excel. We’ll give you step-by-step instructions for finding the best schedule template for your needs and tell you how to customize these Excel templates.

Additionally, we've provided customizable schedule templates in Smartsheet, a work execution platform that empowers you to better manage tasks, timelines, and due dates with real-time collaboration and process automation.

Download Daily, Weekly, and Monthly Schedule Templates for Excel

You can find a variety of schedule templates in Excel, ranging from monthly schedules, weekday displays, and schedules with notes. There templates are pre-made and formatted, ready for you to add your own information.

With so many available schedule templates, how do you know which one is the easiest to use? We’ve sorted through them all and found the best daily, weekly, and monthly schedule templates for Excel.

Weekly Schedule Template in Excel

‌ Download Free Work Week Schedule Excel Template (Mon-Fri)

‌ Download Free Full Week Schedule Excel Template (Sun-Sat)

In a weekly Excel schedule template, each day is broken up into morning, afternoon, and evening, and you can adjust how much space you would like for each block of the day. 

Common uses:

• College class schedule : Get a high-level view of all your classes for the week with a class schedule. You can quickly fill in their course information, like class name, location, and time, and better manage your time during the week.
• Housekeeping/chore schedule : Organize your housekeeping and chore list by printing out a weekly schedule template and filling in the task for each day, like vacuuming, sweeping, dusting, etc., and assigning each task. It’s an easy way to see all the housekeeping planned for the week and who is doing what.
• Employee shift schedule : Make sure the right people are working at the right times with an employee shift schedule. Assign shifts to each person and indicate their position (manager, cashier, front desk, support, etc). You could even add a column with total weekly hours to track employee workload.
• Travel itinerary : Never miss a flight, train, or bus again. Track departure cities, arrival cities, flight numbers, airport locations, hotel reservations and more with a weekly travel itinerary. All your important information will be in one place, keeping you on time and informed.
• Project schedule : Coordinate tasks, deliverables, due dates, owners, and more with a project schedule. Ensure your project meets deadlines and manage resource allocation over your workweek.

Daily Schedule Template in Excel

Free Daily Template:   Excel | Smartsheet

A daily schedule template usually spans Sunday-Saturday and includes duration in hours, with 30 minute increments. This kind of schedule will give you the most granular level of detail, letting you track even the smallest tasks during the day.

• Personal appointment/meeting planner : Manage all your personal appointments and meetings on a daily, hour-by-hour basis. Print out the daily schedule and put it in your purse, bag, or wallet so it’s always accessible. Or, even better, access it on your phone so you can easily add, delete, or edit items.
• To-do list planner : Instead of writing all your to-do items in a never-ending list, break them out and distribute them during the week so you know exactly what you have to achieve each day. Organize your to-dos by time of day and cross them out when you’ve completed each one.
• Baby feeding schedule : Record the exact times you nurse throughout the day to make sure you’re sticking with the appropriate feeding schedule. You can also track how long you nurse for and the number of total feeds per day.

Monthly Schedule Template in Excel

‌ Download Free Monthly Excel Template

A monthly schedule template provides a high-level view of the entire month. Each of the 12 months in 2016 are typically a different tab in the Excel file. 

• Seasonal maintenance : Remind yourself to change your HVAC filters, clean the gutters, winterize the air conditioning system and more with a monthly seasonal maintenance schedule. Add all the items you need to track at the beginning of the calendar year and display the schedule in your garage or on the fridge. 
• Monthly menu planner : Plan out your meals for the entire month with a menu planner. Include breakfast, lunch, dinner and snack ideas for each calendar day and print out the planner when you go grocery shopping for a ready-made list.
• Event planning schedule : Use a monthly event planning schedule to coordinate the hundreds of activities and tasks that need to happen before the big day. Add due dates and owners to ensure you meet deadlines.

Weekly Schedule Templates in Smartsheet

Weekly Meal Planner House Cleaning Schedule Travel Itinerary Class Schedule Work Schedule Simple Weekly Schedule

These weekly schedule templates span the entire week, from Monday-Sunday. Many of the templates use hierarchy to organize information, with collapsible rows so you can hide or display certain dates or tasks. 

All these templates highlight Smartsheet’s collaboration features. For example, in the weekly class schedule, you can color-code your courses so you can quickly visualize your schedule for the week. In the meal planner template, you can easily attach links to your favorite recipes for easy access. And, in the house cleaning schedule, you can assign chores to certain people to hold your family accountable.

Shift Schedule:   Excel | Smartsheet

Daily Schedule Templates in Smartsheet

Daily Work Schedule

Daily To-Do List

Daily Meetings & Appointments Schedule

Smartsheet’s daily schedules are organized by 30-minute increments, from 7am-9pm. If you want the schedule to span more or less time, just right-click on a cell and select Delete Row or Insert Row. Use the star symbols in the daily to-do list to designate priority and set reminders for your daily meetings and appointments, and daily work so you never miss a beat.

Monthly Schedule Templates in Smartsheet

Event Planning Schedule

These monthly schedules include every month of the year for 2017, and you can adjust how much space you want to designate for each month by adding or delete rows. If you want to change any of the dates in the schedule (like if you need to change the year), simply enter the first couples date by hand, then select these cells and drag the bottom right-hand corner all the way down to autofill the rest.

Have comments directly in the project schedule template to unclog your inbox, automatically create dynamic Gantt charts, and use symbols to quickly convey status, priority, and progress.

Gantt Chart Project Schedule:   Excel | Smartsheet

Sports Roster & Schedule

Project Schedule Template

Which Schedule Template to Use?

Once you decide on a daily, weekly, or monthly template, you then need to choose a layout, duration type (do you want Monday-Friday or Sunday-Saturday?), the sharing capabilities, and printing options. With all these factors to consider, it can be difficult to know which schedule template to use. 

Here are some things to consider as you’re searching for a schedule template:

1. What is your timeframe or duration?

You first need to figure out if you need a daily, weekly, or monthly template. The daily schedule is the only template that has duration in hours (with 30 minute increments), the weekly schedule’s duration is broken up into morning, afternoon, and evening, and the monthly template has the least amount of granularity, with duration in days. 

The events, tasks, or projects that you need to track on the schedule will dictate what kind of template you need. If you need to organize to-dos or appointments, the daily schedule will work the best. If you need to track longer term tasks or repeating events, consider a template that spans more time.

2. How many people will be using it?

Think about who you need to share your schedule with. Is this a personal document that you will to track your own tasks and to-dos? Is this a family housekeeping/chore schedule that you need to print out and tape on the fridge or email to your spouse and children? Or, will you be using this schedule at work, collaborating and editing it with colleagues and external collaborators? 

As a general tip, if you need to share your schedule with more than one person, you should look for an online version of the template so you can share, collaborate, and edit it in real time. If it will be a personal schedule, then make sure you have robust customization and printing capabilities to make sure it fits all your needs.

3. How many events or projects need to be tracked?

While you can choose the level of granularity in duration of your schedule, you also need to identify the level of detail you need to add to your template and the number of items you want to include. 

To get a sense of the complexity of your events or projects, jot down one or two items you anticipate adding to your schedule. Write down all the details you need to include (item name, item details, assigned to, due date, location, contact information, etc). This exercise will give you a sense of the amount of space you need on your schedule. If you are sticking with a high-level view of the details, you could use the monthly schedule. If you are tracking multiple tasks per day, you may want to look at the daily schedule template.

How to Customize Your Excel Template

It’s easy to customize your daily, weekly, or monthly schedule template in Excel. You can color-code certain items, like appointments or birthdays, or change font size and type. You can even add a logo to the calendar if you’re using it for work or with clients.

1. Format Fonts

• To change the font size of the headers, first highlight all the headers. In the Home tab, you can format the font type and size. 
• To format the date or time markers, highlight the entire column or all the date boxes. In the Home tab, you can adjust the font type and size. 

2. Change Colors

You can change the font colors or the background colors in your schedule. Color-coding may be especially helpful for labeling certain types of events or tasks. 

• To change the background color of a header, highlight the whole row, click the paint bucket icon, and select the fill color. 
• To color code an event, type a task or appointment into a date box. Then, select the text, click the paint bucket icon, and select the appropriate fill color.

3. Add a Photo

Customize your schedule by adding images, like your company logo.

• In the Insert tab, click Pictures . Upload the picture you would like to use. 
• The image will be added to your spreadsheet and you can drag it anywhere in the sheet. 

If you would like to add your logo or picture to the top of the schedule, you may need to add extra space so the image can fit. 

• Right-click the first row of the whole spreadsheet and select Insert. 
• Click Entire Row . 
• Repeat depending on how many extra rows you’d like. 
• To make the background of the new rows white, highlight the new rows, click the paint bucket icon, and select white. 
• To remove the grid line above the title row, select the title row, click the grid icon, and click the options with the removed gridlines.

Now you have extra white space to drag your image to the top.

Printable vs Online Schedule Templates

In addition to finding the best schedule template for your needs, you’ll also have to think about printing and online collaboration capabilities. 

Many people print out their schedules and put them on a fridge or wall. Or, for schedules like the to-do list planner or personal appointment/meeting planner, some put them in their purse or wallet for easy access. 

While it can be helpful to print out and display the schedule for everyone to see, a paper calendar can actually make your life more chaotic and disorganized. If you forget or misplace the schedule, you have to start over from scratch. If someone wants to edit or add something, you won’t know who did it, unless you can recognize their handwriting. And, with limited space, your calendar can quickly get cluttered and messy with multiple edits and additions.

To have guaranteed, 24/7 access to your schedule, look for a cloud-based, collaborative solution. You want to be able to view and edit your schedule wherever you are, on a smartphone or on a desktop. 

And, you’ll save a ton of paper by moving your schedule online. If you are sharing your calendar with multiple people, an online tool will streamline communication and changes. You can track edits and control permission levels, choosing whether someone is a viewer, editor, or admin.

And, many online tools have collaboration features to bring your schedule to the next level. You can have comments directly in the tool, set reminders or notifications, switch between a normal view, a Gantt view, or a calendar view, or add attachments.

Create Easier, Collaborative Schedules with Smartsheet

Smartsheet is a spreadsheet-inspired work management tool with robust collaboration and communication features. With dozens of pre-built templates and sharing capabilities, Smartsheet is perfect for simple to-do list planners or more complex project schedules. And it’s easy to customize the templates -- simply right-click on any column to rename the column headers and double-click on any cell to add your own information. You can also change the colors, fonts, and switch between grid view, Gantt view, or calendar view.

Improve Scheduling Efforts with Real-Time Task Management in Smartsheet

Tracking schedules, documenting deadlines, and staying up-to-date on daily, weekly, and monthly schedules is the key to making sure day-to-day operations run smoothly. Having the right tool to keep everyone in sync ensures that all projects and processes stay on track and all critical deadlines are met.

One such tool is Smartsheet, an enterprise work execution platform that is fundamentally changing the way businesses and teams work. Over 74,000 brands and millions of information workers trust Smartsheet as the best way to plan, track, automate, and report on schedules and timelines.

The familiar Smartsheet interface that is designed for how people actually work leads to rapid and broad adoption across your organization. Use Smartsheet to gain real-time visibility into task lists and schedules, and then access and manage them from anywhere, at any time. Share schedules with an unlimited number of internal and external team members, to improve collaboration and ensure that deadlines are met.

Try Smartsheet to discover how you can maximize your scheduling efforts, today.

Our Privacy Notice describes how we process your personal data.

Additional Resources

Operations management

Daily schedule templates to plan you day and manage your time

Stay on track with these daily templates. From making to-do lists to employee schedules, these are perfect for every personal and business situation.

Jan 30, 2023

Team & people management

Free and customizable work schedule templates for business use

Maximize you and your team's productivity and time management with these 11 templates and calendars made to meet your human resources needs.

Oct 2, 2023 9 min read

Project management

Free weekly schedule templates to help you plan business and personal tasks

Sep 28, 2023 6 min read

Discover a collaborative, real-time way to manage schedules.

• Contact sales

Start free trial

Get your free

Project Calendar Template

Get your Project Calendar Template for Excel or open it in ProjectManager, the best way to manage your projects online.

There are many ways to plan a project. A project calendar is a great way to see assignments and deadlines laid out in a familiar format. Our free project calendar template for Excel can be used when planning, executing and managing tasks throughout the project’s life cycle. Download our free project calendar template for Excel to plan out all phases of your project.

Or, better yet, open the project management calendar template in ProjectManager and manage your project with a calendar, Gantt, list, kanban or sheet view. Share files, comment on tasks and track progress and performance in real time to make sure your actual effort meets your planned effort. Get started for free and build a dynamic project calendar in no time.

What Is a Project Calendar?

A project calendar is a planning tool that shows the start date and end date for project activities. It’s a simple way to display the project’s tasks and assign them to team members. It can be viewed as a differently formatted to-do list with tasks laid out on the grid of a monthly calendar.

But project calendars are more than a means to collect important project dates. They can be used for an overview of project work to foster better task management , team collaboration and to communicate changes in workflow.

You can also use a project calendar to show the availability of your project team. Holidays can be blacked out while working days and the PTO of various team members can be indicated to help when making assignments.

Why You Need a Project Calendar Template

We’ve already touched on some of the reasons a project calendar template is important. Project managers use them for a variety of tasks. For example, as noted, they can chart the regular hours of their team members to make it easier for project managers to see the availability of those team members when making assignments.

Company holidays can also be indicated to avoid scheduling work on those days. The same is true for the vacations of team members. But there are also scheduling tasks . The project calendar gives you a monthly overview of the project timeline and you can see all the tasks that are to be completed over that time.

Teams are resources, but they also need equipment, materials and other resources to execute their work. Therefore, scheduling resources can also be done on the project calendar template to ensure you have what the team members need when they need it. A project calendar can also make sure everyone on the project team is aware of upcoming meetings, deadlines and milestones .

How to Use This Project Calendar Template

If you download our free project calendar template for Excel, you’ll see it’s been divided into 12 sheets, one for each month. The first sheet has a sample project to give you an idea of how you’d use the project calendar template. Simply merge cells together to show the duration of each task and color-code them to indicate their project phase. This creates a bar that goes from the start date of the task to the end date with the name of the task and any description added to that bar.

ProjectManager Takes Your Project Calendar Template Further

However, if you choose to open the template in our software, you have a range of options. You can create project plans on Gantt charts , and teams can execute those tasks on kanban boards and task lists. Everything updates in real time so you always know where you are in the project and can keep stakeholders informed on progress.

Our multiple planning tools do more than set due dates, milestones and break projects into phases. You can also link all four types of task dependencies, track time and costs against the baseline you set and even balance resources with our color-coded workload chart, which helps you keep team members working at capacity and avoids bottlenecks.

Get visibility into your team’s availability. You can set their working days and hourly rates and view if they have PTO, vacation or global holidays if your team is distributed. It’s easy to reassign tasks and workflows can be automated, adding recurring tasks, to keep teams focused on more important tasks. Plus, task approvals can be set up to make sure work meets quality expectations.

All of our planning tools are connected to real-time dashboards and customizable reports, project portfolio roadmaps and online timesheets. Don’t tie your hands behind your back with an Excel spreadsheet when dynamic project management software can give you greater control over delivering a successful project.

What Other Project Management Templates Can Help You Make a Project Calendar?

There are many ways to schedule tasks, so ProjectManager has many project views, not simply a project management calendar. We also have dozens of free project management templates for Excel and Word that cover every aspect of a project’s life cycle, from initiation to closure. Here are a few free project management templates that you can use to make a project calendar and schedule your work more effectively.

Work Schedule Template

Part of a project calendar is managing your team’s schedule. Our free work schedule template for Excel allows you to chart out the working days for your team either weekly or monthly. The free template collects names, tasks, projects and the estimated hours spent on tasks.

Project Timeline Template

Our free project timeline template for Excel is another way to build your project schedule other than using a project calendar. It’s divided into two sections. On the left is a spreadsheet that lists tasks, start and end dates, which then automatically populate a timeline to the right.

Construction Schedule

If you’re building a project calendar for a construction project, then our free construction schedule template opens in our software and organizes your tasks on a Gantt chart, which is similar to a timeline but more powerful. It connects to time-tracking tools, resource management features and much more.

ProjectManager Is the Best Project Management Calendar Tool

You can use all these free templates to get started planning and managing your project, but they’ll only take you so far. They’re static documents that require manual updates, which takes time and effort away from the project. ProjectManager is award-winning project management software that helps you plan, manage and track your projects in real time. Our project calendar is updated automatically with all the other features on our tool so you can see availability, the percentage complete of a task and much more.

Organize Tasks With Robust Gantt Charts

Gantt charts give you more control than project calendars. You can link all four task dependencies to avoid costly delays. We allow you to filter for the critical path quickly and easily, so you know the essential work to complete the project without sacrificing quality. Once you have a schedule in place, with all resources and associated costs, capture that plan by setting a baseline. Now you can track your planned effort against your actual effort in real time. Then you can toggle over to the project calendar and all your data is displayed there so teams can view their work or stakeholders can make sure you’re meeting all your project milestones.

View Progress and Performance on Real-Time Project Dashboards

Once you have a schedule and execute it, tracking your team’s progress and performance is paramount to keeping the project on track. When you toggle over to our live dashboard , you get real-time data on your project. Our software automatically feeds the dashboard with live data that are then displayed in easy-to-read graphs and charts. View metrics from time to cost, workload and more. Unlike other software products, there’s no time-consuming setup required. It’s ready to give you a high-level view of your project when you want it.

Related Project Calendar Content

If you’re still on the fence about the necessity of a project management calendar, then you can read the following free articles that talk about project calendars, timelines and project schedules. Our website has more than free templates. We’re also the informational online hub for all things project management, with weekly blogs, guides and tutorial videos. Here’s a sampling of calendar-related content.

• How to Make a Project Calendar for Project Management
• Project Timeline Maker: How to Make a Project Timeline Online
• How to Make a Project Schedule

Get Started With ProjectManager for Free

If you’re ready to make a project calendar and get all the task management, resource management and risk management features you need in one place, then take our free 30-day trial. Our software has automated workflows, task approvals to ensure quality, integrations to incorporate all your favorite third-party apps and much more. Get started with ProjectManager today for free. 

Start your free 30-day trial

Deliver faster, collaborate better, innovate more effectively — without the high prices and months-long implementation and extensive training required by other products.

Website Design Software with AI

Start creating beautiful websites! No code, free, with AI. Export and publish anywhere.

Themes and Templates

Mobirise provides an wide collection of pre-made website themes and templates that cater to a wide range of fields in both life and business. each theme comes with a rich set of responsive blocks that are easy to manage. embark on your website creation journey with our revolutionary ai, specifically designed to craft your online presence with precision..

Create a website extremely easily

Drag pre-made blocks to create website pages, then replace content with your own, and voilà—your website is ready!

Edit locally, upload wherever

Publish your website to a local drive, FTP, *.mobirisesite.com or connect a custom domain. Don't be a hostage to just one platform or service provider. Your site is yours - you have total control over it.

Transform your web story 

Download and install now and start designing your own unique website.

eCommerce features

With multiple extensions from our partner, ElecticBlaze, you can easily add social widgets sharing your social media posts on your Mobirise sites.

Create custom forms

Create your own contact form and easily get the information from your customers you request in it. You don't have to take care of the backend: publish your site and receive emails right away. Try the Form Builder extension to create custom forms with multiple fields.

Edit code of Mobirise blocks

Try the "Edit Code" feature available with the Code Editor extension: add your own scripts, and adjust CSS.

Get more with Mobirise

Numerous user-friendly features to create awesome sites., responsive design.

Mobirise Site Maker creates only responsive websites. This means your website will accommodate the screen ratio to fit every device. It will be a pleasure for your website viewers to have an equally great experience on both Desktop and smaller devices.

Boost your ranking

Sites made with Website Builder Software are 100% mobile-friendly according the Google Test and Google loves those websites.

Bootstrap Based

There is an innovative web component framework is based on: Bootstrap 5. It stands for responsiveness, light-weight and high loading speed of your website

Social Feeds

With multiple extensions for social feeds from our partner, ElecricBlaze, you can embed widgets to your pages created in the app.

Google Fonts

You can select from the large collection of Google Fonts right in the app, or use your own local font files instead.

PWA builder

These options enable you to convert your website into a web application. By activating this feature, your website will function as a true Progressive Web Application, allowing users to install it on their devices.

Image editor

Choose your image or one of the offered ones in the free image library and zoom it in and out, turn upside down, flip it vertically or horizontally or change its size easily like you want!

Custom domain

Get your custom subdomain for *.mobirisesite.com for free or link your own domain with ease. You can link it with the Mobirise Site subscription.

Popup builder

Need a pop-up window for special offers and ads on your web page? Here you go! The easy Popup Builder extension will help you make popups on your site.

Shop blocks

Creating an online store is easy! With shop blocks, you will make one in a matter of minutes. Add your products, fill out descriptions, set prices and that's it.

WhatsApp Button

The Chat button extension will help you to add the chat button, so your customers will know how to contact you.

Easy Website Builder

No code website builder. Free for both commercial and personal usage.

Join 2,500,000+ happy users!

Key features

User-friendly interface.

A user-friendly interface is critical in website design software. It ensures that even beginners can navigate through the tool's functionalities with ease. Such an interface typically includes drag-and-drop features, pre-designed templates, and simple menus. This allows users to create professional-looking websites without having to learn complex coding or design principles. The main goal is to lower the barrier to entry for website design and allow users of all skill levels to bring their online visions to life effortlessly.

Responsive Design Options

Ensuring your website looks good on any device is vital. Website design software with responsive design options automatically adjusts the layout of your website to fit the screen it's being viewed on, whether it’s a desktop, tablet, or smartphone. This feature is crucial because it significantly enhances user experience, potentially increasing traffic and retention on your site. Additionally, with mobile usage continually rising, having a mobile-friendly website is no longer an option but a necessity. Responsive design options make this task easier, ensuring consistency in design and user experience across all platforms.

Integrated Security Features

In today’s digital age, website security cannot be overlooked. Integrated security features within website design software contribute significantly to protecting your site from cyber threats like hacking, malware, and DDoS attacks. These features could include SSL certificate integration, regular security updates, and tools to monitor and prevent suspicious activities. Security measures instill trust in your website visitors, ensuring their data is protected, which is especially crucial if your site handles sensitive information. This aspect of website design software is indispensable for maintaining the integrity and credibility of your online presence.

Comprehensive SEO Tools

SEO tools embedded in website design software can significantly aid in optimizing your website for search engines right from the start. These tools help in researching keywords, optimizing content, and improving meta tags to ensure your website ranks well on search engines like Google. SEO is crucial for increasing visibility and driving organic traffic to your site. An effective SEO strategy helps your website to become more discoverable, attracting more visitors and potential customers. The inclusion of these tools simplifies the complex process of SEO, making it accessible to website creators without in-depth SEO knowledge.

Plugin and App Integrations

The ability to integrate plugins and apps with website design software greatly expands its functionality and flexibility. These integrations can add new features, enhance the site’s performance, and even automate certain tasks. Whether it’s e-commerce solutions, social media integration, or analytics tools, the right plugins and apps can transform a basic website into a powerful platform. This feature is critical for website owners who wish to customize their sites to meet specific needs without diving into complex coding. It enables users to build feature-rich websites that cater to their unique business requirements or personal preferences.

Customizable Templates

Customizable templates are a cornerstone of effective website design software, providing a solid foundation that users can build upon and personalize. These templates offer a variety of designs suited for different industries and purposes, which can be customized to match your brand’s aesthetics and requirements. Having a wide range of templates to choose from simplifies the design process, making it quicker for users to create appealing websites. Additionally, customization options ensure that despite starting from a template, the end result is unique and aligns perfectly with the user’s vision and brand identity.

AI Generation

AI generation within website design software represents a significant leap forward in simplifying the web creation process. This feature utilizes artificial intelligence to automatically generate elements of website design, such as layouts, color schemes, and even content. It can analyze your preferences and requirements to suggest the most suitable designs, saving you time and effort. This technology is especially beneficial for those with minimal design experience, as it helps in overcoming creative blockages and ensuring high-quality design standards. AI generation is poised to revolutionize website design, making it more accessible and efficient.

Export and Publish Anywhere

The capability to export and publish a website anywhere is a crucial feature in website design software. It gives users the flexibility to host their site with any service provider or even migrate to a different host without constraints. This feature ensures that the website's design and functionality remain intact irrespective of the hosting platform. It empowers users with the freedom to choose their preferred hosting service based on performance, price, or support, without being tied to a specific ecosystem. This aspect of website design software enhances its usability and appeal, making it an invaluable tool for web designers and business owners alike.

Offline Mode

Offline mode in website design software is an invaluable feature for users who often find themselves without reliable internet access. This functionality allows them to continue working on their website projects without an active internet connection, ensuring productivity is not hampered by connectivity issues. Once back online, changes can be easily synced with the online version of the project. This feature is particularly beneficial for freelancers, remote workers, or anyone traveling. It ensures that work on your website can continue uninterrupted, providing flexibility and convenience to the design process.

Multiple templates to start with

Blank page problem forget about it with many starting options..

Popular website design software features

• 🖌️ Color Palette Generators Color palette generators are vital tools for web designers, helping to create a harmonious color scheme for websites. By simply uploading an image or selecting base colors, these generators provide a range of complementary colors. They are invaluable for ensuring visual consistency across a website. This ensures that the website not only looks aesthetically pleasing but also aligns with its brand identity. Additionally, many of these tools offer the ability to adjust saturation and brightness, providing designers with the flexibility to fine-tune the color palette to perfection, thus enhancing the overall user experience.
• 🔧 Responsive Design Checkers Responsive design checkers are essential in today's multi-device world, allowing designers to ensure websites look great on any screen size. By simulating how a website renders on different devices, they help identify and fix breakpoints that may affect user experience. These tools often provide real-time previews across a variety of screen sizes, from mobile phones to large desktop monitors. Their importance cannot be overstated, as a well-executed responsive design significantly improves accessibility and user satisfaction, contributing to higher engagement rates and potentially increasing conversion rates for businesses.
• 🎨 Font Selection Tools Font selection tools are indispensable for web designers, offering a way to choose the perfect typography that complements a website's design and tone. With vast libraries of fonts, ranging from classic serifs to modern sans-serifs, these tools enable designers to experiment with typography until they find the right fit. They often feature search and filter options, making it easier to narrow down choices based on style, weight, and width. This meticulous approach to selecting fonts can vastly improve readability and user experience, making content more engaging and accessible.
• 📐 Grid System Generators Grid system generators provide frameworks that help web designers create layouts that are both aesthetically pleasing and functional. By establishing a grid-based structure, these tools ensure content alignment and uniformity across the website. This systematic approach facilitates a clean and organized layout, improving navigation and readability. They offer customization options, allowing designers to define columns, margins, and gutters. This adaptability makes grid system generators a crucial part of the web design process, ensuring websites are not only visually appealing but also user-friendly.
• 👁️ Visibility Testing Tools Visibility testing tools are crucial for ensuring that a website’s content is accessible to all users, including those with visual impairments. These tools simulate various conditions, such as color blindness and low vision, to help designers understand how their website is perceived by people with visual impairments. This understanding leads to the creation of designs that are inclusive, ensuring that navigation elements, text, and visual cues are clear and accessible. Employing visibility testing tools is a step towards creating a more inclusive internet, where information is accessible to everyone.
• 🧩 CMS Themes and Plugins CMS themes and plugins extend the functionality and appearance of content management systems, allowing for quick and seamless customization of websites. Through themes, designers can apply cohesive visual styles across a website with minimal effort. Plugins add or enhance features, such as SEO tools, security enhancements, and social media integrations, making websites more powerful and user-friendly. These tools are crucial for designers and developers looking to build complex websites quickly and efficiently, offering a wide range of options to tailor websites to specific needs and preferences.
• 📊 SEO Analysis Tools SEO analysis tools are indispensable for web designers aiming to improve a website's visibility on search engines. They evaluate various aspects of a website, such as meta tags, keyword density, and link structure, providing insights into how well it is optimized for search engines. By identifying areas for improvement, these tools help designers make informed decisions to enhance a website's SEO, potentially leading to increased organic traffic. Incorporating SEO considerations early in the design process is crucial for the success of a website in today's competitive online landscape.
• 🔄 Version Control Systems Version control systems are essential for web design projects, enabling multiple designers and developers to collaborate efficiently. By tracking changes and maintaining a history of revisions, these systems prevent conflicts and data loss, ensuring a smooth workflow. They facilitate collaboration by allowing team members to work on different parts of a project simultaneously, merging changes seamlessly. This ability to revert to previous versions and compare changes boosts productivity and reduces errors, making version control systems a fundamental tool in web development and design.
• 🔒 Security Plugins Security plugins are critical for protecting websites from threats like hacking and malware. These plugins monitor and defend against vulnerabilities, ensuring the safety of website data and user information. By offering features such as firewalls, malware scanning, and brute force attack prevention, security plugins provide peace of mind for both webmasters and users. Regular updates keep defenses strong against new threats, making these plugins an essential part of maintaining a trustworthy and reliable online presence. Investing in robust security measures is a non-negotiable aspect of web design and development.
• 🖼️ Image Optimization Tools Image optimization tools are crucial for enhancing website performance and user experience. They reduce the size of image files without compromising quality, ensuring faster page load times and improved SEO rankings. By optimizing images, websites can conserve bandwidth and improve responsiveness, particularly important for mobile users. These tools often offer batch processing capabilities, making it efficient to optimize multiple images at once. As visuals are integral to engaging website design, utilizing image optimization tools is a best practice for creating fast, visually appealing websites that attract and retain visitors.
• 📝 Content Planning Tools Content planning tools assist in organizing and strategizing website content, ensuring it aligns with overall design and marketing goals. They facilitate collaboration among team members, allowing for the scheduling, drafting, and reviewing of content. By providing a centralized platform for content management, these tools help maintain consistency across the website. They often feature analytics to track content performance, enabling data-driven decision-making. Content planning tools are essential for creating compelling, relevant content that engages visitors and supports SEO efforts, thus playing a pivotal role in a website's success.
• 🏗️ Website Builders Website builders offer a user-friendly way to create websites without extensive coding knowledge. They provide drag-and-drop interfaces, pre-designed templates, and customization options, making web design accessible to beginners and professionals alike. These tools are perfect for small businesses, freelancers, and personal projects looking to establish an online presence quickly and efficiently. Website builders also often include hosting services, making the process of going live with a website remarkably straightforward. This democratization of web design has opened up opportunities for many to create and maintain professional-looking websites with minimal effort.
• 🚀 Performance Testing Tools Performance testing tools are essential for evaluating a website’s loading speed and responsiveness. They provide insights into how a website performs under different conditions, pinpointing bottlenecks and areas for improvement. By simulating high traffic scenarios and testing on various devices, these tools help ensure that a website delivers a smooth user experience across all platforms. This is crucial in maintaining user engagement and reducing bounce rates, as visitors are less likely to stay on a slow-loading website. Implementing optimizations based on performance testing can significantly boost a website’s overall effectiveness and user satisfaction.
• 💬 Live Chat Plugins Live chat plugins enable real-time communication between website visitors and customer support. They enhance user experience by providing instant assistance and improving engagement. By integrating live chat, businesses can address queries, solve problems, and guide users, fostering a more interactive and customer-friendly environment. These plugins often come with features such as automated responses, visitor tracking, and conversation history, making them a versatile tool for enhancing customer service. In an era where prompt communication is valued, adding live chat to a website can be a strategic advantage in customer satisfaction and retention.
• 👥 Social Media Integration Tools Social media integration tools are key for seamlessly connecting websites with social media platforms. They allow for the sharing of content across social networks, expanding reach and engagement. Features like social media buttons, live feeds, and sharing analytics make it easier for businesses to incorporate social media into their online presence. This harmonization enhances user engagement by encouraging interactions and leveraging the power of social networks to drive traffic back to the website. In a digitally interconnected world, the ability to connect with users across various platforms is essential for building brand identity and fostering community.

All-in-One Kit

Get all 185 Mobirise extensions and themes with 98% discount. Unlock full access to all of Mobirise's current and upcoming themes and extensions for an entire year. 

© Copyright 2023 Mobirise - All Rights Reserved

Made with ‌