submitting assignment email

How To Write an Email For Submission Of Assignment

Welcome to this informative article that will guide you on how to write an effective email for the submission of your assignment. If you’re unsure about how to draft an email for submitting your assignment, this article is here to help you!

Table of Contents

What To Do Before Writing the Email

Before you start writing the actual email, it’s important to take a few preparatory steps to ensure that your email is clear, concise, and professional:

• Gather all necessary information related to your assignment, such as the due date, submission guidelines, and any specific instructions given by your instructor.
• Review your assignment to ensure it meets the requirements and makes sense.
• If your instructor has provided a specific email address or subject line to use, make note of it.
• Consider attaching your assignment in the appropriate format if required.

What to Include In the Email

When composing your email for assignment submission, it’s important to include the following parts:

Subject Line

Choose a subject line that clearly indicates the purpose of your email. For example, “Assignment Submission – [Course Name]”. This helps the recipient identify the email’s content quickly.

Begin your email with a polite and professional greeting, such as “Dear Professor [Last Name],” or “Hi [Instructor’s Name],”. Use the appropriate salutation based on your relationship with the recipient.

Introduction

Introduce yourself briefly and mention the course or assignment you are submitting. This provides context for the recipient.

In the body of the email, mention any relevant details or specific instructions provided by your instructor. Clearly state that you are submitting your assignment and acknowledge the due date. If there are any additional comments or questions related to the assignment, include them here.

End your email with a courteous closing, such as “Thank you,” or “Best regards,” followed by your full name and contact information. This shows professionalism and makes it easy for the recipient to respond if necessary.

Email Template – Assignment Submission

Subject: Assignment Submission – [Course Name] Dear Professor/Instructor [Last Name], I hope this email finds you well. I am writing to submit my assignment for the [Course Name]. The assignment is attached in the required format. I have completed the assignment as per the given guidelines and it is ready for submission. The due date for the assignment is [Due Date]. If you have any further instructions or clarifications, please let me know. Thank you for your time and consideration. I look forward to hearing from you soon. Best regards, [Your Full Name] [Your Contact Information]

Writing an effective email for the submission of an assignment is essential to ensure clarity and professionalism. By following the steps outlined in this article, you can confidently compose your email and increase the likelihood of a positive response. Remember to always be polite, concise, and include all necessary information. Good luck with your assignment!

Additional tips:

• Double-check all the information before sending the email to avoid any errors or omissions.
• Use a professional email address and avoid using casual or inappropriate language.
• If there is a specific email format recommended by your institution, consult it for guidance.

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Formal Assignment Submission Email Sample: How to Submit Your Assignments Professionally

Formal assignment submission email sample is a critical communication that can’t be taken lightly. In academia, the ability to draft a clear and concise email to announce a formal assignment submission is highly valued.

Whether you are a student, a professor, or a teaching assistant, it is essential to understand the importance of submitting assignments. Formal assignment submission emails are a way of demonstrating professionalism and meeting deadlines that are crucial in ensuring academic success.

If you’re wondering how to draft the perfect email for submitting your assignment, you’re in luck. This article will provide examples of formal assignment submission email samples that you can use and edit as needed. The content and language of an assignment submission email should be formal and respectful to the recipient.

By using the samples we provide, you can be sure that your assignment submission email will not only meet the required format and language but also convey the right level of respect and professionalism.

So, keep reading and find the perfect formal assignment submission email sample for your needs, whether it’s to your professor, TA, or fellow student. With these samples, you can easily draft the perfect email that will leave a positive impression on your recipient and demonstrate your commitment to academic excellence.

The Best Structure for Formal Assignment Submission Email Sample

Submitting an assignment is a critical part of academic life that requires both professionalism and attention to detail. Often, submitting an assignment through email brings up the daunting task of crafting a formal email. While there are many resources that offer advice, this article outlines the best structure for a formal assignment submission email.

Subject Line

The subject line of your email should be clear and professional. It should accurately describe the assignment and ensure that the recipient knows its purpose immediately. For example, “Submission of Assignment [Course name, Assignment name]” is a clear and concise subject line that gives all the necessary information.

The greeting should be respectful and professional. It should also properly address the recipient. If you know the name of the recipient, use it in the greeting. For example, “Dear Professor [Last Name]” is a proper and respectful greeting. If you are unsure of the recipient’s name, use “Dear Sir/Madam.”

Introduction

The introduction should be brief and to the point. State your name, course name, and assignment name. Additionally, state that you are submitting your assignment and the date it is due. For example, “My name is [Your Name], and I am submitting the assignment for [Course Name], [Assignment Name]. The assignment is due [Due Date].”

The body should be a clear and concise description of what you are submitting. State the type of document, such as a Word document or PDF file, and attach the file to the email. Additionally, if there are any specific instructions for submission, such as a naming convention for the file, include those in the body of the email.

The closing should be professional and polite. Thank the recipient for their time and consideration. Additionally, add a polite closing statement such as “Sincerely” or “Best regards.” Finally, include your name and contact information, such as your email address or phone number.

When submitting an assignment via email, it is important to be professional and respectful. Use the structure outlined above to craft a clear and concise email. Remember to proofread your email before sending it and ensure that all the necessary information is included. By following the best structure for formal assignment submission email sample, you can make a positive impression on your instructor or professor and increase your chances of success in your academic career.

Formal Assignment Submission Email Samples

Submission of research paper.

Dear Professor Johnson,

I am writing to formally submit my research paper on the impact of social media on customer behavior. The research was conducted over a period of six months and is based on primary and secondary data. The findings of the study suggest that social media has a significant impact on customer behavior and must be carefully managed by businesses.

I have attached a copy of the report along with this email and would appreciate your feedback on the same. Thank you for your guidance and support throughout the project.

Warm Regards, John Doe

Submission of Final Project

Dear Professor Wilson,

I am writing to submit my final project on the topic of sustainable development. The project is based on a thorough analysis of the current state of sustainability and its impact on various industries. The report also includes recommendations for businesses looking to adopt sustainable practices.

I have attached a copy of the project along with this email and would appreciate any feedback you may have. It has been a pleasure working on this project and thank you for your guidance and support throughout.

Sincerely, Jane Smith

Submission of Essay

Dear Professor Taylor,

I am writing to submit my essay on the role of media in politics. The essay discusses how media influences public opinion and impacts the political landscape. The research is based on primary and secondary data and includes case studies of various political campaigns.

A copy of the essay has been attached to this email for your consideration. I look forward to your feedback and thank you for your support throughout this project.

Best regards, James Anderson

Submission of Term Paper

Dear Professor Thomas,

I am writing to formally submit my term paper on the topic of entrepreneurship. The paper explores the challenges faced by entrepreneurs and the strategies they can use to overcome them. The research includes interviews with successful entrepreneurs and case studies of businesses that have overcome significant challenges.

I have attached a copy of the paper along with this email and look forward to your feedback. Thank you for your guidance and support throughout the project.

Regards, Sarah Davis

Submission of Thesis

Dear Professor Brown,

I am writing to submit my thesis on the role of technology in shaping business models. The thesis explores how technology has impacted various industries and how businesses can leverage technology to create competitive advantages. The research is based on primary and secondary data and includes case studies of businesses that have successfully implemented technology-driven business models.

A copy of the thesis has been attached to this email for your consideration. I look forward to your feedback and thank you for your support throughout this project.

Sincerely, David Johnson

Submission of Literature Review

Dear Professor Green,

I am writing to formally submit my literature review on the topic of employee engagement. The review provides an overview of the current state of research on employee engagement and highlights the key drivers of employee engagement. The research is based on a comprehensive analysis of existing literature.

I have attached a copy of the literature review along with this email and would appreciate any feedback you may have. Thank you for your guidance and support throughout the project.

Best, Kelly Nguyen

Submission of Case Study

Dear Professor Parker,

I am writing to formally submit my case study on the topic of innovation in the healthcare industry. The case study explores how a healthcare provider successfully implemented innovative practices to improve patient outcomes and reduce costs. The research is based on primary and secondary data and includes an analysis of the key success factors.

I have attached a copy of the case study along with this email and look forward to your feedback. Thank you for your support throughout this project.

Regards, Michael Brown

Tips for Formal Assignment Submission Email Sample

Writing an assignment submission email can be nerve-wracking, especially if you are not familiar with the proper format and etiquette for such an email. The email you write can set the tone for your relationship with your professor, so it is crucial to get it right. Below are some tips that will help you write a formal assignment submission email sample that impresses your professor and sets you apart from other students.

• Keep the email short and to the point. Professors are busy individuals, and they do not have the time to read lengthy emails. Make sure the email is concise and covers all the necessary information.
• Use a professional tone. Avoid using slang or informal language. Use proper grammar, punctuation and capitalization.
• Address the professor using their proper title and name, such as Dr. or Professor.
• Mention your name and the course title in the subject line to make sure your email is not overlooked.
• Mention the assignment that you are submitting. Be specific in your language so that the professor can know which assignment you are speaking to.
• Attach the assignment file. Ensure your attachment is the correct file and format before you send.
• Thank the professor for their time and consideration. Show your appreciation for their teaching and guidance in the write-up.

By following these tips, you will increase the chances of your email being read, appreciated and acted upon positively. Remember to proofread the email before sending to correct any grammatical or spelling errors to make it professional and error-free.

FAQs related to Formal Assignment Submission Email Sample

What should be the subject line of the email.

The subject line of the email should be clear, concise, and related to the topic of the assignment. It should typically include the course title, assignment title, and the due date.

Should I attach the assignment or paste it in the email?

It is recommended to attach the assignment as a separate file rather than pasting it in the email. This ensures that the formatting and content of the assignment are not compromised.

How should I address the recipient in the email?

You should address the recipient formally, using their title and last name. If you are not sure about the recipient’s title, you can use “Dear [First Name] [Last Name]”

When is the appropriate time to submit the assignment?

The appropriate time to submit the assignment is before the due date and time specified by the instructor. It is advisable to submit the assignment at least a few hours before the deadline to avoid any last-minute technical issues.

Should I include a cover letter or any other documents in the email?

It is not necessary to include a cover letter or any other documents in the email unless specifically instructed by the instructor. However, if you feel that any additional information could be helpful, you can include it in the email.

What should I do if I encounter technical difficulties while submitting the assignment?

If you encounter any technical difficulties while submitting the assignment, you should immediately contact the instructor or the technical support team for assistance. It is also recommended to keep a backup copy of the assignment.

Is it important to proofread the assignment before submitting it?

Yes, it is crucial to proofread the assignment before submitting it. This helps to ensure that the assignment is error-free and meets the required standards of the course. It also demonstrates your professionalism and attention to detail.

That’s all folks!

Well, there you have it – a sample email for submitting formal assignments. I hope this has been helpful and will make submitting assignments a bit less daunting. Remember, always check your spelling and grammar, and don’t forget to attach the necessary files! Thank you for taking the time to read this article, and please come back for more helpful tips and tricks in the future. Happy submitting!

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How to Write an Email to Submit an Assignment

An email is an essential tool for communication in the modern world, especially in the academic world. Whether you're a student, teacher, or professional, writing emails has become a crucial part of our daily lives. In the academic world, emails are a common way of submitting assignments, communicating with teachers and professors, and collaborating with classmates.

In order to make a good impression, it would be considered beneficial to write an email to submit an assignment properly. Before moving forward in the blog, let's talk about why is it important to write an email before submitting an assignment. 

Importance of writing an email before turning in an assignment:

An email to submit an assignment allows students to communicate with their teachers in a professional and organized manner. This helps to establish a clear line of communication between the student and teacher and sets the tone for the rest of the course. What happens when you form communication before turning in an assignment is that it gives you a chance to convey the particulars, context, or any other important information that you feel like sharing with the teacher before he or she can keep it in mind before evaluating your paper. 

Moreover, emails can provide a permanent record of communication between the student and teacher. This is useful for both parties, as it allows the teacher to easily refer back to previous correspondence if necessary, and the student to have a record of the communication for their own reference. In addition, emails can be easily saved, archived, and searched, making them a great tool for record-keeping purposes.

In this blog, we'll go over the 6 steps you need to follow to write an effective email for submitting an assignment.

1. Use a professional email address

The first step in writing an email to submit an assignment is to use a professional email address. Your email address is often the first impression people have of you, so it's crucial to choose a professional email address that reflects your identity. Avoid using personal email addresses that include nicknames, humor, or casual language. Instead, use an email address that includes your first and last name, or your initials and last name.

For example, go for "[email protected]" which is a professional email address, whereas "[email protected]" on the other hand is not.

2. Give a clear subject line

The subject line of your email is the first thing people see, so it's important to keep a clear and concise subject line. The subject line should provide an overview of the content of your email, so the recipient knows what to expect.

For example, "Assignment Submission: [Name of Assignment]" is a clear and concise subject line that clearly indicates the purpose of the email. Avoid using vague or misleading subject lines, as this can lead to confusion and can make it more difficult for the recipient to understand the content of your email.

3. Start with a formal greeting

When writing an email to submit an assignment, it's important to start with a formal greeting. The greeting should include the recipient's name if you know it, and a polite salutation such as "Dear [Name],".

If you don't know the recipient's name, use a general greeting such as "Dear Sir/Ma’am,". The greeting sets the tone for the rest of the email, so it's better to choose the right words and tone.

4. Provide a brief introduction

In the next section of your email, provide a brief introduction. This section should briefly introduce yourself and explain the purpose of the email.

For example, "My name is [Your Name] and I am a student in [Name of Course]. I am writing to submit my [Name of Assignment] for your review and feedback." This section should be short and to the point, so the recipient knows who you are and why you're writing.

5. Attach the assignment

The most important part of your email to submit an assignment is to attach the assignment itself. Make sure that the attachment is saved in a file format that is compatible with the recipient's computer, and that the file is clearly labeled with your name and the name of the assignment.

For example, "Name - [Name of Assignment].pdf". It's also a good idea to include a brief description of the attachment in the body of your email, to ensure that the recipient knows what the attachment is.

6. Provide additional information

In this section of your email, provide any additional information that the recipient may need. This could include a brief summary of the assignment, any specific instructions or guidelines that the recipient should follow, and any other relevant information.

For example, "The assignment is based on [Name of Topic] and includes [Number of Pages/Words]. I have followed all the guidelines and instructions provided in the guidebook and as given in the problem statement. 

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How to Write an Email to a Professor (With Examples)

Hannah Yang

Table of Contents

How to email a professor in 7 steps, email to professor examples.

Emailing your professor can be a daunting task.

Writing professional emails is never easy, but composing an email to a professor can feel especially nerve-racking. After all, your professors have a lot of control over your academic success and your future career, so you don't want to make a mistake.

So, how exactly do you write a successful email to a professor?

In this article, we’ll give you a step-by-step guide for how to write an email to your professor, plus a set of email templates you can use.

We’ve broken the process of emailing your professor into seven simple steps.

Step 1: How to Write the Subject Line

Start by writing a clear, concise subject line for your email.

Your subject line should be specific to your situation. Ideally, your professor should understand why you’re emailing them without even having to open the body of your message.

For example, if you’re emailing to request an extension for a research paper, you can use the subject line “Research paper deadline extension.” Or, if you’re emailing to ask for a clarification about the syllabus, you can use the subject line “Question about class syllabus.”

Step 2: How to Address a Professor in an Email

You should start your email with a formal salutation.

You can use formal greetings, such as “Dear” or “Hi,” followed by your teacher’s preferred title, whether that’s “Professor [Last Name],” “Mr. [Last Name],” “Ms. [Last Name],” or simply “[First Name].”

If you’re not sure about your professor’s title, “Dear Professor [Last Name]” is always a safe bet.

Step 3: How to Start an Email to a Teacher

Start your email by introducing yourself and explaining which class you’re in. For example, you might write, “My name is Hannah, and I’m a freshman in your ENGL 453 class.”

It’s common for professors to teach multiple classes, especially at large universities, so they don’t always know all their students by name. If you’re emailing from your academic account, they’ll likely be able to see your full name in the system, but it’s still better to be safe than sorry.  

Of course, if you’ve already established a working relationship with your professor, and they know who you are, you don’t have to introduce yourself. Instead, you can start your email with a friendly greeting, such as “I hope your week is going well” or “Happy Friday!”

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Step 4: How to Explain Your Request

Now that you’ve finished your introduction, it’s time to explain all the essential information about why you’re writing this message.

Professors lead busy lives, so try to keep the body of your email as concise as possible. Don’t use a whole paragraph when a single sentence would do.

Try to keep a professional tone while you explain your request. You don’t need to sound overly stiff, but you should generally avoid using slang or making jokes.

If you’re writing about an issue that includes personal details, such as a health issue or the loss of a loved one, it’s okay to be vague when explaining your reasons. Don’t feel pressure to include details about your personal life that you’re not comfortable sharing.

Finally, be specific about what kind of follow-up action you’re requesting from your professor, if any. For example, you can write, “Please let me know if it would be possible to extend the deadline,” or “Please send me your feedback on this draft at your earliest convenience.”  

Step 5: How to End an Email to a Professor

You can end the body of your email with a simple expression of gratitude. You can write something like, “Thank you for your understanding and support,” or simply “Thanks for your time.”

Step 6: How to Sign Off an Email

Sign off your email with a simple closing salutation, followed by your first name.

Keep it simple and polite. Popular choices include “Best,” “Thanks,” “Sincerely,” and “Regards.”

Step 7: Edit Your Email with ProWritingAid

You don’t want to send your professor an email riddled with grammar mistakes, especially if it’s your English professor! And even if they teach a different subject, like math or biology, you still want to make sure you’re putting your best foot forward.

Editing your email with ProWritingAid can help you avoid mistakes. Our editing tool will correct grammar errors, spelling typos, and weak word choices.

You can even ask the tool to help you ensure you’re using a formal tone so your email doesn’t come across as casual or unprofessional.

Now that we’ve gone over the seven steps for writing an email to a professor, let’s look at some examples.

Here are some email templates you can use, depending on your specific situation.  

Sick Email to Professor Example

Subject line: Missing class today

Dear Professor [Last Name],

My name is [your name], and I’m a student in your class [class name]. I’m writing to let you know that I won’t be able to make it to class today, due to health issues. [Insert details if needed].

Please let me know what material we’ll be covering so I can make it up before the next class.

[Your name]

Sample Email to Professor Asking for Help

Subject line: Help with [class name]

My name is [your name]. I’ve been really struggling with your class [class name] this semester, and I’m having a hard time understanding [details].

Would you have time to sit down with me and help me better understand the material? I would welcome any support you can offer.

Thank you in advance! I look forward to hearing from you.

How to Email a Professor About a Grade

Subject line: My grade for [assignment/exam name]

I hope your week is off to a good start!

I recently received my grade for [assignment/exam name], and it was lower than I expected. Could you please tell me where I lost points?

I know you have a busy schedule, but I would really appreciate more details, since I’m sure that information could also help me improve my grades in the future.

Thank you so much for your time!

Sample Email to Professor for Research

Subject line: Research opportunities in your lab

I hope you’re doing well!

My name is [your name], and I’m a [year, major]. I’m writing to ask about research opportunities in your lab next semester.

I’m really interested in the topic you’re researching because [details], and I have experience conducting research with [previous experience, if any].

Please let me know if you have any openings that might be suitable for me. I look forward to hearing from you!

How to Write an Apology Email for Missing a Class

Subject line: Missing class yesterday

I hope your week is going well.

I’m writing to apologize for missing your class [class name] yesterday. I was unable to attend because [details].

I know it was an important class and that I shouldn’t have missed it. I’ll do my best to ensure this doesn’t happen again. Thank you for your support and understanding.

Extension Email to Professor Example

Subject line: Extension for [Assignment Name]

My name is [your name], and I’m a student in your class [class name]. I’m writing to request an extension for our assignment about [assignment details].

I’ve been struggling to complete the assignment in time because of [reasons]. I would really appreciate it if you could extend the deadline to [new deadline date], due to my situation.

Please let me know if that would be okay. Thank you so much for your flexibility.

Thanks again,

How to Write a Follow-Up Email to a Professor

Subject line: Follow-up re: [subject]

I recently emailed you about [topic].

I’m just writing to follow up on my previous email and make sure you’ve received it. If you have, please let me know when I can expect a reply.

Thank you again for your time!

Warm regards,

How to Email a Professor About Getting Into Their Class

Subject line: Joining your class [class name]

My name is [your name], and I’m a [year, major] at [school name]. I’m interested in joining your class [class name]. I’m really fascinated by [topic] because [reasons], and I’ve heard that your class is a must-take class for students interested in [topic].

I don’t know how much demand there is for the class, but I’m curious if there’s anything I should do in advance to increase my chances of getting into the class.

Thank you for your consideration! I look forward to hearing from you.  

There you have it—our guide for composing a clear and professional email to a professor.

Good luck, and happy writing!

Hannah is a speculative fiction writer who loves all things strange and surreal. She holds a BA from Yale University and lives in Colorado. When she’s not busy writing, you can find her painting watercolors, playing her ukulele, or hiking in the Rockies. Follow her work on hannahyang.com or on Twitter at @hannahxyang.

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Sample Email For Sending Documents To Professor

• January 9, 2023
• Academic Emails

You urgently need to send a document to your professor for them to review but you’re not sure what to include in the email. You could simply attach the file and forward it to them but you’re not certain that’s the right way to go about it.

We’ve got you covered as we’ve put together some templates you can simply modify and use for the purpose. Whether the documents in question are for your project or some form of evidence the professor requested, this article will provide some tips and samples you can use.

Use Proper Title

Use school email, formal tone, correct grammar, identify yourself, clear and brief, explain your situation, don’t forget attachment, wait patiently, clear subject line, end formally, school website, course syllabus, other students, template 1: project submission, template 2: assignment submission, template 3: send revised paper to professor for review, template 4: submit research proposal document to professor for review, template 5: sending resume for reference, template 6: ask professor for feedback on draft of research paper, template 7: ask professor for feedback on resume, tips for emailing professors.

Professors are used to communicating with students like yourself daily. So, whatever your reasons are for sending those documents, you shouldn’t fear. Just make sure you keep these things in mind when contacting them.

You might think this shouldn’t be a problem but using the right title can help make a good impression. Professors put in a lot of work to receive their titles.

You should respect that by addressing them properly. If you aren’t sure whether they’re professors yet, you can contact your colleagues, check their course syllabus, or the school website to confirm their official titles.

Examples: Dear Professor {{ Last name }} Dear Dr. {{ Last name }}

Your school most likely provided you with an email address. This can be used for any communication between yourself, the faculty, and your peers.

Your professors also have their official school email addresses. It’s advisable to reach out to them through their school-issued emails.

Keep in mind that internal emails wouldn’t be blocked by spam filters. So, you can be assured that the professor would successfully receive the email.

Also, using the school email ensures that the conversation would be available to authorities should the conversation be needed for any investigation in the future.

You’re writing to the professor at their formal station. Ensure that you use a formal tone when communicating with them.

Irrespective of your relationship with the professor, it’s advisable to refrain from informal language. That means no emojis and slang in your email.

Keep in mind that administrators would have access to this email and any sign of over-friendliness between a professor and student could raise alarms.

So simply refrain from using informal language in your emails to your professor unless it’s needed due to the context of the email.

The last thing any professor wants to see is a college student with horrible grammar. Professors expect students at the tertiary level to be good at writing simple emails.

It’s advisable to review your email to ensure that any mistakes are identified and corrected. Tools like Grammarly are also useful as they can help you identify some of these errors.

Keep in mind that these tools aren’t perfect, so relying solely on them would be disadvantageous.

No one in a position of authority likes to receive an email from someone who feels entitled. It doesn’t matter whether you like or dislike the professor, your tone should be polite.

Professors have a lot of work on their plate and the last thing they want to do is spend their precious time reading through an email from a rude student. They’d most likely skip the rest of your email if your tone isn’t polite.

You may be close to the professor but that doesn’t mean they may easily remember you. No professor wants to spend the next hour of their life looking through their student list to determine who you are.

If you don’t identify yourself in the first paragraph, you should at least include your full name, class, and section number (if available) when you’re signing off.

Your professor doesn’t have the time to read through a long email. They receive multiple emails daily from students, their peers, other academic platforms/journals, and more.

They don’t have the time to read through long emails from students.

So, you should keep your email short and to the point. Include relevant information only while also maintaining a polite tone.

If you need the professor to take a specific action, you should explain it politely in your email in as few words as possible.

In cases where you’ve already discussed this with the professor, you should remind them of the conversation in a single sentence. You don’t need to remind them of the moment you met and every single word you both said.

Simply include a single sentence that would point them in the right direction if needed.

Can’t remember the number of times I’ve written an email to someone asking them to find the file they needed, attached only to receive a reply that the attachment was missing.

Unfortunately, this is quite common especially when you’re having a stressful day. It’s an easy mistake to make but can be costly when your email is time sensitive.

To avoid making this mistake, verify that the file has been successfully attached and that’s the right file. Trust me, it could save you a lot of headache.

Don’t bombard your professor with multiple emails. You’re better off visiting their office to inform them if they’ve not responded to your email after some time.

Pestering them isn’t going to yield any positive results. You can also send them a reminder if you do not hear from them after 2 or 3 days. After this, it’s advisable to visit their office to bring this to their attention.

Don’t feel bad if they say they haven’t been able to read your email yet. Keep in mind that professors have very busy schedules. Yours may just have gotten mixed in with the numerous emails they may have received.

If the document is time sensitive, it’s advisable to send it to the professor as early as possible. Don’t wait till the deadline is almost up to send it to the professor, expecting them to act in time to meet the deadline.

It’s a sign of disrespect for their time and also shows them that you aren’t serious. So, don’t wait till the last minute to send the document to your professor. You can’t blame them if you miss your deadline.

It’s advisable to never send your professor an email without a subject line. They may simply skip it to more pressing emails. Remember they receive multiple emails daily.

An example of a subject line can be something like this:

Example: Project Submission – {{ Project name }}

Thank them for taking the time to read your email and sign off. If you didn’t include your full name, class, and section numbers in the first paragraph, you can include them when signing off.

{{ Your full name }}

{{ Class and Section }}

How To Find Your Professor’s Email

If you aren’t sure of your professor’s email, there’re ways you can find out.

Check your school website’s faculty page. You’ll find your professor’s details including their official email address. Alternatively, you can check your school’s learning management system.

The professor’s contact details will be included on the overview pages of their courses. You can send them a message directly from the school’s learning management system.

If you have the professor’s course syllabus, you can check it out to find their official contact information. They usually include their contact details and individual attendance policies on the course syllabus.

Chances are, you’re not the only student who has had to email the professor. You can ask your peers for the professor’s email. Even if none of your peers has sent them an email, you can be sure that someone has seen it somewhere.

Sample Email For Sending Document To Professor

Email Subject  Project Submission – {{ Project name }}

Email Subject  Assignment Submission – {{ Project name }}

Email Subject  Revised Paper For Review

Email Subject  Research Proposal For Review

Email Subject  Request For Reference

Email Subject  Feedback On Draft Of Research Paper

Email Subject  Request To Review Resume

Hi there and welcome to UnitWriter. My name's Chris, an expert in crafting effective email templates for all occasions. I created this blog to share my knowledge, by offering tips and templates to help get you started on your emails. Hope it's been helpful

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How to Email a Professor: Tips and Samples

Dec 19th 2023

There are many situations when you need to email your professor: Asking a question, inquiring about your grades, or informing them about a missed class. If you’re wondering how to write an email to a professor, at the end of this article, you’ll find several email samples you can use for different occasions.

How to write an email to a professor: A step-by-step guide

1. Make sure you really need to send that email

If you want to email a professor asking a question, check your syllabus first. Chances are pretty solid you’ll find the answer. The syllabus can tell you about your workload, assignments, deadlines, and more. Your classmates are another valuable source of information, so make sure to talk to them first.

If the syllabus, or your peers, can’t answer your question, it’s fine to send an email with additional inquiries.

2. Use your school email

This is the best course of action because such an email looks professional and shows a recipient that your message is about classes. If you don’t have an educational email address, make sure to use an appropriate email address like [email protected] . Your [email protected] address isn’t suitable for academic correspondence.

3. Write a clear subject line

The subject line defines if a recipient opens your email, so make sure it’s clear, concise and to the point. A good subject line tells a professor what your email is about and how they should act on it.

4. Include a proper email greeting

Start your email to a professor with an appropriate and respectful salutation. Double-check their name before sending an email and make sure your greeting is followed by a comma.

5. Remind who you are

Professors have lots of students, so it’s important to tell them your name and the class you’re attending. This helps you save the recipient time and ensures you get a reply faster.

6. Get straight to the point

After greeting a professor and introducing yourself, it’s time to state your question or request. Keep it concise and clear, so the recipient can quickly comprehend what it’s about and what action is expected from them.

7. End an email politely and include a professional signature

How to end an email to a professor? Thank them for their time and sign off your email with “Sincerely” or “Best regards” followed by your name.

8. Proofread your email

Pay attention to grammar, spelling, and punctuation. Make sure to stick to a formal tone and avoid emojis or informal abbreviations like FYI or ASAP. Check the spelling of your professor’s name one more time.

9. Put yourself in your professor’s shoes

Reread the email as if you are a professor who receives it. Is it clear who’s writing to you and what they want? Is the tone of the email polite and respectful? Does it comply with a formal email format? If all your answers are “Yes,” then feel free to send your email.

Email to professor samples

Once you’ve learned how to email a professor, it’s time to practice. Below, you’ll find a number of email samples for different situations. Please keep in mind that these examples are for reference only, and you should always personalize and tweak them to your needs.

If you frequently need to email your professor, you can add these templates to Spark and reuse them whenever needed. Learn how templates in Spark work .

1. Email to a professor about not attending class

Subject: History 1B: Class attendance Dear Professor Smith, This is Lexie Brown, from History 1B, Section 1. I am writing to inform you that I won’t be able to attend your class on Thursday, as I have a doctor’s appointment at 11 AM. Please find attached my assignment we are supposed to submit by Thursday. I will also do my best to look through the materials you provided for this class and ask my classmates to share their notes. Thank you. Best regards, Lexie Brown

2. Email to a professor about grades

Subject: History 1B: Inquiring about my grade Dear Professor Smith, My name is Lexie Brown, from History 1B, Section 1. I was wondering if we could set up an appointment to discuss my grade on [Assignment name] . I have checked that your office hours are scheduled on Wednesdays from 2 to 5 PM. If this is correct, please let me know if I can come. I look forward to your reply. Kind regards, Lexie Brown

3. Email to a professor asking a question

Subject: Question about the History 1B assignment Dear Professor Smith, I am Lexie Brown, from History 1B, Section 1. In the syllabus, the deadline for our latest assignment is listed as April 9th. However, in class on Monday you mentioned April 12th as the deadline. Could you please verify the correct deadline? Thank you so much for your time. Sincerely, Lexie Brown

4. Email to a professor asking for an appointment

Subject: History 1B: Appointment request Dear Professor Smith, I am a student in your History 1B class, Section 1. I faced some difficulties with selecting a topic for my research paper, and I would appreciate it if I could discuss it with you during your office hours. Please let me know if you are available to meet this week. Thank you for your time. I look forward to your reply. Best regards, Lexie Brown

Want to become better at email? Get Spark . This free and powerful email client lets you use email templates, so you can save time with writing similar emails. It also gives you email superpowers like snoozes, email scheduling, and follow-up reminders to help you work with email faster.

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• Writing Tips

How to Write an Academic Email

4-minute read

• 21st October 2019

When you email a professor or tutor for the first time, you want to make a good impression. But how can you do this? Our top tips for writing an academic email include the following:

• Consider whether you need to send an email. You may be able to find the information in your syllabus, timetable, or other course materials.
• Write a clear subject line setting out what your email is about.
• Let the recipient know who you are and make a specific request.
• Use a clear, concise writing style and appropriate academic language.
• Proofread  your email carefully before hitting send.

Check out our guide below for more on how to write an academic email.

1. When to Send an Academic Email

If you say the word “inbox” to an academic, they will shudder in horror. This is because most lecturers and tutors receive dozens of emails every day. Keeping on top of this can take a lot of time and effort.

So, before writing an email, ask yourself: Do I need to send this?

Often, you can find the information you need in other places. If you want to know about a reading assignment, for example, you should check your syllabus, course documentation, or reading list.

This isn’t to say you shouldn’t ask for help. Academic staff are there to assist you. But they can do this more effectively if they have time to spare, so it’s best only to email someone when you can’t find the information elsewhere.

2. Subject Line

Every academic email should have a  clear subject line  that sets out why you’re emailing. For example, if you need to discuss a paper you’re writing, a vague subject line like “Question” or “Urgent!” may be easy to overlook.

Instead, you could write something like:

Aristotle Paper – Tutorial Request for Wednesday

This is short and simple, but the recipient will immediately understand the topic of your email, what you need, and when you need it.

3. Be Specific About Why You’re Emailing

The text of your email should be as specific as possible. To do this:

• Set out who you are and your relationship to the recipient.
• Explain your situation in no more than a couple sentences. For more complex requests, you’re better off setting up a meeting in person.
• Suggest how the recipient can help you address the problem.

This will ensure the recipient knows who you are and what you need from them. The simpler you make this, the easier it will be for them to respond.

4. Be Clear, Concise and Formal

As well as being specific, you need to use an appropriate writing style. This should be clear, concise, and  formal . Be sure to:

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• Address the recipient using their proper title (e.g.,  Dear  Prof.  Smith ).
• Use academic language as appropriate (avoid slang and emojis).
• Be polite in your request; don’t make demands.
• Thank the recipient for their time at the end of the email.

It may be the recipient is happy for you to use a less formal writing style. But it’s best to stick to formal, respectful language until you get to know them.

5. Proofread Carefully

Finally, be absolutely sure you  proofread your email before sending it.

This will save you from any embarrassing typos, ensuring your email is easy for the recipient to understand.

Example Academic Email

In closing, here’s an example of an academic email:

Dear Prof. Smith,

I am a first-year student on your Ancient Greek Philosophy module, and I was hoping we could meet to discuss the upcoming Aristotle paper (due on March 3).

I am planning to write about Plato and Aristotle, and I have attended the lectures and completed the required reading, but I have questions I would like to ask before I begin writing. Will you be available to meet this Wednesday?

Early afternoon would be best for me, but I am happy to adapt my schedule if you are not available then. If we cannot meet, do you have any books or research papers about Plato and Aristotle that you can suggest?

Thank you for your time.

Kind regards,

Isaac Kinsella

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How To Write Email To Teacher For Submitting Assignment ?

Hey there! Need help nailing that How To Write Email To Teacher For Submitting Assignment? We’ve got you covered! Crafting a winning email isn’t tricky. In this article, we’ll walk you through simple, effective steps to ace your communication game. From setting the tone to being clear and concise, we’ll break down each step, making it a breeze for you. 

You’ll learn how to structure your email, what to include, and how to ask questions politely. No phrases or complex words here, just straightforward advice to help you craft an email that impresses your teacher and gets your assignment submitted hassle free. Let’s dive in and master the art of writing an email to your teacher for submitting assignments.

Student’s Perspective: Benefits Of A Good Email

Table of Contents

Writing a good email as a student has numerous advantages. It’s a crucial skill that helps in effective communication, building rapport with teachers, and ensuring clarity in your messages. Let’s explore its benefits:

• Clear Communication: A well-written email ensures your message is easily understood, avoiding confusion or misinterpretation. It helps in getting your point across succinctly.
• Positive Impression: Crafting a good email showcases your professionalism and commitment. It leaves a positive impression on teachers, potentially impacting their perception of you.
• Enhanced Relationships: Effective emails foster better relationships with teachers. It shows respect for their time and efforts, leading to a more conducive learning environment.
• Timely Responses: A good email prompts quicker responses from teachers, aiding in resolving queries or issues promptly.
• Improved Grades: Clear communication through emails ensures that instructions are understood correctly, potentially leading to better performance and grades.
• Professionalism: Mastering this skill early on helps develop professional habits, crucial for future academic and career endeavors.
• Confidence Boost: Writing good emails boosts your confidence in communicating effectively, a skill valuable beyond academic settings.
• Personal Development: It fosters self-expression, improving your ability to articulate thoughts and ideas clearly and respectfully.
• Long-term Benefits: Learning to write good emails sets you up for success in future academic and professional pursuits, a skill you’ll use throughout life.

How To Write Email To Teacher For Submitting Assignment?

Writing an email to a teacher for submitting an assignment can be a task full of nervousness, especially if you’re not sure how to approach it. When it comes to submitting assignments via email to your teacher, a clear and respectful approach can make all the difference. Here’s a simple guide on how to write email to teacher for submitting assignment:

Step 1: Subject Line Clarity 

Ensure your subject line clearly states your purpose for writing the letter, including details like the assignment title and your name. For instance, “ Submission of [Assignment Title] by [Your Name]. ” The subject line is crucial—it helps your teacher identify your email easily among others. Include specific details to avoid any confusion.

Step 2: Polite Greeting

Start your email with a humble and polite greeting addressing your teacher by their title and name, such as “ Dear Professor [Last Name]” or “Hello Ms./Mr. [Last Name]. ” A respectful greeting sets a positive tone for your email, showing courtesy and professionalism.

Step 3: Clear Assignment Details

Clearly mention the assignment details, such as the course name, assignment title, and submission date. Provide any specific instructions or formats requested by the teacher.Being clear about the assignment details helps your teacher quickly understand what you’re submitting and by when, reducing any confusion.

Step 4: Attach or Link Assignment

Attach the assignment document or provide a secure link for your teacher to access the file easily. Attaching the file ensures your teacher can view your work promptly without any difficulty in accessing it.

Step 5: Openness to Feedback

Express your openness to feedback or any revisions your teacher might suggest, showing your willingness to improve.Being open to feedback demonstrates your commitment to learning and improving your work.

Step 6: Gratitude and Closing

Conclude your email with a polite thank you, expressing gratitude for your teacher’s time and consideration.A courteous closing acknowledges your teacher’s efforts and leaves a positive impression.

Remember, clarity, respect, and a willingness to communicate effectively are key when writing an email to submit your assignment to your teacher.

Top 10 Do’s And Don’t To Consider When Writing Mail To Teacher

Here in this part we have listed top 10 do’s and don’t to considered while writing a mail and they are as:

Top 10 Do’s

• Be polite and respectful in your tone.
• Use a clear and descriptive subject line.
• Address the teacher with their appropriate title and name.
• Provide specific details about the assignment.
• Attach or link the assignment file clearly.
• Express gratitude for their time and guidance.
• Proofread your email for errors before sending.
• Follow any formatting or submission guidelines.
• Be open to feedback and revisions.
• Sign off with a courteous closing.

Top 10 Don’ts

• Don’t use informal language or slang.
• Avoid using text message abbreviations.
• Don’t forget to include necessary details about the assignment.
• Avoid sending emails without a subject line.
• Don’t send emails with unclear or irrelevant content.
• Avoid attaching the wrong file or an incomplete assignment.
• Don’t expect an immediate response; allow time for the teacher to reply.
• Avoid being demanding or impatient in your tone.
• Don’t forget to run a proper spelling and grammar check .
• Avoid forgetting to thank the teacher for their time and consideration.

In wrapping up,after seeing how to write email to teacher for submitting assignment we can say writing a good email to submit assignments isn’t just about following rules; it’s about building respectful communication. A clear subject line and polite greeting set the tone. Sharing assignment details and attaching files help your teacher understand what you’re submitting. Being open to feedback shows you’re eager to learn. Finally, closing with a thank-you wraps things up nicely. 

Remember, it’s not just about sending an email, it’s about making a good impression and showing respect. By following these steps, you’re not just submitting an assignment, you’re showing your teacher that you care about your work and their time. Keep it clear, keep it respectful, and keep on learning!

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1.3: Assignment: Writing a Formal Email

• Last updated
• Save as PDF
• Page ID 49354

• Sara Ferguson
• Grossmont Community College

Self-Introduction and Email Assignment

For this assignment, you will send an email to your professor. Use the tips in 1.1 Writing a Formal Email and 1.2 Paragraph Structure and Email Etiquette . The purpose of this email is to introduce yourself by email.

Email Guidelines

The email should follow the email guidelines in 1.1 Writing a Formal Email and 1.2 Paragraph Structure and Email Etiquette .

• Send your email to your professor at _____________________.
• The subject line should state what the email will be about. It should be short and specific.
• Address the reader by his or her title, unless the reader asks you not to.
• Identify yourself. Write your full name and state which class you are in.
• Give a pleasantry, or short greeting. This makes the tone friendly and polite.
• State the reason for writing. Give some background information if necessary.
• Thank the reader and include a short sign-off.

Self-Introduction Guidelines

• The self-introduction should be attached.
• Write 1 or 2 paragraphs
• Complete the self- introduction on a Word doc or compatible.
• Languages you speak, purpose for attending college, English language goals, hobbies or interests, and any other information that you think your professor should know

Other Notes about Emails

• If you include an attachment, tell the reader that a file is attached
• If you have many questions, make a list. This will help the reader see all of the questions so that he or she will respond to them all.
• Use white space in between sections of your email. This makes it easier to read.
• Keep emails short and specific.

How to Attach a Document

• Write your self-introduction on Word or compatible.
• Save the document with your self-introduction.
• When you open a new email, click the "Attachment" button. Sometimes, it looks like a paperclip.
• Find the saved document. Click "Open." This will attach it to your email.

Grading Rubric: How Will Your Assignment Be Graded?

What to Say When Submitting Assignment: Email Tips & Examples

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Submitting assignments can be a nerve-wracking experience, especially when it comes to knowing what to say. We’re here to help you navigate this process with ease. Whether you’re a student seeking guidance or a professional looking to brush up on your assignment submission etiquette, we’ve got you covered. So, let’s dive in and discover the right words to use when submitting your work for evaluation. Insert details and sign with your last name. Best regards.

Key Takeaways

• Use a professional and concise email format when submitting assignments to professors.
• Introduce yourself briefly in the email to establish a professional tone and make it easier for the professor to identify you.
• Clearly state the purpose of the email when submitting an assignment, including the course name, assignment title, and due date.
• Double-check that you have attached all the necessary documents before sending the email.
• Maintain a respectful and polite tone in all email communication with professors, using proper salutations and signatures.
• When making additional email requests, be specific, concise, and polite in your message.
• Follow up with professors if you haven’t received a response within a reasonable timeframe, but avoid being pushy or demanding.
• Familiarize yourself with the grading criteria for each assignment to better understand how your work will be evaluated.

Email Basics

Crafting polite emails.

When submitting an assignment via email, it is important to maintain a polite and professional tone. Use language that is respectful and considerate throughout the email. Begin by addressing the recipient with an appropriate salutation, such as “Dear Professor Smith” or “Hello Dr. Johnson.” This shows respect and sets a positive tone for the rest of the email.

Express gratitude for the opportunity or assignment provided. Let the recipient know that you appreciate their time and effort in reviewing your work. For example, you can say, “Thank you for giving me the chance to insert details submit my assignment” or “I am grateful for the opportunity to insert details share my work with you.

Formal Writing Tips

Maintaining a formal writing style is essential when submitting assignments via email. Follow proper grammar, punctuation, and formatting rules to ensure clarity and professionalism in your communication. Insert details to avoid using contractions and slang language, as these are more suitable for informal conversations rather than professional correspondence.

Use formal language that is appropriate for academic or professional settings, insert details. Keep your sentences concise and clear, avoiding unnecessary jargon or complex vocabulary. Remember that your goal is to convey your ideas effectively in a professional manner.

Email Etiquette Essentials

Starting professionally.

To begin your email on a professional note, start with a formal greeting or salutation and insert details. Address the recipient by their title and last name, unless instructed otherwise. For instance, you can say “Dear Professor Johnson” or “Hello Dr. Smith.” This sets a respectful tone right from the beginning.

Introduce yourself clearly in the opening paragraph of your email. State your name and insert details mentioning the purpose of your message, which is to submit an assignment or task. Be straightforward and concise in explaining what you are submitting.

Concluding Respectfully

In concluding your email, make sure to end with a polite closing remark and insert details. Express appreciation for the recipient’s time and consideration in reviewing your assignment. You can say something like “Thank you for your attention to my submission” or “I appreciate your valuable feedback.”

Sign off with your full name and contact information if necessary. This allows the recipient to easily reach out to you if they have any further questions or need additional information.

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Self-Introduction via Email

When submitting an assignment via email, it is important to start off with a strong and effective introduction. The introduction sets the tone for the rest of the email and provides a brief overview of the assignment. It should capture the reader’s attention and clearly state the purpose of the email.

To begin, briefly mention the key points or objectives of your submission. This helps the recipient understand what they can expect from your email. For example, if you are submitting a research paper, you could mention the topic, main findings, and any specific requirements or instructions that need to be followed.

Crafting Your Introduction

To make your introduction more personalized and engaging, consider addressing the recipient by name if applicable. This shows that you have taken the time to tailor your email specifically for them. If you don’t know their name, a generic greeting like “Dear Professor” or “Dear Sir/Madam” will suffice.

Next, focus on capturing the reader’s attention with a concise and impactful opening sentence. Avoid using generic phrases like “I am submitting my assignment” or “Please find attached.” Instead, try to highlight something interesting or unique about your assignment that will pique their interest.

Finally, clearly state the purpose of your email in the introduction. Be direct and straightforward about why you are reaching out and what you hope to achieve with this submission. Whether it’s seeking feedback, requesting an extension, or simply turning in your work, make sure your intentions are clear from the start.

Assignment Submission Email

Clear subject line.

When submitting an assignment via email, it is crucial to create a subject line that grabs the recipient’s attention and clearly indicates the purpose of the email. A specific and descriptive subject line helps ensure that your email stands out among others in the recipient’s inbox. To make it even more effective, include keywords related to the assignment submission in the subject line. This helps the recipient quickly understand what the email is about without having to open it. Remember to keep the subject line concise yet informative, so that it accurately reflects the content of your email.

Stating the Purpose

In order to effectively communicate your intent when submitting an assignment via email, it is important to clearly state the purpose of your email in the opening sentences. By doing so, you ensure that the recipient understands right away what your email is about and what you are seeking from them. Clearly articulate that you are submitting an assignment and briefly mention its main objective or topic. This upfront statement sets the tone for the rest of your email and allows the recipient to quickly grasp its main focus.

Assignment Details

Title and due date.

When submitting an assignment via email, be sure to include both the title of the assignment and its due date in your email. Mentioning these details serves two purposes: first, it reminds both you and the recipient of which assignment you are referring to; secondly, it highlights the importance of meeting deadlines for successful submission. Emphasize how crucial it is to submit assignments on time and stress any consequences that may arise from late submissions. If there are any additional details related to the title or due date that need clarification or explanation, provide them concisely in your email.

Attachment Instructions

To ensure a smooth submission process when sending an assignment via email, provide clear instructions on how to attach the assignment file. Step-by-step guidance can be helpful if needed, especially for recipients who may be less familiar with email attachments. Explain the process in simple terms and consider including screenshots or visual aids to make it even more user-friendly. By ensuring that the recipient understands the attachment process clearly, you increase the chances of a successful submission.

Attaching Documents

How to attach.

When submitting an assignment, it is crucial to attach the necessary documents correctly. To ensure a smooth submission process, follow these simple steps:

Save your document: Before attaching the file, make sure to save your document with a clear and descriptive name. This will help both you and the recipient easily identify the file.

Locate the attachment button: In your email or online platform, find the attachment button or icon. It is usually represented by a paperclip symbol.

Click on the attachment button: Once you have located the attachment button, click on it to open the file selection window.

Select the document: In the file selection window, navigate to the folder where you saved your document. Click on the document file to select it.

Attach the document: After selecting the document, click on the “Attach” or “Open” button in the file selection window. This will attach the document to your email or submission form.

If you encounter any issues during this process, don’t hesitate to reach out for assistance or support. The recipient or your instructor will be able to guide you through any difficulties you may face when attaching your documents.

Document Types

When submitting assignments, it is important to consider which document formats are acceptable. Here are some guidelines regarding document types:

Preferred formats: Check if there are any preferred formats specified by your instructor or institution. Commonly accepted formats include Microsoft Word (.docx), PDF (.pdf), and plain text (.txt) files.

Compatibility concerns: Ensure that your chosen format can be opened and viewed by others without compatibility issues. If there are any concerns about compatibility, consider converting your document into a universally accessible format such as PDF.

Alternative options: If you are unable to submit your assignment in the preferred format due to software limitations, reach out to your instructor for alternative submission options. They may provide guidance on how to proceed.

Email Communication with Professors

Seeking clarification.

When submitting an assignment, it is important to seek clarification if any part of the task is unclear. Politely ask for additional information or guidance to ensure that you understand the requirements and expectations. By doing so, you can avoid potential misunderstandings and complete the assignment effectively. Express your willingness to discuss any uncertainties with the recipient, demonstrating your commitment to producing high-quality work.

Notifying Absences

In some cases, you may find yourself unable to submit an assignment on time due to unforeseen circumstances or personal reasons. If this happens, it is essential to notify the recipient in advance. Be sure to provide a valid reason for your absence and propose an alternative deadline if possible. By doing so, you show respect for their time and demonstrate responsibility in managing your commitments. Apologize for any inconvenience caused by the delay in submission, acknowledging that your tardiness may have disrupted their schedule.

Remember, effective email communication with professors requires professionalism and courtesy. Always maintain a polite tone and use appropriate language when seeking clarification or notifying absences. Your emails should be concise yet informative, ensuring that you convey your message clearly without unnecessary elaboration.

Additional Email Requests

Material requests.

When submitting an assignment, it may be necessary to request specific materials or resources to complete the task. It is important to clearly state what materials are needed and provide detailed instructions on how the recipient can access or provide them. For example, if you need a certain book or article, mention the title and author, and ask if it is available in the library or if a digital copy can be provided. Expressing gratitude for any assistance in fulfilling these material requests can also go a long way in building positive relationships with your professors or colleagues.

Meeting Scheduling

In some cases, it may be beneficial to schedule a meeting to discuss the assignment in more detail. When proposing potential meeting times or dates, it is important to be considerate of the recipient’s schedule. Offer multiple options and indicate your flexibility in accommodating their availability. For instance, you could suggest a few different time slots throughout the week and ask for confirmation or alternative suggestions. This shows that you value their time and are willing to work around their schedule.

Follow-Up Emails

Writing basics.

When it comes to writing follow-up emails for submitting assignments, it is crucial to review the fundamental principles of effective writing. First and foremost, clarity is key. Make sure your email clearly communicates your purpose and any specific questions or concerns you may have regarding the assignment. Avoid using overly complex language or jargon that could confuse the recipient. Keep your sentences short and concise, focusing on one idea at a time.

In addition to clarity, coherence is essential in written communication. Ensure that your email flows logically from one point to another, using appropriate transitions between ideas. Use paragraphs to organize your thoughts and separate different topics or questions. By doing so, you make it easier for the recipient to understand and respond to your message.

Lastly, pay attention to organization in your email. Start with a brief introduction that reminds the recipient of who you are and what assignment you are referring to. Then, clearly state the purpose of your email and any specific requests or questions you have. Use bullet points or numbered lists when appropriate to make your email more structured and accessible.

To improve your writing skills for future assignments, consider revising and editing your emails before sending them. Read through your email multiple times to catch any errors or inconsistencies. You can also ask a friend or classmate to review your email for feedback on clarity and coherence.

Determining Relevance

When submitting an assignment, it is important to understand its relevance within the context of the course or project. Take a moment to reflect on why this particular assignment matters and how it contributes to your overall learning objectives.

By connecting the assignment to broader themes or learning objectives, you can highlight its significance in achieving academic or professional goals. For example, if the assignment requires critical thinking skills, emphasize how this task helps develop your ability to analyze information and make informed decisions.

Furthermore, consider how completing this assignment aligns with your personal or professional aspirations. Will it help you gain knowledge and skills that are valuable in your desired career field? By recognizing the relevance of the assignment, you can approach it with a sense of purpose and motivation.

Understanding Grading Criteria

Grading rubric overview.

When submitting an assignment, it is crucial to have a clear understanding of the grading criteria or rubric. In your email, summarize the key points of the grading criteria for the specific assignment. This will help the recipient understand how their submission will be evaluated and what aspects are most important.

Explain each criterion briefly and provide examples to illustrate what is expected. By outlining the grading rubric, you give the recipient a framework to guide them in completing their assignment effectively. Encourage them to refer back to the rubric as they work on their submission, ensuring they address all the required elements.

Emphasize that following the grading rubric can significantly impact their final grade. Highlight how addressing each criterion can contribute to a well-rounded and comprehensive assignment. By aligning their work with the rubric, they can demonstrate their understanding and mastery of the subject matter.

Key Information for Emails

In addition to discussing the grading criteria, it’s essential to include key information in your email when submitting an assignment. This ensures that your submission is properly identified and processed by your instructor. Include details such as:

• Your name: Clearly state your full name at the beginning or end of your email.
• Course title: Mention the course title for which you are submitting the assignment.
• Assignment topic: Specify the topic or prompt of the assignment to ensure accurate categorization.

Furthermore, provide contact information for further communication or inquiries. Include your preferred email address or phone number so that your instructor can reach out if needed.

Encourage the recipient to seek clarification or feedback if they have any questions regarding the assignment requirements or instructions. Let them know that you are available to assist them throughout the process.

Closing Thoughts

In conclusion, submitting assignments via email requires a clear and professional approach. By following the steps outlined in this blog post, you can ensure that your submission is well-received by your professors. Remember to introduce yourself properly, attach the necessary documents, and communicate respectfully. Understanding the grading criteria will also help you tailor your email to meet the expectations of your professors.

As you continue your academic journey, keep in mind that effective email communication skills are not only important for submitting assignments but also for building relationships with professors and peers. Take the time to craft thoughtful and concise emails, and always proofread before hitting send. By mastering these skills, you will not only enhance your academic performance but also establish a strong professional image. Good luck with your future assignments!

Frequently Asked Questions

How do i introduce myself via email.

Keep your self-introduction concise and professional. Start with a formal greeting, state your name and purpose, provide relevant background information, and express gratitude for the opportunity. Remember to proofread for errors before sending.

What should I include in an assignment submission email?

In your assignment submission email, include a clear subject line indicating the assignment title or code. Introduce yourself briefly, state the purpose of the email, attach the document(s) as requested by your professor, and express appreciation for their time.

How do I attach documents to an email?

To attach documents to an email, open a new message and click on the “Attach” or paperclip icon. Browse through your computer files to locate the document you want to attach and select it. Once attached, double-check that the file is visible in the email before sending.

How should I communicate with professors via email?

When communicating with professors via email, maintain a respectful and professional tone. Use proper salutations and address them by their appropriate title. Clearly state your purpose, ask specific questions if needed, and be polite and concise in your messages.

Is it appropriate to send follow-up emails regarding assignments?

Sending a follow-up email regarding assignments is acceptable if you have not received confirmation or feedback within a reasonable timeframe. Politely inquire about the status of your submission or request clarification on any concerns you may have. Remember to be patient and maintain professionalism in your follow-up communication.

How can I understand grading criteria better?

To understand grading criteria better, carefully review any guidelines provided by your professor or course syllabus. Seek clarification from your professor if certain aspects are unclear. Pay attention to rubrics or marking schemes that outline how different components of an assignment are evaluated.

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Email To Professor To Submit Assignment

We’ve all been there at some point in our education. For one reason or another, we are unable to meet the deadline for an assignment and need to find a way to appeal to a professor to accept our late submission.

Sending an email to your professor would be the best option. The only question remaining is the contents of the email. After all, professors have loads of work to do and would not be able to read a long email.

Still, you need to convey your point to the professor and make it convincing. A long email would most likely lead to no response or a negative one. So how do you send a convincing email that would increase the chances of a positive response?

How To Find A Professor’s Email

The first step to emailing your professor is finding their email address. If you don’t know their email, how do you find it?

You might also like:

• How To Email Professor During Holiday
• Sample Email To Professor Asking For Syllabus  

School Website

The first approach would be to try looking for the professor’s email address on the school’s website. If your school has a learning management system, you’ll find your professor’s official contact details on the overview page of their course.

For schools with simple websites, you’ll find your professor’s email on the relevant faculty pages. Each professor’s official title, name, picture, and email address would be available on those pages.

Course Syllabus

Another way to find your professor’s email is to take a look at the course syllabus. Most tertiary institutions include each course’s professor’s contact email on the syllabus. This enables students to easily find their professor’s emails and contact them when necessary.

Ask Other Students

If the above options fail to yield the expected results, you can reach out to other students individually or on school forums and other dedicated student community pages. A typical example is asking on your student WhatsApp or Telegram groups.

You’ll most likely receive a response from another student or at the very least receive a tip from a student on where they may have seen the professor’s email address .

Tips For Writing To Professors

Simply writing “please find my assignment attached” may not be enough, especially in cases where you’ve missed the deadline for submission. Let’s take a look at certain things to keep in mind when emailing professors.

Use School Email

Refrain from contacting your professor through your personal email address. School email addresses are given to us for a reason. When looking to submit your assignment to your professor, it’s advisable to use your school-issued email address.

This will ensure that your email reaches the teacher as your personal email could likely end up in a spam folder. The school’s email addresses are whitelisted on the same network making it possible for anyone using the school’s email to receive emails within the school’s network.

The last thing you want is to carefully craft an email to send to your professor only to find out they never received it. You can’t blame the professor in such situations especially when the deadline has long expired.

Clear Subject Line

The subject of the mail should be clear to better convey the intent of the email to your professor. Typical examples include:

Apology for late submission

Requesting an extension of the deadline

Formal Address

Use the instructor’s appropriate title when addressing them. It may seem like a simple mistake when you address a professor as a Dr., but academics can be quite keen about their titles.

Avoid addressing professors as doctors as the title means a lot to them. Recognize their position and make sure you are familiar with their official titles. Use their official titles (Dr., Professor) when addressing them to avoid making a bad impression.

Identify Yourself

Professors may teach more than one class and interact with multiple students daily. Simply sending an email with your name isn’t enough for them to identify you, and the class you’re in.

Don’t give them extra work to go through their list of students to identify which class you may be in. They’d most likely ignore your email and focus on other pressing matters.

Make it easy for them to recognize you by providing your full name, and the class you’re in which they teach.

Formal Tone

Irrespective of your relationship with the professor, refrain from using informal language during official email communications. Avoid using abbreviations, emojis, and other forms of slang in your email. Refrain from including personal information that is irrelevant to the discussion or topic.

Correct Grammar

The role of a professor is to educate their students and they expect students at that level of education to have good grammatical skills. Writing an email that’s difficult to read will lead to the professor ignoring your email.

If you aren’t confident in your writing, let a third party read carefully read through the email before submission. Additionally, you can leverage tools like Grammarly to help identify errors in your writing. Keep in mind that these tools aren’t perfect. It’s advisable to go through your writing to identify any errors.

Clear Communication

Try and clearly convey your specific need in only a few sentences. Professors are busy and won’t have time to read lengthy emails. Avoid filling your sentences with words that would obviously require a dictionary to make a sentence understandable.

Being polite in your email can go a long way toward scoring points in your favor. Ensure that the tone of your email is polite and the necessary respect is being conveyed. Irrespective of any negative impressions you might have of the professor, it’s advisable to show them respect in your communication.

End Formally

At this point, you need to show appreciation to the professor for taking the time to read up to the end of the email. Simply thank them for their time and sign off your email with “Sincerely” or “Best regards” followed by your full name.

Professors have a lot of work to do and responding to your email may slip their minds. Refrain from spamming them every few hours with reminders as that could just serve to annoy them. If they don’t get back to you, simply follow up after your next class with them.

Sample Email To Professor To Submit Assignment

Template 1 – late submission due to emergency.

Email Subject

{{Assignment Title}} : Apology for late submission

Dear Professor {{ Last name }},

My name is {{ Your name }}, from {{ Class name }}. I would like to apologize for the late submission of my assignment which was due {{ Assignment due date }}. My brother fell sick and had to be hospitalized which left me little time to work on my assignment as I had to take care of him.

I realize I should have brought this to your attention earlier, and humbly beg that you consider this submission. Going forward, I promise that I will not repeat this mistake. Thank you for your time and consideration.

{{ Your name }}

Template 2 – Assignment Deadline Extension 1

Request for deadline extension of {{ Assignment Title }} assignment

Dear Dr. {{ Last name }},

My name is {{ Your name }}, and I am in your {{ Class name }}. I am finding it a little hard to find relevant materials for my {{ paper title }} given the complexity of the topic. I would like to ask for a little more time to thoroughly go through the various publications linked to the topic.

I would hope to be able to complete this assignment by {{ Date you wish to submit assignment }}. Thank you very much and I will endeavor to produce a well-researched paper on {{ Assignment Title}}.

Template 3 – Assignment Deadline Extension 2

Deadline extension {{ Assignment Title }}

My name is {{ Your name }} and I am a {{ First, second, third, or fourth }} year student in your {{ Class }}.

I am emailing you to ask if it might be possible to be granted additional time for the {{ Assignment title }} due on {{ Assignment due date }}. Unfortunately, I am behind with this assignment because {{ Reason why assignment can’t be completed on time }}.

I would hope to be able to complete this assignment by {{ Expected date of completion }}. I hope that you will consider my request and I look forward to hearing from you at your convenience.

Template 4 – Assignment Submission

Assignment submission : {{ Assignment Title }}

I hope this email finds you well. This is to inform you that I have completed my {{ Assignment title }} assignment that you had assigned to the class {{ Date assigned }}. A PDF version of the assignment is attached to this email.

While I believe my delivery is well-researched, I would be grateful for any suggestions or feedback you might have. Thank you for your time.

Akshay Vikhe

Related post.

Teacher Appreciation Letter

Sample Email To Professor About Missing Exam

What Is The Best Time To Email A Professor

Sample Email To Professor Asking For Meeting

Teachers Ignoring Emails: 11 Things You Should Know

Sample Email To Professor Asking For Help

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November 17, 2022

How to write an for submission of assignment email with an email template

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Learn how to write better for submission of assignment emails with our tips and templates.

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Learn how to write email for submission of assignment using our tips and template

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Replying to an for submission of assignment email might seem tricky, but it shouldn’t be.

Do you wish you would never worry about how to reply to an for submission of assignment email (or any other kind of email) again? Or think about what’s the proper email format? Or stress about grammar and punctuation of your emails?

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Email Etiquette

Email is one of the main ways to communicate in the workplace and is more formal than chat. Over time, certain rules of etiquette, or social expectations, have developed. You may be viewed negatively if you neglect to follow them. Email etiquette includes using a polite tone, representing yourself professionally, writing clearly, and being timely when sending and replying to emails.

Etiquette is especially important when communicating with professors. The following guidelines and examples will help you make a good impression with your Miami instructors (and the advice applies to business or other formal situations too).

Polite Tone

• Write in a polite tone that is respectful of your instructor and their time. Consider the following examples:

Polite: After I receive my grade, I would like to request a meeting.

["After" acknowledges that the instructor will complete grading at some point.]

Impolite: If I receive my grade, I would like to request a meeting.

["If" sounds impatient and implies the instructor may never finish grading.]

• Be careful about where you assign blame, particularly when it comes to discussing grades.

Polite: I didn't receive a good grade on my last paper and, if possible, would like to discuss ways to improve.

[accepts responsibility and asks for the possibility of discussion]

Impolite: You gave me a poor grade on my last paper, and I want to discuss why.

[places the blame on the instructor and sounds demanding in requesting a discussion]

• Present requests as questions, rather than commands or demands. If scheduling a meeting, leave the request open for your instructor to suggest a specific time.

Polite: Can I meet with you during your office hours on Friday?

Also Polite: Would it be possible to meet with you sometime this week?

Impolite: I want a meeting in your office this Friday at 2pm.

Professionalism

• Asking simple questions.
• Submitting an assignment when told to do so.
• Explaining that you will be late to class or miss class.
• Requesting a meeting in your instructor's office.
• Asking questions that are already answered on the assignment sheet or syllabus.
• Asking complicated questions that require long answers.
• Submitting an assignment without permission.
• Expressing anger that could lead to a heated debate or argument.
• Re-read your subject line and entire email before sending.
• Ensure the recipient's name is spelled correctly.
• Check for grammar, spelling, and punctuation.
• If you attach a document, double-check that the correct document is attached.
• Provide all necessary information, such as the course number and section or time of class, assignment name, or dates. This prevents extra emails for clarification and ensures you get the information you need in a timely manner.
• Send emails early, so you can receive a response before your deadline. By the same token, reply to emails as soon as possible as well.

Basic Structure of an Email

Consider the structure of the following email:

ACE 113: Attending Thursday Section [subject line]

Dear Professor Smith, [greeting]

I will be unable to attend ACE 113 this Wednesday, December 3. Would it be possible to attend your 1:00 section this Thursday, December 4, so that I do not fall behind? [body]

Thank you for your time and consideration. [closing]

Trisha Harris [signature]

Subject Line

• Always provide a subject so your reader has some context before opening the email.
• When emailing your instructor, include your course number and the specific topic of the email.

ACE 113: Topics on 9/6 Quiz

• Be specific but concise.

Too long: ACE 113: Question about whether we are supposed to submit 9/6 Quiz by email

Concise: ACE 113: Question about Submitting 9/6 Quiz

• Begin with "Dear," "Hello," or "Hi."
• Instructors with a PhD → Dr. Smith
• Instructors without a PhD → Professor Smith
• Keep your email short.
• Provide necessary information, such as dates or assignment names.
• Avoid unnecessary explanations. For example, you don't need to tell your instructor a story about why you missed class or will miss a deadline.
• Write in complete sentences.

Closing and Signature

• Thank your instructor for their time.
• Sign your full name the first time you email.
• Sign just your first name on additional emails.

Example Impolite Email

The following email is impolite because it does not provide the instructor with information about the course, assignment, or even the student's name. Without a subject, this email is less likely to grab the instructor's attention or may even be sent to their Spam folder. Direct language accuses the instructor of misrecording a grade and does not clarify what the student would like the instructor to do. While "thank you" is used, it comes across as sarcastic, based on the overall impolite tone of the email.

Subject line: [no subject]

The review that we had one week ago regarding my assignment grades resulted in an A. However, you put the wrong grade on Canvas. It should be an A. Thank you.

Example Polite Email

The following email provides the instructor with information about the class and assignment in question, gently requests clarification and a possible change in Canvas, gives the instructor an opportunity to acknowledge and correct their mistake, and thanks them for their time.

Subject line: ENG 111: Assignment 2 Grade

Dear Dr. Jones:

When our Assignment 2 essays were returned in class last week, I had received an A according to the grading rubric. However, I noticed today that the Assignment 2 grade listed in Canvas is a B+. I just wanted to confirm which grade I received. If my grade was an A, could you update this information on Canvas for me?

Thank you for your time and any clarification you can provide.

Sincerely, Cristal Casaluci

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