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SAP CO Account Assignment
Normally, when a financial document is entered in SAP FI module , user has the option of entering the cost center in the financial document. However, when documents are entered from different modules or a cross-module financial transaction occurs, such as from MM or SD , there is no option of entering the cost center in the document. In this situation, the SAP system will derive the cost center through automatic SAP CO account assignment, substitutions, or through default settings made in the primary cost element.
Automatic SAP CO Account Assignment
The automatic account assignment has to be configured in the transaction code OKB9 . For posting made in external accounting, such as for price differences, exchange rate differences, etc., the SAP system automatically checks entries in the OKB9 settings and derives the cost center.
If you do not enter a CO object (order, cost center, or project) in external accounting postings made in FI, MM or SD modules and the posting is cost relevant, then the automatic account assignment checks the relevant cost center and makes the posting.
Here are examples of automatic account assignments:
- Banking fees, exchange rate differences and discounts in FI
- Minor differences and price differences in MM
The account assignment objects that can be maintained in the transaction OKB9 are:
- Cost center
- Profit center (profitability segment)
Normally, the automatic account assignment runs on the company code level along with the CO object. However, if the user wants to make the posting on the business area level, valuation area level or profit center level, it is also available in OKB9 settings. So basically it includes the following levels:
- Company code level
- Business area level
- Valuation area level
- Profit center level
The above 3 excluding the company code level are used in cases when the account assignment is needed below the company code level.
Prerequisites
Here are the prerequisites of activating automatic SAP CO account assignment:
- Activation of the cost center accounting
- Creation of cost centers
- Maintenance of cost elements
Additionally, you can also create orders and profit centers as per the business requirements.
Settings in Transaction OKB9
Let’s discuss settings that are possible for automatic SAP CO account assignment in OKB9 transaction.
Start SPRO transaction and navigate to the following path:
Controlling – Cost Center Accounting – Actual Postings – Manual Actual Postings – Edit Automatic Account Assignment (OKB9)
Alternatively, you can start OKB9 transaction directly from the command bar.
- If you want to have the setting on the company code level only, then enter the company code and the cost element along with the corresponding CO object, i.e. a cost center, an order or a profit center.
- If you want to have the settings on the valuation area level, then enter the company code and the cost element and chose the ‘valuation area’ option in the account assignment detail as ‘1’.
- Similarly, if you want to have the settings on the business area or profit center level, then choose the option ‘2’ or ‘3’ respectively.
If you have chosen account assignment detail ‘1’ or ‘2’, then click on ‘Detail per business area/valuation area’ on the left sidebar.
Default SAP CO Account Assignment
In order to determine the correct CO account assignment, the SAP system performs several checks in the following sequence. First it checks the document which a user is posting. If the cost center is empty in the document, then the system checks if any substitutions are maintained for the particular G/L account . Next, if the substitution is also missing, then the system moves on to the OKB9 settings for automatic SAP CO account assignments. Finally, if these settings are also missing, the SAP system checks master data of the primary cost element (G/L Account) under the tab of Default Account Assignment . You can display this master data using the transaction KA03 .
You can maintain the cost center and the order in the master data of the primary cost element.
So, basically the order of checks the system makes is:
- Financial document – Cost center
- Substitutions – transaction OKC9
- Automatic account assignments – transaction OKB9
- Default account assignments – transaction KA03 / KA02
Lastly, if any of the above is not maintained, then the SAP system throws an error ‘Account X requires an assignment to a CO Object’ and doesn’t allow posting of a document.
SAP CO Account Assignment using Substitution
In cases where you don’t need OKB9 or default account assignment, the user can go for user exits where a specific G/L account is mentioned under the company and the value in the cost center is substituted by the cost center given in the substitution.
The transaction for maintaining the substitution is GGB1 .
Usage of substitutions for SAP CO account assignment is justified by the business requirement and usually SAP CO account assignment requirements are fulfilled by OKB9 or default account assignments.
Did you like this tutorial? Have any questions or comments? We would love to hear your feedback in the comments section below. It’d be a big help for us, and hopefully it’s something we can address for you in improvement of our free SAP CO tutorials.
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4 thoughts on “SAP CO Account Assignment”
it is helpful material i ask for more clear details for using substitution method for Account Assignment. thanks in advance
Sir, I am not receiving the training mails from yesterday 7/1/2019. I have completed my training till here(SAP CO Account Assignment) please do send the rest of the training emails for SAP CO. Hope you will do the needful.
I am getting the same error “Account 500911 requires an assignment to a CO object”. In OKB9, we have given company code, Cost element and ticked the check box ‘Indicator: Find profitability segment using substitution’ (V_TKA3A-BSSUBST) and not filled anything like cost center, order and profit center. in OKC9 we have created substitution. All the process happening through Idoc Message Type SINGLESETTRQS_CREATE and inside BAPI BAPI_SINGLESETTREQS_CREATEMULT triggering and raising this error. Cost center is not maintained in 1. Financial document – Cost center 2. Automatic account assignments – transaction OKB9 and 3. Default account assignments – transaction KA03/KA02 But we have substitution in transaction OKC9 to determine cost centre.
Where woulbe be the issue?
good explanation
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Display sap mm-fi automatic account assignment.
by John Jordan
Table of Contents
Introduction, display obyc accounts with se16n, more information.
You use configuration Transaction OBYC to assign SAP General Ledger (GL) accounts in Financial Accounting (FI) to movement types in Materials Management (MM), also known as SAP MM-FI Automatic Account Determination or Assignment.
End users do not typically have the authorization to run configuration Transaction OBYC.
You can easily display automatic account assignments as follows:
View table T030, which stores OBYC configuration settings, with Transaction SE16N.
Type in Table T030 and press Enter to display the selection screen shown in Figure 1.
Figure 1 : Table T030 Selection Screen To Display SAP MM-FI Configuration Settings
You restrict the table entries displayed on the subsequent results screen by making entries in the Selection Criteria section. To display G/L accounts posted during goods issues (GI) to production orders, make the following entries:
- Chart of Accounts : Restrict your selection by your chart of accounts, INT in this example
- Transaction : You display inventory movements with Transaction GBB
- Valuation Grouping Code : A group of company codes (set up with transaction OMWD)
- Account modifier : VBR for GI to production orders
- Valuation Class : You assign a valuation class in the Costing 2 view
Click the execute icon to display the screen shown in Figure 2.
Figure 2 : Table T030 Entries Display SAP MM-FI Configuration Settings
This screen displays the G/L Accounts posted during goods issues to production orders.
For more information on entries in table T030, follow IMG menu path:
Materials Management • Valuation and Account Assignment • Account Determination • Account Determination Without Wizard • Configure Automatic Postings
Figure 3 displays the menu path.
Figure 3 : Configure Automatic Postings Menu Path
Click the paper and glasses icon to the left of Configure Automatic Postings at the bottom to display standard SAP documentation on setting up automatic postings.
Activity Type
An activity type identifies activities provided by a cost center to manufacturing orders. The secondary cost element associated with an activity type identifies the activity costs on cost center and detailed reports
Alternative Hierarchy
While there can only be one cost center standard hierarchy, you can create as many alternative hierarchies as you like. You create an alternative hierarchy by creating cost center groups
Automatic Account Assignment
Automatic account assignment allows you to enter a default cost center per cost element within a plant with Transaction OKB9.
Condition Type
A condition type is a key that identifies a condition. The condition type indicates, for example, whether the system applies a price, a discount, a surcharge, or some other pricing, such as freight costs and sales taxes.
Cost Center Accounting
A cost center is a function within an organization that does not directly add to profit but still costs money to operate, such as the accounting, HR, or IT departments. The main use of a cost center is to track actual expenses for comparison to the budget.
Cost Estimate
A cost estimate calculates the plan cost to manufacture a product or purchase a component. It determines material costs by multiplying BOM quantities by the standard price, labor costs by multiplying operation standard quantities by plan activity price, and overhead values by costing sheet configuration.
Cost Object
An SAP Cost object such as a cost center or internal order describes where the cost occurs. A cost element or account describes what the cost is.
Costing Lot Size
The costing lot size in the Costing 1 view determines the quantity cost estimate calculations are based on. The costing lot size should be set as close as possible to actual purchase and production quantities to reduce lot size variance.
Goods Issue
A goods issue is the movement (removal) of goods or materials from inventory to manufacturing or to a customer. When goods are issued, it reduces the number of stock in the warehouse.
Goods Receipt
It is a goods movement that is used to post goods received from external vendors or from in-plant production. All goods receipts result in an increase of stock in the warehouse.
Internal Order
An internal order monitors costs and revenue of an organization for short- to medium-term jobs. You can carry out planning at a cost element and detailed level, and you can carry out budgeting at an overall level with availability control.
Production Variance
Production variance is a type of variance calculation based on the difference between net actual costs debited to the order and target costs based on the preliminary cost estimate and quantity delivered to inventory. You calculate production variance with target cost version 1.
Profit Center
A profit center receives postings made in parallel to cost centers and other master data such as orders. Profit Center Accounting (PCA) is a separate ledger that enables reporting from a profit center point of view. You normally create profit centers based on areas in a company that generate revenue and have a responsible manager assigned.
If PCA is active, you will receive a warning message if you do not specify a profit center, and all unassigned postings are made to a dummy profit center. You activate profit center accounting with configuration Transaction OKKP, which maintains the controlling area.
Purchasing Info Record
A purchasing info record stores all of the information relevant to the procurement of a material from a vendor. It contains the Purchase Price field, which the standard cost estimate searches for when determining the purchase price.
Scheduling Agreement
A scheduling agreement is a longer-term purchase arrangement with a vendor covering the supply of materials according to predetermined conditions. These apply for a predefined period and a total purchase quantity.
Standard Hierarchy
A standard hierarchy represents your company structure. A standard hierarchy is guaranteed to contain all cost centers or profit centers because a mandatory field in cost and profit center master data is a standard hierarchy node.
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Standard Price
The standard price in the Costing 2 view determines the inventory valuation price if price control is set at standard (S). The standard price is updated when a standard cost estimate is released. You normally value manufactured goods at the standard price.
You can apply surcharges to material prices and activity prices in order to take into account increases or decreases in item prices over time when calculating the lifecycle costs for a project.
Target Costs
Target costs are plan costs adjusted by the delivered quantity. For example, if the quantity delivered to inventory is 50% of the plan quantity, target costs are calculated as 50% of the plan costs.
Material Master
A material master contains all of the information required to manage a material. Information is stored in views, and each view corresponds to a department or area of business responsibility. Views conveniently group information together for users in different departments, for example, sales and purchasing.
Origin Group
An origin group separately identifies materials assigned to the same cost element, allowing them to be assigned to separate cost components. The origin group can also determine the calculation base for overhead in costing sheets.
Price Control
The Price control field in the Costing 2 view determines whether inventory is valuated at standard or moving average price.
The price unit is the number of units to which the price refers. You can increase the accuracy of the price by increasing the price unit. To determine the unit price, divide the price by the price unit.
Process Order
Process orders are used for the production of materials or provide services in a certain quantity and on a certain date. They allow resource planning, process order management control, and account assignment and order settlement rules to be specified.
Procurement Alternative
A procurement alternative represents one of a number of different ways of procuring a material. You can control the level of detail in which the procurement alternatives are represented through the controlling level. Depending on the processing category, there are single-level and multilevel procurement alternatives. For example, a purchase order is single-level procurement, while production is multilevel procurement.
Production Order
A production order is used for discrete manufacturing. A BOM and routing are copied from master data to the order. A sequence of operations is supplied by the routing, which describes how to carry out work-steps. An operation can refer to a work center at which it is to be performed. An operation contains planned activities required to carry out the operation. Costs are based on the material components and activity price multiplied by a standard value.
Product Drilldown Reports
Product drilldown reports allow you to slice and dice data based on characteristics such as product group, material, plant, cost component, and period. Product drilldown reports are based on predefined summarization levels and are relatively simple to setup and run.
Production variance is a type of variance calculation based on the difference between net actual costs debited to the order and target costs based on the preliminary cost estimate and quantity delivered to inventory. You calculate production variance with target cost version 1. Production variances are for information only and are not relevant for settlement.
Production Version
A production version determines which alternative BOM is used together with which task list/master recipe to produce a material or create a master production schedule. For one material, you can have several production versions for various validity periods and lot-size ranges.
Purchase Price Variance
When raw materials are valued at the standard price, a purchase price variance will post during goods receipt if the goods receipt or invoice price is different from the material standard price.
Profitability Analysis
Costing-based profitability analysis enables you to evaluate market segments, which can be classified according to products, customers, orders (or any combination of these), or strategic business units, such as sales organizations or business areas concerning your company’s profit or contribution margin.
SAP Profit Center is a management-oriented organizational unit used for internal controlling purposes. Segmenting a company into profit centers allows us to analyze and delegate responsibility to decentralized units.
A purchasing info record stores all the information relevant to the procurement of a material from a vendor. It contains the Purchase Price field, which the standard cost estimate searches for when determining the purchase price.
Raw Materials
Raw materials are always procured externally and then processed. A material master record of this type contains purchasing data but not sales.
A routing is a list of tasks containing standard activity times required to perform operations to build an assembly. Routings, together with planned activity prices, provide cost estimates with the information necessary to calculate labor and activity costs of products.
Sales and Operations Planning
Sales and operations planning (SOP) allows you to enter a sales plan, convert it to a production plan, and transfer the plan to long-term planning.
S&OP is slowly being replaced by SAP Integrated Business Planning for Supply Chain (SAP IBP), which supports all S&OP features. S&OP is intended as a bridge or interim solution, which allows you a smooth transition from SAP ERP to on-premise SAP S/4HANA and SAP IBP. See SAP Note 2268064 for details.
SAP Fiori is a web-based interface that can be used in place of the SAP GUI. SAP Fiori apps access the Universal Journal directly, taking advantage of additional fields like the work center and operation for improved variance reporting.
Work in process (WIP) and variances are transferred to Financial Accounting, Profit Center Accounting (PCA), and Profitability Analysis (CO-PA) during settlement. Variance categories can also be transferred to value fields in CO-PA.
Settlement Profile
A settlement profile contains the parameters necessary to create a settlement rule for manufacturing orders and product cost collectors and is contained in the order type.
Settlement Rule
A settlement rule determines which portions of a sender’s costs are allocated to which receivers. A settlement rule is contained in a manufacturing order or product cost collector header data.
You need setup time to prepare equipment and machinery for the production of assemblies, and that preparation is generally the same regardless of the quantity produced. Setup time spread over a smaller production quantity increases the unit cost.
Simultaneous Costing
The process of recording actual costs for cost objects, such as manufacturing orders and product cost collectors in cost object controlling, is called simultaneous costing. Costs typically include goods issues, receipts to and from an order, activity confirmations, and external service costs.
Source Cost Element
Source cost elements identify costs that debit objects, such as manufacturing orders and product cost collectors.
Source List
A source list is a list of available sources of supply for a material, which indicates the periods during which procurement is possible. Usually, a source list is a list of quotations for a material from different vendors.
You can specify a preferred vendor by selecting a fixed source of supply indicator. If you do not select this indicator for any source, a cost estimate will choose the lowest cost source as the cost of the component. You can also indicate which sources are relevant to MRP.
The standard price in the Costing 2 view determines the inventory valuation price when price control is set at standard (S). The standard price is updated when a standard cost estimate is released. You normally value manufactured goods at the standard price.
Subcontracting
You supply component parts to an external vendor who manufactures the complete assembly. The vendor has previously supplied a quotation, which is entered in a purchasing info record with a category of subcontracting.
Tracing Factor
Tracing factors determine the cost portions received by each receiver from senders during periodic allocations, such as assessments and distributions.
Universal Journal
The efficiency and speed of the SAP HANA in-memory database allowed the introduction of the Universal Journal single line-item tables ACDOCA (actual) and ACDOCP (plan). The Universal Journal allows all postings from the previous financial and controlling components to be combined in single items. The many benefits include the development of real-time accounting. In this book, we discuss both period-end and event-based processing.
Valuation Class
The valuation class in the Costing 2 view determines which general ledger accounts are updated as a result of inventory movement or settlement.
Valuation Date
The valuation date determines which material and activity prices are selected when you create a cost estimate. Purchasing info records can contain different vendor-quoted prices for different dates. Different plan activity rates can be entered per fiscal period.
Valuation Grouping Code
The valuation grouping code allows you to assign the same general ledger account assignments across several plants with Transaction OMWD to minimize your work. The grouping code can represent one or a group of plants.
Valuation Type
You use valuation types in the split valuation process, which enables the same material in a plant to have different valuations based on criteria such as batch. You assign valuation types to each valuation category, which specify the individual characteristics that exist for that valuation category. For example, you can valuate stocks of a material produced in-house separately from stocks of the same material purchased externally from vendors. You then select procurement type as the valuation category and internal and external as the valuation types.
Valuation Variant
The valuation variant is a costing variant component that allows different search strategies for materials, activity types, subcontracting, and external processing. For example, the search strategy for purchased and raw materials typically searches first for a price from the purchasing info record.
Valuation Variant for Scrap and WIP
This valuation variant allows a choice of cost estimates to valuate scrap and WIP in a WIP at target scenario. If the structure of a routing is changed after a costing run, WIP can still be valued with the valuation variant for scrap and WIP resulting in a more accurate WIP valuation.
Valuation View
In the context of multiple valuation and transfer prices, you can define the following views: – Legal valuation view – Group valuation view – Profit center valuation view
Work Center
Operations are carried out at work centers representing; for example, machines, production lines, or employees. Work center master data contains a mandatory cost center field. A work center can only be linked to one cost center, while a cost center can be linked to many work centers.
Work in Process
Work in process (WIP) represents production costs of incomplete assemblies. For balance sheet accounts to accurately reflect company assets at period end, WIP costs are moved temporarily to WIP balance sheet and profit and loss accounts. WIP is canceled during period-end processing following delivery of assemblies to inventory.
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The Main SAP G/L Account Tcodes & SAP GL Account Tables
The SAP FI General Ledger allows the company to track all business transactions. All the information you need about SAP GL Account Tables and SAP GL Account Tcodes.
It aims to provide a comprehensive picture of external accounting and accounts. Find here What’s G/L Account in SAP.
What are the most important SAP G/L Account Tcodes and what are SAP G/L Account Tables to know?
Table of Contents
What’s G/L Account ?
First at all, G/L Account stands for General Ledger.
The central task of G/L accounting is to provide a comprehensive picture of external accounting and accounts.
Recording all business transactions (primary postings as well as settlements from internal accounting) in a software system that is fully integrated with all the other operational areas of a company ensures that the accounting data is always complete and accurate. ( source )
For more SAP General Ledger Account FI Tcodes on SAP FI Tcodes & SAP CO Transaction Codes (Finance and Controlling Tcodes in SAP)
SAP G/L Account Main Features
The SAP FI General Ledger has the following features:
- Free choice of level: corporate group or company
- Automatic and simultaneous posting of all sub-ledger items in the appropriate general ledger accounts (reconciliation accounts)
- Simultaneous updating of general ledger and cost accounting areas
- Real-time evaluation of and reporting on current accounting data, in the form of account displays, financial statements with different financial statement versions, and additional analyses.”
(Source: help.sap.com )
The Most Important SAP G/L Account Tcodes
The most used G/L Account Transaction Codes in SAP are:
SAP G/L Account Master Data Tcodes
First, let’s list the most important SAP G/L Account Tcodes for Master Data
G/L Account Transaction Codes in SAP
Here some useful SAP Tcodes for managing (posting, configuration …) General Ledger Account:
The Full list of SAP FI tables can be found on the List of Important SAP FI Tables (SAP Finance Tables) .
Related G/L Account Tcodes in SAP
Here the list of related SAP Tcodes for G/L Account in SAP:
The Main Important SAP GL Account Tables
Sap gl account master data tables.
The SAP GL Account Tables for Master Data are SK* Tables.
The main SAP Tables for G/L Account Master Data are:
Other General Ledger Tables in SAP
Here related SAP Tables for General Ledger Account or other related GL Account Table in sap
Go for the next SAP S/4HANA Finance: An Introduction
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There are thousands of different transaction codes available in SAP, and each one serves a specific purpose. With the right knowledge and understanding, you can use transaction codes to carry out any task imaginable in SAP. The complete list of SAP TCodes
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OKB9: Change Automatic Account Assignment
OKB9 is a standard SAP tcode used to perform Change Automatic Account Assignment task in SAP ERP (or) S/4HANA system.
Availability
The SAP tcode OKB9 is available within SAP ECC, SAP S/4HANA On-premise and SAP S/4HANA Private Cloud systems depending on the version and release level.
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The following is the list of SAP transaction codes related to OKB9.
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IMAGES
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Use. You can assign one or more account assignments to an item. Multiple account assignment allows you to apportion the costs covered by a purchase order partly to your own cost center and partly to others, for example. You specify which account assignment object is to be charged via the account assignment category. Account Assignment Category.
Account assignment is used to find. In the standard version of the SAP System, all billing types are defined in such a way that the offsetting entry is made to the customer account. If you want the offsetting entry to be made to a G/L account (for example, to a cash clearing account), a billing type which contains the cash clearing key EVV must ...
Solution: The indicator determines which account assignment screen is used by default for maintaining the account assign. for a purchase orde r item. For the EnjoySAP transactions, this value is simply a proposal that you can change in the purchasing document. For the old transactions, this value is the only one that you can use.
This tutorial is part of our free SAP CO training. You will learn how account assignment works in SAP ERP and what are different sources of information about account assignment that the SAP system uses. Normally, when a financial document is entered in SAP FI module, user has the option of entering the cost center in the financial document.
Account Assignment. Home; SAP ERP Support Package Versions; Purchasing (MM-PUR) Purchase Orders (MM-PUR-PO) Account Assignment; Purchasing (MM-PUR) 6.0 EHP3 SP24. Available Versions: 6.0 EHP8 SP20 ; ... If you do not have an SAP ID, you can create one for free from the login page. Log on
Type in Table T030 and press Enter to display the selection screen shown in Figure 1. Figure 1: Table T030 Selection Screen To Display SAP MM-FI Configuration Settings. You restrict the table entries displayed on the subsequent results screen by making entries in the Selection Criteria section. To display G/L accounts posted during goods issues ...
Attribution of a prepaid or a postpaid account to an item of the provider contract. It is used by the charging function and the refilling function to determine the account (s) to be credited or debited. Account Assignment in SAP - Everything you need to know about Account Assignment; definition, explanation, tcodes, tables, wiki, relevant SAP ...
Account Assignment TCodes in SAP. Search. SAP Transaction Codes; account assignment; TCodes Related Searches # TCODE Description Application; 1 : OKB9: Change Automatic account assignment: CO - Overhead Cost Controlling: 2 : OBYC: C FI Table T030 FI - Basic Functions: 3 : FS00: G/L acct master record maintenance
Account Assignment; Purchasing (MM-PUR) 6.0 EHP3 Latest. Available Versions: 6.0 EHP8 Latest ; 6.0 EHP7 Latest ; 6.0 EHP6 on HANA Latest * 6.0 EHP6 Latest ; 6.0 EHP5 Latest ; ... To mark this page as a favorite, you need to log in with your SAP ID. If you do not have an SAP ID, you can create one for free from the login page. ...
Account Assignment for Investment Support. FI-AA-AA. OVH2. C SD Tab. THIZU Account Group Assignment. SD-BF. AO96. Account assignment for Transfer of reserves. FI-AA. SAP Account Assignment Tcodes (Transaction Codes) , ACE Account Assignment Tcode, ACE Account Assignment Tcode, ACE Account Assignment Tcode, ACE Account Assignment Tcode, Define ...
F.53 is a standard SAP tcode used to perform G/L: Account Assignment Manual task in SAP ERP (or) S/4HANA system.This blog post provides key technical details about SAP TCode F.53, including its availability across SAP S/4HANA versions and related tcodes. The SAP tcode F.53 is available within SAP ECC, SAP S/4HANA On-premise and SAP S/4HANA ...
All the information you need about SAP GL Account Tables and SAP GL Account Tcodes. It aims to provide a comprehensive picture of external accounting and accounts. Find here What's G/L Account in SAP. ... Assignment of G/L Accounts for Automatic Postings: F.16: Carry Forward of G/L Account Balances: FAGLL03: Display G/L Account Line Items (G ...
OKB9: Change Automatic Account Assignment. 5 min. OKB9 is a standard SAP tcode used to perform Change Automatic Account Assignment task in SAP ERP (or) S/4HANA system. Program.
Inventory Account Assignment Transaction Codes in SAP (25 TCodes) 6 : OKB9: Change Automatic account assignment: CO - Overhead Cost Controlling: 7 : MI01 Create Physical inventory Document : MM - Inventory Management
T163K. account assignment Categories in Purchasing Document. MM - Purchasing. Transparent Table. 30. TFKCOD. FI-CA: CO account assignment Key/Allocation. FI - Contract Accounts Receivable and Payable. Transparent Table.