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The 8 best calendar apps to get organized

Learn how to choose a calendar app to help you stay organized and productive, plus 8 top options.

Steph Knapp Mar 15, 2022

11 min read

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Calendar apps make it easy to manage and organize your schedule, appointments, events, and tasks on the go. These alendar apps offer features like:

Creating, editing, and deleting events

Organizing event info like locations and invitees

Automating event reminders and notifications

Sharing calendars with others

Syncing across multiple devices

Many online calendars also include scheduling tools that sync with your personal and professional calendars. You can share your availability with others and find a time to meet in just a few clicks — no back-and-forth emails required.

In this guide, you’ll learn how to choose the right calendar app to help you stay organized and productive. We’ll also walk through eight popular calendar apps — all of which offer free versions!

How to choose a calendar app

Do you need an easier way to schedule meetings and manage your availability? Is this app just for you, or are you looking for something your whole team can use? Or are you just looking for a simple way to see your schedule at a glance?

The best calendar app for someone trying to organize their personal schedule might be different from the top choice for a sales manager looking to make team scheduling easier.

There’s no one-size-fits-all solution — here are a few things to look out for as you consider your options.

Ease of use

The more intuitive the software, the sooner you’ll be able to take control of your busy schedule. Your calendar app should be simple to set up and navigate, so you (and everyone who schedules time with you!) have a great experience. For example, automatic time zone detection makes it easy to collaborate across locations without the hassle of mental math.

Calendar syncing

If you use an Apple calendar for your personal life, and an Outlook calendar at work, how do you avoid double booking? Look for a calendar app that syncs with multiple calendars , so meetings don’t get scheduled over personal obligations (or vacations!).

Flexible scheduling

Some calendar apps only work for scheduling internal meetings, while others are focused on a single use case, like project management or booking one-on-one appointments. If you need to schedule a variety of events with different combos of people, look for a calendar with flexible group scheduling , shared calendars , and multiple event types.

Mobile apps and browser extensions

Mobile apps and browser extensions make it extra simple to manage your schedule and stay connected wherever and whenever you need. Look for a scheduling tool that works across iOS, Android, macOS, and Windows devices.

Customization options

Your calendar app should give you more control over your schedule, not less. Can you customize your calendar, booking page, and event reminders? Some calendar apps built for teams also let admins set templates for calendar events and pre- and post-meeting communications.

Automations and integrations 

Does the tool send automatic event confirmations, reminders, and other notifications via SMS and email? What about follow-up communications? Different apps offer different levels of automation, from simple reminders to more advanced workflows.

Like automations, integrations with the other apps you use every day can help you keep info organized and get more done. For example, if you host meetings on Zoom , look for a calendar app that automatically adds Zoom meeting details to new events.

8 best calendar apps to manage your busy schedule 

1. calendly.

Platforms: Web, Android, and iOS

Calendly is a scheduling app that makes it easy to manage your schedule, share your availability, and find meeting times without all the back-and-forth emails or phone tag.

You connect your Google or Outlook calendar(s), and Calendly shows your real-time availability, so invitees can instantly choose from available times. Automatically checking your connected calendars for availability means you never have to worry about double bookings.

For professional teams of all sizes , Calendly’s team scheduling features bring the right combination of people together at a time that works for everyone — whether you’re booking sales calls, internal team brainstorms, product demos, vendor and partner meetings, or all of the above. 

Calendly features

Automatically block off holidays, avoid back-to-back and last-minute bookings, and set custom schedules

Share your calendar by adding meeting availability to emails , LinkedIn messages, and more

Use Calendly wherever you work with Chrome, Edge, Firefox, and LinkedIn extensions and mobile apps for iOS and Android

Find the best time for one-off meetings with up to 40 people via Meeting Polls . Once everyone votes, you choose the best time, Calendly schedules the meeting for you and automatically sends calendar invites and meeting details to everyone who voted.

Automate and customize messaging before and after events , including event reminders, thank-you emails, follow-up meeting requests, and more

Integrate Calendly with the tools you use every day, including calendar apps, video conferencing, marketing tools and CRMs, payment processing, and Zapier workflow automaton

Calendly pricing

Calendly offers a forever-free plan that includes one connected calendar, unlimited event scheduling, and automated event notifications. Paid plans start at $10 per hour per month, billed annually. All users get a 14-day free trial of Calendly’s paid features.

2. Google Calendar

Google Calendar is the go-to calendar app for Gmail users and teams using Google Workspace. You can access Google Calendar via any internet browser or download a dedicated app for Android, iPhone, or iPad. Google Calendar also offers appointment scheduling features.

Google Calendar features

See events from different calendars side-by-side, color-code your work and personal events, and view your schedule by hour, day, week, or month

Automatically add new events from your Gmail inbox to your calendar

Create group calendars to keep team members on the same page about upcoming events and recurring meetings

See teammates’ availability side-by-side to find time slots that work for internal meetings

Automatically add Google Meet or Zoom video conferencing details to virtual events

Connect Google Calendar with other organization and communication tools, like Slack, ClickUp, and Asana

If you want to add some extra scheduling power to your Google Calendar, consider adding Calendly to the mix . Calendly makes it easier to share your Google Calendar availability , add open meeting times to Gmail messages , book multi-person meetings, and automate scheduling tasks.

( See how Google Calendar compares to Calendly. )

Google Calendar pricing

Basic Google Calendar features are available for free to anyone with a Google account. To access all of Google Calendar’s appointment scheduling options, your business needs a Google Workspace subscription . Plans start at $6 per user per month.

3. Apple Calendar

Platforms: macOS, iOS, and watchOS

Apple Calendar — sometimes called iCal — is the standard free calendar app on Apple devices. With iCloud, you can sync your calendar across iPhone, iPad, Mac, and Apple Watch, so you can manage your schedule on the go.

Apple Calendar features

Create and color-code calendars for work, personal, family, and more

Automatically add events from emails and text messages to your calendar

Connect Google, Outlook, or Yahoo calendars to see all of your events at a glance

Invite attendees from your Contacts app

Customize event reminders for set intervals and/or based on travel time

Apple Calendar pricing

Apple Calendar is available for free on iOS and Mac devices and iCloud.com.

4. Microsoft Outlook Calendar

Platforms: Web, Windows, Android, and iOS

Hundreds of thousands of individual users, businesses, and educational institutions use Microsoft Outlook email client and calendar as part of the Microsoft 365 (formerly Office 365) ecosystem. If you use a Windows computer for work or school, chances are you’re using Outlook.

Outlook Calendar features

Create dedicated calendar folders for specific teams or projects

Automatically add events from your Outlook email to your calendar

Sync with Microsoft Teams channel calendars for team events and project deadlines

Share calendars with people inside or outside your organization

Set permissions for other users to edit your events and appointments

You can make scheduling via Outlook even easier with the Calendly Outlook add-In . Share available times and schedule meetings right from your inbox — no app-switching or jumping between tabs required.

Outlook Calendar pricing

If you don’t need any professional team scheduling features, you can sign up for a free personal email and calendar via Outlook .

Microsoft 365 for business starts at $6 per user per month , billed annually. All paid plans include a one-month free trial.

Platform: Android devices only

DigiCal is a free calendar app that helps Android users manage their schedules via a user-friendly interface. The app is only available via the Google Play Store, where it has over 10 million downloads.

DigiCal features

Sync with Google Calendar, Outlook, and Exchange calendars, so you can see all of your events in one place

Choose from seven customizable calendar views: agenda view, day view, week view, week agenda view, month view, text month view, and year view

Personalize your home screen with six customizable widget views, including weather forecasts

Automatically add events from your favorite sports teams or TV shows to your calendar

Get automatic event notifications with shortcuts for snooze, maps, and navigation

DigiCal pricing

An ad-supported version of DigiCal is available for free on the Google Play Store . If you want to remove ads and access extra features, you can purchase the DigiCal+ app for $5.49 .

6. Fantastical

Fantastical is an easy-to-use scheduling and time management app for Apple users. The app syncs across Mac, iPhone, iPad, and Apple Watch to keep your events, tasks, and meetings organized.

Fantastical features

Integrate with popular calendar providers (Google Calendar, Apple Calendar, Outlook) and task management apps, so you can see everything on your agenda in one place

Create event and task templates for quick scheduling

Filter your calendar and task views — based on your time, location, or device’s Focus settings — to only show the most relevant items 

Add widgets and weather forecasts to calendar views

Automatically add online meeting links to your invites

Fantastical pricing

The free version of Fantastical includes basic features like calendar syncing, notifications, and home screen widgets. For more advanced features (including Apple Watch support), you’ll need to upgrade to one of these paid plans :

For individuals: $4.75 per month, billed annually 

For families of up to five people: $7.50 per month, billed annually

For professional teams: $4.75 per user per month, billed annually

All paid plans come with a 14-day free trial.

Platforms: Web, macOS, Windows, Android, iOS, watchOS, and Wear OS

Any.do is an organizational app that features a calendar, daily planner, to-do lists, and project management features. With over 40 million users, it’s one of the most popular to-do list apps for both personal and business use.

Any.do features

See all of your events, tasks, and deadlines in one place by integrating Any.do with Google Calendar, iCloud, Outlook

Add your calendar as a widget on your phone for an on-the-go look at your events and priorities

Get smart suggestions for task prioritization in your daily planner

Set one-time, recurring, or location-dependent task reminders — including the option to set reminders using voice commands via Siri.

Collaborate with teammates in a shared workspace, featuring remote collaboration features like in-app chat, color-coded organization, mentions, and more

Integrate with popular apps like Gmail, Slack, and Zapier

Any.do pricing

Any.do offers a free plan for individuals looking to get more organized. Premium plans start at $5 per month, billed annually. For businesses looking to collaborate via Any.do, the Teams plan costs $8 per member per month, billed annually.

Platforms: Web, macOS, Windows, Android, iOS, and watchOS

ClickUp is popular project management software that comes with calendar features that help teams stay on top of project timelines.

ClickUp features

Organize projects and visualize deadlines with Calendar, Gantt, Workload, and Timeline calendar views

Drag-and-drop tasks across a date range to instantly (re)schedule time for any task

Build customized timesheets to see where your team’s time was spent

Share a project calendar with teammates in just a few clicks, or easily get a URL to share public calendars

Sync with iCloud calendar, Google Calendar, and Microsoft Outlook calendar to get a complete picture of your schedule

Connect over 1,000 other work tools, including Calendly, Slack, and Loom

ClickUp’s calendar functionality gives you a timeline of projects, tasks, and due dates, but there’s no real-time scheduling feature. Good news: You can integrate ClickUp with Calendly for the best of both worlds! Plan, prepare for, and follow-up on meetings scheduled via Calendly alongside your ClickUp projects and tasks.

ClickUp pricing

ClickUp offers a free plan designed for personal use. Paid plans start at $7 per member per month, billed annually. All plans come with a 14-day free trial.

Take control of your calendar

Whether you're coordinating team meetings, scheduling client calls, or just trying to get organized, finding the right calendar app can be a game-changer. Take Calendly, for example: A study conducted by Forrester Consulting found that Calendly saved a composite organization more than 9,000 hours over three years .

That means less time spent on admin tasks and cross-referencing calendars, and more connecting and collaborating with the people who matter.

Get started with Calendly

Ready to make scheduling easier than ever?

Steph Knapp

Steph Knapp is a freelance B2B + SaaS content marketer that loves educating and empowering curious humans. When she's not typing away, you'll find her volunteering at the animal shelter and obsessing over a new hobby every week. 

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The 15 Best Digital Planners for 2024 (Free & Paid)

Digital planners enhance productivity by effectively organizing your day and streamlining your productivity workflows. Take notes, track meetings, set priorities, and quickly accomplish your goals with the online planners listed or these other recommended daily planner apps .

What Are The Best Digital Planners for 2024?

1. clickup digital planner.

Format: Online, digital, and mobile app

ClickUp is a project management tool that offers individuals, teams, and small organizations a wide range of premium task management tools without cost. Enjoy intuitive features designed for teams of any size to stay on pace, manage projects, and work together—all in one place with ClickUp's Free Forever plan .

Improve project visibility, get an overview of all your projects, identify blockers and bottlenecks, and communicate updates more efficiently with this all-in-one work solution. It also offers a variety of templates for various use cases and projects to help you get started on any project or task fast and easy.

• Create meeting notes or task lists and collaborate with your team using ClickUp Docs
• Write down ideas using ClickUp’s Notepad
• Schedule events and appointments with ClickUp's Daily Planner Template
• Connect and integrate with over 1,000 other work tools
• Access ClickUp via an iOS or Android mobile, your iPad, desktop, or through its web app
• Free Forever – Free
• Unlimited–$7/user/month
• Business–$12/user/month
• Enterprise–Available upon request

Get started with ClickUp today, no credit card required!

2. Passion Digital Planner

Format: Digital PDF

The Passion Planner has a printable paper version, but their digital planner consists of fun and simple planner PDF pages that you can download for free (requires an email address). Their options include a monthly undated planner PDF, daily layout with hours of the day for scheduling, extra to-do lists , and habit tracker. They also have free downloads for long-term planning, like a reflection sheet, self-care, calorie tracker and more. The Passion Planner is a well-known brand and their PDF template downloads are great if you want to experiment and try multiple formats of planners.

• Trusted name brand for paper planners
• Easy to try and experiment
• Free with an email address

Free Digital Planner PDF

3. Focus Course Digital Planner

Format: Digital PDF on iPad

This daily planner is an interactive way to plan out your day. With this planner you will be able to write out all your tasks and see how best to manage the time you have. This planner is a PDF you can use directly on your iPad. Write out your goals and see projects you can do throughout the different months.

• Daily habit tracker to hold yourself accountable and build good habits
• You can handwrite on it like you would on paper
• Weekly, monthly, and yearly calendar view
• Standard: $39
• Premium: $59

4. Planners Collective Ultimate Digital Planner

Compatible: tablets, mobile, desktop

This planner is a productivity tool and was the #1 Planner on Rolling Stones. It consists of many great features like habit and mood tracker, project tracker, to-do lists, gratitude planner, and much more. There are 8 planners to choose from, and many productivity pages to explore.

• Many hyperlinks for easier navigation
• Over 1500 stickers to customize planner

5. MyDailyPlanners

Format: Digital PDF on iOS

MyDailyPlanners consists of daily planning for everyday tasks and to-dos, weekly pages, and monthly pages. You can access the specific days in the weekly and monthly pages by clicking on the date. This planner is minimal for easy navigation and usage.

• Comes in 4 different languages for accessibility
• Project planner and meeting note templates

6. Monday.com

Monday.com is a digital planner software that provides users with an intuitive platform to plan and manage their workflows effectively. It is a flexible and customizable tool that allows you to build the perfect workflow to suit your business needs. By utilizing automations, you can integrate all your favorite apps and streamline your work management process. Monday.com enables communication across teams, making it easier to manage and track projects effectively. With its real-time data analysis, you get to make informed decisions about the progress of your business.

• Customizable and flexible workflow management
• Integration with multiple apps to streamline processes
• Team management features to help improve communication across teams
• Standard plan starting at $9 per month per user

7. TheDailyPlanners Business Digital Planner

Format : Digital PDF on iPad

This undated planner is great for continuous usage for many years. By just copying the different planner pages you will always be able to use them as many times as you wish. This business planner consists of daily, weekly, and monthly pages, as well as more focused pages like finances, trackers, and note pages.

• Undated so it stays modern and useable
• Clickable tabs to be able to navigate different pages in the planner

8. Digital Personal Planner

Format: Digital PDF on iPad or tablet

This personal planner can be used for organizing your everyday activities, work life, and more. It includes a habit tracker, monthly and daily planner, Eisenhower matrix, note-taking, and more. You can choose between your year preference, or you can pick an undated version. 

• Diverse selection of pages depending on your planner needs
• Use the hyperlinks to navigate through the planner
• Light and/or dark mode for comfort
• Standard: $24.99
• Bundle: $39.99

9. OnPlanners Digital Planners

This is resource site with tons of planning templates. It includes daily hourly planners, daily to-do list sheets, budget planners, meal planners...you name it, OnePlanners probably has a PDF planner template that you can use right away. The only drawback is that if you are truly looking for a digital planner, then this may not be the best option. Technically, a PDF is digital but lacks a lot of the customization that a responsive software program like Friday would offer. If you want a printable planner, then OnePlanners will work.

• Variety of options
• Highly customizable

10. Todoist Digital Planner

Todoist specializes in productivity software and creates tools that simplify and organize your workday. They are designers, engineers, and communicators united by a common goal, not a common location. Their online planner helps you regain clarity by placing tasks into Todoist, no matter where you are or what device you use.

“It's simple, easy and not difficult to learn. I actually like how keeping track of tasks seems like something that doesn't take much time and something that I actually enjoy doing. It has a clean UI and has collaboration tools to work in teams and let each other know what needs to be done.”— G2Crowd

• Easily organize and prioritize assignments
• Get a clear overview of all company tasks
• Use as a personal planner or for work
• Divide and conquer your daily tasks in shared projects

• Basic: Free digital planner
• Premium: $3/person /m 
• Business: $5/person /m  

Integrate Todoist into the Friday planner.

11. Any.do Digital Planner

Format: Online, digital, mobile app, tablet, watch software

Teams can plan their day in seconds with Any.do ’s daily planner app . Use this streamlining application to focus on meaningful action items that will deliver your goals. Any.do’s dashboard consists of your to-do list and calendar, allowing you to plan while staying on top of your agenda. Drag and drop tasks into your schedule to produce an efficient daily plan.

• Reschedule tasks, mark them as done or delete them completely.
• Prioritize tasks to save you hours of extra work and burden.
• Standard: Free digital & online planner
• Premium: $5.99/p /m

12. Google Calendar

Make the most of every day by utilizing Google Calender . Use it as a daily, weekly, or monthly planner. GCal provides multiple views of your day, week, and month prioritization, guest invites, online calendar and more. Safely backup data, so you don't lose your schedule if you lose your device.

"I’ve tried all kinds of available calendar apps, but this one is by far my favorite! I often tell my friends to drop their apps and opt for Google Calendar because I really think it is so much better than any other free-cal app out there." — Apple App Store Review

• Create events in a few taps with smart suggestions for event titles, people and places.
• Events from email are added to your Calendar
• Schedule View brings schedules to life and makes it easy to see what's ahead with images and maps.

• Free Integrate your Google Calendar into the Friday planner. Make a daily schedule using Google Sheets

13. Trello Digital Planner

Trello starts as a free project management solution that delivers a Kanban board approach. Use it with your agile or scrum project management methodologies or use it independently. Each task and set of tasks is then grouped on a board. Move your cards to different progress points, depending on the work that has been done and tasks that still need to be completed. A drawback to Trello is that it's mainly meant for teams, even though they have boards for personal planning, too.

Trello vs ClickUp: Which Tool is Better for Project Management?

• Built-in workflow automation.
• Convenient team playbook
• Syncs with all your devices
• Basic: Free
• Premium plan: $13.49 /month /per user
• Business plan: $30.49 /month /per user
• Enterprise plan: Available by quote

Integrate Trello with the Friday planner.

14. Asana Digital Planner

Asana is a team collaboration tool for people who prefer to mix approaches to tasks and choose to implement their tasks in a list view. With Asana, you can assign team members to cards (within a project board) or to-dos (within a project list). You can add attachments, labels, subtasks, descriptions, and comments.

You can also mark certain tasks as milestones, define dependencies between tasks, and track your tasks' deadlines in a calendar view.

• Keep track of all tasks and projects.
• Share information with the necessary individuals/groups.
• Report on work, all in one central place.

• Starter: $13.49/person /m 
• Premium: $30.49/person /m 

Integrate Asana with the Friday planner.

15. Notion Digital Planner

Notion serves as a workspace for notes, docs, wikis, projects and collaboration. Use it on your own, with your team, or as an entire company. Get started for free, then add your whole team. Notion’s daily planner template includes all kinds of planning in Notion from a Notion daily calendar to a Notion Daily Journal. 

“Notion helps us keep track of the 30+ design projects we have going at once. We can click into any of them to get the full lay of the land right away.” — Justin Watt Director of Operations, Metalab

• Great for securing company information all in one place
• Embed youtube videos and attach files up to 5MB if you are a free user. 
• Easily write essays in blocks and arrange them in order in a way you like.
• Free : For personal use & individuals
• Personal Pro: $4 /person per month
• Team: $8 /person per month

How To Pick the Best Digital Planner for You

How do you determine the perfect planner for you? That depends on whether you need to track assigned tasks, quarterly goals, timesheets, or streamline automation; remember, the possibilities are almost endless. 

It’s important to think about the features and what outcomes they should help drive.

We’d strongly encourage you to answer the following questions as you decide on what digital planning app makes the most sense for you and how you want to use a planner at work .

• Does the digital planner show meetings and important tasks in one place? Any planner app should merge calendar events and tasks into a single view (like an analog/traditional planner does)
• Does the planner integrate with existing tools? If you already use project management software, the planner needs to pull work out of those systems.
• Does the digital planner complement existing tools? You don’t need another calendar app. You don’t need another project management tool. You need a way to roadmap your day and finish with a feeling of accomplishment.
• Is the planner available on multiple platforms and devices? Is a mobile app available? Does the team regularly update the product? Is it easy to chat with support?
• Does the digital planner drive regular reflection and continuous improvement? Can you see how you are allocating your time on a regular basis? Does the tool help you have more successful days? These are a few of the ideas that you could include in your planner that may help you evaluate the right one for you.

Digital Planner FAQs

Get your questions about online & digital planners answered.

What does a digital planner do?

Should i use a digital planner, how do i make a digital planner, is there a digital planner that syncs with google calendar, is a paper planner better than digital, should you switch to a digital planner, why use a digital or online planner, the home for your company, clickup is the easiest way to stay in sync with your distributed team. meetings are optional..

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If you have a big task and you feel you want to break it down into smaller tasks, you can do it. And, if one of those sub-tasks turns out to be another big task that needs to be broken down, no problem!

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WeekToDo is a Free and Open Source Weekly Planner. Stop prioritizing what’s on your schedule and start scheduling your priorities.

What is WeekToDo?

WeekToDo is a free and Open Source minimalist weekly planner. With WeekToDo you can start improving your productivity by defining and managing your week and your tasks in an easy and intuitive way.

How it works?

WeekToDo mix the concept of a calendar and tasks list in a single interface. You can set alarms, colors, recurrent tasks, subtasks and all this in an intuitive and easy way. Also we care about your privacy so all your data is stored in your device.

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WeekToDo is a free and Open Source project available for everyone. You can enjoy it like a native app on Windows, macOS and Linux or direct from your web browser. It is also available in multiple languages.

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Plan your day, one task at a time, or let Trevor do it for you.

"Really loving Trevor. It's a daily habit for me now and my mind clutter had reduced significantly." — Denis Cutura, Managing Director at Decocorp

"I wanted to reach out and just comment on how much I LOVE your "software." I have been looking for something that does exactly what yours done and it works amazingly. I love that I can create tasks and then either have "smart scheduling' or I can schedule them myself." — Kristina Whitteker

“This app is great for helping me with prioritizing my day and scheduling my most important tasks on my calendar, so that I make sure they get done.”  — Anthony Gauna

#1 Organize Tasks

Organize it all in the Task Hub

Organize every task competing for your time in one integrated task hub, with Trevor's assistance.

• Manage your tasks with an intuitive to-do list.
• Integrate your favorite task managers, like Todoist.
• Let Trevor's AI auto-assign a duration for each task, based on your personal scheduling model that adapts to you.

“In a world of complexity and overload, the path to peace of mind is through simplification and integration.” Microsoft To Do supported. Google Tasks coming soon.

#2 Schedule Tasks

Schedule your Tasks with ease

Every task requires time. Make a realistic daily plan and manage everything competing for your time in one place, while Trevor synchronizes everything in real-time.

• Connect multiple calendar accounts for work & life (Google & Microsoft).
• Schedule tasks with drag & drop and Trevor's scheduling suggestions.
• Move, resize, reschedule and complete tasks, in your timeline.

“If you talk about it, it's a dream, if you envision it, it's possible, but if you schedule it, it's real.” – Tony Robbins

#3 Automate Task Scheduling

Plan with AI Suggestions tailored to you

Trevor's AI predicts the optimal time for each of your tasks, as Scheduling Suggestions in your timeline. Offload hundreds of scheduling decisions to your AI and retain ultimate control, with a simple click to accept and schedule.

• Plan your day in seconds with personalized scheduling suggestions.
• Filter suggestions for 1 day, 3 days or 1 week, or a specific task list.
• Never forget a scheduled task with Rescheduling Suggestions for overdues.

“The most fundamental principle of the organized mind... is to shift the burden of organizing from our brains to the external world.” - Daniel J. Levitin

#4 Focus on the current task

Manage your focus with Time-blocking

While time-blocking in itself helps to anchor your attention on the current task, Trevor takes things further with Focus Mode for any scheduled task.

• Benefit from time-blocking by simply scheduling your tasks.
• Improve focus with a timer and a note field in Focus Mode.
• Get started on your task, as Trevor's AI breaks it into 5 actionable steps.

"The ability to focus on what is important and ignore the rest is the hallmark of the greatest achievers." - Dean Graziosi.

#5 Improve Planning Skills

Improve every day with your Trevor AI

Every day, Trevor AI will analyze your recent schedule and provide you with relevant tasks and actionable suggestions for improving your daily plan, tailored to you, via email.

• Overview of daily agenda, highlighting overdue & recurring tasks
• AI Coaching based on your recent schedule
• Progress tracking

"The key is in not spending time, but in investing it." - Stephen R. Covey

Harness the Real-World Benefits of Daily Planning

Planning our days helps us to visualize everything competing for our time, in one place - our tasks, meetings and events, improving clarity and reducing stress.

Scheduling our tasks creates a realistic plan for action and allows us to easy track our progress, filling our days with purpose and control over our time.

Time-blocking anchors our attention on a single task, reducing distractions and enabling us to dive into deep work.

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The most intuitive Task Planner for Personal Use, featuring:

Organize your tasks in list, add colors and notes, invite peers, and integrate with 3rd party task managers like Todoist.

Smart Planner

The calendar interface is synced with your connected Google or Microsoft calendar account in real-time and keeps all scheduled tasks in perfect sync across your devices.

Unlimited Task Scheduling

Drag and drop, auto-scheduling and In-schedule suggestions provide optimal flexibility when scheduling your daily or weekly tasks.

Dive into deep work with just a timer, a note field and a 5 step action plan to help you get started.

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Trevor’s AI will auto-assign a base duration for each of your tasks, which you can easily overwrite.

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In-schedule suggestions show optimal scheduling times for your tasks, which you can accept with a single click.

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30 day money-back. Cancel anytime. 7 day trial may be included.

The smartest Task Planner for Professional Use, featuring:

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Connect multiple Google and Microsoft calendar accounts for both work and personal life. You can disable irrelevant calendars to declutter your schedule.

Personal AI Model

Your Trevor’s AI will adapt you with each planning session, dramatically improving prediction accuracy of all AI scheduling features.

Recurring Scheduled Tasks

Setup both scheduled and unscheduled tasks as recurring to track progress and develop meaningful habits.

Smart Scheduling Queue

A powerful prioritisation mechanism allowing you to add tasks or lists to a queue which Trevor will proactively help you schedule, even in bulk.

Personal Scheduling Insights

Unlock the My Progress analytics dashboard and receive scheduling advise based on your own schedule in your daily email.

Rescheduling Suggestions

Trevor will provide rescheduling suggestions for overdue scheduled tasks and tasks with past due dates, until you mark them as complete.

See AI Scheduling in Action:

Explore your Use Case:

Explore Articles:

Why Schedule your Tasks? Your Calendar as a Central Planning System

The Superpower of a Daily Plan, in the Digital Economy

Plan your day with Trevor AI - The Ultimate Guide

The Minimalist Task Planner App for Clarity, Focus and Deep Work

A Smart Planner for a Smarter Day

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Microsoft To Do: Lists, Tasks & Reminders

Got something on your mind get microsoft to do. whether you want to increase your productivity, decrease your stress levels, or just free up some mental space, microsoft to do makes it easy to plan your day and manage your life. with microsoft to do, you can: • stay focused with my day, a personalized daily planner with suggested tasks • get your lists anywhere, on any device • share lists and assign tasks with your friends, family, colleagues, and classmates • personalize your lists with bold and colorful backgrounds • set one-time or recurring due dates and reminders • break your tasks into manageable steps • add notes to any task • attach files up to 25 mb to any task • sync your tasks between outlook and to do • group your lists together by topic or project whether it's for work, school, or home, to do helps you organize and simplify your plans. to do is free and available on all your devices. learn more: https://to-do.microsoft.com follow us on twitter: @microsofttodo need support https://go.microsoft.com/fwlink/linkid=2189703 by installing microsoft to do, you agree to the microsoft terms of use: https://go.microsoft.com/fwlink/linkid=842575, 3/17/2016 5:45:06 pm, https://go.microsoft.com/fwlink/linkid=842576.

10 Best Planner Apps To Organize Work Better (2022)

Looking for the best planner apps to organize your schedule? This article compares the top apps for planning your day, week, month, or more.

But why do you need a planning app?

Juggling priorities, both on the personal and work front, can be tough.

Thankfully, today you have a number of software options to set a schedule and get work done. Plus, these applications are available for a variety of platforms — web, desktop, and mobile. 

How do you find the best scheduling and work management app?

That’s what this article is about. We look at the best apps for planning your work and life. Each app in this article serves specific planning needs. So by the end of this article, you’ll find one that meets your requirements.

Here’s what we’ll cover:

Ready to dive in? Let’s start.

What are the best planner apps in 2022?

1. toggl plan.

Toggl Plan is the overall best planner app for businesses and teams .

With Toggl Plan, you can plan and track your team’s schedule using simple drag-and-drop timelines. But if you prefer Kanban boards to manage your tasks, Toggl Plan has them too.

You can also set color-coded milestones on the Project timeline . Optionally, you can share important milestones across other plans. 

You’ll also be able to collaborate with your team by attaching files and checklists and adding comments to your tasks.

Best of all, managers can see their entire team’s plan in one place. This helps them identify scheduling bottlenecks and balance team workloads thus preventing overwork and burnout.

Key features

• Plan project or work schedules (including time off) using simple drag-and-drop timelines.
• Get a weekly, monthly, quarterly, or annual overview of the timeline
• Share a read-only view of Project timelines with external users
• Visualize your entire team’s schedule in one place to avoid overwork and burnout.
• Track tasks visually on Kanban task boards.
• Add color-coded milestones which are optionally visible across timelines.
• In-app and email notifications when something changes in your schedule.
• Integrates with Apple, Google, and Outlook calendars.

Online, iOS, and Android

Price plans

• Forever free plan for solo users
• Team plan at $9 per user per month: Comes with Team timelines and integration with Toggl Track for time tracking
• Business plan at $15 per user per month: Comes with SSO, guest users, and data export for reporting

Try Toggl Plan for free .

If you’re looking for a free task planner app with a calendar view , Trello should be number one on your list.

Everything in Trello revolves around its Kanban board. You can drag and drop a task across columns to change its status and trigger automation workflows.

You can attach files, labels, and checklists to tasks and collaborate with your teammates using comments. But that’s not all. Trello’s task functionality is easily extended to suit your workflows using add-ons (aka powerups).

One such add-on is the calendar view with which you can visualize your plans and scheduled tasks on a calendar.

• Plan and track tasks with simple to-do, in-progress, done, or a custom workflow
• Visualize task schedules on a calendar view
• Visualize tasks on timelines and maps (premium feature)
• Integrates with thousands of other productivity apps
• Automate task works with if/then logic

Online, Windows, iOS, and Android

Trello price plans

• Forever free plan with unlimited tasks and up to 10 task boards
• Standard plan : comes at $5 per user per month with custom task fields and guests on single boards.
• Premium plan : comes at $10 per user per month with dashboard, timeline, and workspace calendar views
• Enterprise plan : comes at $17.50 per user per month with multi-board guests, single sign-on, and unlimited workspaces

If you were to build a list of personal daily planner apps , Any.do would be at the top.

With Any.do, you can visualize your daily plans as a simple to-do list. You’ll see your to-do items segmented by when they are due — today, tomorrow, or someday later.

For each planned task, you can set reminders too.

A planner app isn’t complete without a calendar or a timeline view. Any.do comes with a simple calendar view with which you can filter tasks for a specific date.

In addition to to-do lists, you can also capture notes and file documents.

• Capture and organize to-do items into lists
• Set one-time, repeating, or location-based reminders for to-do items
• Visualize daily plans using the calendar widgets on your phone
• Add grocery items to automatically add them to relevant category lists
• Re-schedule tasks for the day or week with a single tap

iOS, and Android

Any.do price plans

• Forever free plan with unlimited to-do items and lists
• Premium plan : $5.99 per month with advanced reminders, recurring tasks, and customizable color themes

4. TickTick

TickTick is the most versatile work planning app for capturing tasks .

You can capture tasks using voice commands, by sending emails to TickTick as well as via Apple’s Siri app. While capturing tasks, TickTicks natural language processing automatically schedules tasks and creates reminders for a specific time or location.

• Capture tasks via email or voice input
• Organize tasks into lists and folders
• Prioritize and labels tasks
• Visualize tasks on a daily, weekly, or monthly calendar
• Pomodoro timer and white noise for distraction-free work (premium feature)
• Online, Linux, macOS, Windows, iOS, and Android
• Extensions for Chrome, Firefox, Gmail, and Outlook

Pricing options

• Free version : limited calendar functionality
• Premium version : $27.99 per year with full calendar features, progress tracker, Pomodoro timer, and white noise

Todoist is a work organizer and planning app for teams .

With Todoist, you can capture tasks for your personal and professional commitments. Once added, you can organize tasks into projects and subtasks.

You can also prioritize tasks, add projects as favorites for quick access, and set reminders for critical tasks.

Todoist also allows you to delegate tasks to your team and visualize everyone’s work on a Kanban board.

• Quickly capture and schedule tasks using natural language processing
• Organize tasks into projects and subtasks
• Share files and discuss tasks with your team
• See your team’s activity by project or team member
• Visualize the productivity of your team over time

Online, macOS, iOS, Android, and Windows

• Free forever : for 5 projects with up to 5 collaborators per project
• Pro plan : $4 per user per month for 300 projects, up to 25 collaborators per project, and reminders
• Business plan : $6 per user per month for 500 projects, 50 team members per project, and team billing 

Twobird turns your email inbox into a work planning tool .

It works with Google and Microsoft email apps including Gmail, Google Workspace, and Outlook. 

Twobird smartly categorizes your emails by priority. Plus, it sets reminders for emails that can be tackled later. In addition, you also get smart notifications to avoid distractions.

• Integrate with Google and Microsoft email
• Prioritize emails and set reminders automatically
• Get smart notifications for distraction-free work
• Unsubscribe from unwanted emails quickly
• Add notes to email conversations

Windows, Mac, iOS, and Android

Twobird is free to use for now and plans to offer premium plans in the future. 

7. Google Calendar

Google Calendar is one of the best online calendar apps out there. It provides one of the best overviews of your work, meetings, and daily agenda. 

Scheduling remote meetings with Google Calendar is a breeze. It automatically takes care of the participant’s time zones. Plus, with integrations for Zoom or Google Meet, you can hop into the meeting right from the notification.

• Create events with smart suggestions for titles, people, and places
• Automatically add events to calendars from flight or hotel booking emails in Gmail
• Day, week, and month views to visualize your schedule
• Free for personal use
• Google Workspace subscription for business at $6 per user per month

8. Things 3

If you’re looking for a daily planner app for iPhone or iPad, look no further.

Things 3 is an award-winning daily task planning app built specifically for iOS. It also works on desktop Mac devices.

To-do items in Things are organized into projects and areas. Areas represent each sphere in your life such as work, family, finance, etc.

• Organize to-do items into projects and areas
• Plan and visualize your daily and upcoming schedules
• Set reminders 
• Repeat tasks automatically on a set schedule
• Integrates with Apple calendar and shows your events alongside tasks
• Create to-do items via email

All iOS devices including Mac, iPhone, iPad, and iWatch

• iPhone and iWatch version : $9.99
• iPad version : $19.99
• Mac version : $49.99

9. Day by Day Organizer

Day by Day is one of the popular planning apps for Android devices.

It integrates Google Calendar and Google Tasks in one Android app. That way you get the best of both worlds — a powerful calendar with simple task management.  

Day by Day keeps your Calendar and Tasks in sync. You can see all your events and tasks in one simple list. Also, you can plan and track tasks for a specific day, week, or month.

• See events and tasks in one list
• Keep your Google Calendar and Google Tasks in sync
• Birthday reminder
• Capture tasks and events with voice input
• Agenda planner view
• Free version with Google Calendar and Tasks synchronization
• Premium version at $4.99 with recurring tasks, subtasks, and task priorities

10. Habitica

Habitica is one of the best daily routine planner apps that helps you form habits

It gamifies your daily routine and encourages you to form habits and become more productive. Every time you perform a routine task on time, you get in-game rewards as well as praise from the community.

Habitica is useful as a student planner app to form study habits. Or as a fitness planner to stay healthy with daily exercise habits.

Best features

• Track and manage habits, to-do lists, and daily goals
• Get in-game rewards as you check off your tasks and goals
• Battle with your online friends using these rewards to earn real-world rewards

Habitica pricing options

• Free version to track your goals and habits publicly
• Premium version at $9 per month + $3 per user per month for private group plans

What is the best planner app for your needs?

There are a lot of options when it comes to planning apps. You get apps for personal and professional use as well as individual and team use. 

So how do you choose the best planner for your needs? Think about it from these angles:

• Does the app meet your/your team’s needs?
• Does it make you more productive when planning your work?
• Do you like working with the app?
• Does it fit your budget?
• Can it integrate with your existing work management system?

These questions will help you decide on the best planning app for your needs.

Most online tools, including Toggl Plan, have a free trial or a forever free plan. Use this opportunity to try out the planning software, along with your team before you decide on the tool of your choice. 

FAQs about planning apps

A planner app is a work management tool that combines scheduling and task management. It captures, organizes, and schedules work tasks using a timeline or a calendar.

A planner helps you and your team get work done by bringing clarity, accountability, and transparency to work. In addition, planners like Toggl Plan help you avoid scheduling conflicts as well as prevent your team from getting overworked and burned out. In addition, here are nine planner ideas to organize your work

There are many types of planner apps depending on the end-users — personal and professional work planners, paper and digital planners, team project planners, etc. In addition, certain types of planners are designed for specific use cases. For example, financial planners, student planners, health and fitness planners, etc.

First, identify the work you need to get done in a specific period. For example, a month, a week, or a day. Second, schedule tasks and projects using a timeline or a calendar while avoiding scheduling conflicts with other work plans, team members, and time off. And third, ensure that everyone’s workload is reasonable.

Google does not have a daily planner app. However, you can combine Google Calendar and Google Tasks to plan your daily work items. In addition, you also get Google Keep which helps you organize your notes and to-do lists as well as get location-based reminders.

Jitesh is an SEO and content specialist. He manages content projects at Toggl and loves sharing actionable tips to deliver projects profitably.

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Any.do excels as a to do list manager, keeping my personal projects organized. Its planner feature is intuitive, making it easy to track daily tasks. Mark T. Graphic Designer

The task list and reminders on Any.do are perfect for my academic and work schedules. The calendar sync feature keeps all my deadlines in one place. Sara K. College Student

I love how Any.do simplifies my task management. The voice command for adding tasks to my to do list is a brilliant feature. Emma L. Freelance Writer

Breaking down large projects into a manageable to do list with Any.do has improved my productivity immensely. Its reminders ensure I never miss a deadline. David P. Blogger

Any.do's planner and to do list features help me balance my personal and professional tasks beautifully, without feeling cluttered. Rachel G. Yoga Instructor

As a Premium user, the location-based reminders and enhanced to-do list capabilities of Any.do are invaluable for running my business. Lucas B. Entrepreneur

Any.do Premium transforms project management with its collaborative task lists and powerful calendar integration, perfect for team coordination. Hannah M. Project Manager

For event planning, Any.do Premium's color tags and advanced reminders keep my project management on track and highly organized. Mia T. Event Planner

The integration of a comprehensive calendar and task list in Any.do Premium has streamlined my scheduling processes significantly. Jason F. Tech Consultant

The focus mode and ability to attach visuals to my task list in Any.do Premium aids in managing my design projects efficiently. Sophie N. Interior Designer

Our family's to-do list and grocery shopping are now perfectly managed through Any.do. It's a fantastic planner for all our family activities. Angela R. Homemaker

Any.do keeps our family's task list and reminders synchronized. It's a great tool for managing all our household and personal activities. Robert K. Father of three

Meal planning and school event tracking are streamlined with Any.do's task list and calendar features, making family coordination much simpler. Elizabeth J. Busy Mom

The recurring task feature in Any.do is great for setting up a routine for family chores and activities, making it an essential family planner. Derek M. Stay-at-Home Dad

Tracking pediatric appointments and vaccinations is effortless with Any.do's calendar and reminder features. It's an essential tool for our new family. Nina S. New Parent

Any.do is pivotal in our project management, integrating smoothly with Slack and other tools for a seamless team workflow. Kevin L. Startup CEO

With Any.do, managing my team’s tasks and projects through its task list and calendar view has become incredibly efficient. The WhatsApp integration is simply amazing Olivia H. Marketing Manager

Any.do brings clarity and simplicity to our software projects. Its integration with our tech tools streamlines our task and project management processes. Ethan S. Software Developer

Our team’s project management and deadline tracking are simplified with Any.do’s timeline and task list features. It’s an essential organizational tool. Amanda W. HR Coordinator

Any.do helps our construction team keep track of tasks effortlessly. Its blend of design and functionality makes it a superior project management tool. Isaac J. Construction manager

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If your to-do list is out of control, a popular trick is to schedule tasks in your calendar. These free calendar and planner apps will ensure you get things done.

Productivity is about maximizing time. And the representation of time we usually use is a calendar. The sooner you turn a calendar into a way to plan your tasks, the sooner you will stop procrastinating and get things done. Whether it's on a weekly basis, a shared calendar for the family, or a free-flowing look at time, these apps will teach you how to make your calendar more productive.

1. Tweek (Web): Minimalist Weekly Planning Calendar App

Tweek is a minimalist calendar app for planning your week and adding tasks. The idea is to take the simplicity of paper planners and make it digital. Tweek is one of those excellent no-signup web apps to use immediately, but you can also register and save your weekly schedule.

The simple seven-day schedule lets you add a task to any day, give it a custom color, and move it around between boards. At the bottom, you'll see a section for "Someday" where you add those to-do list items that need to be done, but don't need to be scheduled.

Any Tweek calendar can be shared with up to three registered users. That way, a family or a small team can plan their week collaboratively. You can also share a read-only link to the calendar with anyone.

Tweek offers a Premium plan with more features. You will be able to sync it with your Google Calendar, get rich formatting for tasks, add recurring tasks, and add subtasks to any task. And most importantly, Tweek Premium lets you add reminders for any task.

2. Lightpad (Web): Non-Table Calendar for Free-Flowing View of Time

The standard table format is the default design of calendars, a grid of days for the month. If you have long to-do lists for each day, that table can look a bit overwhelming. Lightpad is a refreshing new design for calendars while keeping the functionality of task lists.

Lightpad looks like a beautiful flowing timeline of dates, with only one date active at a time. On the active date, you'll see the to-do list for the day, with empty dots representing due tasks and filled dots representing completed tasks. For all future and past dates, you'll see dots under the date to get an idea of how many tasks you have planned for that day. You can also turn the timeline view into hours of the day, days of the week, weeks of the month, or months of the year.

All tasks can be tagged and quickly sorted by the tag. You can change the color scheme Lightpad also works offline since it's a Progressive Web App (PWA) , and looks great on both mobile and desktop.

3. Mornin (Chrome): Automatically Color Code and Analyze Your Calendar

Productivity experts and busy, successful individuals swear by the practice of color-coding one's calendar. A color-coded calendar tells you with a quick glance how you are managing your time and dividing your tasks. If you haven't yet done it, Mornin will automatically color code your calendar.

Install the Chrome extension and grant it access to your Google Calendar, then wait while it analyzes the events. Mornin will break down your schedule into six colors: Planning, Execution, Reviewing your and others' work, People Management for interviews and small meetings, Town Hall for large events, and Others. Once it's done, you can immediately see whether you are spending too much time in one activity than another on any given day.

Mornin also tries to warn you when you have too many intense tasks in a day. It'll issue a High Cognitive Load alert, prompting you to reschedule events. And in case Mornin gets any analysis wrong, you can easily change the color code for it manually.

Download: Morning for Chrome (Free)

4. TimeTree (Android, iOS): Shared Calendar for Families With Comments for Each Event

If you're looking for a calendar to share events and tasks within your family, this might be it. TimeTree takes shared calendars to the next step, letting anyone in a group add tasks, chat about that task, and add shared memos for non-calendar items.

Once you create an account and invite others, the app lets anyone edit the calendar. You can also create multiple calendars to share with different people. In each calendar, you can add an event along with a task list for each event, reminders, labels, URLs, and color-coding. This way, you can keep your calendar organized to the max.

Someone else can then tap on that event to open a chatroom for it. Here, anyone can add comments, pictures, and like each other's messages, so that you can prep for that event with a chatroom dedicated to it.

TimeTree also features Memos, which are for items that aren't restricted to a date. For example, you could create a Groceries memo where everyone adds items they want.

Download: TimeTree for Android | iOS (Free)

5. Printable Productivity Calendars (Web): Free Planners to Download and Print

There isn't a perfect productivity app. In fact, productivity doesn't have to depend on technology. If you prefer planning with good old pen and paper, that's completely fine. You can find some excellent printable productivity calendars online.

The Tweek printable is a paper version of its web app. Print it out on a standard A4 sheet and fill it in just like you would with the app. When you finish a task, strike it out with your pen for that satisfying feeling of accomplishment.

Day Designer is famous for some of the best paid productivity planners on the internet, and their Ideal Week template is free. In an hour-by-hour breakdown of the week, write down how you would like to spend it, and then do your best to stick to it.

If all you want is a standard blank monthly calendar, check out the free 2021 Simple Printable Calendar . You can print it with a week starting Sunday or Monday, and with weekends either highlighted, greyed, or normal.

Aim for a Zero-Based Calendar

Once you find the right calendar app for your style of working, keep at it to build a habit of sticking to tasks and finishing them. At the same time, track how much time it takes for each activity, and accordingly set schedules for the future.

The more accurate you get with estimating the time required for any task, the more productive your calendar gets. The final aim should be to achieve a zero-based calendar, which is a schedule that perfectly matches time slots to tasks so that you can maximize efficiency and get things done.

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Overwhelmed On top of it

Todoist makes it frictionless to get all your tasks out of your head and organized in one trusted place.

Capture tasks at the speed of thought

We’ve spent over a decade refining how people add tasks to Todoist. Our goal? To make a to-do list that feels like a natural extension of your mind.

Quick add will quickly become your superpower. Capture and organize tasks the moment they come to you with easy-flowing, natural language.

Recurring due dates like no other. Todoist’s unrivaled date recognition helps you build habits and keep tabs on even the trickiest of deadlines.

Reminders without the clunky date pickers. Add them by typing them into quick add and never worry about missing a time-sensitive to-do again.

80+ integrations mean you can turn just about anything into a task from just about anywhere. Wherever your tasks come from, Todoist is there too.

“Todoist gives me the peace of mind knowing I am doing exactly what I need to do, exactly when I need to do it.”

Head of Leadership & Learning

In perfect sync across all your devices

With 10+ apps and add-ons, you’ll be able to review your upcoming tasks – and jot down new ones – no matter where you happen to be.

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Product Roadmap

Appointments

Organize, prioritize, and get things done

Don’t let the minimalist design fool you – Todoist has all the tools you need to build any workflow.

Projects give you a space to plan out your goals and keep track of all areas of your work and life.

Priorities make it easy to see what’s most important and what can wait.

Labels let you categorize and group similar tasks across projects.

Task descriptions keep all the info and links you need to get started right inside your tasks.

• 🔗 Online application
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Sections & sub-tasks help you break down big tasks into manageable ones.

“I can finally see an overview of all the areas of my life – broken down into actionable steps – in one single place.”

Quality System Manager

Focus on the right things at the right time

Infinitely flexible views show you just the tasks that are relevant right now. Leave the rest for later.

Upcoming gives you a birds-eye view of your schedule. Drag-and-drop to plan (and re-plan) the week or month ahead.

Today keeps you focused on just what’s due today. Enjoy the sweet satisfaction of hitting #TodoistZero when the day’s done.

You reached #TodoistZero!

Filters let you create any view you like. For example, all your p1 tasks due today or all the tasks labeled @waiting in your “Work” project.

Filters & Labels

“Todoist helps me organize my time based on the most important things in my life. As a result, I am happier and more confident.”

Project Manager

Same project, flexible views

Switch between list, calendar, or board to easily plan and track even your most ambitious projects.

Collaboration made easy

Whether you’re sharing tasks with family or coworkers; Android fans or iOS evangelists; Mac or PC – Todoist is there to keep everyone in sync.

Shared projects make it easy to divide and conquer your to-do lists.

Copy project link

Assigned tasks make it clear who’s responsible for what and when.

Comments let you discuss details, attach files, and even send voice notes right inside your tasks.

“At work, my team uses Todoist as a central productivity repository. At home, my family also shares everything with Todoist: Shopping lists, chores, etc.”

IT Consultant

A home for your team’s tasks, too

From tech start-ups to construction crews, over 50,000 teams use Todoist to simplify and organize work, together.

A shared workspace lets your team organize work together – alongside but separate from everyone’s personal tasks and projects.

My Projects

Manager 1-1

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Meeting Agenda

Public and private team projects . Make team projects accessible to all members for easy sharing. Or private for more sensitive work.

Add project

Full access

Anyone in the workspace can access

Only invited people can access

Project sharing via link . Team members can preview and join public team projects with a single click.

Filter by team or personal projects . Create custom filter views to see just your team tasks or your personal ones.

Top Priorities

Today @ Team

Today @ Personal

Roles and permissions . Admins can see who has access to team projects and manage roles and permission levels.

Everyone in “Team”

In this project

Shared with 6 people

“After using Todoist personally, I introduced it to my team for project management. We love that workspaces allow us to separate our business tasks and projects from our personal ones!”

Co-Founder of Market Eagle Agency

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Productivity

You got it all done. Now see your progress!

Small steps every day add up to big achievements over time. Set daily and weekly goals, and visualize your productivity trends.

Productivity visualizations by week and month help you stay on track to achieve your goals.

Activity history gives you a snapshot of account activity filtered by project or person.

You added a task

Summer completed a task

Stijn completed a task

Completed tasks archive paints a portrait of how small steps add up to big accomplishments.

Completed tasks

Todoist Karma awards you points for completing tasks and using advanced features.

“Thanks to Todoist, my life feels like a string of successful days, full of progress and forward momentum.”

Web Development Engineer

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Millions of people rely on Todoist for sanity and structure at work and home

350,000+ ★★★★★ reviews on Google Play and App Store

“ I literally don't know how I survived before I ran my life on @todoist . Not an exaggeration to say that it has revolutionised how I stay on top of multiple threads at work.”

“The ability to prioritize and assign dates has been awesome in two major ways. First, the underlying stress of not knowing if I'm missing something is way down . The second way this app has changed my life is professionally. I answer emails quickly and finish easy things I need to do for teammates first.”

“I absolutely love this app. I have ADHD, am a chronic procrastinator, and have always struggled with organizing my schoolwork. A calendar was too hard to keep track of, but this allows me to see everything that is due right in front of me and the order in which I should do them . Love it”

@not_julien

“I have used Todoist for more than 6 years, coming along with GTD. It's the perfect tool for me, allowing me to manage my shopping list and a 1M$ IT project .”

@saschafrommars

“[I use it for] both [work and personal]. To me the best thing is that it has a simple and consistent interface (iOS, macOS, web). I really only use organizing tasks (projects, subtasks, different views ...), reminders and recurring reminders. Other features don't get in your way.”

“I’ve introduced dozens of people to Todoist, easy learning curve with the inbox and integrations, and easy to go pro with custom filters and nesting . I look like a superstar at work remembering all my deliverables, but Todoist is my secret sauce.”

“Whether you use this as part of a team or just to wrangle your life, Todoist is a great solution that scales as you need it . I have been using it for 9 years and have checked out all the usual suspects. This remains my go to. Enjoy.”

“I have started using @todoist for my day planning at work for just over a week now. Can’t stress enough on how much more I’ve been able to establish on a daily basis ever since I got started . What other tools does everyone use for day planning?”

There’s so much more to Todoist. Explore it all...

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Task management in Microsoft 365

Easily manage tasks across Microsoft 365

Access and update your tasks as you work, no matter which app you’re using.

See your tasks where you work

Stay focused and productive wherever you go. See your tasks across your lists as you move between apps and devices.

Manage tasks and work with Microsoft 365

Stay on top of all your tasks

View all your tasks from Microsoft To Do and Microsoft Planner with Tasks in Microsoft Teams. Plus, create tasks from Teams messages and publish tasks from corporate to frontline workers.

Convert emails to tasks

Flag emails or drag them into the Microsoft To Do pane to create and manage tasks directly in Outlook for the web.

Focus on what matters

Keep track of individual tasks in Microsoft To Do using intelligent features to collect, prioritize, and accomplish what’s most important.

Get more work done as a team

Manage team tasks with Planner. Build Kanban boards, add content-rich tasks, get visual status, and collaborate within Planner or Tasks in Microsoft Teams.

Collaborate on shared Microsoft 365 documents

Use @mentions within comments in Word, Excel, and PowerPoint to create and assign tasks. 1  Receive an email notification when you’re assigned a task, see a preview of the document, and reply directly from Outlook.

Get the most out of task management in Microsoft 365

Manage all your tasks in Microsoft Teams

Bring together your individual tasks from Microsoft To Do and team tasks from Planner and manage them all in one place with Tasks in Microsoft Teams.

Align tasks from corporate to the frontline

Plan centrally, manage regionally, and execute locally—all with one task management tool that provides real-time visibility across all your frontline locations.

Choose the right tool for managing work

Determine the best tool for managing your work—Microsoft To Do, Planner, Tasks in Microsoft Teams, Microsoft Lists, or Microsoft Project—with our when-to-use guides.

Create tasks from flagged emails

Flag emails in Outlook for the web to add them as tasks in Microsoft To Do and manage them alongside your other tasks using features such as due dates, reminders, and My Day.

See tasks from Planner in Microsoft To Do

Automatically sync your Planner assignments to the dedicated "Assigned to you" list in To Do to manage all your individual tasks in one app.

Read more about task management

Organize your day from start to finish with task management, digital productivity tools to maximize your executive function skills, how task management software can help your teams transition to a hybrid workplace, using task management software to reduce wasted time.

Get best-in-class productivity and task management apps with intelligent cloud services that transform the way you work with Microsoft 365.

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Free Daily Schedule Templates

By Kate Eby | May 12, 2016

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Use daily work schedule schedule templates to help get organized and manage your time. Use these templates to plan your day, make a to-do list, or make sure the kid’s homework is getting done. 

Included on this page, you’ll find a daily work schedule template , a blank daily planner template , a daily to-do list template , a daily task list template , and many more.

Daily Work Schedule Template

Download Daily Work Schedule Template

Excel | PDF |  Smartsheet

This daily work schedule template allows you to plan a single day by the hour, view a week at a glance, and add important notes. Keep your work day organized and plan ahead for important meetings, events and deadlines. Use the note section to keep track of priority tasks and important reminders. You can also share this template with employees or colleagues so they know your schedule and are able to work around it.

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Daily Log Template

Download Daily Log Schedule Template

Keep track of important appointments, meetings, and events with this daily log template. The template is designed in a simple format that’s easy to read, and you can schedule tasks by the half-hour. This log template is useful for planning ahead or creating a record of the day’s events.

Daily Schedule Template

Download Daily Schedule Template

This simple, blank schedule template allows you to plan each day to the half-hour as well as plan ahead for the week. Set the starting time and then organize your daily schedule with whatever activities you choose to include. This daily schedule template is appropriate for work, school, family activities or personal goals.

Printable Daily Planner Template

Download Printable Planner Template

This printable template has sections for appointments, important events, notes, and prioritized tasks to help you stay organized throughout a busy day — but don’t forget to schedule free time to make sure you get a break. Create your own planner and customize it to match your needs.

Daily To-Do List Template

Download Daily To-Do List Template

This daily to-do list template lets you assign a priority to each task. It also allows you to track progress for ongoing projects and assign due dates. The template is simple to use, straightforward, and offers flexibility. This is a to-do list with enough functionality to actually keep you organized, while still being easy to use.

Blank Daily Planner Template

Download Blank Daily Planner Template

With sections for prioritized tasks, appointments, important events, and notes, this daily planner template can help you stay organized throughout a busy day. Plus, if you schedule free time for yourself, you will be sure to actually get a break during your day. This free, printable template allows you to create your own planner and customize it to match your needs.

Daily Task List Template

Download Daily Task List Template

Plan your daily and weekly tasks with this free Excel template. Create a list of pending tasks and mark off those that have been completed. A visual calendar facilitates planning at a glance, and you can easily print the template for reference.

Daily Employee Schedule Template

Download Employee Schedule Template

Excel  |  Smartsheet

Create a detailed schedule for your employees while tracking work hours and labor costs. This employee schedule template shows each day of the week, so you can see an employee’s daily shifts while also reviewing the weekly schedule. Include vacation time and holidays for a comprehensive schedule. Both employees and business owners can benefit from this template.

Daily Shift Schedule Template

Download Shift Schedule Template

If your business involves daily employee rotation between different workstations, this shift schedule template can help keep everyone organized. Enter the tasks or work area to be assigned and then match the associated code with an employee. Each day is broken down hourly to make it clear when work assignments change mid-day. The template also tracks the number of hours worked for each employee and allows you to plan shifts for an entire week.

Daily Sales Report Template

Download Daily Sales Report Template - Excel

This free template is suitable for retail, restaurants, and other businesses that need to keep track of daily sales. This sales report template allows you to track inventory, view the total daily sales, and look up individual items that were sold. With this data on hand you can identify trends and monitor daily sales goals. 

Project Schedule Template

Download Project Schedule Template

Excel | PDF

Keep track of each phase of a project, mark milestones, and get a visual overview to share with others. This project schedule template would work well for a presentation and is suitable for any project timeline, whether for business or school. Project managers can use it to keep their team on task and create progress reports. This is a simple schedule template with an eye-catching design.

Daily Agenda Template

Download Daily Agenda Schedule Template

Plan your daily meetings with this simple template, which includes room to list members in attendance, outline a meeting agenda, take meeting notes, and track ongoing action items. This agenda template is a simple yet powerful tool for meeting planning and facilitation as well as communicating with attendees.

Daily Inspection Report Template

Download Daily Inspection Report Template

This daily inspection report template is intended for construction contractors. The template offers a straightforward layout and includes numerous important details, including weather conditions, the number and type of workers on site, delays, safety concerns, material shortages, and more. If you need to inspect additional factors, you can edit the template to meet your needs. There is also space for daily progress notes and a signature to verify the inspection.

Daily Hourly Schedule Template

Download Daily Hourly Schedule Template

Excel | Word | PDF | Smartsheet

Print or fill out this daily schedule, which is broken down into hourly blocks. Use it to manage your day and mark when each task is complete. Create one for each day of the week, or just for those extra-busy days.

Daily Checklist Template

Download Daily Checklist Template

Stay on top of your daily and weekly tasks with this checklist template. This template provides easy organization, and allows you to mark off items from the list as you complete the. Planning your to-dos for the week can help ensure you don’t take on too many tasks in one day, and that you keep your agenda manageable.

Class Schedule Template

Download Class Schedule Template

Students can keep track of their class schedule and other school activities with this free template. Once you add time to study or work on projects, the class schedule also works as a time management tool. If you’re a new college student, you’ll feel less overwhelmed knowing exactly when and where your classes occur on each day of the week.

Homework Schedule Template

Download Homework Schedule Template

Organize your homework assignments and study time for each class with this homework schedule template. Enter the start date, add your class names, and assign blocks of time for each homework-related activity. You can manage your daily homework while planning for the week and keeping track of deadlines.

Daily School Schedule Template

Download Daily School Schedule Template

Track your day-to-day class schedule, whether you are going to class or learning at home. The template includes sections to list to-dos, what to bring to class, and homework assignments, so you can keep organized and prepared.

House Cleaning Schedule Template

Download House Cleaning Schedule Template

Use this template to create a schedule to manage your housecleaning. Once you’ve assigned cleaning tasks for each day, print out and hang the schedule for reference. Some tasks may happen daily while others only need to be done once a month. This template can help you stay on schedule with housecleaning without trying to do too much in a single day.

How to Make a Daily Schedule

Once you’ve chosen the template that best suits your needs, you can adjust the design by changing colors and fonts or adding a logo, alter the format by removing unwanted sections or adding new ones, and save a blank copy for future use. If you’re creating an employee schedule, sales report, or other detailed report, you’ll need any relevant data on hand to fill in the template. You can also choose a simple checklist or calendar template to print and fill out by hand. 

Improve Daily Scheduling with Real-Time Work Management in Smartsheet

Empower your people to go above and beyond with a flexible platform designed to match the needs of your team — and adapt as those needs change. 

The Smartsheet platform makes it easy to plan, capture, manage, and report on work from anywhere, helping your team be more effective and get more done. Report on key metrics and get real-time visibility into work as it happens with roll-up reports, dashboards, and automated workflows built to keep your team connected and informed. 

When teams have clarity into the work getting done, there’s no telling how much more they can accomplish in the same amount of time.  Try Smartsheet for free, today.

Additional Resources

Team & people management

Free and customizable work schedule templates for business use

Maximize you and your team's productivity and time management with these 11 templates and calendars made to meet your human resources needs.

Oct 2, 2023 6 min read

Create An Excel Schedule Template in Minutes

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Find free task list templates to plan, prioritize, and manage all types of task lists.

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