appointment letter to employee

Appointment Letter | Format, Sample, Free Templates

An appointment letter is a formal document sent out by companies whenever a candidate gets selected for a position. Usually, the HR department handles this. If you are new at it or not very comfortable writing an appointment letter, then you are at the right place.

This article will discuss what an appointment letter is, the steps to write one, and provide ready-to-use Word and PDF templates for free.

Table of Contents

Appointment letter meaning

An appointment letter is a document that officially confirms a candidate’s employment. Typically, after a successful interview, the candidate is issued an offer letter . After this, the candidate gets a certain time period to review and negotiate the terms and conditions of the offer, like salary structure . Once the negotiation is done, the HR department issues the official appointment letter to the candidate.

How to write an appointment letter

Now that we know the basics of an appointment letter, let us look at what goes into it.

A formal letterhead to make it official and the candidate’s name, contact information, and issuance date at the top of the letter.
Include a greeting using the candidate’s official name and preceded by a salutation, such as “Dear Atul Sharma.”
For writing the letter’s content, either use the traditional paragraph style, where the content is written in full sentences. Or the modern style, where the key sections are listed as bullet points that include small paragraphs.
In the introduction paragraph, offer the role formally to the prospective candidate. The offer should include the recipient’s official job title.
Provide a brief description of the candidate’s role and responsibilities in the next section.
Include the recipient’s starting date as discussed during the interview or job offer stage, along with a brief reference to the conversation.
Include the offered position’s working schedule, such as expected daily hours with the start and end time or the expected weekly hours. Also, mention if the role is full-time or part-time.
Include the official salary for the position as discussed during the job offer and negotiation stage. Also, include other essential parts of the gross salary in this section, such as pension plans, gratuity , insurance plans , etc.
Include all other important additional terms and conditions (such as dress code) towards the end of the letter.
Close the letter by stating if the recipient needs to sign the document at the end. Include the deadline for acceptance or response to the letter in this final section.

Appointment letter for employee

[Company Logo] [Company Name] [Company Address] [Date]

Dear [Employee’s Full Name],

We are delighted to officially appoint you to the position of [Job Title] at [Company Name]. We were highly impressed with your qualifications, experience, and interview performance, and we believe you will excel in this role.

Appointment Details: – Job Title: [Job Title] – Department: [Department] – Reporting to: [Supervisor/Manager Name] – Start Date: [Start Date] – Compensation: [Salary or Compensation Details]

Benefits and Perks: – [List of Benefits and Perks]

Please report to the [Location/Branch Name] on [Start Date] at [Reporting Time]. This appointment is subject to the terms and conditions outlined in the company’s policies, a copy of which will be provided to you for your reference.

We eagerly anticipate your contributions and growth within our organization.

Sincerely, [HR Manager’s Name] [HR Manager’s Title] [Contact Information]

Appointment letter for Accountant

We are delighted to officially appoint you as an Accountant at [Company Name]. Your qualifications and experience in finance make you an ideal candidate for this role, and we are confident that you will contribute significantly to our financial management.

Appointment Details: – Job Title: Accountant – Department: Finance – Reporting to: [Supervisor/Manager Name] – Start Date: [Start Date] – Compensation: [Salary or Compensation Details]

Job Responsibilities: – [List of Accountant Responsibilities]

Please report to the [Location/Branch Name] on [Start Date] at [Reporting Time]. This appointment is subject to the terms and conditions outlined in the company’s policies, which will be provided to you for your reference upon joining.

We look forward to your valuable contributions to maintaining our financial health.

Appointment letter format

Download Appointment Letter in Word for Free

Download Appointment Letter in PDF for Free

Appointment letter for internship

[Company Logo] [Company Name] [Company Address] [City, State, ZIP] [Date]

Dear [Intern’s Full Name],

We are pleased to offer you the opportunity to join our team as an intern for the [Internship Title] position at [Company Name]. Your enthusiasm and potential align well with our internship program’s objectives.

Appointment Details:- Internship Title: [Internship Title] – Department: [Department] – Start Date: [Start Date] – Duration: [Duration (e.g., 3 months)] – Stipend: [Stipend Details]

Expectations and Benefits: – [Internship Expectations and Benefits]

Please signify your acceptance of this internship appointment by signing and returning a copy of this letter by [Acceptance Deadline]. If you have any questions or require further information, please reach out to [HR Contact Name] at [HR Contact Email] or [HR Contact Phone Number].

We look forward to your contribution and learning during the internship.

Best Regards, [HR Manager’s Name] [HR Manager’s Title] [Contact Information]

Appointment letter for contract employee/contractor

We are pleased to extend an offer for the position of [Job Title] on a contract basis at [Company Name]. Your skills and expertise align well with our project’s requirements.

Appointment Details:-

Job Title: [Job Title] – Project/Contract Duration: [Contract Duration] – Reporting to: [Supervisor/Manager Name] – Start Date: [Start Date] – Compensation: [Contract Compensation Details]

Contract Terms: – [Contract Terms and Conditions]

Please confirm your acceptance of this contract appointment by signing and returning a copy of this letter by [Acceptance Deadline]. You can contact [HR Contact Name] at [HR Contact Email] or [HR Contact Phone Number] for any queries or clarifications.

We look forward to your valuable contributions during the contract period.

Probationary employee appointment letter

We are pleased to inform you of your appointment as a Probationary [Job Title] at [Company Name]. Your skills and potential align well with our team’s needs, and we are excited to have you on board.

– Job Title: [Job Title] – Department: [Department] – Reporting to: [Supervisor/Manager Name] – Start Date: [Start Date] – Compensation: [Probationary Compensation Details]

Probationary Period: – [Probationary Period Details]

During the probationary period, your performance and fit within our organization will be evaluated. Based on a successful review, you will be considered for full employment with [Company Name]. Please refer to the company’s policies for more information.

Please confirm your acceptance of this offer by signing and returning a copy of this letter by [Acceptance Deadline]. Feel free to contact [HR Contact Name] at [HR Contact Email] or [HR Contact Phone Number] for any queries.

We look forward to your contributions and growth within our team.

Warm Regards, [HR Manager’s Name] [HR Manager’s Title] [Contact Information]

Difference between offer letter and appointment letter

Although an offer letter and an appointment letter have a lot in common, there are some differences.

Generate appointment letters with a click in RazorpayX Payroll

RazorpayX Payroll is an HR and payroll software that helps businesses retrieve templates for appointment letters and other HR letters like offer letters , relieving letters etc. The software also allows customising the letter templates based on specific requirements.

RazorpayX Payroll is an end-to-end solution for all HR tasks, including employee onboarding, payroll management, employee self-service, and full & final settlement.

Payroll Software

What is Payroll

Payroll Process

Payroll Management

Leave Attendance Management

Attendance Management System

HR Software

Is an appointment letter a legal document?

An appointment letter becomes legally binding once signed and accepted by the employee. However, the employee can't seek any legal recourse against the employer in case the job doesn't materialise.

Can a job offer be withdrawn after an employee signs the appointment letter?

It is an employer's right to withdraw a job offer if there are valid legal reasons. Otherwise, the employee may take legal action against the employer.

Liked this article? Subscribe to our weekly newsletter for more.

Alish is a writer at RazorpayX. Zoophilist. Coffee Addict. And now a FinTech enthusiast. When not writing you'll find her learning French, taking a long walk (or run) with her dog, or Netflixing.

Leave Encashment – Meaning, Calculation, Tax Exemption

Promotion Letter Format – Download Free Word Templates

Appraisal Letter Format (+Free Samples & Templates)

Appreciation Letter to Your Employees – Free Downloadable Template

Write a comment cancel reply.

Save my name, email, and website in this browser for the next time I comment.

Type above and press Enter to search. Press Esc to cancel.

Published In: Letters

Appointment Letter Samples & Examples

An appointment letter is the first document given to the job candidate who has successfully gone through the interview process. It is a letter that confirms the person has been selected for a particular job. An appointment letter is also a formal document issued by the organization where the individual has been employed. The letter indicates a specific role the selected candidate will be assigned. This article discusses details about appointment letters; a sample and templates are also provided.

What Is an Appointment Letter?

It is a binding formal document that confirms a company has appointed an individual for a given role. The letter goes into details regarding the role of the new employee, the terms and conditions, and payment agreements. In most companies, the HR department is tasked with sending appointment letters to job candidates. When writing an appointment letter, there is a guiding principle that must be followed.

Offer Letter Vs. Appointment Letter

There is a significant difference between an offer letter and an appointment letter. First, an offer letter is sent to a job candidate when they decide to hire them. The job states the job description and the salary offered by the employer. The offer letter also mentions the company’s benefits and perks after the successful candidate starts working. Other details included in the offer letter are the reporting date, job location, and contact information. If the company requests any information from the candidate like ID number, birth certificate, or legal documentation, it will be stated in the offer letter.

On the other hand, an appointment letter is a letter sent by the company to a selected candidate, informing them that they have been chosen for a particular job position. An appointment letter consists of essential information such as date of joining, designation name, agreed salary, working hours, benefits, working days, and the organization’s terms and conditions.

Elements of an Appointment Letter

Appointment Letter is a legitimately restricting archive that affirms that an association has offered a situation to a worker, and they have acknowledged the terms and understanding in return for compensation.

When writing an appointment letter, here are the elements you should consider :

Letter of appointment: This confirms that a particular job candidate has been appointed for the job.

Job title: This is the name of the job a new employee has been appointed to do.

Pay details: The payment details indicate the channels an employee will be receiving his salary.

Workplace terms: If there are any organization policies, they are listed in the appointment letter.

Types of leaves: Companies have different kinds of leaves; an appointment letter discusses them and indicates their applicability.

Termination conditions: These are the conditions that will lead to the termination of a contract. The new employee must avoid them at all costs.

Allowances and compensation: If the job has any allowances or compensation, they are indicated in the offer letter. Furthermore, the amount of event allowance is indicated.

How to Format the Appointment Letter

A poorly written appointment letter will compromise its quality. Your appointment letter should have all the essential details required. Furthermore, there are certain aspects you need to consider when formatting an appointment letter.

Here are some of them :

Issuance date of the appointment letter: This date indicates when you issued the appointment letter to the job candidate.

Company’s logo with name and contact information: It is important to include the company’s logo and contact information. It makes it authentic and legally binding.

Job title of the position offered: When you write the position offered, it avoids confusion and mixing it up with other letters.

Full names and addresses of the job candidate: You should include all the details of the job candidate for identification purposes.

Nature of the job: For the benefit of the job candidate, it is important to describe the nature of the job.

Duties and responsibilities: Explain in details what are the responsibilities of the new employee.

Office timing: You specify at what time the new employee will be reporting on duty.

Perks and benefits: If any, you should list the benefits of the job.

Annual or monthly salary: This is the amount of money the new employee will be earning. You need to specify whether it is weekly or monthly.

List of various company policies: If your company has specific policies, you should indicate them here.

Tips to Remember

Apart from the details discussed above, there are things you need to keep in mind. They will not only help improve the quality of your letter but also make it more authentic. It would help if you used fonts that make your letter easy to understand and read.

Don’t use oversize fonts; neither should it be too lengthy.
Ensure that you present all the essential details: For example, ensure that you give the contact information you can be reached in case of questions.
Keep it precise and easy to understand: Even though you include the necessary details, make sure that the letter is easy to understand. Do so by proofreading and editing where necessary.
Keep the letter free from grammatical and spelling errors : This can make the letter look unprofessional.
Don’t be sarcastic or rhetorical : besides, avoid using all-caps to describe anything

Appointment Letter Sample

Dear Mr. Harris,

Following an interview we had with you on Monday 6th, we are pleased to inform you that you have been offered the position. Below are the terms and conditions of the contract:

Salary: You have been offered a salary of 2500$ per month.

Probation period: You will be required to undergo a probation period of two months. During this period, you will be receiving half your salary.

Working hours: You will be required on duty daily from 8:30 am to 4 pm. Working days are from Monday to Friday.

For any questions, don’t hesitate to contact us.

Yours thankfully,

Pierre Bourne,

Human Resource Manager.

Free Templates & Examples

Are you looking to write an appointment letter? If you find it challenging to come up with a professional appointment letter, take advantage of our freely available templates to create one. You can also customize them to fit your preferences.

An appointment letter contains information about the job offer. Crucial details like the salary, company policies and working hours are provided.

You can get in touch with the human resource department for a copy of your appointment letter. You can also contact the HR manager.

Appointment Letter is issued for Employment for all from Staff to Director. 20+ Free Sample Template and Job Appointment Letter Format in Word Doc & Pdf for Example.

An Appointment Letter also known as Employment offer Letter or Job Appointment Letter. It is a Legal and official Document issued by an Organization to a Qualified and Selected candidate offering a job and employment within the organization.

Qualified Candidate means a Candidate or a Job Applicant who has applied for the job in the organization and has qualified all the round of interviews and finally being selected by the Management to offer a job to work with the organization.

As it is an official letter therefore the appointment letter format should be formal and must be on company’s letterhead.

Usually, Appointment Letter issued to the candidate well before his / her Joining so that the candidate can go through with all aspects of job offering with all other terms and condition thoroughly and can also tender his/ her Acceptance in reply upon by signing a duplicate copy of the Appointment Letter and submit back to the employer as a token of acceptance for record and all other future references.

Appointment Letter Format

A well crafted Appointment Letter Format must give full disclosure to all employment clauses and other terms and conditions offered from the employer’s side so that the candidate convey his / her joining date by accepting all term and conditions. The followings Points should be covered in an ideal appointment letter format:

Company’s Letterhead with name & address of the organization (employer)

Issuance Date of the Appointment Letter

Full Name and address of the Candidate

Job Title / Position offered

Job Role & responsibilities

Nature of Job

Permanent b. Temporary C. Contractual

Office timing

Annual & Monthly salary

Perks and Benefits

Employment Terms & Conditions

Brief of various company policies

Reference or attachment of Employee Handbook or HR Manual

Time length of the contract / Appointment ( if any)

Date of joining

Checklist of Documents need to be submitted at the time of joining

Security requirements

Commitment or declaration

Provision regarding termination

The highly coveted Letter of Appointment&.!! It is the light at the end of the recruitment tunnel. All your preparation, all the tension, all the calls and all the rounds of interviews was done to get this…this little, but oh so important piece of paper. An appointment letter is a document given to a qualified candidate who will soon be employed in an organization where he/she applied.

Before we proceed it is worth mentioning that the term appointment letter can have two different implications. When people speak of appointment letter they more often than not refer to an appointment letter from a company to employee, confirming employment. But an appointment letter may also mean a letter written requesting for an appointment. For example while applying for a visa an individual will write a letter for appointment request to schedule the visa appointment. The visa appointment letter sample below will help clarify the difference.

Now back to the letter of appointment. After all the formalities of the recruitment process have been completed and verified, and the candidate is selected, the company will issue an appointment letter for the job.

The job appointment letter for a new employee puts formally, and in writing all else that was discussed at the time of employment. It clarifies and fills in the blanks, any questions or details the employee may still have about the job and gives him/her a clear idea about the daily work and day to day responsibilities expected of him/her.

How to Write an Appointment Letter?

If you find yourself in the position of having to write an appointment letter for someone here are a couple of things to remember.

Appointment letters are always printed on the letterhead of the company and signed by the Management , HR Manager or the person authorized to hire the candidate.

The appointment letter format should follow a formal business format because it is a legally binding document. The job appointment letter marks the beginning of an employee’s journey and should signify the origin of something new and exciting. The tone of the letter should instill expectations but clearly present the agreed upon terms of employment.

Open on a congratulatory note and end with a warm welcome, but make sure the body of the letter contains the exact details of the offer. Remember to mention essential start information, like job title, start date, start time, office location, rate of pay and the name of the immediate superior. If the company requires background checks for new employees, prior to employment, make sure that this is stated clearly in the letter. It would be a good idea to let your legal team have a quick glance at the letter before you send it to the candidate.

Find below 20+ or more Appointment letter Sample Template in doc word and Pdf Format given for Example - Free to download for quick uses & deep understanding.

DOWNLOAD FREE

Appointment Letter Example

[Employee's Name]

[Employee's Address]

[City, State, ZIP Code]

Subject: Appointment Letter for the post of (Mention Position Title)

Dear [Employee's Name],

We are happy to extend our heartfelt congratulations on your selection for the position of [Job Title] at [Company Name]. We believe your skills, experience, and qualifications make you a valuable addition to our team.

Job Title: [Job Title]

Department: [Department Name]

Location: [Office Location]

Compensation Package: (Mention Salary)

Benefits: You will be entitled to our comprehensive benefits package, including health insurance, retirement plans, and paid time off (PTO). Further details will be provided during your orientation or onboarding process.

Reporting to: [Supervisor's Name and Title]

Employment Status: You will join us as a [Full-Time/Part-Time] employee.

Probationary Period: As part of your onboarding process, you will be on a probationary period lasting [Specify Duration]. This period will allow us to assess your performance, after which your employment status will be formally reviewed.

Work Schedule: Your regular working hours will be [Specify Hours], [Specify Days], with scheduled breaks as per company policy.

Joining Formalities:

On your first day, we request that you report to the HR Department to complete all necessary paperwork and formalities and bring all your certificates as per company policy.

As a member of the [Company Name] team, we expect you to adhere to our company policies and code of conduct. You will receive copies of these documents during your orientation.

Additionally, you will be required to sign a confidentiality agreement and any other relevant agreements.

Performance Evaluation: We conduct regular performance evaluations to provide feedback and assist you in achieving excellence in your role.

Termination Notice: Please be aware that both you and Company [Name of the Company] retain the right to terminate the employment contract at any time, with or without notice, and for any reason.

Benefits Eligibility: You will become eligible for our employee benefits program on [Specify Date of Benefits Eligibility].

Vacation and Leave: Your employment entitles you to [Specify Number] days of paid vacation per year, in addition to other leave benefits outlined in our employee handbook.

At-Will Employment: This appointment letter signifies at-will employment, meaning that it is not a contract for employment. It confirms your at-will status, allowing either party (you or the company) to terminate the employment relationship at any time, with or without cause or notice.

Acceptance:

To formally accept this appointment, please sign and return a copy of this letter by [Date]. This will serve as your acknowledgment of the terms and conditions outlined above.

We are excited to welcome you to the [Company Name] team and are eager to witness the valuable contributions we are confident you will bring to our organization. If you have any questions or require additional information, please feel free to reach out to [HR Contact Name].

We congratulate on your appointment, and we eagerly anticipate your start date.

[Your Name]

[Your Title]

[Company Name]

[Company Address]

[Phone Number]

[Email Address]

social share

Appointment Letter

Date: DD/MM/YYYY

Mr./Ms. Name of the candidate

Complete Address

City, Pin Code

State, Country.

Subject: Appointment Letter for Engineer Trainee

Dear (use first name of the candidate)

Refer to your application for the Trainee position and subsequently an interview held in our office on (Mention date of final interview),we are pleased to offer you an appointment as “ Engineer Trainee on the following terms and conditions:

Your training will be for a period of six months.
Your cost to company (CTC) would be (Mention the amount in numbers &words ) and the break-up of the CTC isas follows:
Basic Salary: ___________
HRA: ___________
Ex-Gratia/Bonus: ___________
Child Education Allowance: ___________
Transport Allowance: ___________
Uniform Maintenance Allowance: ___________

The salary of the staff is confidential hence you are requested not to reveal the same to others.

You have to follow the rules & regulations as given by the company. You are not supposed to divulge any information of the company or its management during training period or after completion of training.
During the training period your Services can be terminated by giving one monthnoticefrom either side, you’re training automatically stands terminated on completion of your training period.
This training offer does not obligate the company to give you regular employment during or after the conclusion of your training period, nor does it give you the right to pursue employment with the company during or after your training time.

Yours faithfully,

Company name

(Name & Signature of Authorized Signatory)

I have read the terms and conditions of this appointment and confirm my acceptance of the same.

(Signature and Date)

Name of the employee

Appointment Letter Format Sample

Date:_______

Name: Mr. _______________,

Address: _________________

________________________

Dear Name: ______________,

Please refer in the meeting we had with you. We are pleased to offer you an appointment in our company as Team Leader You will be initially at Delhi on joining.

Your appointment will be subject to the terms and conditions indicated in “Annexure - A” attached and the Rules and Regulations of the company prevailing from time to time Details regarding your salary and other allowances & perquisites are indicated an Annexure – B.

We hope to provide you a challenging and rewarding Career ensuring a high level of job satisfaction and sample opportunities for career development.

Please return the duplicate copy of this letter duty signed as an acceptance of our offer of appointment along with terms of appointment (Annexure – A), details of perquisites (Annexure – B), your salary details (Annexure – C), duty executed by you.

With best wishes,

(Name: _________________)

Chief Executive Officer

Terms of Appointment

Every appointment with be subject to the Rules and Regulations of M/s. ____________________, enforce and as amended from time to time. Where the company changes or introduces policies and procedures in relation to its staff members these will be deemed to apply to the employment.

Every employment will commence from the date of joining as mentioned in the Appointment letter. There will be a Probation period of three months and confirmation of employment will be based on satisfactory performance during this period.

During the probation period, the employment can be terminated by either party by giving one week’s notice. After the confirmation of employment the same may be terminated by either party by giving one month’s notice in writing or one month’s basic salary in lieu of notice should the circumstances warrant it.

The staff member will be liable to transfer to any place of business of the organization whether existing or acquired later on or from one department to another or from one discipline to another in the interest of the company.

The staff member may be retired on reaching the age of 58 years, if found necessary by the company.

Whilst employed with the company:

The staff member shall not undertake any other employment or engage in any external activities without prior written approval of the company.
The staff member shall carry out all duties and responsibilities assigned from time to time by the management and/or others authorized by the company to assign such duties and responsibilities.
The staff member shall not at any time or times without the consent of the company in writing disclose divulge or make public except under legal obligations any of the process accounts transactions and dealings to the company whether the same is communicated and/or becomes known to the staff member in the course of services or otherwise. All information that comes to the knowledge of the staff member by reason of the employment with the company shall deem to be confidential.
The staff member will be responsible for the safe keeping and return in good condition in of all company’s belongings which may be in your use custody or charge including proper handing over of the assignment (s) at hand.
The staff member will keep us informed of any charge in the residential address as, the address mentioned in over CV will be deemed as residential address unless there is a written communication from you.
All payments will be made in accordance with the income tax laws.
The staff member shall be required to apply and maintain the highest standards of person conduct and integrity with all company policies and procedures.

The contract of appointment shall be deemed to have executed in the. National Capital Territory of Delhi and the staff member shall be under the administrative control of the Corporate as well as Head Office even though such staff member may be servicing outside Delhi. In case of any dispute or difference regarding terms and conditions of the appointment the cause of action would be deemed to have arisen with the Jurisdiction of the National Capital Territory of Delhi.

I shall abide by the above terms and conditions.

(Signature of Mr. ____,) Date: ______,

Details of Perquisites & Allowances:

Name - Mr. _______________

Designation - __________________

Grade - __________________

Location - __________________

Basic Salary - __________________

Date of Joining - __________________

Probation - Three months from the date of joining.

Confirmation - On successful completion of probationary period.

In addition to the basic salary mentioned in the Annexure – C of this letter, other allowances and benefits payable will be as unde.

Compos to reimbursement can be claimed under any of the following heads:

(Name: _________)

(Signature of Mr.________)

Date: ______,

New Appointment Letter Format

Sample template in doc word or pdf format for example only.

Date__________

Name of the employee: _________________

Complete Address : _________________

City, Pincode

Subject: Appointment Letter for the Post of (Mention Job Title)

Dear, (Use First name)

This is in reference to your Job application followed with the rounds of Interview had with us.

We are pleased to appoint you to the position of (Job Title) in our organization, with effect from ( mention date of joining on or before) on the following terms and conditions:

You shall be on probation / training for one year from the date of commencement of your service which may be further extended at the discretion of the company. At the end of the probation / training period, if your services have been found satisfactory. Your appointment will be confirmed in writing by the organization. Notice period for either employer during probation will be a period of 30 days or salary in lieu of.
Notice period from either employee or company after confirmation of employment will be a period of 45 days or salary on lieu of. In the cases, probation/training or confirmed employee, company reserves the right to your emplacement till alterative person is employed.
Your employment is for Company Name___________ location, but the company may, at any time, at its sole discretion, transfer you to any other department or location, as deemed necessary by requirement.
You will be subject to the Company's rules and regulations for the time being in force and as amended from time to time.
During the period of your employment, you shall not engage yourself directly or indirectly, with or without remuneration, for any other employment without written permission from the company.
It is agreed that the company may from time to time add, modify or repeal any remuneration, benefit, facility that may have been extended to you on a review of the organization’s functioning, finances and prospects and you shall be bound by the organization’s decisions in this behalf.
You shall not disclose any information of the company or any of its customers to anyone which may come to your knowledge.
After tendering resignation from the company, an employee needs to return all company assets such as laptops etc in his/her possession.
During the tenure of your employment with the company, you may be called upon to present yourself for a medical examination and decision taken by the management based on the findings of the report by the company appointed medical practitioner shall be binding on you.
You are requested to confirm your acceptance of the terms of appointment herein above by signing and returning to us the duplicate of this letter.

I extend a warm welcome to you and wish you all the best for a successful career.

Your’s faithfully.

For (Mention the Company Name)

Sample Template for Example Only - Free to Download in word & PDF format

Dated__________

Name of the Appointee

City, State with Pin code

Dear _________ (Use the First name)

We (firm) are pleased to appoint you as (Mention job role) as per the following terms of appointment (Agreement)

Appointment
The firm hereby appoints the employee as an (mention job role) w.e.f. (mention date of joining) and the employee agrees to undertake and execute such responsibilities as may be delegated to him/her by the firm from time to time. The appointment shall be subject to a period of probation of six months from the date hereof. The period of probation shall be subject to reduction of extension at the sole discretion of the management. Employee’s retention beyond probation period will be strictly based on merit and performance. Probation shall be deemed complete only after the issuance of “confirmation letter” by the management.
The place of employment shall be Delhi. However, depending on the time constraint within which the firm may have to provide services to its clients, the employee undertakes to make himself/herself available in respect of the business of the firm during such times
Compensation and Remuneration

The employee shall be paid a monthly remuneration and reimbursed for the expenses incurred in relation to official work subject to the prevailing tax laws.

Employee Undertakings, Commitments and Covenants
The employee agrees that he/she shall perform his/her duties and undertake responsibilities within the mandate of work place and office policies of the Firm, as modified from time to time, at the discretion of the Firm, and shall use his/her sincere and dedicated efforts to effectively carry out all duties and responsibilities assigned to him/her by the manager/supervisor and others authorized by the Firm to assign such duties and responsibilities.
Waiver. The rights of the Parties as under this agreement shall not be prejudiced or restricted by any indulgence or forbearance extended to another party. No waiver by any party in respect to breach shall operate as a waiver in respect of any subsequent breach
Survival. The Employee hereby agrees that all terms relating to Confidentiality, Intellectual Property Rights, Non Compete and Consequences of termination shall survive termination of this agreement
Entire Agreement. This Agreement together with other writings signed by the Parties expressly stated to be supplemental hereto and together with any instruments to be executed and delivered pursuant to this agreement, constitutes the agreement between the Parties and supersedes all prior understandings and writings, and may be amended or changed only by a writing signed by the Parties hereof.
Governing Law and Jurisdiction. This agreement shall be construed, interpreted and applied in accordance with, and shall be governed by the laws applicable in India. The courts at Delhi shall have the exclusive jurisdiction to entertain any dispute or suit arising out of or in relation to this Agreement.
Your salary structure would be as follows:

Your salary shall be subject to statutory deductions as applicable from time to time and the allowances shall be subject to statutory variances if any.

Yours Sincerely

For (Company Name)

Authorized Signatory ( Name & Designation)

I have read and understood the above emoluments and hereby confirm my acceptance of the same.

Name with Signature

Date_________

Sample Template available for free - Download Word & Pdf Format

Dated_________

Name:-______________,

Father Name:-_______,

Address:-____________

____________________

SUBJECT:- APPOINTMENT TO THE POST OF______________

We are pleased to confirm that you are in our employment w.e.f. ____________________Presently you are in our employment as __________at a salary of Rs._______H.R.A. Rs. __________per month. Further you are in the service on the following terms and conditions:

That the services are liable to be terminated with one month notice or payment of salary in lieu thereof on either side.

2.On confirmation you will be further entitled to other benefits as may be admissible to other confirmed employees of your category.

3.That it will be the discretion of the Management to assign you any work and regulate the working hours the normal working hours or duties shall be 9 hours with one hours as rest.

4.You will be a full time employee of the ___________________________will not work any where else nor accept any payment in cash or kind from the other candidates / organization.

5.You will discharge your duties faithfully and observe the timings regulated by the Management from time to time.

6.That if any misconduct is alleged against you, you can be suspended from duty without wages. However, if you are held guilty of all or any of the charges leveled against you, you will be treated absent from duty during the period of suspension.

7.In all other matters included removal from service on disciplinary grounds or any other matter, you will be Governed by the ____________________________rules as in force or which may be enforced from time to time.

8.This office is subject to your being declared medically fit by our medical officer (Medical checkup) and verification of original certificates.

9.You are requested to sign the duplicate copy of this letter as a token for acceptance of the duties and responsibility as token of acceptance of the above terms and conditions.

For__________________________(Regd.)

I confirm the contents of the letter as correct and accept the Employees Service Rules of the Society.

Signature of Employee

Format of Appointment Letter

sample template for example - download free in word & pdf format.

Name: _________________,

Address: ____________

Dear _________,

Subject: Appointment Letter

We are pleased to confirm your appointment in the ( Organization Name ) on the following terms and condition:

Designation ___________

Present Salary :_________

Grade :_________________

Scale of Pay :____________

During the employment with us the following will be among-st the principal terms of employment:-

a )You will abide by the working hours of the establishment. You are liable to be transferred from one shift to another or one department to another or from one establishment to another existing or likely to come into existence anywhere in India without any extra remuneration.

b) You will abide by the Service Rules of the Company which are in force for the time being or which may come into force from time to time.

c) You shall not carry on any business or engage in any avocation full or part time: or enter for any part of your time in any capacity the services of or be employed by any other company or firm whether engaged in similar business.

d) You shall be responsible for the safe keeping and return in good condition and order of all our property such as tools, equipment instruments books uniforms etc. Which may be in your use custody or charge? We reserve our right to deduct the money value of all such changes from your wages or dues and take such other action as may be deemed proper in the event of your failure to account for such property to our satisfaction.

e) While discharging your duties, you shall observe utmost civility towards the customers your superior’s fellow employees and all such persons who have dealings with the Company.

f) You will be entitled to benefits of leave and employees of the Company under the Factories Act.

g )You shall keep us informed of any change in your local or permanent address or in your civil status.

h) If during your employment with us your conduct or behavior is not satisfactory or is found unbecoming on is detrimental or warrants further investigation you are liable to be suspended from duty. During the suspension period you will be paid subsistence allowance as per the Model / Certified Standing Orders.

i) The management may in the event of fire Act of God catastrophe epidemic riot civil commotion stoppage or shortage of shortage of fuel power slow or broke – down of Machine or finance you may be laid & off or retrenched as may be considered necessary. In case off lay & off or retrenchment for any reason as mention above you shall be paid compensation as per the previsions of Industrial Disputes Act 1947 .

j) Your services may be terminated at any time by giving one month notice in writing on either side. In case you leave the services without giving the requisite notice, we shall have the right to deduct as liquidated damages an amount equivalent to as deduct salary / wages from the money or moneys that may be due to you.

k) You shall retire from the services of the Company at the age of 58 years and for the purpose of calculating this age, the official records of your age with the company will be treated as final Record of your age.

l) Your services are also liable to be terminated on one month’s notice or salary in lieu of notice for any reason including the followings.

I. Continued illness for a long time or frequent intermittent illness.

II. Physical or mental disability or infirmity defective eye – sight or hearing etc.

III. Reasonable doubt of commission of any act of serious misconduct.

IV. Bad reputation or receipts of report from police or any Government Department.

V. Continued low efficiency or poor working.

VI. Conviction in a Court of law for any offence including moral turpitude.

VII. Absence on account of arrest or detention by the Government under the Defiance of India Rules or under any other law.

Your faithfully,

(For_________)

( DIRECTOR )

( Candidate Acceptance)

I hereby accept the employment on the terms and conditions mentioned above and fully explained to me further agree that in the event of any declaration given by me is found to be false, then my services shall stand terminated forthwith.

( Signature of the Applicant )

Job Appointment Letter

Sample template.

Date:____________

Name: ___________,

Address: _________

_________________

Subject: Offer of an Appointment

Dear Mr./Ms ._______

With reference to your application & subsequent interviews with us we are pleased to offer you the post of ( Mention Position ) in our organization as per agreed terms and condition.

Your consolidated package will be as per dissuasion at the time of interview you will be on probation period for six months from the date of joining. Your date of joining will be on or before date__ ( Mention Joining Date )__. The detailed Appointment Letter and Job Description will be issued later on.

Please find a duplicate copy of this letter and return it back to us duly signed as a token of your acceptance.

We welcome you in our organization and wish you a long and prosperous career with us.

With best wishes

(Signature and Seal)

Appointment Letter

Name:__________________

Fathers Name:___________

Address:-_______________

SUBJECT:- APPOINTMENT TO THE POST OF (mention Position).

We are pleased to confirm that you are in our employment w.e.f. ____________________Presently you are in our employment as __________at a salary of Rs._______H.R.A. Rs. __________per month.

Further you are in the service on the following terms and conditions:

On confirmation you will be further entitled to other benefits as may be admissible to other confirmed employees of your category.
That it will be the discretion of the Management to assign you any work and regulate the working hours the normal working hours or duties shall be 9 hours with one hour as rest.
You will be a full time employee of the ___________________________will not work any where else nor accept any payment in cash or kind from the other candidates / organization.
You will discharge your duties faithfully and observe the timings regulated by the Management from time to time.
That if any misconduct is alleged against you, you can be suspended from duty without wages. However, if you are held guilty of all or any of the charges leveled against you, you will be treated absent from duty during the period of suspension.
In all other matters included removal from service on disciplinary grounds or any other matter, you will be Governed Employment rules as in force or which may be enforced from time to time.
This office is subject to your being declared medically fit by our medical officer (Medical checkup) and verification of original certificates.
You are requested to sign the duplicate copy of this letter as a token for acceptance of the duties and responsibility as token of acceptance of the above terms and conditions.

Acceptance from Employee

Appointment Letter for Employment

Example sample template - free download in word & pdf format.

Date: _________

Dear Mr.__________,

We have pleasure in appointing you as PRODUCT SUPPORT EXECUTIVE of Digital Publishing Department, Delhi Office in our organization, effective dated (________)on the following terms and conditions:

1.Placement & Compensation

You will be placed in the appropriate band / responsibility level of the Company, and will be entitled to compensation (salary and other applicable benefits) as detailed in Annexure *A* Compensation will be governed by the rules of the Company on the subject, as application and/or amended hereafter.

2.Salary revision

Your salary will be reviewed on date (________)and on wards or at such other time as the Management may decide. Salary revisions are discretionary and will be subject to and on the basis of effective performance and results. The entire appraisal of the salary would be considered as hike minimum of 5% in the basic salary. Apart from appraisal promotion will be done on three years of working cycle. Appraisal and promotion are also the management discretion. Also, the bonus will be facilitated on month (_________) as on the basic pay.

3.Posting & Transfer

Your initial positing will be at DEHRADUN – UTTARAKHAND However, your services are liable to be transferred at the sole discretion of Management, in such other capacity as the company may determine to any department / section, location, associate, sister concern or subsidiary, at any place in India whether existing today or which may come up in future. In such a case, you will be governed by the terms and conditions of the service application at the present placement location.

4.Absence / Leave Rule

Absence for a continuous period of ten days without prior approval of your superior, (including overstay on leave / training would result in your losing your lien on the service and the same shall automatically come to an end without any notice or intimation.

Leave You will be eligible to the benefits of the Company Leave Rules on your confirmation in the Company’s Service as detailed in Annexure *A* During the period of your employment with the Company’s you will devote full time to the work of the Company. Further, you will not take up any other employment or assignment or any office honorary or for any consideration in cash or in kind or otherwise, without the prior written permission of the Company.

5.Probation / Confirmation:

You will be on a Probation period for the Six month Based on your performance your services will be confirmed with the company in written after six months. During the probation period your services can be terminated with seven days notice on either side and without any reasons whatsoever. If your services are found satisfactory during the probation period, you will be confirmed in the present position and thereafter your services can be terminated on one month’s notice on either side. The period of probation can be extended at the discretion of the Management and you will continue to be on probation till an order of confirmation has been issued in writing once confirmed you position as a full time employment with the Company and you shall devote yourself exclusively to the business and interests of the company. You will not take up any other work for remuneration (part time or otherwise) or work in an advisory capacity or be interested directly or indirectly (except as shareholder / debenture holder), in any other trade or business during your employment with the company. Without permission in writing of the Board of Directors of the Company. You will also not seek membership of any local or public bodies without first obtaining specific permission from the Management.

6.Confidentiality

You will not (except in the normal course of the Company’s business) publish any article or statement delivers any lecture or broadcast or makes any communication to the press including magazine publication relating to the Company’s products or to any matter with which the Company may be concerned unless you have previously applied to and obtained the written permission from the Company’s. Any of our technical or other important information which might come into your possession during the continuance of your service with us shall not be disclosed, divulged or made public by you even thereafter. You will not at any time, during the employment or after without the consent of the Board of Directors disclose or make public except on legal obligations, any information regarding the Company’s affairs or administration or research carried out, whether the same is confided to you or becomes known to you in the course of your service or otherwise.

7.Intellectual Property

If you conceive any new or advanced method of improving designs / processes / formulae / systems, etc in relation to the business / operations of the Company, such developments will be fully communicated to the company and will be and remain the sole right/propend of the Company. You will be required to maintain utmost secrecy in respect of Project documents commercial offer design documents Project cost & Estimation. Technology. Software packages license, Company’s policy, Company’s patterns & Trade Mark and Company’s Human assets profile. Also the usage of personal USB Drives and CD ROMs are strictly prohibited within the organization. In any case. If you want any kind of data, inform the immediate superior authority and he/she will provide the same.

8.Responsibilities & Duties

You work in the organization will be subject to the rules and regulations of the organization as laid down in relation to conduct and other matters. You will always be alive to responsibilities and duties attached to your office and conduct yourself accordingly. You must effectively perform to ensure results

9.Past Records

If any declaration given or information furnished by you, to the company proves to be false, or if you are found to have willfully suppressed any material information, in such cases you will be liable to removal from services without any notice.

10.Retirement

The retirement age is 60 years. You will retire from the employment of the Company at the end of the month in which you attain 60 years of age.

11.Termination of employment

During the probationary period and any extension thereof, your services may be terminated on either side by giving one week’s notice or salary in lieu thereof. However on confirmation the services can be terminated from either side by giving one-month (30 Days) notice or salary in lieu thereof. Upon termination of employment you will immediately hand over to the Company all correspondence specifications, formulae, books, documents market data cost data drawings effects or records belonging to the Company or relating to its business and shall not retain or make copies of these items. Upon termination of employment you will also return all company property which may be in your possession.

12.Medical Fitness

This is subject to your being and remaining medically fit while working in the organization.

13.If at any time in our opinion which is final in this matter you are found non-performer or guilty of fraud, dishonest disobedience, disorderly behavior, negligence, indiscipline absence from duty without permission or any other conduct considered by us deterrent to our interest or of violation of one or more terms of this letter, your services may be terminated without notice and on account of reason of any of the acts or omission the company shall be entitled to recover the damages from you.

14.You will not accept any present commission or any sort of gratification in cash or kind from any person party or firm or Company having dealing with the company and if you are offered any you should immediately report the same to the Management.

15.You will be responsible for safekeeping and return in good condition and order of all Company property which may be your use custody or charge.

16. All legal matters are subject to Delhi Jurisdiction.

Please confirm your acceptance of the appointment on the above terms and conditions by signing and returning this letter for our records.

Your faithfully.

For Company Name: _____________________________

Mr. ______________

Appointment Letter (Sample Copy)

Date:_________

Name________________

Address______________

Subject: You Appointment Letter as Operation Manager and terms & condition in (Company Name).

Dear_______________

We welcome you to(company Name ) and are pleased to confirm your appointment for the position of Operation Manager under the following terms and conditions:

1.Date of Joining:

You are being appointed as Operation Manager in Data Professional Resource Services Pvt. Ltd. A group company of DSSG with effect from Date_______________

2.Place of Work:

Your initial posting will be at our Bhikaji cama office. Your place of work may be changed to any other location to address business / client requirement as directed by the Company.

3.Remuneration:

You may be required to visit to the client site within and / or outside India.
Your annual fixed CTC will be ; Rs.__________P.A. ;(Rupees.__________ ; he breakup of this compensation will be ;shared with you separately by HR. In addition, you may be eligible for performance ;based incentive as per incentive scheme of the company.
The Incentive Scheme is subject to revisions at the discretion of the Management.
You will be eligible for Gratuity as per Payment of Gratuity Act. 1972.

4.Probation Period:

Your compensation will be subject to deductions as application under provisions of Income Tax Act. 1961 and other application laws in India.

5.Work Conduct:

You will be on a probationary period of 6 months from date of joining the period of which may be extended at Company’s discretion Based on your performance and ;confirmation review, action on confirmation of your employment will be taken as directed by Company policy and will be communicated to you in writing.
During your employment with the Company, you shall devote your best efforts for promoting the Company’s (and of any other relevant affiliate and / or business associate of the Company) business.
You are required to effectively carry out all duties and responsibilities as assigned to you by the Company and shall faithfully and diligently perform these in compliance with established policies and procedures, endeavoring to the best of your ability to protect and promote the interests of the Company.
You shall not, except with the written permission of the Company, engage directly or indirectly in any other business, occupation or activity, whether as a principal agent or otherwise which will be detrimental whether directly, to the Company’s interests.

6. ;Training

You will be bound by the Code of Conduct and all other rules, regulations, policies and orders issued by the Company from time to time in relation to your conduct, discipline rules, regulation, policies et al, were part of this contract of appointment.

7. Disclosure of Information: 8. Confidentiality: 9. ; Monitoring Policy: 10. ;Notice Period: 11. ;Termination of Services: 12. ;Leave: 13.Expenses: 14. ; Deductions: 16. ;Non – Competition:

In the event of your separation from Company for whatever reason:

We take this opportunity to congratulate you on your selection and look forward to a long and mutually beneficial professional association. You’re are joining us at an exciting phase of your journey or building a world class firm and we are counting on you to help us get there.

Kindly return a copy of this letter duly signed by you in acceptance of the terms and conditions set out herein.

Yours Sincerely,

Company Name__________________________

Authorized Signatory

I hereby accept and agree to the terms and conditions of this employment contract and any amendments, additions hereto. I also promise to adhere and abide by the policies and regulations of the Company as mentioned and amended from time to time.

Signature_________________

Name____________________

Date_____________________

You will be imparted training on-the-job and periodically when the training programs will be organized. The Company lays high importance when the training its employees and spends considerable resources on it. A full commitment from employee side is expected during the training period.
You confirm that you have disclosed all your business interests in the Company whether or not they are similar to or in conflict with the business (es) or the ;activities of the Company, & all circumstances in respect of which there is, or there ; ;might be perceived, a conflict of interest between the Company and you or any ;immediate relatives. Also you agree to immediately disclose, to the Company any such interests or circumstances which may arise during your employment.
You shall at all times keep the details of your salary and employment benefits at he Company strictly and shall not disclose such details to any other person within the Company.
You shall use the Company name, Logos trademarks or other identifiers strictly in the manner permitted by the Company policies or for the purposes of provision of Services delegated to you to the extent required.
Please note that emails sent to you and by you may be monitored from time to time for the purpose of identifying any non-compliance with the Company policies or applicable laws. These emails along with attachments are considered as property of the company.
If such monitoring discloses breach of any law or Company policies, disciplinary action may follow including termination of the employment.
During the probation (including any extension), services may be terminated by either party, giving written notice to one week or payment salary in Lieu of thereof.
Post confirmation, services may be terminated by either party, giving two months notice, which comprises a non-negotiable mandatory working period of 1 month, with the remainder of the notice period being negotiable on both sides (to agree the release date salary payment in lieu of notice if any).
The Company may terminate / suspend your services at its discretion at any time immediately upon written notice to you if it has been alleged and primal facile established through preliminary internal inquiry that you have committed (i) any heinous criminal act or any offense involving moral turpitude. Examples include rape, forgery, robbery, etc. (ii) sexual harassment or (iii) other act that threatens or likely to damage the Company’s reputation.
You are required to identify and train your replacement and facilitate a successful handover/knowledge transfer. Failure to comply with the clause would be considered against the Company policy. A prior approval by the Management shall be considered as an exception to this clause through mutual settlement between both the parties.
The Company reserves the right to terminate your employment on the grounds mentioned in clause 11 below. In such an event, you will be subject to immediate dismissal and the Company will not be liable to give you pay for the notice period.The Company further reserves the right to initiate legal action as it deems fit.
If at any time during the course of your employment, it is found that you have made a false or an incomplete declaration with regard to your qualification / experience and other detail, your appointment will be treated void with immediate effect without any payment in lieu of notice period.
If at any time during the course of your employment, it is found that you have committed any act of gross misconduct or serious breach of employment terms, been guilty of conduct tending to bring yourself or the Company into disrepute, been absent for a continuous period of 10 days without approval/information, indulged in policy violation/fraud/financial irregularities and/or been found to demonstrate unsatisfactory job performance your services will be terminated and ; ;you shall not be entitled to any notice period or payment in lieu thereof.
You will be entitled to Casual/Sick Leaves: National/Festival holidays as stipulated by law/company policy, in a calendar year. The same may be changed from time to time in accordance with changes in law and/or company policy.
The company shall reimburse all your reasonable expenses incurred in the performance of your duties as specified above upon submission of receipts. The laid down claims procedure must be followed you will be entitled for reimbursement of mobile phone expenses on actual per company policy.
During your employment or in the event of any termination the Company is entitled to deduct any amount due from you to the Company from actual total compensation including but not limited to:
Any debt or advance for the time being owed by you to the Company
Any deduction related to leave or holiday taken in excess of entitlement as at the date of termination of employment: and
Any deduction with respect to expenses incurred by the Company or the cost of repairing damage to the Company’s property caused by you (and of recovering the same).
Return of Company Property
You shall promptly upon request by the Company and in any event upon the expiry or termination of your employment return and surrender to Company laptop and other assigned assets, all such confidential information including without limitation, data , information, files, books, magazines, reports, documents, manuals, any knowledge database in whatever form including but not limited to electronically held data that concerns the business of the Company which may have been prepared by you or come into your possession custody or control in the course of your employment.
You shall not keep any copies of these items in any form whatsoever.
Violation of this clause may invite legal action.
For a period of 2 year thereafter (except with the written approval of the Company)you will not solicit business in competition with the Company nor pass information to a third party that may result in the same effect from any other organization which is at the data of separation a client or a prospect with which negotiations are underway neither will you in competition offer or supply products or services which compete directly with those products or services offered by the Company.
You agree that for a period of 1 year after your separation from the Company you will not endeavor to solicit or entice away any person who is an employee of the Company or who was in its employment up to 6 months preceding your severance.
Under the Sexual Harassment Prevention Act. 2013, sexual harassment is Considered as misconduct. The Consequences of such misconduct can be apart from deduction of wages, termination of employment or transfer to another location.
Your appointment is contingent upon Medical Fitness Certificate satisfactory reference background checks, including verification of your application materials education and employment history. Your employment is also contingent upon your ability to work for the Company without restriction (i.e. you do not have any non- ;competes obligation or other restrictive clauses with any previous employer).
You will be governed by the Company policies during the course of your employment. It will be obligatory on your part to ensure compliance to the applicable statuses, regulations and requirements laid down by the Company and other regulatory and statutory bodies. Violation of the terms and conditions ;mentioned herein would attract disciplinary and/or legal action, including immediate termination.
The Company reserves the right to amend the policies from time to time. You are advised to keep yourself updated on these policies and abide by the same.>

Date (___________)

Letter of Appointment Letter for Manager

Free sample template for example for quick use word & pdf format.

Date____________

REF : DEL/ _______ / 20___-___

Address ____________

___________________

Dear Sir/Madam,

Sub: Appointment as Sales Manager (DESIGNATION)

It has been decided to appoint you in the post of Sales Manager (at the basic of Rs.______/- p.m. on the following terms and conditions:

1) Basic Pay: Your starting basic pay will be fixed at Rs. _____/- per month in the pay scale of − Rs_________.

2) Allowances:

a) House Allowance: Payable at the rate of _____% of the basic pay.

b) Children Educational Allowance − Rs.________ /- per month.

c) Meal/Lunch Subsidy − Rs.________/- per day (For the number of days present)

d) One gift/ gift voucher (not convertible into cash) per year for value not exceeding Rs.________/-.

e) Professional Up gradation Allowance Rs ________/- per year.

f) LTC/LFC Rs. ________ /- per year.

g) Mobile Telephone − Payment of rent and usage for the official calls with a facility for one additional local number of choice which will be paid by the company on submission of bills in the manner as may be required by the company or Rs. _______/- towards prepaid card facility.

3) Provident Fund: You will be required to contribute to the Provident Fund in accordance with the Provident Fund Regulations, in force in accordance with the Employees´ Provident Fund and Miscellaneous Provisions Act, 1952. The rate of your contribution is 12% of the basic pay presently.

4) Probation and Confirmation: You will be on probation for a period of six months (extendable upto one year at the discretion of the Company) from the date of your appointment. You will be considered for confirmation in the Company´s service if the Company is satisfied with reference to your overall work/performance and conduct during the period of probation. During the first month of your probationary period, you shall be liable to be discharged without assigning any reasons at one day´s notice or pay in lieu thereof and thereafter at one month´s notice or pay in lieu thereof from either side.

5) Posting and Liability for Transfer: Initially you shall report for appointment at Mumbai and thereafter your place of posting would be decided based on the need of the Company. Your services in the Company are transferable anywhere in India/ abroad and you shall serve the Company and all the conditions of your employment with your employment in the company in its business in such capacity and at such place as you may from time to time be directed.

6) You will be governed by the Company´s Rules relating to conduct, discipline and all the conditions of employment etc. that are applicable or may become applicable from time to time to the employees of the Company.

7) You should produce sufficient proof of date of birth and educational qualifications (i.e. original mark lists & certificates along with photo copies thereof).

8) This appointment is subject to you being medically found fit for the aforesaid appointment by the Company for which you will have to undergo a medical checkup as decided by the Company and the decision of the Company on the Name of the Doctor/ Venue and the medical report will be final. A separate communication is being sent to you by the undersigned.

9) Your continuation of appointment will be subject to your furnishing such other information as the Company may require from time to time and subject to your services being acceptable in the light of the information furnished and documents provided from time to time.

10) If any declaration, statement or information given by you is at any time found to be false or untrue, or if any material information is suppressed, your services are liable to be terminated forthwith without any notice or compensation in lieu thereof.

11) If after you join the Company´s service, it comes to the notice of the Company that you had prior to joining the Company´s services committed any act of misconduct, your services are liable to be terminated forthwith without any notice or compensation in lieu thereof, or if your services are not so terminated, you shall be liable to disciplinary measures and any penalty that may be imposed by the Management.

12) No traveling allowance will be paid to you on account of your journey undertaken for joining the services of the company for this appointment.

13) Be it clearly understood that no benefit of past service or any other similar benefit of any previous employment, in whatever form & manner it may be, shall be available to you in this employment being offered pursuant to this letter.

If the above terms and conditions are acceptable to you, please return the duplicate of this letter duly signed in token of your acknowledgement and having accepted all the terms and conditions mentioned herein. You are also advised to report for appointment at the Company´s Office address not later than _______(DATE).

If we do not receive your acceptance on this letter of appointment before __________(DATE OF JOINING), it will be construed that you are not interested in accepting this offer and the same shall stand automatically withdrawn, without any further reference to you. Similarly, if you do not report for duty by the aforesaid date _________(DATE OF JOINING) , it will be construed that you are not interested in accepting this offer and the same shall stand automatically withdrawn, without any further reference to you.

I wish you all the very best and wish all success in your tenure with the company.

Thanking you

Designation

(HR & ADMIN.)

Appointment Letter Management Trainee

Sample template for example.

Date: ___________

Address_____________

first employee="" name="" of=""

Further to the interview you had with us, we are pleased to appoint you as ________ Trainee in our Company. The terms and conditions governing your training are given below:-

1. Training period

You will be on training for a period of 12 months effective date of starting of this program, which will be indicated to you.

2. Consolidated Stipend

A sum of Rs. _________/- (Rupees _____________ only) per month will be paid to you as stipend. You will not be entitled to any other benefits, apart from the above.

3. Notice period during training

The Company reserves the right to terminate services of trainees on grounds of misconduct or breach of the terms and conditions of the Undertaking to be furnished by the trainee as per clause 6 of this letter and / or violation of any rules and regulations or standing orders of the Company by giving seven calendar days notice or upon payment of stipend in lieu thereof.

Initially you will be posted at _______. However during this period of training, you can be transferred to any other department/division of the company, anywhere in India or overseas. You may also be assigned such other duties as may be (Organization Name) at the discretion of the management, in any branch or office of the company and/or its subsidiaries or associate companies.

5. You will be required to sign an Undertaking-cum-Indemnity Bond / Agreement on joining.

6. This appointment is subject to:

a. Your having secured a certificate of completion as declared by your Institution / University.

b. Your being examined & found medically fit. (Please have yourself medically examined by a general physician, as per the standard examination list enclosed and if referred further by any specialist. The same would have to be filled in and certified by the physician and sent to us directly by _____ (date). The fees incurred for the same would be reimbursed on you joining).

7. Your performance will be reviewed periodically during the training period. If your performance does not meet with the requirements of the training program, your training period would be extended by a maximum of six months with an interim review after three months.

8. On successful completion of training, based on your performance during and at the end of the training period, you will be confirmed in the services of the Company in the appropriate cadre depending on suitable openings.

9. You are required to maintain the highest order of discipline and secrecy as regards the work of the company and/or its subsidiaries or associate companies and in case of any breach of discipline/trust, your services may be terminated by the company with immediate effect. You will also be required to sign the Secrecy Agreement on your joining.

10. You will also be governed by the standard terms and conditions applicable to the managerial cadre of the company as existing now and as may be amended from time to time.

11. Should there be a need for any modification in one or more benefits extended to you through this letter, by way of enactment of any law by the appropriate State/Central Government, you would be entitled to the higher of the benefit(s) but not both.

12. This appointment has been made based on the information furnished in your application for employment and subsequent interviews. If, at any time in future, it comes to light that any of the information is incorrect or any relevant information has been withheld, then your employment is liable to be terminated without notice.

13. Your appointment is with effect from __________

Kindly sign the copy of this letter indicating your acceptance of the above terms and conditions of this appointment and return the same to us. Whilst welcoming you to the (Organization Name) Group, we wish you good luck and a very bright career with us.

Name of the Business Leader

Sample Letter Of Appointment

For senior/middle/junior management, use this template for example - free to download in word & pdf format.

Dear (First name of the employee),

This has reference to the discussions you had with us. We are pleased to offer you the position of “_________________” at level ___________in the management cadre of our Company, on the following terms and conditions:

Basic Salary: Rs. _________/- (Rupees ______ only) per annum. You will be entitled to further review of your compensation as per the company practice. This will be linked to your performance and will be at the discretion of the management.

2. H.R.A. / Accommodation: 60% of your basic salary will be paid to you as house rent allowance. If you are provided a company accommodation, the same will be regulated by the relevant policy, for which you may refer our Company Leased Accommodation (C.L.A.) policy on our ___________ site.

3. Special Allowance: Rs. _________/- (Rupees ______ only) per annum.

4. Food Coupons: You will be entitled to food coupons worth Rs. _____/- per month. You may choose to opt out of this, for which you need to indicate your choice to your HR manager. For details where these coupons are applicable, you may refer our directory on our_______site.

5. Leave Travel Assistance: Rs. ___________/-(Rupees _______ only) per annum for each completed year of service as per the rules, payable on a yearly basis.

6. Domiciliary Medical Expenses: Rs. __________ (Rupees ________ only) per annum for each completed year of service as per the rules, payable on a monthly basis.

7. Hospitalization: You would be covered under the Company´s Hospitalization scheme. For details you may refer our Hospitalization policy on our ________site.

8. Provident Fund: The Company will contribute 12% of your basic salary towards Provident Fund. Similar deduction will be made from your salary.

9. Superannuation: If you indicate specific desire to do so, the Company will contribute 15 % of your basic salary per annum towards superannuation fund till you attain the age of 58 years. The benefits of this contribution will be made applicable to you, totally in accordance with the terms of the scheme. Please refer to Mr. _______ for further information on our Company Superannuation Program.

10. Gratuity: You will be entitled to an equivalent of 15 days of your last salary drawn for every completed year of service as per the terms of the scheme, subject to a maximum of Rs._________/- (Eligibility after 5 years of completed service).

11. Corporate Attire: You will have a choice to select corporate attire worth Rs. ________/- from the options provided by the Company every year. If you indicate your desire to opt for this scheme, the Company will contribute 50% of this amount and the balance will be deducted from your salary. For more details, you can refer our Corporate Attire Policy on our _________site.

12. a) This order of appointment can be terminated on either side by giving three months´ notice or payment of salary (basic) in lieu thereof.

b) The Company reserves the right to terminate your services without assigning any specific reason whatsoever for such termination by giving you a 3 months´ notice in writing or an equivalent of three months´ salary in lieu thereof.

c) The Company also reserves the right to terminate your services without any notice or salary in lieu thereof on the grounds of misconduct, or even in the case of reasonable suspicion of misconduct, disloyalty, commission of any act involving moral turpitude, or any act of indiscipline or inefficiency or for loss of confidence.

13. Initially, you will be posted at ___________ and report to ___________or any other person nominated by the company. However, your services could be transferred to any other Departments / Divisions / Factories of the Company, anywhere in India. Notwithstanding your initial appointment in this Company, your services may be assigned by the Company to any other Company of the (Organization Name) Group. You may also be assigned such other duties as may become (Organization Name) at the discretion of the Management in any Branch or Office of the Company and/or its subsidiaries or to any of its other Associate Companies.

14. This appointment is subject to your being medically examined and found fit. The Management has the right to get you medically examined by any qualified medical practitioner during the tenure of your service. In case you are found medically unfit to continue with the assignment for which you have been employed, you will lose your lien on the job.

15. This appointment is also subject to a satisfactory report from your former employers, based on the references given by you.

16. You will automatically retire from the service of the Company on attaining the superannuating age of 58 years. You will be expected to provide acceptable evidence of your date of birth at the time of joining the company.

17. All other standard and general rules, practices and policies of the Company as existing now and which may be amended from time to time will be applicable to you and you will be expected to abide by the same.

18. In the event of the State/Central Government enacting any law conferring the same or similar benefits as extended to you under this letter, you would be entitled to such benefits which are more beneficial of the two, but not both. This shall be at the discretion of the management.

19. You are required at all times to maintain the highest order of discipline and secrecy as regards the work of the Company and/or its Subsidiaries or Associate Companies, in case of any breach of discipline/trust, your services may be terminated by the company with immediate effect. You are also required to sign the Secrecy Agreement upon your joining. All inventions, improvements, discoveries made by you either alone or with other persons, will become the sole property of the company. You will ensure that patent protections are obtained for such inventions/improvements and discoveries in India or elsewhere and assign the same to the company.

20. You are required to devote your total attention and abilities exclusively for the business of the Company. You will respect, obey and conform to all the regulations from time to time framed and issued by the Company and made applicable to you. You shall not, while in the employment of the Company, be engaged in any other employment, conduct business whatsoever or hold any office of profit or accept any other emoluments without previous consent in writing of the Company. Breach of this condition could lead to immediate termination without notice.

21. During the course of your employment and if the nature of your business so requires, the Company may send you for specialized training within India or overseas in order to enable you to perform more effectively. In such an event you will be required to execute a training bond with the Company.

22. This offer of employment is based on the information furnished in your application for employment. If, at any time in future, it comes to the knowledge of the management that any of this information is incorrect or any relevant information has been withheld then your employment based on this letter of appointment is liable to be terminated without notice or any compensation in lieu thereof.

23. The emoluments/benefits due to you will be liable/subject to tax in accordance with the provisions of the Income Tax Act and Rules made there under as also other applicable laws, if any, as may be in force from time to time.

24. The Company lays emphasis on all statutory compliance and you should ensure compliance with various statutes in your area of operations including Insider Trading Regulations.

25. Your appointment is with effect from the date of joining, which should in any case be not later than ___________.

Kindly sign the copy of this letter indicating your acceptance of the above terms and conditions of this appointment and return the same to us.

Whilst welcoming you to the (Organization Name) Group, we wish you good luck and a very bright career with us.

Best Regards

Letter Of Appointment for Advisor / Consultants

Date _________

Address____________

Dear (First name),

With reference to the discussions you have had with us, we are pleased to appoint you as “_______” for our Group companies on the following terms and conditions:

1. You will be paid a consolidated amount of Rs._______ (Rupees _______only) per annum.

2. The above consolidated amount will consist of the following:

a) Rs. _________ per annul as fixed pay, and

b ) Rs. _________ per annul as variable pay which is linked to your performance and that of the company.

3. This appointment is for a period of two years effective date of your joining and may be renewed on a mutual basis. This arrangement is with effect from _______ and will be valid for a period of _______years/s.

4. In this capacity, you will be located at ____ and will report to _______ or any other person nominated by the company. However, your services could be transferred to any other Departments/Divisions of the Company. Notwithstanding your appointment in this company, your services could be reassigned to any other company of the (Organization Name) Group.

5. You may also be assigned such other duties as may become nec (Organization Name) at the discretion of the Management in any Branch or office of the Company and/ or its Subsidiaries or Associate Companies.

6. You will be eligible for 18 days leave pro-rated per calendar year. However, leave will be allowed subject to exigencies of work.

7. You will be provided comprehensive Accident/ Medical Health Insurance for your and your spouse.

8. It is clarified that in addition to the above, you will not be entitled to any other benefits.

9. This appointment can be terminated by giving three-month notice on either side or payment in lieu of shortfall in this notice period.

10. You shall observe all rules and regulations of the company.

11. During the tenure of the assignment with the company, you will not engage yourself in any other assignments or gainful employment without consent of the management.

12. You are required to maintain the highest order of secrecy with regards to the work or confidential information of the Company and/ or its subsidiaries or Associate Companies and in case of any breach of trust, your appointment may be terminated by the Company without any notice.

13. The Company lays emphasis on all statutory compliance and your should ensure compliance with various statues in your area of operations.

Kindly sign a copy of this letter in acceptance of the above mentioned terms and conditions and return the same for our records.

Name of Business Head

Login Into Your Account

General member.

joining for knowledge, applying jobs, participating in discussions

Do not have an Account

Already have an Account

Forgot Password

Your Signup request has been submitted successfully. A verification link has been sent to you email address, please check your email and click on the verification links to verify and activate your account on HRhelpboard.com

Please check your email now.

Subscribe for Newsletter

Latest jobs view all, related articles.

HR Planning - How to Manage Your Leave Policy Structure HR planning is a crucial part of every business and one of its core elements is handling the leave structure. As per Forbes Advisor... Explore -->

Mastering Leadership: The Three C's of Success In today's world, everything is changing, and leaders are the people who direct these changes in organizations. Good leaders are goo... Explore -->

Human Resource Planning - Making Your Employees Secure after the Great Resignation Human resource planning process after the Great Resignation is something of a minefield to walk through.... Explore -->

Human Resource Planning: 5 Steps to Better Hybrid or Remote Working Remote work and hybrid work have become a part of business like never before. Now, if you want to grow, you have to bri... Explore -->

How DEI HR strategies Impact Businesses - A Mental Health Perspective Business workforce diversity has become a major topic for all kinds of enterprises. On one hand, DEI activities and i... Explore -->

HR Coordinator for Startups: Why Entrepreneurs Should Invest in this Job Role in 2024? Startups are the ideal dream for every entrepreneur in the world. But a dream is only as good as the... Explore -->

Strategic HR for Startups: How to Discover, Recruit and Engage High-Value Talent in 2024 Startup businesses have it hard in the world today for many reasons. One of the biggest is recruit... Explore -->

Intern Hell: How to Avoid Dooming Yourself on Your First Job Getting an internship is hard work, particularly when you want the right job that will help you grow and learn. In 2024, if yo... Explore -->

Worried About Your Employee Appraisal at Work? These Performance Management KPIs Will Help You Outperform Everyone! Employee performance appraisal is easily one of the most dreaded sessio... Explore -->

Appointment Letter - Meaning, Format, Sample

Download Appointment Letter Word Format For Free

What is an appointment letter, difference between offer letter and appointment letter, details to include in appointment letter.

How to Write an Appointment letter?
Appointment Letter Sample
Can an Offer be Withdrawn After a Candidate Signs the Appointment Letter?
Why do Some Companies not Provide Appointment Letters?
Can an Appointment Letter be Revoked?
Is an Appointment Letter Legally Binding?
Can an Appointment Letter be Used as Proof of Employment?

Whether you are an HR personnel, recruiter, or hiring manager, you might have come across an appointment letter. It is a formal document issued by a company when a candidate formally joins the organization. It acts as a crucial document that solidify the employment relationship between an organization and a selected candidate. This formal document serves as more than just a confirmation of their selection; it is a gateway to their future with your company. Crafted with care and precision, the appointment letter outlines the terms and conditions of employment, providing clarity on job roles, responsibilities, compensation, and other essential details. This article will help you with what is an appointment letter, the steps to write it, and also provide ready-to-use pdf templates for free.

An appointment letter is a formal document that officially confirms a candidate’s employment in the organization. HR department sends this letter to selected candidates once their entire recruitment process is complete or after negotiating the job offer. Generally, in practise the after interview HR professional offers the employment first, and then candidate gets some amount of time to review the offer and negotiate its terms and conditions, once the candidate agrees to everything and accepts their employment offer, then they are provided with this letter, that is why it is also known as a job joining letter. The candidate responds to this letter by signing and giving it back to the organization as a token of acceptance, and it can be used for records and future references.

While both of these letters are both important documents in the hiring process, there are notable differences between them. Understanding these differences between them can help you clarify the purpose and content of each document.

An offer letter is typically the initial communication from the employer to the candidate, extending a formal job offer. It outlines the terms and conditions of employment, including the job title, salary, benefits, and any contingencies such as background checks or reference verifications. The offer letter serves as an invitation for the candidate to accept the job offer and move forward with the employment process.

On the other hand, an appointment letter is issued after the candidate has accepted the job offer and successfully completed any necessary pre-employment formalities. It serves as a formal confirmation of the candidate’s appointment to the position. The appointment letter reiterates the details mentioned in the offer letter and provides additional information, such as the starting date, reporting structure, probationary period (if applicable), and any specific terms and conditions related to the employment.

When drafting an appointment letter, it is essential to include the following details:

Clearly mention the specific position for which the candidate is being appointed, such as “Marketing Manager” or “Software Developer.”

Job description

Write a job description to Provide a concise yet comprehensive overview of the candidate’s roles, responsibilities, and tasks associated with the position. This helps set expectations and provides clarity on the job scope. It should include information about the primary duties, reporting relationships, and any specific requirements or qualifications.

Expected starting date

Specify the proposed date on which the candidate is expected to commence employment. This allows both parties to make the necessary arrangements and prepare for the new hire’s arrival.

Clearly state the compensation package offered to the candidate, including the salary amount and the payroll cycle . If applicable, mention any additional incentives, bonuses, or commission structures.

Outline the employee benefits package, including health insurance, retirement programs, paid time off, and any other perks or allowances given by the company. This component guarantees that the compensation plan is transparent.

Deadline to respond to the letter

Specify a reasonable deadline by which the candidate needs to respond to the appointment letter, either by accepting or declining the offer. This allows the employer to proceed with alternative arrangements if necessary.

Don’t forget to adjust the appointment letter to your organization’s particular requirements and policies while making sure it complies with all legal and regulatory requirements.

How to Write an Appointment Letter?

Consider the below mentioned points to help you write an employee appointment letter for your next joinee:

1. Add a Formal Heading

Hence it is a formal document, It’s important to make it look professional, and the best way to do that is by adding a nice formal heading. At the top of the letter, write the recipient’s name, contact information, and the date.

2. Include a Greeting

After the formal heading, begin the body of the letter with a warm and professional greeting. Address the candidate by their last name and include a salutation such as “Dear Mr./Ms. [Last Name].” Express appreciation for their time and effort throughout the interview process. Consider mentioning a positive aspect of their qualifications or the impression they made during the interviews.

3. Select a Format

While writing the contents of the letter, you can choose from one of these two common formats. You can either write in a traditional paragraph style, with contents written in full sentences. Or you can use a new modern style, with key sections separated and in bold font. It can be easier to read when the content is separated and in bold fonts, but both formats are acceptable.

4. Offer the Position

The candidate may have been offered the job position through an offer letter or email already, but it is still important to clearly mention that information in this letter because this document will get stored in records and can serve as an official record describing the terms of the position.

5. Describe the Role

Describe the role and duties for the mentioned position briefly. You can do this by listing a few bullet points or in a brief paragraph. Ensure that the candidate fully understands their new role by keeping your expectations clear.

6. Mention the Starting Date

You may have already mentioned the expected starting date in the offer letter or during the candidate’s interview, but it is still important to put it in here so that you can get the candidate’s response and start preparing for their onboarding process .

7. Include the Salary and Benefits

In this letter, you should include the mentioned role’s salary and clarify whether they are getting paid hourly or as a salary. Also, consider mentioning benefits briefly, as it is an important part of the compensation package and can be helpful for records and future references. If any benefits begin at a certain date or after some specific amount of time, then mention it clearly in the letter.

8. Close the Letter

Towards the end of the appointment letter, outline any further steps or requirements that the candidate needs to fulfill. This may include signing and returning a copy of the letter, completing necessary paperwork or background checks, or any other administrative tasks. Specify the deadline by which these tasks need to be completed. Finally, conclude the letter with a formal closing, such as “Sincerely,” followed by your name and position title.

Appointment Letter Format

Getting this letter from the organization is an extremely important moment for any candidate, and providing it to the candidate is an utmost priority for the HR department. So when you are creating an appointment letter or looking for it online then, you need to ensure that your letter has covered all the important aspects. By following our steps to create the letter or using our format, you will find yourself with an ideal appointment letter in your hand. Our factoHRs cloud-based HR management software helps out businesses to generate multiple HR letters such as offer letters, appraisal letter, relieving letters, and many more.

Download Our Resource

Download Termination Letter
Download Employee Recommendation Letter Template
Download Resignation Acceptance Letter Sample

1. Can an Offer be Withdrawn After a Candidate Signs the Appointment Letter?

In certain rare circumstances, a job offer can be withdrawn even after a candidate has signed the appointment letter. Factors that may contribute to the withdrawal include significant changes within the organization, misrepresentation of information by the candidate, or failure to fulfil specific conditions outlined in the appointment letter. While such incidents are rare, it is critical for employers and applicants to maintain open communication and behave in good faith throughout the recruiting process, ensuring that any job offer withdrawal is justified and based on valid reasons.

2. Why do Some Companies not Provide Appointment Letters?

Some companies may choose not to provide appointment letters for various reasons. These reasons include operating in informal work arrangements where verbal agreements suffice, limited resources leading to prioritization of other operational aspects, adherence to cultural or regional practices that differ from the norm, and hiring for temporary or short-term positions where alternative forms of documentation are utilized, such as offer letters or project agreements . It’s important to note that the absence of an appointment letter does not diminish the legal rights or responsibilities of the employer or employee, but having clear written documentation is always advisable to avoid misunderstandings or disputes.

3. Can an Appointment Letter be Revoked?

Yes, Is an Appointment Letter Legally Binding?be revoked. However, it is typically considered a rare occurrence and is usually based onCan an Appointment Letter be Used as Proof of Employment?y result in the revocation of an appointment letter include the candidate giving false or misleading information during the hiring process, the discovery of significant misconduct or unethical behavior prior to the start of employment, or changes in organizational circumstances necessitating the withdrawal of the offer. Employers must ensure that their grounds for cancelling an appointment letter are reasonable and acceptable, since such acts can have a substantial influence on a candidate’s career prospects and image.

4. Is an appointment letter legally binding?

Yes, an appointment letter is a legally binding document. When both parties sign the appointment letter, they are entering into a legally enforceable contract. The appointment letter provides protection and clarity for both the employer and the employee, establishing their rights and obligations in the employment relationship. Both parties must be aware of the conditions outlined in the appointment letter and abide by them throughout the work relationship.

5. Can an Appointment Letter be Used as Proof of Employment?

Yes, an appointment letter can be used as proof of employment. It serves as an official document that confirms your appointment to a specific position within the organization. Many organizations accept the appointment letter as proof of employment when required for various purposes, such as applying for a loan, renting an apartment, or verifying employment history.

Modernize your HR tasks with factoHR today

Download appointment letter.

Continue with Google or enter your details.

By submitting you are agreeing to receive newsletters, or marketing and promotional content

Privacy Policy
Terms of Service
Cookie Policy
IPR Complaints
Abuse Policy
Anti Spam Policy
Information Security Policy

HR Software

Inbox For HR TM

InboxForHR TM

From Roots to Wings: HROne’s Rebranding Journey

Mobile App

Integrations

Payroll Outsourcing

Payroll Outsourcing Services

Reclaim the Peace of Mind you Deserve

From Roots to Wings: HROne’s Rebranding Journey

3 Best Appointment Letter Sample Templates For Employees

Updated on: 1 st Apr 2024

4 mins read

Employee recruitment is a pretty cumbersome responsibility! And it bothers you when you realize that your job is still not over after that. There are documents that need to be prepared and events that need to be organized. But with the right mindset and approach, it can be a cakewalk. The most critical document that is shared right after releasing an offer letter for a freshly hired employee is an Appointment Letter. It is an official proof of employment containing critical information about the multiple aspects of a job.

The primary components of an appointment letter include:

Name of the organization and the candidate
Address of the organization and the candidate
Position offered to the candidate
Final remuneration (salary) offered
Date and time of joining
Working hours and shift
Job location/ address
Job role, KRAs and KPIs
Company Policies and Guidelines
Compensation and Benefits
Provision regarding termination
Documents to be produced post joining
Other job related terms and conditions

Now the bigger question is, what are the different ways of writing the best appointment letter? Along with the aforementioned elements, the main body of the letter should also include impactful content. Taking the difference in levels of experience of the employees, the tonality of the document changes.

Let us look at these three appointment letter sample templates in order to understand the approach for writing the same:

Formal Appointment Letter

This type of appointment letter is usually shared with senior level candidates probably at a managerial or CXO level. It generally takes completion of the probation period to receive this letter from the HRs.

For example,

Dear Candidate’s Name,

Thank you for accepting the offer to work with XYZ (organization name) . We are delighted to welcome you onboard and pleased to inform that you have been appointed as the XXX (Position Offered) in YYY (Department) . Please grace us with your presence on ZZZ (Day/ Date) at AA:BB (Time) and attend the induction programme, specifically organized to address the new joiners like you.

It would be our pleasure to support your professional endeavors and nurture your dreams during your association with the organization.

Hoping for a long-term relationship and mutual contributions throughout this venture.

Yours sincerely

AAA (Sender’s Name)

Informal Appointment Letter

This type of appointment letter is commonly sent to freshers/ entry level candidates. It has the tone for a layman and sounds like a one-on-one interaction. This type of document is shared immediately after acceptance of the offer letter.

Hurray! We are excited to inform you that you have been hired to work with XYZ (organization name) ! The vacant position of XXX (Position Offered) in YYY (Department) is now being filed by you. For a better understanding of the organization and your job role, we are organizing an induction programme on ZZZ (Day/ Date) from AA:BB (Time) onwards.

Expecting your presence at the event and wishing you all the best for your new beginnings.

Thanks and Regards

Recommended for you : How To Write An Appointment Letter Perfectly?

Mixed Appointment Letter

The third and last appointment letter can be sent to mid-level candidates. It uses the combination of a formal and an informal tone. This type of document is shared immediately after acceptance of the offer letter. It is usually shared with the candidates after acceptance of the offer letter.

Congratulations on becoming an integral part of XYZ (organization name) ! You have been appointed as the XXX (Position Offered) in YYY (Department) of our company. There will be an induction programme for all new joiners on ZZZ (Day/ Date) from AA:BB (Time) onwards. We invite you to attend the same as it is a knowledge sharing session that would help you fit in the organization smoothly.

Kindly revert to this letter for confirmation of your presence at the event.

Book Free Trial Now!

How to Handle Long-Term Employee Absences? [...

Hire Smarter with Social Media in 2024:...

How to Integrate HR Solutions with Existing...

[Latest] Data-Driven Hiring to Power up Your...

Recruitment Events and Career Fairs: What, Why...

Internal Recruitment vs. External Recruitment: Difference +...

How to Choose Attendance Tracking Apps for...

Legal Considerations for your next Recruitment Drive...

Kajal Sharma

Kajal Sharma is a Technology Enthusiast. Having completed her Engineering Degree, she keeps abreast of the latest technology trends in the market. She has an enriching experience of many years in Content Writing & Editing and Content Marketing. Besides believing writing to be the strongest form of expression, she finds solace in music and can hum a few bars herself!

Make your Onboarding fun and easy!

Learn how HROne Onboarding can help you automate Onboarding & stay 100% compliant!

Become Our Partner Today!

By providing your information, you hereby consent to the HROne Cookie Policy and Privacy Policy .

Download Now!

Stay up-to-date with HROne Newsletter!

Recruitment
Performance
HR Solutions
Time Tracking
Payroll Solutions
HR Professionals
Team Manager
Payroll Management
Employee Engagement
Performance Management
Performance Appraisal
Leave Management
HR Software Gujarat
HR Software Mumbai
HR Software Bangalore
HR Software Delhi
HR Software Chennai
HR Software Hyderabad
Payroll Software Gujarat
Payroll Software Mumbai
Payroll Software Bangalore
Payroll Software Delhi
Payroll Software Chennai
Payroll Software Hyderabad
About HROne
HROne Commune TM
ItsCredible
Spring Verify
WhatsApp Bot

Schedule A Demo!

Simple Appointment Letter Format In Word

Simple appointment letter format.

Letter Writing
Formal Letter Writing In English
Appointment Letter

Appointment Letter - How to Write, Format and Samples

If you are an employer, you would definitely have to draft appointment letters every time you hire a new employee. It is important to know the details that have to be included in an appointment letter. This article on appointment letter format will help you with it.

Appointment Letter Format – Details to be Included and How to Write

Appointment Letter for Employee

Job Appointment Letter

Appointment order by mail.

FAQs on Appointment Letter Format

In most cases, the appointment letter is given in person when the employee joins the company/organisation, so it is not necessary to write the sender’s address as you do in a formal letter. In every other aspect, the appointment letter conforms to the format of a formal letter . Appointment letters can also be sent by mail as a confidential document that is password protected.

In an appointment letter, it is important to mention the name, address, contact details and email address of the employee at the beginning of the letter. You have to clearly state the date of joining, job location, designation, emoluments, period of probation/employment, etc.

Appointment Letter Samples

When writing an appointment letter, it is important to mention all the important details regarding the job profile, roles and responsibilities, job location, salary, benefits, etc. Here are a few samples for your reference.

For more sample letters, check out the article on Letter Writing .

Appointment Letter for Employees

Date: 03/01/2022

Name: Ashish Suresh

Address: 8/33, Navy Nagar

Meera Estate

Coimbatore – 641028

Email: [email protected]

Phone: 012345

Dear Ashish Suresh,

On behalf of TCL Technologies, we are pleased to offer you the position of SOFTWARE DEVELOPER . Attached are the terms and conditions of our offer; kindly read these important details carefully, including your compensation and benefits.

Date of Appointment: Your appointment will be effective on your date of joining, which shall be as soon as possible but no later than 20 th January, 2022. Please contact us immediately if you require an alternative joining date. In the event of you failing to join us on or before 1 st February, 2022, this offer for appointment will stand automatically withdrawn/cancelled without any further obligation from our side.

Designation: Software Developer

Job Location: Bangalore

Working Hours: Your working hours will be from 10 am to 7 pm, 5 days a week (Monday to Friday).

Emoluments: Your per month cost to the company will be INR 35000/-. Your individual remuneration is purely between yourself and the company. We expect you to preserve all the information and any changes made from time to time as personal and confidential.

Posting and Probation: Your service is transferable to any other place or branch of the company, whether now existing or still to be formed, whether in India or abroad. You may also be deputed to any of our customer’s locations. You will be on a probation period of 3 to 6 months, and the company reserves the discretion to extend your period of probation.

We welcome you to our company and wish you a long and successful career with us.

Best Wishes

Yours sincerely,

PRIYA DHARSHINI

Date: December 23, 2021

Name: Rashith Nehra

Address: 6 B, S V R Street

Hyderabad – 500013

Email id: [email protected]

Dear Rashith Nehra,

This is with reference to your application and interviews you had with us on the 22 nd of December, 2021. We are pleased to offer you the position of Executive Trainee in the Banking Operations of Fincorp International Private Limited (Company).

The Total Employment Cost (TEC) applicable to you is INR 215,000/- (Two Hundred and Fifteen Thousand Only) per annum. Further details of your TEC package are affixed. You will be eligible to be part of the Performance Linked Bonus Plan that is designed to reward superior performance.

The detailed appointment letter will be handed over to you on the date of joining.

This provisional offer of appointment is subject to the following conditions:

Your acceptance of this provisional offer.
You join the Company latest by February 1, 2022.
Your submission of educational certificates, ID proof, address proof, PAN card within the next 3 months.

Kindly sign the duplicate copy of this provisional offer if you accept the terms and conditions stated above.

We welcome you to be a part of our organisation and wish you a successful career with us.

Head – Talent Acquisition

Name _____________

Signature _____________

Date _____________

Recipient’s mail id: [email protected]

Subject: Appointment Order

Dear Serena Joy,

Congratulations! This is to inform you that we are pleased to offer you the full-time position of Academic Counsellor at Edutech International, Hyderabad. Based on your performance in the interview and your portfolio, we are looking forward to having you join us on 07/01/2022 and latest by 17/01/2022.

Owing to the conversation we had, we would like to offer you an annual compensation of INR 150,000/-. The job description is attached herewith for your reference.

You will have access to comprehensive benefits, including twelve casual leaves, HRA, travel allowance and health insurance. Kindly download the detailed offer letter attached with this mail, sign, scan and mail it to us on or before 07/01/2022 so that we can initiate the onboarding process.

RAHUL JOSEPH

Hiring Manager

Mail id: [email protected]

Contact: 012354

Frequently Asked Questions on Appointment Letter Format

What is an appointment letter.

An appointment letter is a formal letter written to the candidate who has been selected for the particular job role. It is to be signed by the candidate as proof or confirmation of acceptance.

How do I write a simple appointment letter?

An appointment letter should include the following:

The date on which the appointment letter is issued
The name, address and contact details of the selected candidate
The salutation
The body of the letter stating the job title, emoluments, job location, probation period and other details

Register with BYJU'S & Download Free PDFs

Chat With Us

Schedule A Call Back

Our Experts are ready to assist you, Let's Connect with Us By submit your enquiry.

Welcome to Corpseed. Please type your query, and we shall provide immediate assistance.

Didn't receive code? Resend OTP

Your Enquiry has been received !!

Our legal advisor will contact you shortly.., download appointment letter format in word and pdf.

Introduction: Appointment Letters

Appointment letters are printed on the employer's letterhead and signed by the Management or HR who has the authority to hire the candidate. If the candidate accepts the post, he or she must sign a copy of the letter and return it to the employer to signal employment acceptance, at which point a contractual duty for both parties to fulfill arises and becomes obligatory.

An appointment letter is an important document that outlines the terms and conditions of employment, and it is important for both the employer and employee to review it carefully before signing to avoid any confusion or disputes in the future.

Table of Contents

Download Appointment Letter Format in Word & PDF

Terms and condition of appointment, while working for the company:.

--------------Blog Contact Form-------------

There are some points that should be covered in an ideal format of an appointment letter.

Name & Address of the organization (employer) along with Company’s letterhead.
Allocation Date of the Appointment letter
Candidate’s Full name & Address
Job title/Position offered
Job Role and Responsibilities
Nature of Job
Permanent/Temporary/Contractual
Timing of Office
Salary – Annual/Monthly
Perks and Benefits
Employment Terms and Condition
Brief details of Company policies
Reference or attachment of Employee Handbook or HR manual
Tenure of the Contract / Appointment (if any)
Date of Joining
At the time of joining Checklist of the documents needed to submit
Security requirements
Commitment or declaration
Provision regarding termination

You can easily download the Appointment Letter in the different format below:

Every appointment with be subject to the Rules and Regulations of M/s. _______, enforce and as revised from time to time, the company change or introduce the policies and procedures in relation to its employees will be deemed to apply to the employment.

Every employment will set about from the date of joining as mentioned in the appointment letter. There will be a three month probationary period, with employment confirmation based on decent performance during that time.

At the time of probation period, the employment can be terminated by either party by giving one week’s notice. After the employment has been confirmed, any party may be terminating it by giving one month’s basic wage in place of notice if the circumstances warrant it.

The employee will be responsible to transfer to any place of business of the organization whether existing or later acquired on or from one department to another or one discipline to another in the interest of organization.

The staff member may be retired at the age of 60 years, if found necessary by the company.

Without the company's previous written approval, the employee may not take up any other job or participate in any outside activities.

The employee shall carry out all the duty and responsibility assigned from time to time by the management or other authorized from the company to assign any such duty and responsibility.

The staff member shall not, without the company's prior written consent, disclose, divulge, or make public any of the process accounts transactions and dealings to the company, whether the same is communicated and/or becomes known to the staff member in the course of services or otherwise, except under legal obligations. All information that comes to the staff member's knowledge as a result of their employment with the company is considered confidential.

The employee will be responsible for the safekeeping and return in good condition of all corporate belongings that may be in your possession, custody, or charge, as well as the proper handing over of the current assignment (s).

Unless you provide written notification, the staff member will keep us aware of any charges in the residential address. The address listed in your CV will be considered your home address unless you provide written notification.

All payments will be made in compliance with the regulations governing income taxes.

He or she must follow and maintain the highest standards of personal behaviour and integrity in accordance with all corporate policies and procedures.

The appointment agreement is valid to have been completed in the. Even if the staff person is serving outside of Delhi, the National Capital Territory of Delhi and the staff member are subject to the administrative jurisdiction of the Corporate and Head Office. The cause of action would be regarded to have arisen with the Jurisdiction of the National Capital Territory of Delhi in the event of a dispute or discrepancy over the terms and circumstances of the appointment.

I shall abide by the above-mentioned terms and conditions.

( Signature of Mr./Miss_ )

Date : _____________

This portion of the site is for informational purposes only. The content is not legal advice. The statements and opinions are the expression of author, not corpseed, and have not been evaluated by corpseed for accuracy, completeness, or changes in the law.

BOOK A FREE CONSULTATION

Get help from an experienced legal adviser. Schedule your consultation at a time that works for you and it's absolutely FREE.

Shamshad Alam

Thank you for your vote! Would you have any suggestions for improvements?

Thanks so much for sharing your experience with us , we hope to see you again soon. .

All Formats

36+ Appointment Letter Templates – Word, PDF

An appointment letter is a document used by a small business or establishment to provide information about a job position, salary changes, and meeting schedules and offers. It includes details about the job functions that the applicant, agent, or employee needs to do. There are a variety of ways that an appointment letter may be made. Information may also vary depending on the guidelines in creating the appointment letter templates . Whether it is for a high school, government, hospital, hotel, bank, or another private company, each content varies, and there may be a format standard.

Appointment Letter Format In Word Free Download

confirmation of interview appointment template

Google Docs

Appointment Letter Word Format

Apple Pages
Editable PDF

Letter Of Appointment Template

restaurant confirmation of interview appointment letter template

Appointment Letter Format

Microsoft Word

Appointment Letter Sample

Job Appointment Letter Template

One Page Appointment Letter Format

Simple Appointment Letter Template

Private Company Appointment Letter

free company appointment letter template

Short Appointment Letter

Appointment Letter Word File

Appointment Letter Format For Employee In Word

free appointment letter template for employee

Appointment Letter Easy Format

Template For Appointment Letter

free appointment letter template for teacher

Appointment Letter Example

Missed Appointment Letter Template

Cancellation of Appointment Letter Template

Subcontractor Appointment Letter Template

Trainee Engineer Appointment Letter Template

Free Formats of Appointment Letter in PDF

Appointment letter format pdf.

Free Format for Appointment Letter of Auditors

format for appointment letter of an auditor

Free Simple Appointment Letter Formats in PDF

Sample format of appointment confirmation letter for employee.

Free Simple Special Appointment Offer Letter Format

Free Appointment Letter for New Employee

Government job appointment letter for new employee.

job appointment letter for new employee pdf

Free Employee Job Joining Appointment Letter

Temporary sales executive employee appointment letter.

Purposes of Writing a Job Appointment Letter

It allows the qualified applicant to know that he or she passed the different interview and examination processes and procedures that he or she underwent. An applicant needs to be properly and formally informed about the results of his or her application as it will give him or her a positive impression about the company that is offering a job position to him or her. You can also see more on Appointment Cancellation Letters .
It explains details about the job position that will be given to the applicant. It may or may not discuss specific items of employment depending on the company who will send it to their prospective employees. However, it should explain the nature of the job position and give an overview of the services that are needed to be provided by the individual once he or she is already a part of the company as an employee. You can also see more on Appointment Request Letters .
An appointment sample letter may also be used to explain the circumstances that made the candidate be selected for a particular job position. It might show the results of the application which led to the decision of giving the appointment letter format to the specific applicant rather than to the other possible choices of people who applied for the same position.
It lists all the benefits and other advantages that the applicant may expect to get if he or she will accept the job offer letter . It may also talk about the additional bonuses and entitlements that he or she may experience and acquire upon regularization. A qualified applicant needs to know what she will receive in exchange for the expertise and competencies that he or she will provide to the company. You can also see more on Employee Appointment Letter Templates
A job appointment printable letter may be given as a way of letting the applicant know that he or she is requested to respond regarding the job offer for a specific time duration. A company needs to give the applicant an acceptable period where he or she can think of either accepting or rejecting the job appointment offer.

Inclusions of a Job Appointment Letter

The date that the job appointment letter was written
The name of the candidate who qualified for the open job position
The basic information of the qualified candidate including the applicant’s present address and contact information. You can also see more on Reschedule Appointment Letters .
A message of confirmation that the applicant is selected to be given a job offer
The designation or job position that is offered to the applicant
The name of the company that is offering the job appointment
A short description of the business and its operations You can also see more on Business Appointment Letters .

More Information Found in a Job Appointment Letter

The terms and conditions of the job offer and employment
The commencement of the employment or the effective date of service rendering should include the date, month, and year where the applicant is expected to report to work as an employee
The name of the supervisor where the applicant will sample report as an employee
A preview of the department where the employee will be assigned
The salary and other benefits that the applicant will get
The location of the business and possibilities of working on different locations should the position require the applicant to do so
The working days that the applicant is required to be present in the vicinity of the business
The number of hours that the applicant will use for service rendering in a day
The possibilities of overtime and the guidelines for additional working hours especially in terms of special pay rates. You can also see more on Doctor Appointment Letters.
The sick leaves, vacation leaves, other special kinds of leaves, and holiday credits that the applicant is entitled to use on varying conditions and terms set by the company
The nature of the professional duties of the applicant
Information about the proper handling of the company property that will be assigned to the applicant
Terms on accepting gifts in the workplace and other regulations that the applicant needs to be aware of
Terms for termination and more information about the company’s rules on behavior and performance assessment
Awareness of confidential information and documents that should be well kept from the start of the appointment offer up to the actual employment
Notices, the applicability of company policies, jurisdictions, and other legal matters that the company is bound to follow and implement
A reminder for the applicant to provide feedback regarding the applicant’s decision about accepting the job offer
The name of the person who prepared the appointment letters in pages .

Free Faculty Appointment Letter Template

Free adjunct school faculty appointment letter.

Free Generic Appointment Letter Template

Appointment letter format in pdf for hospital staff.

Guidelines in Creating A Job Appointment Letter

As said, it is okay for a company to discuss the basic information regarding the job appointment. However, the decision on providing a detailed job appointment is already in the jurisdiction of the companies especially if they think that it can give higher chances of getting the applicants that they truly want to hire because of impressive qualifications.
Depend your format and professional letter structure on the amount of information that you will discuss.
Assure that the needed information for the start of the employment processes will be laid out for a good start of the professional relationship. It may not be necessary to explain everything about the job appointment but is very important for the applicant to be guided regarding the processes that are needed to be done for the initial parts of the employment.
Assure that you will set a positive tone in terms of relaying information about the job appointment and the expectations that the individual may have for the particular job offer. Make the letter both warm and professional so that the individual will feel that the applicant is meant to accept the offer letter . It is mainly based on the selection of the words that will be used in the job appointment letter and the way that the information will be relayed.
Clearly and accurately lay out the terms that should be agreed upon by the applicant and the company. The applicant needs to be aware of the items that are stated in the job appointment letters in google docs so that no misunderstandings may occur upon the implementation of employment processes. It may also help if the business will put a note that the applicant may select a few of the items that are not clear and send them back to the company so they can properly address the selected items for additional discussion.
Be logical in the presentation of different information through the use of a proper intent letter .
Identify the requirements that are needed to be passed by the applicant so that the employment will already take place. More than the offer of the company, it is also important for the applicant to make efforts in meeting the deadlines for the passing of the employment materials. You can also see more on Company Letter Templates.
Make sure that there will be two copies of the job appointment letter. This is to assure that the first one is the record of the company and the other one is for the applicant to keep. This will allow the two parties to have references and proof that nothing has been changed, tampered with, or removed in the signed arrangement.
Do not forget to properly format the letter to showcase cohesion, professionalism, and other corporate values and characteristics needed to impress the applicant.
Assure that the individual is aware of the expectations of the company from the applicant.
Do not forget to acquire a signed copy of the simple letter in word may it be for the assurance of letter receipt or the decision that the applicant has already made regarding the job appointment.
Provide the contact information that the applicant may reach should the applicant have questions regarding the appointment request letter inclusions. You may also check out warning letter templates by clicking here.
Be specific about the required date of letter return to make the company aware of the decision of the applicant in a duration of time where employment is already needed to be implemented to continue the proper operations of the small business.

Free Auditor Appointment Letter Templates

Bank accountant auditor appointment letter in pdf format.

Free Draft Hotel Auditor Appointment Letter

Free Standard Appointment Letters for Non Executive

Standard appointment letter for non executive director.

Business Non Executive Director Letter of Appointment

non executive directors letter of appointment

Free Director Appointment Letter Templates

Template of appointment for independent director.

Independent Manager Director Appointment Letter

Free Example Consultant Director Appointment Letter

Free Board of Director Meeting Appointment Letter

Free Senior Graphic Designer Appointment Letter

Free Sample Letter for Visiting Faculty Appointments

The name of the prospective faculty member to whom the appointment letter is for
The date of the appointment letter creation
The offer statement for a particular position
The teaching employment condition
The semester or academic letter will serve as the start of the employment of the faculty
The pay period dates of teaching
The particular teaching assignment that will be given to the applicant upon the acceptance of the appointment
The teaching days that the faculty member needs to include in the member’s curriculum preparation
The matrix for the salary computation
The educational level of the students that the faculty needs to teach
The requirements that the applicant need to pass for the faculty employment to push through
The name of the person who made the letter information and to whom the faculty applicant will initially sample report.

Board of Director Appointment Letter

The kind of director position that the person will be held upon the acceptance of the appointment
The committee where the individual will act as a chairman as per the pursuant of the provisions of the company
The formal date of appointment as a Director
The date of expiry of the appointment and other information about its implementation
The time commitment that is needed to be practiced and followed by the hired director
The calendar of dates for the board meetings and other details about discussions and other gatherings that the director needs to be present at
The duties and roles of directors that the new board director in docs needs to be aware of
The fees that will serve as payments for the services that the director will provide to the board and the company
Identification of conflicts of interest
The confidentiality of the discussion especially those that talk about the functions of the board of directors
The trading rules that are needed to be known by the new director
Information about the notification of personal information for the usage of the board
The terms and regulations of board appointment
The manner of appointment
The codes of conduct that the individual needs to follow should s/he accept the given appointment as a member of the board of directors in Pages.

More in Letters

Appointment letter template, sample appointment letter template, formal appointment letter template, appointment letter for employee template, appointment letter from hr template, basic appointment letter template, private company appointment letter template, appointment letter for teacher template, salary confidentiality clause in appointment letter template.

FREE 26+ Covid-19 Letter Templates in PDF | MS Word | Google Docs
Thank You Letter for Appreciation – 19+ Free Word, Excel, PDF Format Download!
69+ Resignation Letter Templates – Word, PDF, IPages
12+ Letter of Introduction Templates – PDF, DOC
14+ Nurse Resignation Letter Templates – Word, PDF
16+ Sample Adoption Reference Letter Templates
10+ Sample Work Reference Letters
28+ Invitation Letter Templates
19+ Rental Termination Letter Templates – Free Sample, Example Format Download!
23+ Retirement Letter Templates – Word, PDF
12+ Thank You Letters for Your Service – PDF, DOC
12+ Job Appointment Letter Templates – Google DOC, PDF, Apple Pages
21+ Professional Resignation Letter Templates – PDF, DOC
14+ Training Acknowledgement Letter Templates
49+ Job Application Form Templates

File Formats

Word templates, google docs templates, excel templates, powerpoint templates, google sheets templates, google slides templates, pdf templates, publisher templates, psd templates, indesign templates, illustrator templates, pages templates, keynote templates, numbers templates, outlook templates.

Your favourite senior outside college

Home » Employer Resources » HR Resources » Appointment Letter for a Project Manager

Appointment Letter for a Project Manager: A Step-By-Step Guide

An appointment letter outlines crucial details such as the terms and conditions of employment, job responsibilities, salary, and benefits. A well-crafted appointment letter provides clarity to both parties, preventing future disputes and misunderstandings. In this blog, we will delve into the specifics of an appointment letter for a project manager, discussing the essential components that must be included to ensure a smooth and successful hiring process.

Table of Contents

Elements of an Appointment Letter for Project Manager

Here are the key elements that you must include while drafting an appointment letter for a project manager:

1. Job Title and Role Description

It is important to provide a clear job title and description for the project manager role while drafting the appointment letter. By providing a brief project manager job description, you will set clear expectations and help the candidate succeed in their role. This will also help you hold them accountable for the tasks and projects they are responsible for.

2. Job Start Date/ Work Schedule

The project manager’s employment letter should specify the exact date when the job will commence, as well as the expected work schedule. This could include details about working hours, days of the week, and any flexibility options.

Clear communication regarding the commencement date of employment and the expected work schedule is vital to ensure that everyone is on the same page. This way, you can align the availability of the candidate with the organization’s needs and make sure that the candidate is ready to begin work on the agreed date.

3. Salary Compensation

When crafting an employment letter for a project manager position, it’s important to specify the compensation package that you are offering. This helps the candidate understand the financial benefits of the role while also establishing a clear and transparent relationship between the organization and the employee.

It’s essential to provide a detailed compensation breakup of the salary package, including the basic pay, allowances, HRA, and any applicable deductions. Additionally, it’s crucial to specify the payment frequency, whether it’s monthly, bi-weekly, or weekly, to give the candidate a clear understanding of when they can expect to receive their salary. This information can also help the candidate plan their finances effectively.

4. Additional Bonus and Incentives

Clearly outline any performance-related bonuses, incentives, or commissions in the appointment letter. In addition, you should also mention the criteria for eligibility and the method of calculation. By providing clarity on the additional bonuses and incentives, you can attract top talent. This will also help create a positive work environment where employees feel valued and motivated to perform at their best.

5. Employee Benefits

Employee benefits are essential for attracting top talent, promoting job satisfaction, and increasing retention rates. By clearly communicating the benefits, you can show your commitment to their well-being and job satisfaction. Here are some employee benefits that you can include in your project manager employment letter:

Health Insurance: With this benefit, you can cover the project manager’s medical expenses, such as hospitalization, prescription drugs, and preventive care.
Retirement Plan: Retirement plans such as pension plans allow project managers to save for their future and provide financial security upon retirement.
Paid Time Off: By including vacation days, sick leave, and holidays the organization can help project managers manage personal commitments and maintain a healthy work-life balance.
Employee Discounts: You can offer discounts on company products or services, which can enhance the overall compensation package for project managers.
Wellness Programs: Taking initiatives such as gym memberships, wellness workshops, or health screenings can help in promoting physical and mental well-being among project managers.
Employee Assistance Programs: By providing access to counseling services, mental health resources, and work-life support, you can help project managers address and reduce personal and professional challenges.
Professional Development Opportunities: You can support the ongoing learning and skill development of project managers by providing training programs and workshops.

6. Terms and Conditions of Employment

This step is essential to ensure clarity, transparency, and legal protection for both the employer and the employee. Outlining these details can help in establishing a mutual understanding, minimizing any potential misunderstandings and disputes. Here are the terms and conditions that you must include in your project manager appointment letter:

Probation Period: The probation period allows you to evaluate the employee’s performance and determine if they are a good fit for the company. Therefore, specify the duration and terms of the probation in the letter.
Termination Agreement: To avoid misunderstandings or legal issues, it’s important to outline the procedures for terminating employment in the appointment letter. You should also include information regarding the serviceable notice period in the employment agreement.
Privacy and Confidentiality Agreement: A project manager deals with a lot of sensitive information regarding the upcoming ventures of the company. Therefore, a confidentiality clause outlining the protection of company secrets and data should be included in the employment agreement. This will ensure that the employee understands the importance of protecting sensitive information and agrees not to disclose it to anyone outside the organization.

7. Other Joining Formalities

When an employee is offered a job, there may be additional joining formalities that need to be completed before they can start working. These formalities could include submitting certain documents or undergoing a medical examination.

8. Closing Remarks

When concluding the project manager appointment letter, it is important to leave a positive impression on the new employee. You can do this by including warm and encouraging remarks that express enthusiasm for their upcoming journey with the organization.

Project Manager Appointment Letter Sample

Here is the appointment letter format for a project manager role that you can utilize:

Conclusion

A well-crafted appointment letter for a project manager should include the job title, start date, salary, benefits, and other relevant details. In this blog, we explore the essential elements to include in the appointment letter of a project manager with the help of a sample. This document is essential to ensure a smooth transition into the new role. Also, check out how to hire a project manager and streamline your hiring process.

← Previous
Next →

Shobha Saini, the Head of Human Resources at Internshala, has maintained a stellar track record in employee relations and talent acquisition. With eight exceptional years of experience, she specializes in strategic planning, policy-making, and performance management. A multi-talented individual, she has played a major role in strategizing HR practices in the organization.

How to Post a Job on LinkedIn?: A Comprehensive Guide for Recruiters

LinkedIn is a professional network with over 800 million members. It is a powerful platform that connects professionals, employers, and job seekers. For businesses and recruiters, LinkedIn has become an

Indeed Job Posting Cost: A Comprehensive Guide to Indeed’s Pricing Model

Started in 2004, Indeed is a popular online hiring platform that offers several features for employers and job seekers to post and search for job listings. Posting a job on

LinkedIn Job Posting Cost: Detailed Pricing Model & Budget Guide

Recent statistics reveal that LinkedIn receives more than 77 applications every second, leading to 6.65 million daily applications. As an employer, you want to ensure that your job post reaches

Appointment Letter for Sales Manager [Template & Tips]

A recent study has stated that more than 90% of employers offer appointment letters to candidates. This standard practice in the employment process serves as the formal written communication from

IMAGES

30 Professional Appointment Letter Samples (For Any Job)
30 Professional Appointment Letter Samples (For Any Job)
60 Best Appointment Letter Samples
FREE 46+ Appointment Letter Templates in MS Word
Appointment Letter
FREE 51+ Sample Appointment Letter Templates in PDF

VIDEO

How To Write Job Appointment letter for new employee
How to make Job Appointment Letter
How To Write An Appointment Letter Step by Step
Write an Appointment Letter for Job
How to Write an Acknowledgement Letter for Appointment Letter
Employee Appointment Letter Template

COMMENTS

Appointment Letter Sample (Plus Steps To Write One)
How to write an appointment letter. You may follow these steps to successfully write a job appointment letter: 1. Include a header. In the top left corner of your appointment letter, it's important to include all necessary contact information for your candidate. Be sure to list their full name, address and phone number.
60 Best Appointment Letter Samples
The appointment letter should look professional and provide important details to the new employee. The appointment letter is also considered official notice that the individual has been hired. Therefore, the letter also serves as a very valuable record and contract between the employer and the employee. Proper format is important.
How to Write an Appointment Letter: Format, Sample & Template
Signatures of both parties. 1. Letterhead. At the top of the appointment letter for employees, you'll need to include the following information: Company information: logo, name, and address. Issuance Date. Candidate's information: Full name and address. Example from a private company appointment letter format:
30 Professional Appointment Letter Samples (For Any Job)
30 Professional Appointment Letter Samples (For Any Job) August 6, 2020 6 Mins Read. As an HR employee, especially if you are part of the recruitment team, you'd need to write an appointment letter for an employee who has been hired by your company. It is an important document considering that it marks the beginning of the employment term ...
Appointment Letters
On the other hand, an appointment letter is issued after the candidate accepts the offer. It is the final confirmation of the recipient's employment. Personal Meeting Appointment Letter Sample. ... The letter encourages the new employee to review the employee handbook, emphasizing the importance of understanding company policies and ...
How to Write (Format) an Appointment Letter
An appointment letter is an official letter given to a job candidate after a successful interview informing them that they have been selected or employed for the position. It is written by the organization (employer) that did the hiring. An appointment represents the official beginning of the employee-employer relationship. Also, it is an indication that the employer is satisfied with the ...
Appointment Letter
Appointment letter for contract employee/contractor. [Company Logo] [Company Name] [Company Address] [Date] Dear [Employee's Full Name], We are pleased to extend an offer for the position of [Job Title] on a contract basis at [Company Name]. Your skills and expertise align well with our project's requirements.
Job Appointment Letter (21+ Samples & Examples)
Sample Appointment Letter. An official appointment letter should include the day of commencement, employee's duties, workstation, working hours, cash compensation, and working hours among other important details an employee should know before taking the job. Below is a sample of an appointment letter:
Employee Appointment Letter Templates
12+ Employee Appointment Letter Templates. Almost everyone who has ever worked for a company or applied for a job will have received an appointment letter. Employees of all shapes and sizes have experienced receiving that letter from a company interested in speaking with them. You can chalk this up to successfully using effective resume templates.
Appointment Letter: What It Means, How to Write + Formats
An appointment letter is a crucial part of the hiring process, as it formally establishes the employer-employee relationship and sets expectations for both parties. It typically includes information about company policies, codes of conduct, and any necessary documentation or forms that the new employee needs to complete before starting the job.
Appointment Letter Samples & Examples (How to Write)
An appointment letter is the first document given to the job candidate who has successfully gone through the interview process. It is a letter that confirms ... The letter goes into details regarding the role of the new employee, the terms and conditions, and payment agreements. In most companies, the HR department is tasked with sending ...
How To Write a Job Appointment Letter (With Samples)
1. Add a header. An appointment letter is a formal document, and to keep it looking professional, it is best to add a formal letter heading. At the top of your letter, write your recipient's name and contact information, the date and your contact information. By keeping these important details at the top, you can make it easier for the ...
The Best Appointment Letter for Employee Templates
Use our appointment letter for employee templates to discover the best method of communicating your optimism when hiring a candidate. Appointment Letter for Employee Template. The following is a letter written by Natalie Johnson, a manager at a sales firm. A recent position opened for a team leader to spearhead a market initiative at the ...
20+ Appointment Letter Format in Word Template in Doc ...
Subject: Appointment Letter for the post of (Mention Position Title) Dear [Employee's Name], We are happy to extend our heartfelt congratulations on your selection for the position of [Job Title] at [Company Name]. We believe your skills, experience, and qualifications make you a valuable addition to our team.
Appointment Letter
At the top of the letter, write the recipient's name, contact information, and the date. 2. Include a Greeting. After the formal heading, begin the body of the letter with a warm and professional greeting. Address the candidate by their last name and include a salutation such as "Dear Mr./Ms. [Last Name].".
Appointment Letter: Check Format, Tips, and Samples
Notice Period Clause: If the employee desire to leave the company, he/she needs to serve the notice period as per stated by the present company in the appointment letter (Name of the employee), Signature (Name of the provider of appointment letter), Signature" Appointment Letter Samples . Sample 1: "Date: To, Roshan Kumar, #122, Street 12. New ...
9+ Employee Appointment Letter Templates
An employee appointment letter, in comparison, is an ironed-out document that just needs to be signed by an incoming employee for formality of employment. What to Include in an Employee Appointment Letter? An employee appointment letter should be accurate and comprehensive as it contains all the information about a new employee's employment.
FREE Employee Appointment Letter Template
Get A Well-written Employee Appointment Letter Here At Template.net. We Have Prepared A Variety Of Sample Templates For You. Whether it's For A Temporary Or Permanent Position. Moreover, These Are Customizable Through Different File Format And Apps Of Your Choice. So, What Are You Waiting For? Start Drafting Your Letter In No Time!
Appointment Letter
A sample letter requesting an appointment for a business meeting is also provided here, which can be mailed to the concerned person. These request letters can be sent by the employee asking for a meeting appointment with the boss or director of the company or to a client for a discussion over the business.
3 Best Appointment Letter Sample Templates For Employees
The most critical document that is shared right after releasing an offer letter for a freshly hired employee is an Appointment Letter. It is an official proof of employment containing critical information about the multiple aspects of a job. The primary components of an appointment letter include: Name of the organization and the candidate
Simple Appointment Letter Format In Word
Subject: Appointment Letter. Dear [Applicant Name] , Thank you for accepting and signing the job offer letter. I am pleased to inform you that your employment with [Company Name] has been confirmed in the capacity of [Job Title] . As agreed, your starting date will be [_______] and your work timings from [___] to [___], Monday to Friday.
Appointment Letter
In an appointment letter, it is important to mention the name, address, contact details and email address of the employee at the beginning of the letter. You have to clearly state the date of joining, job location, designation, emoluments, period of probation/employment, etc.
Download Appointment Letter Format in Word and PDF
An appointment letter is an important document that outlines the terms and conditions of employment, and it is important for both the employer and employee to review it carefully before signing to avoid any confusion or disputes in the future.
36+ Appointment Letters
36+ Appointment Letter Templates - Word, PDF. An appointment letter is a document used by a small business or establishment to provide information about a job position, salary changes, and meeting schedules and offers. It includes details about the job functions that the applicant, agent, or employee needs to do.
Appointment Letter for a Project Manager with Sample
A well-crafted appointment letter for a project manager should include the job title, start date, salary, benefits, and other relevant details. In this blog, we explore the essential elements to include in the appointment letter of a project manager with the help of a sample. This document is essential to ensure a smooth transition into the new ...

Appointment Letter | Format, Sample, Free Templates

Appointment letter meaning

How to write an appointment letter

Appointment letter for employee

Appointment letter for Accountant

Appointment letter format

Appointment letter for internship

Appointment letter for contract employee/contractor

Probationary employee appointment letter

Difference between offer letter and appointment letter

Generate appointment letters with a click in RazorpayX Payroll

Is an appointment letter a legal document?

Can a job offer be withdrawn after an employee signs the appointment letter?

Related Posts

Leave Encashment – Meaning, Calculation, Tax Exemption

Promotion Letter Format – Download Free Word Templates

Appraisal Letter Format (+Free Samples & Templates)

Appreciation Letter to Your Employees – Free Downloadable Template

Appointment Letter Samples & Examples

What Is an Appointment Letter?

Offer Letter Vs. Appointment Letter

Elements of an Appointment Letter

How to Format the Appointment Letter

Tips to Remember

Appointment Letter Sample

Free Templates & Examples

Related Documents

Appointment Letter is issued for Employment for all from Staff to Director. 20+ Free Sample Template and Job Appointment Letter Format in Word Doc & Pdf for Example.

Appointment Letter Format

Find below 20+ or more Appointment letter Sample Template in doc word and Pdf Format given for Example - Free to download for quick uses & deep understanding.

Appointment Letter Example

Appointment Letter

Appointment Letter Format Sample

New Appointment Letter Format

Sample Template for Example Only - Free to Download in word & PDF format

Sample Template available for free - Download Word & Pdf Format

Format of Appointment Letter

Job Appointment Letter

Appointment Letter

Appointment Letter for Employment

Appointment Letter (Sample Copy)

Letter of Appointment Letter for Manager

Sub: Appointment as Sales Manager (DESIGNATION)

Appointment Letter Management Trainee

Sample Letter Of Appointment

Letter Of Appointment for Advisor / Consultants

Login Into Your Account

Forgot Password

Subscribe for Newsletter

Appointment Letter - Meaning, Format, Sample

Download Appointment Letter Word Format For Free

Table of Contents

Job description

Expected starting date

Deadline to respond to the letter

How to Write an Appointment Letter?

1. Add a Formal Heading

2. Include a Greeting

3. Select a Format

4. Offer the Position

5. Describe the Role

6. Mention the Starting Date

7. Include the Salary and Benefits

8. Close the Letter

Appointment Letter Format

1. Can an Offer be Withdrawn After a Candidate Signs the Appointment Letter?

2. Why do Some Companies not Provide Appointment Letters?

3. Can an Appointment Letter be Revoked?

4. Is an appointment letter legally binding?

5. Can an Appointment Letter be Used as Proof of Employment?

Modernize your HR tasks with factoHR today

3 Best Appointment Letter Sample Templates For Employees

The primary components of an appointment letter include:

Formal Appointment Letter

Informal Appointment Letter

Mixed Appointment Letter

Book Free Trial Now!

Kajal Sharma

Recent Posts

Make your Onboarding fun and easy!