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Late or Missing Work Form

by Admin · 27 November, 2008

Communicate with parents about a student’s late or missing assignments. Send this home and have parent sign to keep them informed about late or missing work.

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How to Easily Ensure Absent Students Complete Missed Work

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Teaching Sam and Scout

Teaching, Motherhood, and Life In-Between

Missing Work Log

March 25, 2014

*Originally posted on E, Myself, and I (4/2011 and updated 8/2013).

EDITED TO ADD: My Missing Work Log/ “Yellow Sheet” is an idea I got from a veteran teacher during my field experience in college.  I have used it for eight years now with great success.  Many of my own colleagues (and lots of you – thanks to the ole internet) have also adapted this classroom routine, and I’ve received a lot of great feedback.  This year, I updated the sheet a little bit and made a simple printable version so it can be used in your class right away.  I hope you will find it useful… To start, here’s a quick explanation of how the Missing Work Log works:

On the day an assignment is due, the rule in my classroom is that EVERYONE turns SOMETHING in.  If a student does not have his/her assignment, he/she must fill out one of these Missing Work Logs (which I affectionately call “The Yellow Sheet” because they are printed out bright yellow paper) and turn it in in place of said assignment.  Blank logs are kept in a stack at the front of my classroom, and my students know to grab one if they are missing an assignment on a due date. (Over the years, this journey to retrieve a yellow sheet at the front of the room has become known as the “walk of shame” in class.  It’s all in good humor; but, it does play on their pride and keep them in line a bit.)

The log itself asks for basic information like the assignment title, due date, and student signature.  Once it has been filled out and turned in, I keep the Missing Work log in my stack of collected papers for the assignment OR on my attendance clipboard so I know to nag remind those students constantly until the assignment is turned in.

The next day/week/month when the late assignment is (finally) turned in, I record the date it was turned in, the number of points deducted (based on school policy – ours is 10% per day late), and the final score.  **This version of the log also includes a spot to record contact with the student and parent about missing work too.  I don’t make personal contact for every missing assignment; but, it is nice to have a spot to record that information right there when I do.

The bottom portion of the sheet is detached when an assignment is turned in and stapled to the assignment, so the student (and parent) knows exactly why they got the score they did on an assignment.  The top portion gets filed and saved in my record.

 If the assignment never comes in, a zero is recorded in the grade book and the yellow sheet gets filed. These work GREAT on parent teacher conference day and help to keep me from being accused of losing student work, etc.

Here’s a closer look:

Click here to download the log as a PDF and start using it right away!  (Again, I usually print mine on bright yellow paper so that they stand out among ALL the papers I usually have.)

Easy, right?!?

I’ve had a lot of success using this method in my classroom and have received plenty of positive feedback from other teachers who have implemented it too.  I’d love to hear how it works for you if you decide to give it a try!

*One last thing… I didn’t include a watermark or copyright on the image itself (because, really, your students don’t need to read my blog); BUT, if possible, please PIN the images directly from this page & include a link back here if you share it on any social media.  I REALLY appreciate it!

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June 12, 2014 at 2:22 PM

First, I LOVE your website! There are so many things I’m going to start doing 🙂 I have one question though about the missing assignment sheet…have you ever had a student refuse to fill one out?

July 31, 2014 at 3:38 PM

Ummm… Yeah… Hello!!! I love this idea! I totally have to implement this! Thank you!!!

August 1, 2014 at 12:12 PM

Do you use this for class work or just homework?

August 8, 2014 at 11:37 PM

This is great! I use a modified version of this, but have been looking to revamp mine. I have a question about yours: when the student does finally turn in the assignment, how do the get the bottom portion back to fill out? Do you have to go retrieve it for them or do you have a system for that? Thanks!

August 22, 2015 at 1:35 PM

I think it only gets detached once the homework is handed in.

Love the blog!

August 12, 2014 at 8:00 PM

This is random, but can you tell me what font you used for the banner at the top? I love the look of it! Thanks!!

August 17, 2014 at 7:50 PM

Just wanted to say I really enjoy your blog/site. I am in my second year of teaching and this has been a great help with revamping and adding to some of the things I already had in place, AS WELL AS bringing new ideas. I really think we all can benefit from other professionals. So keep up the great work! `Alabama Teacher

March 14, 2015 at 2:33 PM

What if the student does not turn in the yellow sheet?? I can see some of the students refusing to fill out the yellow sheet. Have you found this to be a problem? Can any other teachers comment on this?? I have a major issue with missing assignments and am looking for ways to reign it in!!

May 29, 2015 at 5:20 PM

I was wondering if I could get the poster of the guy from Office?

October 6, 2015 at 11:37 PM

Check out TeacherMemes.com

April 29, 2016 at 1:53 AM

That’s not just the best anrswe. It’s the bestest answer!

April 30, 2016 at 8:39 PM

published. Get your copy today and help feed The Geekerella and her many, many cats!Both Plans and People Who Should Know Better

June 3, 2016 at 10:01 AM

I’ve been doing something similar for a long time now. It’s gotten more complicated with the advent of electronic assignments, but I still keep a stack of pink paper handy… https://teacherseducation.wordpress.com/2009/10/31/pink-paper-policy/

June 4, 2016 at 10:36 AM

Bovidino / Qualquer atividade humana em excesso é prejudicial.A insaciabilidade do sexo além de muito desconfortável certamente deve ser altamente destrutiva.Há casos de pessoas simplesmente viciadas em sexo que acabam totalmente destruídas, como outras que são viciadas em drogas.Gostei deste comentário ou não: 1

June 7, 2016 at 6:18 AM

Il y a finalement quelque consolation ? être une vieille peau aigrie. Lorsque Le pacte des loups est sorti, j’étais déj? adulte. J’ai donc pu me rédiger un mot de dispense de cinéma ce jour-l? . Pareil pour Matrix. Ou le Seigneur des Anneaux. Ou Star Trek. Rien qu’? y repenser, j’exulte.

July 11, 2016 at 6:46 PM

The problem is not likely to be reliable. You can afford to fix it? Can you afford not to have a car for a couple of days? How are you going to work? The other problem with older cars is that you might have trouble finding parts for that, depending on the coche.Yo say it's a bad idea for a first car. Just buy a decent car, a couple of years to a great couple. When you get older and can afford two vehicles, then do it. Plenty of time for that.

August 13, 2016 at 3:45 PM

I found your blog last night and I’m in love. Thanks for sharing! Seven years at my prior school and I never had a problem with homework. Last year I began teaching at a new school (after taking off five years) and homework (or any outside assignments) were rarely turned in on time. I’m implementing the log this year and I’m so excited. Thanks!

October 10, 2016 at 2:58 PM

Would you be able to send me an editable version of this resource?

September 9, 2018 at 3:21 PM

Thank you x a million! This is amazing! This is going to be so perfect in my classroom! I can’t wait to share with my peers!

Thank you!!

October 24, 2018 at 7:57 PM

You have wonderful ideas to implement.

I do have one thought to consider with memes:

The image with the office manager (Gary Cole) from the film, Office Space, is from a movie that I loved.

However, this movie has some adult themes and humor that I don’t think we should be associated with as teachers. It’s one of those movies that we might forget that there is an amped up sexual scene with the office manager (Gary Cole) and the Jennifer Aniston character.

These memes can blur the boundaries between teachers and students, so we need to take great care with what we share with our students as it is connected to us.

October 24, 2018 at 9:42 PM

Karen, that image has transformed into an internet meme. Students recognize it as a meme. They are not associating it with a sex scene (seriously? This is what you think about when you see that picture????)

August 31, 2019 at 2:19 PM

The link is broken ☹️

October 21, 2019 at 11:25 PM

Hi I just found your blog and was trying to download the file but it keeps saying not available is there anyway you can send me PDF version? First yr teacher and I got a bunch of for what assignment you talking about ‍♀️Brittney

August 13, 2021 at 12:07 PM

Thanks for the great teaching advice!

August 22, 2022 at 12:02 AM

Do you happen to have the file for this still? The link says it isn’t available anymore. Thank you!

[…] staying in touch with parents about zeros, and keeping records for conferences, etc.  Check out this post for a downloadable copy and more details about how I use […]

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How To: Help Students to Complete Missing Work: The Late-Work Teacher-Student Conference

• Self-Management

The reasons that students fall behind in assignments are many. Students who are just developing homework skills , for example, often need more time than peers to complete independent assignments, can find it challenging to focus their attention when working on their own, and may not have efficient study skills (Cooper & Valentine, 2001). To be sure, student procrastination and avoidance in work assignments is a widespread problem. And many students who fall behind in their work also develop a maladaptive, self-reinforcing pattern of escape-maintained behavior: as these students owe ever-increasing amounts of late work, they respond to the anxiety generated by that overhang of overdue assignments by actively avoiding that work. And thus the problem only grows worse (Hawkins & Axelrod, 2008).

When a student begins to slip in the completion and submission of assignments, the teacher can take steps proactively to interrupt this work-avoidant pattern of behavior by meeting with the student to create a plan to catch up with late work. (It is also recommended that the parent attend such a conference, although parent participation is not required.) In this 'late-work' conference, the teacher and student inventory what work is missing, negotiate a plan to complete that overdue work, and perhaps agree on a reasonable penalty for any late work turned in. Teacher, student (and parent, if attending) then sign off on the work plan. The teacher also ensures that the atmosphere at the meeting is supportive, rather than blaming, toward the student. And of course, any work plan hammered out at this meeting should seem attainable to the student.

Below in greater detail are the steps that the teacher and student would follow at a meeting to renegotiate missing work. (NOTE: Teachers can use the Student Late-Work Planning Form: Middle & High School to organize and document these late-work conferences.):

• Inventory All Missing Work. The teacher reviews with the student all late or missing work. The student is given the opportunity to explain why the work has not yet been submitted.  
• Negotiate a Plan to Complete Missing Work. The teacher and student create a log with entries for all of the missing assignments. Each entry includes a description of the missing assignment and a due date by which the student pledges to submit that work. This log becomes the student’s work plan. It is important that the submission dates for late assignments be realistic--particularly for students who owe a considerable amount of late work and are also trying to keep caught up with current assignments.  A teacher and student may agree, for example, that the student will have two weeks to complete and submit four late writing assignments. NOTE: Review this form as a tool to organize and document the student’s work plan.  
• [Optional] Impose a Penalty for Missing Work. The teacher may decide to impose a penalty for the work being submitted late. Examples of possible penalties are a reduction of points (e.g., loss of 10 points per assignment) or the requirement that the student do additional work on the assignment than was required of his or her peers who turned it in on time.  If imposed, such penalties would be spelled out at this teacher-student conference. If penalties are given, they should be balanced and fair, permitting the teacher to impose appropriate consequences while allowing the student to still see a path to completing the missing work and passing the course.  
• Periodically Check on the Status of the Missing-Work Plan. If the schedule agreed upon by teacher and student to complete and submit all late work exceeds two weeks, the teacher (or other designated school contact, such as a counselor) should meet with the student weekly while the plan is in effect. At these meetings, the teacher checks in with the student to verify that he or she is attaining the plan milestones on time and still expects to meet the submission deadlines agreed upon. If obstacles to emerge, the teacher and student engage in problem-solving to resolve them.

Attachments

• Download This Blog Entry in PDF Format: How To: Help Students to Complete Missing Work: The Late-Work Teacher-Student Conference
• Cooper, H., & Valentine, J. C. (2001). Using research to answer practical questions about homework. Educational Psychologist, 36 (3), 143-153.
• Hawkins, R. O., & Alexrod, M. I. (2008). Increasing the on-task homework behavior of youth with behavior disorders using functional behavioral assessment. Behavior Modification, 32, 840-859.

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Missing Work Form - Template

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Description

This is *not* editable electronically, but what you can do is make a master copy first:

• write in your email and phone number on the second page
• go a step further by making a copy for each student with name on both pages.
• Then, when you need to inform any student, you only have to write in assignment names and due dates.
• If you have to inform the whole class about work due as a whole, then a general master copy would be perfect! (Just write "whole class" in the  student name  section. And make enough printed copies of the assignment/due date list for each student  after  writing one copy).

WHAT'S INCLUDED:

• Info page to explain which assignments are due and when.
• Tracking page for checking off completion (+ teacher contact info).
• Turn in tracking pages for teacher's receipt of assignments.

Printing on white cardstock for the color to draw attention is preferable. Or save paper and email as a PDF after relevant info is added / scanned!

Copyright @ Early Childhood Essentials

Purchase of this product is for use in *one* home or classroom, virtual or in-person.

Thank you for checking out my content!

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Missing Work Excuse Email and Letter Examples

Mary McLain / The Balance

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When Employers Require Excuses

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What to Include in an Excuse Letter

• Personal Day Off Messages
• Letters Requesting a Leave of Absence
• What to Include in Your Letter
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When you're required to formally notify your employer in writing when you have either missed work, won't be able to come to work, or would like to take a day off, it's important to write a professional email message or letter with the basic details of why you were or will be absent. Even if you're not required to provide a formal excuse, it's a good idea to send a short email to explain your absence.

Companies may require employees to provide a written letter of excuse or send an email message when they miss time from work for doctor’s appointments or for other reasons. In addition, you may need to request a formal leave of absence in writing. If you're taking a personal day off, you may be required to request that in writing as well.

If you're sending an email to say you won't be in the office today, a brief message should be sufficient to provide your boss with appropriate notice . If you're requesting a leave of absence or other extended time off, however, you will need to provide more detailed information in your request. 

Send your message as soon as you know that you will need time away from work.

The more advance notice you can provide, the easier it will be for the company to arrange to cover your workload and the more amenable they will be to granting your request. 

These sample letters and email messages with excuses for missing work can and should be edited to fit your own personal circumstances—you shouldn’t simply copy-and-paste them.

Also see below for tips on what—and what not—to include in your request for a leave of absence letter.

Email Excuse Message Examples for Missing Work

• Absence Excuse Email Message
• Doctor Appointment Email Message
• Late for Work Apology Email
• Sick Day Email Message

Sample Written Letters With Excuses for Missing Work

• Absence Excuse Letter
• Apology for Missing Work Letter
• Doctor Appointment Letter
• Formal Excuse Letter
• Sickness Excuse Letter

When you're providing an excuse for missing work, there's no need to provide too much information. Keep your message as simple as possible, but include basic information regarding why you weren't at work, and when you will return.

Sample Email Excuse

Subject: Absence From Work - Your Name

Dear Mr./Mrs. Lastname,

I’m writing to inform you that I was absent from work on June 11, 2021, due to illness. I was unable to report to work that day because I had to go to the urgent care clinic. I was treated and told to go home and rest for the remainder of the day.

Please let me know if you need more information, and thank you for understanding.

What to Include in a Personal Day Off Letter

When you're requesting a personal day off from work, you don't need to provide a reason. Simply request the time off, giving as much notice as possible.

Whenever possible, try to schedule days off when you know the office will be covered and there aren't urgent deadlines to meet.

Personal Day Email Request

Subject: Personal Day - Your Name

I'd like to take a personal day off from work on Monday, July 22.

Please let me know if that's convenient, and I appreciate your consideration. Thank you!

Sample Letters Requesting a Leave of Absence from Work

• Formal Leave of Absence Letter
• Leave of Absence Letter
• Sample Absence Letter - Military Leave

What to Include in a Request for a Leave of Absence Letter

If you find that you need a leave of absence, your employer will expect you to explain why this is so necessary for you. Your absence will both inconvenience them and perhaps cost them time or money if they need to find a temporary replacement for you. Your letter should thus include an adequate reason for your request, supported by the following logistical details: 

• The date(s) you won't be available to work.
• The date you will return to work, if you know it.
• An offer to help while you're out of the office, if that's feasible.
• An offer to complete all outstanding projects/client work before your leave begins, if time allows.
• An offer to provide documentation if you are requesting a medical or military leave of absence.
• The email and/or phone number where your employer can contact you if they have a question.
• Any other additional information required by your employer, if they have a formal policy to request sick time or leave from your job.

What Not to Include in an Excuse or Leave Request Letter

Think carefully about how much personal information you want to share with your employer regarding your excuse or request for a leave of absence.

You don’t want your employer to think that you are prevaricating or that your absence may be paving the way for a permanent departure.

The Bottom Line

• Don't include too much information. You don't need to provide all of the details of a medical problem or a personal crisis. Keep your letter short and simple.
• Don't make something up or include any information that can't be verified. Stick to the facts because your employer may ask for a note from your doctor to substantiate your request.
• Do keep it simple. Provide the information your employer requires, but keep your email or letter short and simple.
• Sample Absence Excuse Letters and Emails for Work
• Sample Sickness Excuse Letters and Emails
• Good and Bad Excuses for Missing Work
• Sick Day Email Message Examples and Writing Tips
• Sample Absent Excuse Letters for Missing Work
• Sample Email Message Formats for Job Searching
• Sample Professional Letter Formats
• Employee Farewell Email Message Examples
• Letter Example for Missing Work for a Doctor Appointment
• How to Write and Send Professional Emails
• Recommendation Letter Examples, Templates, and Tips
• How to Introduce Yourself in an Email (With Examples)
• How to Write Employee Performance Letters of Reprimand
• Informational Interview Thank-You Letter Example
• Types of Professional Business Letters
• Professional Letter and Email Examples

Organizing Absent Work

Remembering to put out and collect absent student work can certainly be an extra thing teachers don’t always remember to do when they have 1,345 other items to worry about in any given school day.

So this is one of the classroom systems that is better when it has been thought about already and there’s a plan in place for managing the missed work and getting assignments back in a timely manner.

Any time I have something I know I will be doing more than once, I try to devise a system for it.

It helps to streamline classroom routines and helps me to remember whether I have done it or not – ha!

I remember as a new teacher sitting down to do grades my first time through and then promptly realizing how many grades I was missing because some students didn’t turn in their makeup work!

It was definitely my error in not following through, but I knew right away I was going to need a plan ASAP to remedy how I would keep track of students who were missing and how to get the work returned in a timely manner.

You might want to check out:

Need some new ideas for simple routines in your classroom? This 155 page digital book has you covered!

Includes 28 articles from Organized Classroom, including topics such as: • Classroom Jobs • Organizing Absent Work • Solutions for Constant Tattling • A Quick Idea for Student Engagement • Helping Student Get Organized • Remembering Names on Papers • Organizing All the Paperwork • Bathroom Break Tips …and even more!

Includes 10 additional freebie files! No need to enter in an email address for each one separately – just click and go!  

See it HERE.

Best Makeup Work Folders

Some teachers prefer to have a folder with resources to manage the organization of the missing work.  If it’s all in one spot, it’s much easier to keep track of.  Especially if the folder is a bright color that is hard to miss.

Check out some different examples below:

A hanging wall file works perfect for filing all the extra handouts you have from the week.

How cute is this free editable custom work folder cover?  Love it!

Another option is to place plastic pockets along the wall of the classroom, which have student numbers on them.  This can serve for a great spot for an absent student to pick up his or her work upon returning.

A brightly colored laminated file folder works great for notifying parents of make up work.

Middle schoolers can have a makeup work area that’s always available for picking up their own work.  A great way to teach student responsibility.

Adorable “ketchup” work folder!

Hang a folder on the back of each student desk.  This can serve as a mailbox and a perfect spot to gather missing work to send home.

Assignment Sheet Slips to Track Missing Work

Need a worksheet to make sure the student’s work is all together and has been documented?  Check out some good options I have found in various places.

A super straightforward option to use where you write in the missing assignment.

A spot for everything, including what was done during group teaching lessons.

Love how this folder cover even has a date that the work needs to be returned.  Makes it easier for caregivers to know when it’s due as well.

A snap to fill in and a snap for students to understand what was done in each class.

This pdf is a little more involved, but definitely gives a clear view of everything that was covered on the day that was missed.

Lots of learning reminders on this form too…

Would you like to know step-by-step routines that put teachers back in control in just 4 weeks?

Download the  FREE Classroom Systems Starter Kit  now!

More Strategies for Managing Assignments from Absent Students

And today, we have a BONUS!  Earlier in the morning, I noticed another topic that took off on it’s own on our Facebook Page .

From a fellow fan Tina: “ Help! I have been teaching 11 years and still have not found a fool proof way to get work out to students who have been absent and DOCUMENT that they have received it so that they don’t come back later and say they never got it… AND get it back in a timely manner… Any suggestions? “

Well, in true OC Blog style, the fans came through once again and gave Tina all sorts of suggestions!

In particular, I like to use a folder to place the absent work in as I am passing out papers throughout the day so I don’t forget.  I have even been known to just place the Absent Folder on the missing child’s desk and have someone sitting nearby place the papers in the folder as they are being handed out.  At the end of the Bonus e-book, I created a simple template if you wish to do the same.

Grab yours below!

What are your best tips for managing absent student work?  We would love to hear them in the comments below!

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