event planning companies new york

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New York Event Planners

In need of a professional event planner that can expertly coordinate every detail of your next gathering? From weddings to birthdays, private parties, corporate functions, and more, you can search here through The Bash's database of the best planners in New York.

Top Event Planners near New York ( 23 results)

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Risa’s Fabulous Creations

1 verified booking

Risa's Fabulous Creations plan, coordinate, organize, and execute all kinds of special events. We work in a variety of fields, handling all aspects of weddings, birthday parties, anniversaries, or corporate gatherings. W...

Eventacy, LLC

Eventacy is an event consultation & design services agency that specializes in corporate events which include but not limited to marketing events, business launch parties, fundraisers, and trade show/expo production....

EbonyCattouse Events

Experience the epitome of professionalism and indulge in a next-level event planning experience with EbonyCattouse Events in New York City, NY. As a renowned event planner, we specialize in curating unforgettable moments...

Jahzara Nicole Events

Accepts Online Payments

Jahzara Nicole Events is an event and wedding planning design firm that specializes in intimate events. With over 10 years of experience, we offer luxurious and innovative designs including balloon, floral, and event des...

IBL PARTY RENTALS - CHAIRS, PHOTOBOOTH, AND DECOR

What started out as just an idea has developed into one of the most successful rental shops in the area. We’re proud of the business that we’ve created, and relish the opportunity to continue offering our rentals and ser...

Shell Star Studio

Relax while an entertaining lead artist guides you through your masterpiece. Each composition has techniques taught throughout the process, while each participating artist chooses their own style to make each painting u...

A & J Luxury Event Planning

A & J Luxury Event Planning is a full-service event and wedding planning company that caters to the needs of the modern social world. We understand that busy families, overworked professionals, and out-of-town guests all...

Essence of Flair Weddings and Events, LLC

Essence of Flair Weddings and Events, LLC is a wedding décor and planning company located in New York, New York. We bring a high level of experience and creativity to planning, designing, and styling celebrations. Provid...

At Mostest, we encourage celebrating more while stressing less. Servicing 20+ areas nationwide, we would be overjoyed to make your big day as seamless as possible! Coordination: Begin the final countdown with unparalle...

Envisioned Events by Suzette

Envisioned Events by Suzette is a full-service Event & Wedding Planning company that plans, designs & produces social and corporate events and wedding experiences globally. They travel cross country and internationally,...

María Bonita Catering Corp

Our catering service includes a variety of international menus for different types of events such as birthdays, weddings, anniversaries, marriage proposals, memorials, funerals, and corporate events. It can be tailored a...

COORDINATOR INK, it’s nice to leave your mark

Coordinator Ink is ready to provide you with the full calming experience you deserve from the moment you say “I will” to the day you say “I do”. From weddings, large or small family gatherings and fundraisers we are avai...

Buffalo Wedding Chapel

Welcome to Buffalo Wedding Chapel, your go-to spot for finding a unique Wedding Minister and creating a memorable wedding day experience in Western New York. Whether you're looking to tie the knot in a traditional church...

Meat Cafe LLC

Meat Cafe is in the Crown Heights Neighborhood in Brooklyn, New York, and we are excited for you to make your events with us. We are a locally sourced, seasonal Italian restaurant serving predominantly meats and salumi t...

G's ALL AROUND PRODUCTION -WEDDING PLANNING

Here at G's All Around Production, we know that being part of a large family or working environment that everyone is different and unique. We have a staff that is fully trained and fully capable of providing our custome...

Red Elephant

When Afrin and Iman first founded Red Elephant, it was an event planning company with a focus on grand, mostly Indian weddings. They were really good at that, and it wasn't much of a challenge. As entrepreneurs, they...

New York Party Productions

New York Party Productions features event planning services for the New York Tri-State Area. We have produced numerous events and can take care of everything from initial planning and event coordination to providing some...

Fairy Tale Weddings & Events

Welcome to Fairy Tale Weddings & Events. We are a full service Wedding and Event Planning company located in Cicero, New York, a suburb of Syracuse, New York. We have had the pleasure of planning numerous weddings and e...

Luna Decorations

Event Planner Luna Decorations is based in New Windsor, New York and has been a member with GigMasters since 2014. Luna Decorations services Orange County and will travel up to 10 miles from New Windsor, NY. Hire Luna De...

Me Soiree, LLC

Whether your flowers and décor are elegant, traditional, or modern, Me Soiree, LLC can make your dreams a stunning reality. Me Soiree, LLC is an elite full-service wedding and event planning firm that is passionate about...

3C Strategies

Founded in 2017, 3C Strategies is a BIPOC owned Event Planning & Consulting firm. Our team's experience spans the breadth of events from VIP dinners for elected officials and business leaders to conventions with tens of...

Dreams In Detail

8 verified bookings

Dreams In Detail is a premier full service event planning, production, and design company, specializing in Corporate Events, High-End Weddings, and Luxurious Celebrations. Dreams In Detail is best known for their abili...

CRE8AD8 Event, Travel & Destination Management

We are CRE8AD8(Create A Date), an international award-winning Certified Event Management Company. We are headquartered in San Antonio, Texas and plan around 200-300 events, meetings, incentives and social events annually...

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Facts about event planners in new york.

Check out some quick facts about hiring New York Event Planners.

The average price quote to hire a Event Planner in New York is $850.

On The Bash, Event Planners in New York are rated an average of 5.0 out of 5 stars.

The average cost to hire a Event Planner in New York is $475.

Planners hire Event Planners in New York 110 days before their event.

Looking to celebrate your event online? Check out different vendors offering virtual services for online events. Pro Tip : You can hire a virtual Event Planner from any location to bring your online event to life.

Plan, book, celebrate—with confidence

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Our US based team of Account Specialists are here to help every step of the way. Since 1997, we've connected planners with vendors for over half a million events.

You're viewing New York Event Planners

Please note these Event Planners will also travel to Mohawk, Ilion, Herkimer, Schuyler, Frankfort, Little Falls, Middleville, Richfield Springs, Jordanville, Van Hornesville, Clayville, West Winfield, Newport, Paris, Springfield Center, Sauquoit, Utica, Deerfield, Chadwicks, Washington Mills, Dolgeville, Poland, Yorkville, Schuyler Lake, Bridgewater, New Hartford, Cassville, Marcy, New York Mills, East Springfield

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EVENTS AND PRODUCTION

ShimmerNYC IS DEDICATED TO MAKING YOUR EVENT OR CELEBRATION A SHINING SUCCESS

Why shimmernyc.

At ShimmerNYC, we believe that events should be unforgettable. That’s why we bring dedication, creativity, inspiration, and a dash of shine to every event we design. 

We’re known for our exceptional planning, attention to detail, and the one-on-one connection we have with our clients. With ShimmerNYC, you can feel confident that we’ve covered all the details; we’re here to coordinate and direct every element of your event from the planning stage through event completion.

Not sure where to start with your event? You don’t have the time to plan an event? Already have an idea in mind? As a full-service event production company, we are here to support and guide you, from conception to celebration. 

ShimmerNYC’s expert team will take care of all the details — always with your vision and wishes in mind. All you have to do is host and enjoy an event that’s seamless, stress-free, and memorable.

OUR FULL-SERVICE EVENT PRODUCTION OFFERINGS

ShimmerNYC is one of New York’s premier event production companies. Since 2012, we have proudly helped countless clients bring their events to life and wow their guests with one-of-a-kind experiences.

We’re known for customizing and creating elevated and exceptional events, both big and small. ShimmerNYC produces events in New York and beyond, including corporate events, intimate special occasions, weddings, mitzvahs, milestone events, holiday parties, fundraisers, and more. 

FIND US ON 

SEE WHAT THE ShimmerNYC FAN CLUB HAS TO SAY...

"When you need to outsource the full event, ShimmerNYC is the place to go!"  -- Dina A., DMC, PE

MAKE SURE YOUR EVENT STANDS OUT.  CALL US TODAY!

Sophisticated, stylish, and one-of-a-kind events are what we do best. Get in touch today and we'll start planning an unforgettable event for you and your guests.

• NYC: +1 917.880.7445
• Rome: +39 351. 5669052

An Exclusive NYC Event planner for weddings and corporate events

Cristina Verger Event Planning and Production is an exclusive, full-service NYC event planner and wedding planner company. With headquarters in New York City, and satellite offices in Rome and Milan, elegant weddings, destination weddings and corporate events are conceived and produced around the globe.

The driving force behind the company is respected and beloved event planner Cristina Verger. For over 25 years, Cristina has worked in the catering and event planning industry, building strong relationships with event vendors and luxury venues in New York, across the U.S., and abroad.

In the process, our reputation for innovative ideas, effortless style and acute attention to details has grown.

Whether you’re planning a wedding or corporate event for 10 guests or 1,000, Cristina Verger Event Planning and Production will work with you to create an experience that exudes comfortable elegance and impeccable taste.

And on the day of your event, her team steps quietly into the background so you can sparkle in the spotlight—thanks to meticulous preparation.

A NYC Event Planner With Connections And Experience

No wedding or corporate event is too big or small, wedding and corporate events in nyc and beyond.

• 745 5th Avenue, Suite 500 NY NY 10151
• Tel: +1 917.880.7445
• [email protected]
• Palazzo Marignoli Piazza San Silvestro 8 2nd Fl. Rome, Italy 00187
• Tel: +39 351. 5669052

With Save the Date ® ... Consider Your Event Planned™

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We create, You celebrate. Be a guest at your own event.

It’s your choice. Our a la carte approach to event services means you get to choose only what you need.

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Erica Maurer

Picture your next corporate event stepping up, turning heads, and setting standards. That’s where EMRG Media steps in—based in the heart of New York City and one of the best  corporate event planning companies . 

We’re the pros who know how to make any business event pop. We’ve got it all: crafting strategic events that drive success to manage every little detail so you don’t have to. That’s why we stand out among  corporate event planning companies . 

Choosing EMRG means tapping into a full suite of services tailored to any corporate need. And with our finger on the pulse of industry trends, we keep your events fresh and impactful.

So, let us take the wheel; we’ll show you what it means to host an unforgettable gathering.

Ready to turn your event vision into a reality? Contact EMRG Media and let our team of experts guide you through a seamless and unforgettable event-planning experience in New York City.

Table Of Contents:

Strategic event management as a business catalyst, cutting-edge technology meets traditional hospitality, venue selection and management, catering coordination, audio/visual event production, evaluating your event objectives, analyzing service offerings, considering budgets and transparency, prioritizing communication skills, time efficiency and resource management, innovative ideas and creative execution, risk management expertise, integration of virtual reality (vr) and augmented reality (ar), sustainable event practices, data-driven personalization, streamlining international conferences, leveraging tech for virtual product launches, crafting unforgettable award galas, create buzz with teasers and countdowns, leverage user-generated content, analyze & engage post-event, what is a corporate event planner, who is the kardashians event planner, who is the most famous event planner, how do i choose an event management company, unlocking success: nyc’s top corporate event planning companies, the role of corporate event planning companies in today’s business landscape.

Corporate event planning companies are the architects behind the scenes, crafting event experiences that resonate with clients and employees alike. They don’t just organize stuff; they make events that help companies look good and connect with people.

These events are not just parties; they’re like marketing and relationship-building magic.

Events have changed from just parties to essential business tools.  Forbes  says virtual events are a big deal now. EMRG Media and others plan these events carefully.

They’re not just for fun; they help companies celebrate and grow. They’re about making an experience that shows your brand and teaches people something. It’s a mix of fun and learning and takes much planning.

Technology has changed how events are managed. We now have fancy registration systems and cool audiovisual setups. But, at the heart of it, c orporate event planning companies still focus on making people feel unique and connected.

They even do events for in-person and remote guests, which is trendy. They make sure everything matches the company’s style. Corporate event planning is crucial for companies to stand out in different places.

Businesses that want to do well in the long run should collaborate with experts who know their industry well.

Key Takeaway:  Corporate event management companies are key players, turning events into powerful branding and networking opportunities that tell your brand’s story and drive growth.

Key Services Offered by Top Corporate Event Planning Companies

Regarding  corporate event planning , the elite  corporate event planning companies  offer specialized services designed to meet varied business needs. 

Crafting an event that resonates with your brand’s message while delivering on logistics and experience is what we excel at.

Choosing the right place for your corporate event can be challenging, but expert planners are good at it. We find places that match your wants and handle everything, like talking to the venue and designing the setup.

Getting good deals might seem tricky, but experienced planners are skilled at it. We know the industry well and sometimes find unique places others can’t.

Good food and drinks make every event better. Top planners team up with great caterers to create menus that satisfy everyone, even those with special diets.

We ensure the food looks and tastes fantastic, just like the event. We also pay attention to how the food is served and make it unique.

One important thing people often forget is the fancy tech stuff – like sound and lights – that makes events awesome. Top corporate event planning companies collaborate with tech experts to create cool audiovisual stuff that matches the event’s goals.

We ensure everything sounds great for speakers and the lighting sets the right mood, whether inside or outside. We pay attention to all the little things, so it turns out great no matter how big or tricky the event is.

Selecting the Right Corporate Event Planning Company

Picking the right event planner is super essential for your event’s success. First, figure out what you need, then find a company with the experience and creative ideas to meet those needs.

Start by deciding what you want to achieve to make the right choice. Do you want to launch a product, boost team morale, or connect with others? Knowing this will help you find planners who are experts in these areas.

A good match means they’ll bring organization skills and creative ideas that suit your goals. Check their past work on their website to see if they’re a good fit. Look for examples that show their skills and how they handle actual events.

Look closely at what each company can do. Some are great at finding excellent venues, while others are tech wizards for virtual events. Some offer everything from planning the idea to analyzing how the event went.

It’s essential to have many services , but it’s also vital that they can customize things to fit your needs, not just offer the same thing to everyone.

Budget considerations are always top of mind, but don’t let cost be the only factor. As Forbes highlights, transparent pricing models reflect well on an organizer’s integrity—you want no surprises down the line.

Request detailed proposals outlining all costs upfront. This clarity helps avoid hidden fees and allows you to see where each dollar goes, ensuring value for money spent.

Clear communication from start to end defines an organized planning process.

The Benefits of Hiring a Professional Event Planner

When it comes to organizing corporate events, the expertise of professional event planners can be a game-changer for businesses.

We bring experience and skills to ensure your event meets and exceeds expectations. Here are some key benefits:

In business, time is precious, and hiring an expert event planner can help companies save time. We care of everything, like finding places and working with suppliers, so the company can focus on its primary work.

Plus, we have friends in the industry and can help you get good stuff without spending too much.

Experienced planners come up with cool and different ideas that leave a mark. We make particular themes for your brand or message, so people remember your event.

We pay attention to all the small things, like how things look and work, and make sure everything fits perfectly.

Even with good planning event, unexpected issues can pop up during corporate events. Expert planners are great at predicting problems before they happen and have backup plans ready.

We also know all the legal stuff, like contracts and insurance, to ensure everything’s safe and sound.

With EMRG Media’s experience planning successful New York City events, we offer a wide range of services to help clients in different industries have smooth events, whether in person or online, in today’s ever-changing world.

Trends Shaping the Future of Corporate Event Planning

Corporate event planning is evolving rapidly, influenced by technology advancements and changing attendee expectations. With businesses always looking for ways to stand out, these trends are critical in shaping memorable events.

Virtual Reality (VR) and Augmented Reality (AR) tech make events more exciting. They can take people to cool virtual places or add digital stuff to the real world.

This makes events more interactive and fun. Plus, it helps people learn better, like when they can use AR glasses to play with a 3D model during a product launch.

Companies are going green in their events to meet social responsibility goals and make attendees happy. We are finding ways to be eco-friendly, like using digital invites instead of paper and getting food from local places.

This helps the environment and saves money, making it a win-win for everyone.

Using data helps planners like us at EMRG Media make events memorable for each person. We check what you did before or during the event to determine what you like.

Then we make the event right for you, like how they deliver info or what food they serve. When events are customized like this, people get more involved because they feel like the planners care about what they like without them having to say it every time.

Case Studies of Successful Corporate Events Orchestrated by Professionals

A professional event planner’s impact on corporate functions is best understood through real-world examples. Businesses often reap benefits beyond the surface level when they lean on seasoned planners.

An international company needed help hosting a big conference in New York City. People from all over the world were coming, so it took much work to organize. They got help from us at EMRG Media, who did a fantastic job.

We cared for everything, like planning cool cultural stuff and arranging translations. People loved it, which improved future events and showed how well EMRG Media manages significant events.

A tech startup couldn’t launch their new product because of travel restrictions. They teamed up with experts who used cool virtual event tech to make it work.

They created an online place where people could see and play with the product like they were there. It was a big hit, got in the news, and got people talking in the industry.

This shows that having expert planners can pay off, even when things are tricky.

A big finance company wanted a special award ceremony, not just a regular one. They hired expert event planners who are great at making unique events that fit the company’s desires.

The result was terrific—a fancy gala with personal touches that made everyone remember it for a long time.

These success stories show that skilled pros can turn ordinary corporate events into unforgettable moments when they understand what the client wants. It’s proof that hiring experienced event planners like us at EMRG Media is a wise choice.

How to Leverage Social Media for Corporate Events

Social media isn’t just about likes and shares; it’s a powerhouse tool for amplifying your corporate event. Let me walk you through how to make the most of these platforms.

Start by building anticipation early on. A series of sneak peeks or behind-the-scenes looks can stir up excitement.

Use countdowns to mark important milestones leading up to the event day, which keeps your audience hooked and eager for what’s next.

This tactic engages potential attendees and serves as a reminder, reducing no-show rates at your events.

At your event, tell people to post stuff using a particular hashtag. When attendees share their experiences online, it’s like telling their friends about it.

This makes your event look more authentic and trustworthy. You can help this by making cool selfie spots or photo spots people want to share.

The conversation shouldn’t stop once the lights go out. Dive into post-event analytics to see what worked best. Check out  Hootsuite’s guide on social media metrics . 

Then, keep talking. Follow-up posts can recap highlights or spotlight key participants while keeping engagement alive long after closing remarks.

FAQs in Relation to Corporate Event Planning Companies

A corporate event planner orchestrates business gatherings, from conferences to retreats, ensuring every detail meets the client’s vision.

Mindy Weiss regularly plans events for the Kardashian family, bringing their lavish and high-profile celebrations to life.

Colin Cowie takes that title with his global reputation for spectacular events that blend luxury with unique personal touches.

Pick one that aligns with your style and budget. Look at past events they’ve done; good reviews are a bonus.

So you’ve seen the power of corporate event planning companies . They’re game-changers, transforming business gatherings into memorable milestones.

Remember, choosing a pro means saving time and sparking success. It’s all about crafting events that resonate and stick with people long after they’ve ended.

Think strategy, think experience. Remember the importance of staying on top of trends to keep your events fresh and engaging.

Hire smart; go for a company that aligns with your vision. That way, every event is more than just a meeting—it’s an unforgettable moment in your business journey.

In short, EMRG Media sets the bar high—lean on their expertise to leave lasting impressions at your following corporate function.

Embark on a journey of flawless event planning with EMRG Media. Contact us today to start crafting your next extraordinary event in NYC. Let EMRG Media create your next unforgettable experience.

Submit your question and an event specialist will get back to you within 24 hours.

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Personalized Service | Seamless Execution

Forward-thinking and solution oriented, our experience is steeped in a long history of successful programs and creative events in New York City. 

We are here!  We know the pulse of the city!  And, most importantly, we’ve got your back.

New York is a city where who you know matters. With our decades of experience comes distinguished partnerships that allow us to perform the extraordinary.

Personalized service and attention to detail are our hallmarks.

We eat, drink and breathe all things New York. Let us bring our city to life for you!

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Expert event planning services in nyc.

Naif Productions, lead by NYC event planner, Annette Naif, is a strategic event planning , design and production firm based in New York City.  Whether planning an adventure for two, an executive retreat, corporate training , gala, fundraiser, wedding or a citywide festival, Naif Productions utilizes the talents of the best vendors and venues in the business to produce and create upscale, seamless events worldwide.

Helping clients create their unique style that translates into a memorable experience has been Annette’s passion since she became an event planner and wedding planner more than 25 years ago. The drive to provide a distinctive role for superior personalized service in the event planning industry inspired Annette to launch her own event planning company in 2010.

Pulling together her years in motion picture, television production and corporate event development, Annette has seen how hitting just the right creative “note” can spark conversation, build relationships and create brand loyalty beyond measure. The key is to deliver a flawless, distinctive and superior personalized experience.

We are a full service event management company providing the highest ethical standards in the industry..

For more information please email us or call (646) 559-9886 .

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EVENT STAFFING  SERVICES

Ultra Events & Staffing NYC is a full-service, staffing and events agency accomplished in all phases of the service industry. Ultra's staffing, roster is comprised of polished, highly skilled service industry professionals who are unmatched in their areas of expertise. Our experienced Captains, Bartenders, Servers & Event Staff go above and beyond hospitality standards delivering premium services for every client in NYC's 5 Boroughs, New Jersey & Connecticut .

EVENT PLANNING SERVICES

Our Event Planning & Management team provides comprehensive planning services to make your event a success. We specialize in all aspects of event planning from ideation through to creation, from vendor coordination and catering to event styling and custom furniture rentals. Our experienced team will work closely with you to ensure your event is stylish, memorable, and exactly what you envisioned.

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“An industry friend highly recommended we reach out to Henry at Ultra because we had to transform an event space…and only had a week to do it.  She said Ultra can do the job, do it well and stay within budget.   The decor was not only gorgeous, but Henry and his team put everything together seamlessly from getting all the required A/V equipment needed for the event presentation to renting the beautiful furniture to full design of the space.  I will be using Ultra for all my events going forward.”

Jennifer J. Bickerton, JJB PR

Elle Audrey

Elle audrey, distinctively designed with you in mind, luxury wedding planning, for the busy bride.

MEET LAUREN

You've got the ring - and now you need an equally stunning wedding that will wow your guests. Most of all? You want someone to take care of all the details so it runs smooth as silk on the big day, leaving you free to enjoy the magical experience of being a bride.

I'm Lauren, and I'm your guide and best friend on this journey. As a wedding planner with over a decade of experience, I take pride in my time-honored process, eye for design details, and fabulous client experience. Want a great start to your happily-ever-after? We're the right team to work with.

GET TO KNOW ELLE AUDREY

LEAVE the details TO US

An utterly gorgeous wedding with plenty of heart and soul: that's what you'll get when you leave it to us. We're a team of experts in what we do, and every single one of our weddings are as unique and beautiful as our clients . Whether it's an intimate ceremony in a dreamy French château or a glittering reception in a manor ballroom filled with roses, we've got you covered.

SEE WHAT WE CAN DO

" Lauren and her team made sure our wedding would be our dream come true ... My entire vision came to life in just an instant and it was all in collaboration with Lauren and her amazing team! I knew from jump I needed the best wedding planner there was but I never expected to get the worlds best planner there is! She is an absolute game changer. If you don't have Ms. Lauren and her team as your planners, you need to stop right now and reconsider your choice!!

Book her now!"

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BEHIND THE SCENES

Pictures tell a thousand words. Take a look at what we've done for our brides and read their stories.

REAL WEDDINGS

Social events, you've said yes to your love - now say yes to the wedding of your dreams., be one of our brides.

Distinctively Designed With You In Mind

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10 Essential Event Planning Tools Every New York Planner Needs

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Some people have unusual phobias, like fear of the color yellow, aka xanthophobia. While the fears that keep NYC event planners awake at night don’t have fancy names, they’re just as scary as any phobia. 

Toppled wedding cakes, presentation video mishaps, and defective photo SIM cards are the stuff of nightmares. But topping the list of horrifying event happenings is leaving event attendees bored to tears. Nothing is scarier than being the event planner in charge of a room full of yawns and early departures. In this article, we give you ten essential tools to get NYC event participants excited throughout the duration of the event and increase attendee engagement. And you’ll never lose sleep again.

Boost Attendee Engagement When You Host a Q&A

Speaker presentations are a fantastic learning tool. However, an accompanying Q&A session gets an audience pumped up and addresses knowledge gaps that may have been overlooked in the initial presentation. And wouldn’t you know it? There are some new-fangled ways to ramp up the engagement even more at a Q&A.

1. Use a tossable microphone. Nothing brings a smile like a playful game of catch. Big, soft, and durable, a tossable microphone can fly from one participant to the next without so much as a high-pitched squeal. 

Catchbox is the biggest name in tossable microphones. You can even get branded covers for Catchbox to elevate the experience. However, there are a few budget-friendly options out there for smaller events. Qball is tough enough that it’s marketed for student use. And you can get a Big Mic Ball in the shape of a football. 

2. Use a microphone app. Perhaps your event is for the C-suite crowd or a similarly stodgy crew, such as attorneys. In any case, you can’t picture them regressing to child-like joy with a tossable microphone. No worries, there’s an app for that .  

Crowd Mics transforms attendees’ phones into microphones. Attendees can also use the app to text their questions or respond to polls. And just in case one of the suits in the room gets zany, the Q&A administrator retains complete control of the mic and is able to shut down any monologue that gets weird.

Make Attendees’ Opinions Count

Nothing elicits a yawn like being talked at for hours. NYC event planners can avoid inducing that feeling of being lectured by giving attendees the opportunity to express their opinions. Polls, surveys, and quizzes in real time can keep your audience engaged and make them feel like they are part of the conversation.

3. Slido conducts a live dialogue with participants and broadcasts responses on the event’s screen. Ask participants multiple-choice or open-ended questions. Conduct polls and project a visually interesting word cloud. The interaction and resulting visual cues give depth to your presentation. 

4. You can unlock more interactive experiences if your presentation has slides. With Glisser , participants can view slides directly on their smartphones. Participants can comment on slides or take notes within the app. Glisser also allows attendees to download the slides for future reference.

Gamify Your Event to Boost Attendee Engagement

Chances are that when a corporation announces a mandatory event for employees, there are more than a few eye rolls. Conference presentations feel a lot like school, and it’s not uncommon for participants to expect to be bored. You can shake up expectations and give attendee engagement a shot in the arm when you gamify your NYC event. Don’t forget to offer tantalizing prizes like gift cards or company swag.

5. Set up a scavenger hunt with Canapii . The idea behind a scavenger hunt is to get participants to explore the event and interact with others. You can challenge participants to learn an interesting fact about another attendee or take a photo with an attendee who works at a specific location. Attendees earn points for the “items” they collect.

6. A trivia game will reinforce presentation material while boosting attendee engagement. The Training Arcade allows you to create a customized trivia game using a variety of question formats. With a points system, a leaderboard, and a 60’s game show vibe, The Training Arcade can transform the stuffiest of material into spirited competition. 

7. Create tailor-made games that are as addicting as Candy Crush. LoQuiz offers a wide range of creative app games that send attendee engagement through the roof. Whether your attendees are scrambling to collect coins, Easter eggs, or photos, they’ll be completely immersed in the cutesy graphics and worlds within the ready-made games in LoQuiz. Best of all, LoQuiz gives you the tools to begin creating games yourself. 

Empower Attendees to Network Like Pros

Attendees are confronted with a sea of faces when they walk through the doors of your NYC event. And for the introverts among us, being surrounded by strangers is an isolating experience. Even gabby extroverts may have trouble spotting kindred spirits in the throng of participants. Increase attendee engagement with apps designed to facilitate networking.

8. b2match uses AI to match attendees using profile information. Matches are made based on the attendee’s goals. Whether they’re looking for business contacts or simply for a crew to make the conference more enjoyable, b2match aggregates profile data for a winning match. 

9. Networking apps are only as good as their data , and sometimes attendees aren’t up for inputting what amounts to an autobiographical novel. MeetMatch uses big data to create networking matches made in heaven. Finally, a better use for big data than the cat videos Facebook keeps showing you. 

Use Push Notifications to Increase Attendee Engagement

Event attendees can be overwhelmed at an all-day event. They can lose track of time or forget about a session entirely. You can lessen the stress with push notifications. 

10. Use Cvent’s Attendee Hub Event App to send notifications to attendees.  Let them know when the session is starting or when lunch is being served. You can even use push notifications to urge attendees to attend a wellness break or participate in games. 

Attend The Event Planner Expo 2024 for More Great Event Ideas

Planning NYC events is exciting but scary sometimes, too. However, you can find strength in numbers when you attend The Event Planning Expo 2024. You can commiserate and exchange ideas with more than 2,000 other event professionals, guaranteed to grow your event services business to new heights! 

And while The Event Planner Expo 2024 won’t alleviate octophobia (fear of the number 8), it will feature over 50 speakers who can help you pull off successful events. The Event Planner Expo 2024 will also be chock full of people looking for a top-notch event planner. You can connect with them when you sign up to be an exhibitor .

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• Science & Engineering Shared Facilities – University at Buffalo >
• UB’s Carbon Reduction Challenge returns with new ways to reduce – and count — WNY companies’ emissions

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UB’s Carbon Reduction Challenge returns with new ways to reduce – and count — WNY companies’ emissions

Hayley Martinez, a geology graduate student, presents May 7 at UB's GRoW Clean Energy Center along with teammates Valerie Ortiz and Chris Bevan on how Borderland Music + Art Festival can reduce its carbon footprint. Photo: Douglas Levere/University at Buffalo

After two-year hiatus, class once again allows students to work with local organizations on reducing their footprint

By Tom Dinki

Release Date: May 10, 2024

BUFFALO, N.Y. — Switching out fluorescent bulbs for LEDs. Rearranging sports teams’ schedule to reduce travel time. Carbon labeling grocery items. 

After a two-year hiatus, the University at Buffalo’s Carbon Reduction Challenge course returned this semester with both new and familiar student ideas about how Western New York companies can reduce their carbon footprint. 

And now students can tell companies by how much.

Partnering with carbon-counting experts from UB, Erie County and M&T Bank, student teams calculated the greenhouse gas emissions of their assigned organization — everything from its vehicles to its bananas — and used that to craft climate action plans.

“When we started the class in 2019, students came up with strategies to reduce emissions without knowing what their client's carbon footprint was. They had no way of knowing whether the emissions that they were reducing were a big slice of the pie or not,” says Elizabeth Thomas, PhD, associate professor of geology in the UB College of Arts and Sciences. “Now the students quantify their clients’ total emissions and can really target those big slices.” 

The carbon-counting component was first introduced in 2021, but the class was not offered in 2022 and 2023. The course wrapped up the 2024 spring semester with final presentations Tuesday at the GRoW Clean Energy Center, UB’s ultra-energy-efficient demonstration home on the North Campus. 

Now through four iterations, 60 students — from geology to architecture and planning — have proposed reducing carbon emissions of 20 regional organizations by a total of 75,000 metric tons of CO2 per year.

“There’s a little bit of everyone in this effort, and that’s how these problems are best addressed — through diverse teams addressing complex problems,” says Ryan McPherson, UB’s chief sustainability officer, who co-teaches the course with Thomas. 

Students presented their final presentation in UB's GRoW Clean Energy Center., an ultra-energy-efficient demonstration home on the North Campus. Photo: Douglas Levere/University at Buffalo

New data leads to news ideas

With six hospitals plus a headquarters-training center, Catholic Health has an understandably large carbon footprint. 

One of the ways students suggested reducing that footprint is switching all of the health care provider's lights to LED. They estimated that this alone would eliminate 70 tons of its annual carbon emissions.

“One of the joys of working with a company with such a big carbon output is that a little change can go a really long way,” says Sydney Gallo, a first-year graduate student in the School of Engineering and Applied Sciences' environmental and water resource engineering program. 

Gallo and her team also determined the switch to LED would save Catholic Health $50,000 a year; a key component of the course is to make compelling financial arguments for going green. 

Still, they were pleasantly surprised at just how willing Catholic Health was to become more sustainable.  

“I didn't think Catholic Health would be so open to so many changes, but [Director of Facilities Patrick Goraj] told us right out of the gate that sustainability was part of their mission statement and they'd already been doing things to achieve those goals,” says Mary Odden, an urban planning graduate student in the School of Architecture and Planning and a data manager-analyst for the Jacobs School of Medicine and Biomedical Sciences. “So Pat was already on board and gave us lots of data. It was wonderful to have such a collaborative relationship.”

(From left to right) Students Cadence Mannino, Sydney Gallo and Mary Odden worked with Catholc Health to create a plan to reduce the health provider's carbion footprint. Photo: Douglas Levere/University at Buffalo

The range of companies participating in this year’s course ranged from big to small. Borderland Music + Art Festival, an annual three-day event at Knox Farm State Park in East Aurora, presented its own unique challenges. 

“A lot of sustainable action takes place over time and you get these benefits over time,” says Chris Bevan, an engineering sciences graduate student. “So we had to find solutions that could work in that short period of time that the festival takes place.”

One of the solutions was switching from diesel to natural gas generators. The students determined that this would reduce carbon emissions from 2.15 tons to just 0.1, while also saving nearly $1,600 per festival. Other solutions included using electric golf carts and offering entirely vegetarian food options.

Of course, one of the festival’s largest footprints is the commute of its over 10,000 attendees. The students conducted a survey of about 100 of those festival-goers and found the vast majority drive to it.

“What really stood out to us was just how much Borderland and other similar festivals could benefit from having a robust public transportation system in Western New York,” says Valerie Ortiz, a senior environmental geosciences major. “Why shouldn’t Western New Yorkers be able to commute to their own state parks?”

(From left) Students Hayley Martinez, Valerie Ortiz and Chris Bevan had to come up with carbon-cutting solutions that coule take place over the course of the three-day Borderland Music + Art Festival. Photo: Douglas Levere/University at Buffalo

Another participating organization with a large footprint related to travel was UB itself. Eddie Lopez, a graduate assistant for the men’s basketball team, found that UB Athletics’ 14 teams traveled a combined 100,000 miles in an academic year. 

In addition to only staying at hotels and flying with airlines that aim to become carbon neutral, Lopez suggested that teams stay on the road when playing multiple away games in a row. 

“If you're able to bundle trips and cut costs, then you'd also have a lot more room in the budget for recruiting, better meals, getting the players massages — all the things that boost performance,” says Lopez, who is pursuing a master’s degree in sustainability leadership.

Other organizations that participated in this year’s class were the Tool Library, a nonprofit that lends tools to community members in the University Heights; Lexington Co-op, a grocer with two locations in Buffalo and a focus on locally sourced food; and Junk Free Skin, a Buffalo skin care company founded in 2018. 

The companies entered the Carbon Reduction Challenge through the Western New York Sustainable Business Roundtable, a collaborative of public and private sector organizations working to demonstrate how WNY business can integrate sustainability and climate actions into their operations to benefit staff, the environment and the bottom line.   

Eddie Lopez, a graduate assistant for the men's basketball team, found creative ways that UB Athletics could reduce carbon emissions, including by bundling road trips. Photo: Douglas Levere/University at Buffalo

Extra benefits for students

There are other benefits to the Carbon Reduction Challenge than just reducing carbon — students get an experiential learning opportunity.

“I'm a geologist, so I've sat in a lot of classes talking about the environment and climate change. It was really good to be able to take steps in actually figuring out the environmental impact of one organization and how they can reduce that to hopefully improve the planet,” says geology graduate student Cadence Mannino, who worked on the Catholic Health team.

Hayley Martinez, a geology graduate student on the Borderland team, appreciated getting public speaking experience via the final presentation and meeting with the company throughout the semester.

“Getting that valuable feedback, not only from your peers, but also professors and people who have been in business for years, was something really unique that I had never experienced in any of the previous classes I've taken at UB,” she says.

(From left) Cadence Mannino and Sydney Gallo chat on the patio of the GRoW Clean Energy Center prior to final presentations. Photo: Douglas Levere/University at Buffalo

Other students got a new perspective on what it means to be sustainable.

“Sustainability is an uphill battle and it's still really new,” Ortiz says. “You don't have to go through and perfect every single part of your footprint, but having an overview of what is really important is vital for these companies. What we suggest to them is only going to become more popular and readily available, and all of our resources and calculations will be much more advanced in the future.”

The carbon-counting element of the course worked as both an aid and a challenge to students, Thomas says. 

‘It's one thing to calculate the carbon footprint of an enclosed item like a strawberry, but then calculate the carbon footprint of a chocolate chip cookie. You have to calculate the footprint of the sugar, flour and butter,” she says. “We definitely challenged our students and threw them in the deep end at the beginning of the semester, but they end up rising to the occasion and doing a lot of really cool work.”

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Garden tours, plants sales and more ways to spend time among flowers

Visit Maine's botanical gardens or get a sneak peek of what your neighbors are growing in their back yards.

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One of the loveliest ways to ease yourself fully out of the post-winter blahs and into springtime is to quit being a wallflower and instead surround yourself with living, blooming plants.

From botanical gardens to plant sales and garden tours, it’s time to make like the Scarecrow in “The Wizard of Oz” and while away the hours, conferring with flowers.

The waterfall at Coastal Maine Botanical Gardens in Boothbay. Photo by Tory Paxson, Courtesy of Coastal Maine Botanical Gardens

TOTALLY BOTANICAL

Coastal Maine Botanical Gardens in Boothbay is open for the season, daily from 9 a.m. to 5 p.m. Maine Days are May 31 to June 2, when anyone with a Maine driver’s license or state ID gets in for free. Ditto for dads/father figures on Father’s Day (June 16). Advance registration is required. With more than 300 acres of gardens and natural spaces, including a waterfall, there will be plenty to see, smell and bask in the scenery.

Here are more things to do in Boothbay

A tour group walks on the boardwalk at Viles Arboretum in Augusta. Joe Phelan/Kennebec Journal

Viles Arboretum is a botanical garden in Augusta with 6 miles of trails and more than 20 botanical collections. It’s open daily from sunrise to sunset, and admission is free. There are 224 acres with all sorts of flora and fauna to discover. Leashed dogs are welcome, and the visitor center is open from 10:30 a.m. to 4:30 p.m. Wednesday through Saturday.

Viles Arboretum offers medicinal plant walks, and although the May 18 session is full, you can still register for the June 15 and Sept. 14 events, lead by herbalist, homeopath and flower essence practitioner Debra Bluth. Tickets are $25. Advertisement

The Mount Desert Land & Garden Preserve has four areas to explore on its property in Northeast Harbor: the Asticou Azelea Garden (dawn to dusk daily), the Abby Aldrich Rockefeller Garden (noon to 4 p.m. Tuesday through Sunday from July 9 to Sept. 8, reservations required), Thuya Garden (dawn to dusk daily, June 15 to Oct. 14) and Little Long Pond Natural Lands (hiking trails and carriage roads open dawn to dusk daily). On June 26, at the Wildflowers of Little Long Pond event, participants can wander around the garden’s fields and forest, spotting wildflowers along the way while practicing how to identify them.

Joyce Saltman, right, and Beth Anisbeck embrace a tree for 60 seconds during a tree hugging event sponsored by Portland Parks and Recreation, at Deering Oaks Park last year. Carl D. Walsh/Staff Photographer

TOURS AND MORE

2nd Annual Tree Hugging 11 a.m. to 1 p.m. Saturday. Deering Oaks Park, Portland. portlandmaine.gov The tree hugging is a family-friendly community gathering to celebrate Portland’s many trees. Park ranger Liz Collado will lead a sensory awakening and forest bathing session. Along with tree hugging, there will be a storytime, and you can touch a forestry truck and meet naturalist Noah Querido and Portland city arborist Mark Reiland. Just down the road, you’ll find Fessenden Park, on the corner of Brighton and Deering Avenues. The tulips have arrived, and it’s worth a visit to see them.

McLaughlin Garden Lilac Festival 10 a.m. to 4 p.m. May 24. McLaughlin Garden and Homestead, 97 Main St., South Paris, $5. mclaughlingardens.org You’ll find more than 125 varieties of lilacs at the McLaughlin Garden Lilac Festival. Explore on your own or take a guided tour led by a horticulturist. There will also be family-friendly activities, and you can shop for native and unusual plants.

4th annual Woodfords Community Garden Tour 1-4 p.m. June 8. Woodfords Corner Community in Back Cove, Deering Highlands, Oakdale and Deering Center, $20 suggested donation. woodfordscorner.org Presented by Friends of Woodfords Corner, this self-guided tour features at least 10 gardens. As you make your way down the list, you’ll find yourself pleasantly surprised by all of the hidden havens bursting with flowers, plants and impressive yardscaping elements.

Peony Society of Maine 23rd annual Garden Tour 10 a.m. to 3 p.m. June 8 and 15. Both tours start at 1348 Ohio St., Bangor, $5 donation. peonysocietyofmaine.net You’ll visit multiple gardens in Bangor, Winterport, Ripley and St. Albans, and your senses will be filled with countless peonies. A peony plant will be raffled off at the end of each tour. Advertisement

Hidden Gardens of Historic Bath 10 a.m. to 2 p.m. June 22. Sagadahoc Preservation Inc., 880 Washington St., Bath, $40. sagadahocpreservation.org The Hidden Gardens of Historic Bath house and garden tour features several homes in North Bath. Every stop on the tour will be a treat for your senses and may motivate you to make some of your own magic when you get back home.

Garden Conservancy Open Garden Days 10 a.m. to 4 p.m. June 29. Beckett Castle Rose Garden, Singles Road, Cape Elizabeth, $10. gardenconservancy.org You’ll see plenty of roses as well as ocean views at Beckett Castle, which sits right on the water, with views of five lighthouses. The castle was built in 1871, and its rose garden features more than 70 varieties of heirloom roses. A 50-foot stone tower doubles as the rose arbor entrance to the castle.

PICK A PLANT SALE

Tate House Museum’s Annual Plant and Herb Sale 9 a.m. to 1 p.m. May 18. Tate House Museum, 1267 Westbrook St., Portland, 207-774-6177.  tatehouse.org The wide selection includes perennials divided from the museum’s 18th century reproduction garden. Visitors can also make their own “seed bombs” and get a sneak peak at a new installation by artist Ashley Page from 10 a.m. to noon.

Animal Refuge League of Greater Portland Spring Plant S ale 9 a.m. to 11 a.m. May 18, Animal Refuge League of Greater Portland, 217 Landing Road, Westbrook, 207-854-9771.  arlgp.org   Perennials, house plants and more will be on sale, and plants that don’t have specific pricing are “name your own fee.” Anyone interested in donating plants or pots to the sale should send a message to [email protected] .

Taking Root Plant Sale 9 a.m. to 1 p.m. June 1, Tom Settlemire Community Garden, Maurice Drive, Brunswick, 207-729-7694.  btlt.org This annual sale is organized by the Brunswick-Topsham Land Trust. Proceeds benefit the Common Good Garden, which provides food and gardening education for the Mid Coast Hunger Prevention Program. Master gardeners will be on hand to help shoppers choose their best options.

Scarborough Land Trust Native Plant Sale and Spring Festival 9 a.m. to 1 p.m. June 1, Broadturn Farm, 388 Broadturn Road, Scarborough, 207-289-1199.  scarboroughlandtrust.org Visitors will find native plants, food vendors, local artisans, guided nature walks and activities for kids. To preorder plants, visit the Scarborough Land Trust website.

Maine Audubon Society Native Plants Sale and Festival 9 a.m. to 3 p.m., June 8, Gilsland Farm Audubon Center, 20 Gilsland Farm Road, Falmouth, 207-781-2330.  maineaudubon.org More than 75 species of native wildflowers, shrubs and tree seedlings will be available, along with workshops, info tables and experts.

Staff writer Megan Gray contributed to this report.

Related Headlines

Headed to Coastal Maine Botanical Gardens? Here’s what else to check out in Boothbay

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